Common Council Meeting Minutes 2006

Members Present: Dan Jahnke, Dennis Druecke, Robert Affeld, Robert Buhr, Butch Chase, Dan Zank, and Mayor Bosak
Members Absent: None
Also Present: Joe Sciascia, Jonas Zahn, Devin Pheil, Debbie Matinucci, Dan Wegener

The meeting was called to order at 6:00 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Druecke/Affeld to approve the minutes from December 12 th, 2006. Motion carried.

Druecke/Affeld to approve Resolution 105-2006 (Approve Change in Agent for The 1850’s Inn) Police Department has approved paperwork.. Roll call vote, passed unanimously.

Zank/Buhr to approve Resolution 106-2006 (Approve To Adjust Contract Fee with MSA – Bartlett Acres Reconstruction). Zank explained that this was for taking out the sidewalk and added street lights. Mayor also stated that the city is paying for half of this. Roll call vote, passed unanimously.

Jahnke/Zank to dispense with the second reading of Ordinance 136-2006 and to adopt Ordinance #136-2006 (Ordinance To Repeal and Recreate Portions of Sewer System 13.08.010, 13.08.050, 13.08.060, 13.08.080, 13.08.090, 13.08.140, 13.08.150). We just completed a rate study which indicated the rates applied toward actual usage for residential should be lowered. In order to put these rates into effect we needed to change the ordinance. In looking at the ordinance some obsolete language was changes. Violation changes were made. Perhaps in the future changes to the multiple references of a Public Works Director should be changed.

Dan Wegener also summarized the rate change and also updated progress with Sensient. We have an independent contract with Sensient. This has not been finalized yet. Rate will be effective January 1 st, 2007.

Druecke/Jahnke to adjourn the meeting at 6:10 PM. Motion carried.

Minutes Reported By:
Jane Fude, Deputy Clerk

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Buhr/Zank to approve the agenda. Motion carried.
Druecke/Affeld to approve the minutes from the previous meeting. Motion carried.
Zank/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Buhr/Chase to approve $84,060.59 in checks and $9,907.20 in vouchers. Roll call vote, passed unanimously.

Communications: None.

Reports of Officials:
A. Mayor.
1. Zank/Druecke to approve Resolution 91-2006 (Approve Mayoral Appointments to the Election Inspectors). Roll call vote, passed unanimously. Mayor thanked the volunteers for their service.

B. Clerk/Treasurer.
1. Election Deadlines. Sheldon reported that nomination documents must be filed by January 2 nd and that non-candidacy papers must be turned in by December 26 th for incumbents choosing not to run again.

2. Property Tax Collections. Property tax bills were mailed on December 11 th. City Hall will be closed on December 22 nd, 25 th & 29 th as well as January 1 st. A lockbox is available for anyone wishing to pay taxes when the office is closed.

C. Street Superintendent.
Bubolz reported: Meadow Lane activity is complete except for some landscaping; street signs were installed on Ridge Road; Christmas decorations are up; staff have attended sign training; furnace maintenance has been done at City facilities.

D. Utility Commission
President. Wegener reported: activity at Acorn Lane to provide underground electrical service to Silk; some sewer issues were discovered while working on Acorn Lane and were taken care of; electrical primary has been installed at Wild Goose Estates; Ed Brockner has been hired as a part-time lineman – Ed is retired from the Waunakee Utilities; a new Sewer Rate Ordinance is presented for Council consideration.

1. First Reading of Ordinance #136-2006 (Ordinance to Repeal and Recreate Portions of Sewer System 13.08.010, 13.08.050, 13.08.060, 13.08.080, 13.08.090, 13.08.140, 13.08.150).

City Attorney Sciascia highlighted the changes to the Ordinance: sewer rate study was completed by Virchow Krause and new rates inserted into the Ordinance; some new definitions were created to accommodate the new rate structure; specifies that a permit or contract is required; specifies that the Utility Commission can refuse treatment; creates penalties for false filing, operating without a valid permit or contract; eliminates waiting period for imposing penalties; increases the penalty amount; increases the filing fee for an appeal.

E. Police Chief.
1. Monthly Report was distributed. Chief also reported that overnight parking restrictions are being enforced and that the department participated in “Shop with Cops”.

F. Building Inspector.
1. Building Permits Report was distributed.

G. Fire Chief. In absence of the Chief, Wegener reported: calls have been low; pagers have been programmed; new meter installed to accurately record water use by the tankers.

H. Emergency Medical Service ( EMS). Burke reported: calls have slowed; members certified in new CPR standards; NIMMS training completed.

I. Emergency Government Director. Absent.

J. Recreation Director. No report.

K. Library. No report.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Druecke/Affeld to approve Resolution 92-2006 (Approve Precise Implementation Plan (PIP) – Watertown Memorial Hospital), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that a presentation was done before the Plan Commission and that the building can be expanded. Jeff Gillis of FCM Corporation indicated that they are working with the Watertown Hospital and hope to begin construction in late January.

2. Druecke/Buhr to approve Resolution 93-2006 (Approve Precise Implementation Plan (PIP) – 307-319 N. Main Street), Exhibit “A”. Roll call vote, passed unanimously. Sara Tracy commented that the State is backlogged on plan approvals due to the holidays.

3. Druecke/Zank to approve Resolution 94-2006 (Approve Certified Survey Map – Future Western Avenue), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that the Zahn family appeared before the Plan Commission and agreed to split the cost on this project. Mayor indicated that this action will slightly increase the city’s eligibility for state aids on streets and that the Zahn family needed this for a right-of-way to their property.

4. Druecke/Affeld to approve Resolution 95-2006 (Approve Agreement for Current Planning 2007), Exhibit “A”. Roll call vote, passed unanimously. Two proposals for planning services were received, and Plan Commission chose to remain with Vandewalle & Associates.

B. Finance Committee:
1. Zank/Chase to approve Resolution 96-2006 (Approve Gift Certificates to Employees), Exhibit “A”. Roll call vote, passed unanimously.

2. Chase/Zank to approve Resolution 97-2006 (Approve Liability Insurance Policy for 2007). Roll call vote, passed unanimously.

Chase reported that the Committee started looking at alternative policies due to concerns over reporting and extra charges for Recreation department bus trips. The Committee did not feel that the response from the current carrier was satisfactory, and the League of Municipalities Insurance requires no notification or additional charges. Otherwise, the quotes were similar. Other clients of the League were contacted and were happy with their results.

C. Personnel Committee:
1. Buhr/Druecke to approve Resolution 98-2006 (Approve to Hire Tim Tietz – Juneau Fire Department). Roll call vote, passed unanimously. Buhr reported that Tietz is already trained and that the residency requirement was waived.

2. Buhr/Druecke to approve Resolution 99-2006 (Approve 2007 Hourly Wage Scales), Exhibit “A”. Roll call vote, passed unanimously.

3. Buhr/Druecke to approve Resolution 100-2006 Approve Wage Increases For Clerk/Treasurer, Emergency Government Director, Police Chief, Fire Chief, EMS Coordinator, Recreation Director, and Public Works Superintendent). Roll call vote, passed unanimously.

D. Public Safety:
1. Druecke/Chase to approve Resolution 101-2006 (Approve Ambulance Purchase), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that this purchase is $30 thousand cheaper than a new ambulance; it is a new chassis with a refurbished box containing a warranty; hopes to stretch out the lives of the ambulances through a monthly rotation system.

2. Druecke/Affeld to approve Resolution 102-2006 (Approve Juneau Fire Department By-Laws), Exhibit “A”. Roll call vote, passed unanimously. Druecke noted that the changes were necessary due to terminology changes in NIMMS.

Druecke reported on some activities at the Public Safety Building. EMT’s have been bringing dogs along when staying at the Building, causing a no animals policy to be initiated. Also, a lockbox was installed over thermostats to control temperatures in the Building. The lockbox was discovered broken to gain access to the thermostat. This is considered vandalism and discipline can result. Keys are available from the Police for adjustments during meetings.

E. Public Works:
1. Zank/Chase to approve Resolution 103-2006 (Approve Agreement with MSA – E. Center Street), Exhibit “A”. Roll call vote, passed unanimously.

Sciascia reported that boilerplate conditions in the contract will be addressed with the City Engineer. Wegener expressed that the inspector hours should be addressed further as the project proceeds to be sure that they are adequate. Mayor indicated that attempts are being made to find State aid for the project and that the County will be approached to help fund the concrete paving near the Highway Shop.

2. Zank/Buhr to approve Resolution 104-2006 (Approve Change Order for Victory Street and Meadow Lane), Exhibit “A”. Roll call vote, passed unanimously.

Zank & Bubolz explained that the change order was required due to additional materials that were needed during the project. Zank also noted that some funds were being held to assure completion of the landscaping.

F. Cable TV: Affeld reported that the surveys are out and that scheduled meeting dates will be changed.

G. Community Development Authority: Chase reported that a new Director has still not been hired but more interviews will be held on December 18 th.

H. Recreation Committee: Buhr reported on upcoming bus trips to Ho Chunk, Marquette basketball, and a Wisconsin basketball game at Northwestern.

Old Business: None

New Business:
1. Buhr/Druecke to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Debbie Ann Martinucci, Timothy W. Hayden. Motion carried.

2. Buhr/Zank to approve provisional license for (45 days): Debbie Ann Martinucci, Christina M. Martin. Motion carried.

Druecke/Zank to adjourn the meeting at 8:11 PM. Motion carried.

Minutes Reported By: Dennis Sheldon

Members Present: Mayor Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Dan Jahnke, Dan Zank
Members Absent: Robert Buhr
Also Present: Dennis Sheldon, Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, and Paul Marose, Joe Sciascia, Claire Peterchek, and Mike Laue

Citizens Registered: Harvey Pribnow, Orville Sette, Wayne Wreath, Peg Eulberg, Bonnie Laue, Julie Hogan, Gerry Schoeppe, Kay Hodgson, Julie Nampel, Rick Leissring, Robert Henken, John Engels, Andy Justmann, Donald Dobbratz, Bill Pickart, Cyrus Morgan, JD Stanton, Sue Stolzman, Jerome Stolsman, Rodney and Sharon Doughty, Craig Warmbold (WBEV), Harold and Marianne Zastrow, Diane Ronge, Earl Pamperin, Dave Link

The meeting was called to order at 7:00 PM, and roll call was taken.
Jahnke Zank to approve the agenda. Motion carried.
Zank/Chase to approve the minutes from the previous meeting. Motion carried.

Public Hearing – 2007 Budget
Clerk/Treasurer: Sheldon provided an introduction. While the mill rate would remain the same for 2007, the budget contains borrowing that would drive up rates in 2008 and beyond. The city has little capacity for additional borrowing, without tax rate increases, until 2012. The Utility Commission is unable to wait until 2012 to take care of E. Center Street. If the city and utility must jointly go the bond market now, the question is whether it makes sense to deal with other needs at the same time.

Utility Commission President Dan Wegener expanded on the sanitary sewer capacity issues on E. Center Street. As part of a Treatment Plant analysis, the commission made a commitment to the DNR in the form of a 5 year plan. The E. Center Street project is part of that Plan. The goal is to prolong having to expand the treatment plant.

In response to questions, City Engineer Mike Laue explained the components of the project and the anticipated costs. Discussion followed about the merits of the utility reconstruction. In response to questions about what else is involved with E. Center Street from the city perspective, the Mayor pointed out that completion of sidewalk is intended. Much discussion followed about the pros/cons and costs of that proposal. The option of home owner’s replacement of laterals, with 8-year financing by the city was also discussed. It was pointed out that another hearing would be held to discuss preliminary special assessments.

Claire Peterchak of Baird reviewed the various financing alternatives to fund the bundle of projects, providing projected tax increases by project for each of the alternatives.

Discussion followed about the other projects that were proposed, besides E. Center Street.

Mayor asked three times if there were any other questions. With no more questions being asked the public hearing was closed.

Jahnke/Druecke to approve Resolution 89-2006 (Approve to Adopt 2007 Budget and Set Tax Levy), Exhibit “A”. Zank stated that this budget will include the Center Street Project along with all the other projects. Roll call vote, passed unanimously.

Druecke/Zank to approve Resolution 90-2006 (Approve Dental Insurance Plan). Druecke explained that Blue Cross Blue Shield was proposing an increase in premiums and a decrease in services. Dennis also thanked Pam for her diligent work in this matter. She worked very hard to get all the costs together for the Personnel Committee to review. Roll call vote, passed unanimously.

Jahnke/Zank to adjourn the meeting at 8:20 PM. Motion carried.

Minutes Reported By:
Jane M. Fude, Deputy Clerk

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Buhr to approve the agenda. Motion carried.
Jahnke/Chase to approve the minutes from the previous meeting. Motion carried.
Buhr/Druecke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None. Jahnke/Buhr to approve $93,121.38 in checks and $14,453.88 in vouchers. Roll call vote, passed unanimously.

Communications: Mayor Bosak noted a letter from Kent Saugstad of 367 Arbor Drive in opposition to Ordinance 133-2006 regarding rezoning of 348-360 S. Fairfield Avenue.

Reports of Officials:
A. Mayor. No report.

B. Clerk/Treasurer.
1. Election Summary. Sheldon noted that were 714 voters at the November 7 th election. 297 (42%) registered at the polls on election day. There are now a total of 758 registered voters in the City. The new touch-screen voting machine was used by 4 voters. The new machine has been returned for repairs twice already due to hardware issues, such as latches not closing securely.

C. Street Superintendent.
Bubolz reported: Christmas decorations are going up; one more street sweeping is scheduled to prevent leaves in the storm sewers; 1,700 gallons of waste oil have been collected and should get the City Garage through the March heating season; Public Works will investigate purchasing more holiday decorations.

D. Utility Commission
President. Wegener reported: Bids were approved to Michels Power of Appleton for construction of east side electric transmission lines at a cost of $440,480.86 – ATC will take over the lines when constructed and pay for all costs of the construction; ATC will also provide the labor for rebuilding the City’s underbuild on the new power lines; the developer of Wild Goose Estates has requested that the underground electric service be completed and has inquired about street lights – the street light issue will be referred to the City Public Works Committee; underground electric has been completed for the Bartlett Acres subdivision; a damaged hydrant near the jail has been abandoned; finalizing a Wellhead Protection Ordinance; MSA has submitted a phosphorus report for the Sensient contract under negotiation.

E. Police Chief.
1. Monthly Report was distributed. Chief commented that complaints are up.

F. Building Inspector.
1. Building Permits Report was included in the packet.

G. Fire Chief. In Chief’s absence, Wegener reported: department provided security at key intersections for trick-or-treat; new pagers have been distributed; there was a combined fire and some accident assistance calls.

H. Emergency Medical Service ( EMS). No report.

I. Emergency Government Director. Beal reported: NIMS training has been completed for City workers; NIMS training is required for receipt of Federal funds; applied for the second part of the County’s radio grants.

J. Recreation Director. Fernstaedt reported that a holiday event will be held for children 2-8 and that 4 trips have been scheduled: Chicago, Ho Chunk casino, Marquette basketball, UW basketball.

K. Library. No report.

 Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Druecke/Chase to adopt Ordinance 133-2006 (Approve Rezoning 348-360 S. Fairfield Avenue). Roll call vote, passed 4-2. Ayes: Druecke, Chase, Buhr, Zank Nayes: Affeld, Jahnke.

Druecke noted the letter from Kent Saugstad again. The condition of an approved storm water management plan has been met.

2. Buhr/Jahnke to dispense with the second reading and to adopt Ordinance 134-2006 (Approve Rezoning 307-319 N. Main Street). Roll call vote, passed 5-1. Ayes: Buhr, Jahnke, Druecke, Chase, Zank Nayes: Affeld.

3. Buhr/Jahnke to dispense with the second reading and to adopt Ordinance 135-2006 (Approve Ordinance to Amend to Add to the following Chapters 16.08.010 Definitions and 16.48.010 (K) Design standards, lots). Roll call vote, passed unanimously.

Wegener explained that this Ordinance to prohibit “flag lots” was a response to the situation resulting in Ordinance 133-2006 discussed earlier, so that the type of issues involved in that situation do not come before the City again.

B. Finance Committee:
1. Jahnke/Zank to approve Resolution 80-2006 (Approve Contract with Bowmar Appraisal Specialist), Exhibit “A”. Roll call vote, passed unanimously. Jahnke noted that this is an annual contract and that the appraiser has been serving the City for many years.

2. Jahnke/Zank to approve Resolution 81-2006 (Approve Contract with Powercom), Exhibit “A”. Roll call vote, passed unanimously. Sheldon noted that this is a 2-year agreement, at the same terms as the prior 1-year contract.

Jahnke announced that the Budget Public Hearing will be held on November 21 st and encouraged citizens to attend. A large borrowing is included in that budget and there is some urgency for the Utilities to complete their portion of the project. Wegener noted that the Utility Commission has made some commitment to DNR to complete this project in the near future to reduce infiltration to the Treatment Plant.

C. Personnel Committee:
1. A. Buhr/Druecke to approve to remove from the table Resolution 76-2006. Motion carried.

B. Buhr/Druecke to approve to Amend Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Motion carried.

C. Buhr/Chase to approve amended Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Roll call vote, passed unanimously. Buhr noted that some wording was changed at the advice of the City Attorney and that the soccer coach was removed from the list of exemptions.

2. Buhr/Affeld to approve Resolution 82-2006 (Approve To Hire Michelle Jaeger – Juneau EMS). Roll call vote, passed unanimously.

3. Buhr/Druecke to approve Resolution 83-2006 (Approve To Hire Nic Sweeney – Juneau Fire Department). Roll call vote, passed unanimously. Buhr noted that Sweeney is already an active EMT.

4. Buhr/Chase to approve Resolution 84-2006 (Approve Disciplinary Procedure Policy), Exhibit “A”. Sciascia pointed out that the revisions to Section V of the policy make department heads primary for disciplinary procedures, with a Personnel Committee review. However, Section VI regarding grievances contradicts Section V. Sciascia recommended that discipline be removed from the list of grievances.

Buhr/Chase to amend the first paragraph of Section VI to read …”wages or working conditions.” Motion carried.

Buhr/Chase to approve amended Resolution 84-2006 (Approve Disciplinary Procedure Policy), Exhibit “A”. Roll call vote, passed unanimously.

Buhr announced that mandatory training for all department heads on the new Disciplinary Procedure Policy will be held on December 14 th by City Attorney Sciascia.

D. Public Safety:
1. Druecke/Affeld to approve Resolution 85-2006 (Approve Agreement with the Juneau Snow Marauders), Exhibit “A”. Roll call vote, passed unanimously. Druecke mentioned that this is a standard, annual agreement in order to remove liability from the City.

2. Druecke/Chase to approve Resolution 86-2006 (Approve EMS By-Laws), Exhibit “A”. Roll call vote, passed unanimously. Druecke noted that the HIPAA position has been mandated by the State.

3. Druecke/Affeld to approve Resolution 87-2006 (Approve Agreement with Lifestar), Exhibit “A”. Roll call vote, passed unanimously. Druecke pointed out that Lifestar is able to perform some tasks that Juneau EMS is unable to perform and that billing processes are laid out in the agreement.

Druecke indicated that employee evaluations are being finalized.

E. Public Works: Zank reported: sidewalk has been replaced and landscaping has been done at the Victory Street/Meadow Lane project, but some payment will still be held to assure completion in the Spring; landscaping and window repair has been completed at the Community Center; the binder coat has been completed at the Bartlett Acres subdivision.

F. Cable TV: Affeld announced that a questionnaire will be left at City Hall to help determine viewership on Channel 19.

G. Community Development Authority:
1. Chase/Buhr to approve Resolution 88-2006 (Approve to Refinance Mortgage – 561 S. Fairfield Avenue), Exhibit “A”. Roll call vote, passed unanimously. Sheldon noted that the clause regarding the Mayor’s signing authority for the CDA was requested by the bank.

Chase announced that the search for a CDA Executive Director continues.

H. Recreation Committee. No addition to Fernstaedt’s report.

Old Business: None

New Business:
1. Jahnke/Zank to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Christina M. Martin. Motion carried.

2. Adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. No action taken.

3. Reconvene into open session as per §19.85 (2) and disclose findings if any. No action taken.

Buhr/Jahnke to adjourn the meeting at 7:51 PM. Motion carried.
Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Robert Buhr, Butch Chase, Dan Jahnke,
Dan Zank, and Mayor Bosak
Members Absent: Dennis Druecke
Also Present: Joe Sciascia, Dan Wegener, Edward Oestreich, Jim Ronge, Dennis Sheldon, John Engels and Tom Schulte

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Chase to approve the agenda. Motion carried.
Buhr/Jahnke to approve the minutes from the previous meeting. Motion carried.
Chase/Affeld to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Buhr/Jahnke to approve $396,312.78 in checks and $37,717.27 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor.
1. Jahnke/Chase to approve Resolution 71-2006 (Approve Mayoral Appointment to the Cable TV and the Utility Commission). Roll call vote, passed unanimously.

Affeld reported receiving citizen comments questioning a conflict of interest for the appointment of Dan Wegener as Utility Commissioner. Sciascia commented that no evidence of a conflict has been found in the past. Bosak and Jahnke made statements of support for Wegener’s ppointment.

B. Clerk/Treasurer.
1. Election - November 7 th. Sheldon reminded that voter registration is required for every municipality in the State and that the deadline for assuring that a registrant will appear on the poll list is Wednesday, October 18 th.

C. Street Superintendent. No report.

D. Utility Commission President. Wegener reported: Commission is reviewing candidates for a Lineman position; electrical prep work is finished for street light on Meadow Lane; estimates for street lighting on the new section of Ridge Road are being prepared; Sensient wastewater contract discussions continue – Utility President has expressed a Dec 1, 2006 deadline for completing the negotiations; water tower maintenance has been completed via divers in wet suits.

E. Police Chief.
1. Monthly Report was distributed. In response to question, Chief Oestreich cited court time and page-outs at night as reasons for overtime.

F. Building Inspector. No report.

G. Building Permits Report. No report included.

H. Fire Chief. In Chief’s absence, Wegener reported that it is Fire Prevention Week, with activities including school visits, an open house on Saturday, October 14 th with free batteries for smoke detectors being distributed.

I. Emergency Medical Service ( EMS). Ronge reported: calls are already ahead of last year’s pace; new CPR training on October 27/28; new defib standards go into effect in November; NIMS Training on December 9 th through County Emergency Government at the Sheriff’s training center – Aldermen/Mayor encouraged to attend per the NIMS agreement.

J Emergency Government Director. No report.

K. Recreation Director. No report.

L. Library. No report.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Chase/Buhr to approve Resolution 72-2006 (Approve to Rescind Exhibit “C” of Resolution 102-2005 and Replace with Revised Easement), Exhibit “C”. Roll call vote, passed unanimously.

Bosak explained that this changed the legal description on a previously approved easement for the ATC electric line project.

2. Buhr/Affeld to dispense with the second reading and to adopt Ordinance 131-2006 (Ordinance to Amend Required Improvements Chapters 16.60.010 (A)(2), 16.60.010 (B), 16.60.010 (C), 16.60.010 (E), 16.60.010 (J), and 16.60.010 (K). Roll call vote, passed unanimously.

Bosak explained that this change to developer requirements came out of a joint meeting with Plan Commission and Utility Commission.

3. First Reading of Ordinance 133-2006 (Approve Rezoning 348-360 S. Fairfield Avenue).

4. First Reading of Ordinance 134-2006 (Approve Rezoning 307-319 N. Main Street).

5. First Reading of Ordinance 135-2006 (Approve Ordinance to Amend to Add to the following Chapters 16.08.010 Definitions and 16.48.010 (K) Design standards, lots).

B. Finance Committee:
1. Jahnke/Chase to approve Resolution 73-2006 (Approve Contract Between the City of Juneau and MSA Professional Services For Administration Services of a Community Block Grant), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke reported that the contract with MSA was last updated in May, 2000. MSA has increased its share of the administrative costs retained to 14%.

Jahnke reported that a special Finance meeting will be held on October 11 th to discuss the 2007 budget and invited other Councilmen to attend.

C. Personnel Committee:
1. Buhr/Affeld to approve Resolution 74-2006 (Approve To Hire Gary Shipshock – Juneau EMS). Roll call vote, passed unanimously. Buhr mentioned that Shipshock was a Clyman 1 st responder and was enrolled in EMT school with funding provided by Clyman. His work schedule will make him available for daytime calls.

2. Buhr/Jahnke to approve Resolution 75-2006 (Approve To End Probation for Tim LePean). Roll call vote, passed unanimously. Buhr reported that the wage increase was based on a recommendation from the Police Chief.

3. Buhr/Affeld to approve Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Motion was withdrawn after discussion of alternatives.

Buhr/Zank to table Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Motion carried.

4. Buhr/Chase to approve Resolution 77-2006 (Approve Health Care Provider). Roll call vote, passed unanimously. Buhr explained that Unity was slightly less costly than Dean Care, but a vast majority of employees use Dean Care. This action will allow continued use of Dean Care without increasing costs to employees.

D. Public Safety:
1. Affeld/Jahnke to approve Resolution 78-2006 (Set Date and time for Trick or Treat). Roll call vote, passed unanimously. Affeld reported that the time was set an hour earlier than last year at the recommendation of the Fire and Police Chiefs.

2. Jahnke/Zank to dispense with the second reading and to adopt Ordinance 132-2006 (Ordinance to Amend Chapter 5.04.040 -Registration). Roll call vote, passed unanimously. Affeld reported that this is a result of a review of fees and changes the fee to direct sellers and limits the permit to 60 days.

E. Public Works:
1. Zank/Jahnke to approve Resolution 79-2006 (Approve Final Assessments for Victory Street and Meadow Lane Improvements), Exhibit “A”. Roll call vote, passed unanimously. Zank reported that there has been an issue with the contractor and that the workmanship is not acceptable. City Engineer will withhold payments until satisfied with the work. The assessments are also contingent upon acceptance of the work by the City Engineer.

F. Cable TV: Affeld reported that the Committee is interested in a study to determine the viewership of Channel 19 but no method for conducting the study has been determined yet. Ronge commented that there may be a provision in the Charter contract requiring them to provide a list of subscribers for contact. Mayor requested Affeld to look into why no taping was done at the last Public Safety meeting and this Council meeting.

G. Community Development Authority: Chase reported that the Commission is in the process of hiring a new Director and that other activity is on hold in the meantime.

H. Recreation Committee. No report.

Old Business: Mayor expressed disappointment in the attendance by Department Heads at tonight’s meeting. It was also noted that no building permit report was included in the aldermen’s packets.

New Business:
1. Regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): None.

Buhr/Affeld to adjourn the meeting at 7:52 PM. Motion carried.
Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Robert Buhr, Butch Chase, Dan Jahnke,
Dan Zank, and Mayor Bosak

Members Absent: Dennis Druecke

Also Present: Joe Sciascia, Dan Wegener, Edward Oestreich, Jim Ronge, Dennis Sheldon, John Engels and Tom Schulte

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Chase to approve the agenda. Motion carried.
Buhr/Jahnke to approve the minutes from the previous meeting. Motion carried.
Chase/Affeld to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Buhr/Jahnke to approve $396,312.78 in checks and $37,717.27 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor.
1. Jahnke/Chase to approve Resolution 71-2006 (Approve Mayoral Appointment to the Cable TV and the Utility Commission). Roll call vote, passed unanimously.

Affeld reported receiving citizen comments questioning a conflict of interest for
the appointment of Dan Wegener as Utility Commissioner. Sciascia commented
that no evidence of a conflict has been found in the past. Bosak and Jahnke made
statements of support for Wegener’s appointment.

B. Clerk/Treasurer.
1. Election - November 7 th. Sheldon reminded that voter registration is required for every municipality in the State and that the deadline for assuring that a registrant will appear on the poll list is Wednesday, October 18 th.

C. Street Superintendent. No report.

D. Utility Commission President. Wegener reported: Commission is reviewing candidates for a Lineman position; electrical prep work is finished for street light on Meadow Lane; estimates for street lighting on the new section of Ridge Road are being prepared; Sensient wastewater contract discussions continue – Utility President has expressed a Dec 1, 2006 deadline for completing the negotiations; water tower maintenance has been completed via divers in wet suits.

E. Police Chief.
1. Monthly Report was distributed. In response to question, Chief Oestreich cited court time and page-outs at night as reasons for overtime.

F. Building Inspector. No report.

G. Building Permits Report. No report included.

H. Fire Chief. In Chief’s absence, Wegener reported that it is Fire Prevention Week, with activities including school visits, an open house on Saturday, October 14 th with free batteries for smoke detectors being distributed.

I. Emergency Medical Service ( EMS). Ronge reported: calls are already ahead of last year’s pace; new CPR training on October 27/28; new defib standards go into effect in November; NIMS Training on December 9 th through County Emergency Government at the Sheriff’s training center – Aldermen/Mayor encouraged to attend per the NIMS agreement.

J Emergency Government Director. No report.

K. Recreation Director. No report.

L. Library. No report.

Reports of Committees/Commission/Boards:

A. Plan Commission:
1. Chase/Buhr to approve Resolution 72-2006 (Approve to Rescind Exhibit “C” of Resolution 102-2005 and Replace with Revised Easement), Exhibit “C”. Roll call vote, passed unanimously.

Bosak explained that this changed the legal description on a previously approved easement for the ATC electric line project.

2. Buhr/Affeld to dispense with the second reading and to adopt Ordinance 131-2006 (Ordinance to Amend Required Improvements Chapters 16.60.010 (A)(2), 16.60.010 (B), 16.60.010 (C), 16.60.010 (E), 16.60.010 (J), and 16.60.010 (K). Roll call vote, passed unanimously.

Bosak explained that this change to developer requirements came out of a joint meeting with Plan Commission and Utility Commission.

3. First Reading of Ordinance 133-2006 (Approve Rezoning 348-360 S. Fairfield Avenue).

4. First Reading of Ordinance 134-2006 (Approve Rezoning 307-319 N. Main Street).

5. First Reading of Ordinance 135-2006 (Approve Ordinance to Amend to Add to the following Chapters 16.08.010 Definitions and 16.48.010 (K) Design standards, lots).

B. Finance Committee:
1. Jahnke/Chase to approve Resolution 73-2006 (Approve Contract Between the City of Juneau and MSA Professional Services For Administration Services of a Community Block Grant), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke reported that the contract with MSA was last updated in May, 2000. MSA has increased its share of the administrative costs retained to 14%.

Jahnke reported that a special Finance meeting will be held on October 11 th to discuss the 2007 budget and invited other Councilmen to attend.

C. Personnel Committee:
1. Buhr/Affeld to approve Resolution 74-2006 (Approve To Hire Gary Shipshock – Juneau EMS). Roll call vote, passed unanimously.

Buhr mentioned that Shipshock was a Clyman 1 st responder and was enrolled in EMT school with funding provided by Clyman. His work schedule will make him available for daytime calls.

2. Buhr/Jahnke to approve Resolution 75-2006 (Approve To End Probation for Tim LePean). Roll call vote, passed unanimously.

Buhr reported that the wage increase was based on a recommendation from the Police Chief.

3. Buhr/Affeld to approve Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Motion was withdrawn after discussion of alternatives.

Buhr/Zank to table Resolution 76-2006 (Approve Pre-Employment Drug Testing Exemption). Motion carried.

4. Buhr/Chase to approve Resolution 77-2006 (Approve Health Care Provider). Roll call vote, passed unanimously.

Buhr explained that Unity was slightly less costly than Dean Care, but a vast majority of employees use Dean Care. This action will allow continued use of Dean Care without increasing costs to employees.

D. Public Safety:
1. Affeld/Jahnke to approve Resolution 78-2006 (Set Date and time for Trick or Treat). Roll call vote, passed unanimously.

Affeld reported that the time was set an hour earlier than last year at the recommendation of the Fire and Police Chiefs.

2. Jahnke/Zank to dispense with the second reading and to adopt Ordinance 132-2006 (Ordinance to Amend Chapter 5.04.040 -Registration). Roll call vote, passed unanimously.

Affeld reported that this is a result of a review of fees and changes the fee to direct sellers and limits the permit to 60 days.

E. Public Works:
1. Zank/Jahnke to approve Resolution 79-2006 (Approve Final Assessments for Victory Street and Meadow Lane Improvements), Exhibit “A”. Roll call vote, passed unanimously.

Zank reported that there has been an issue with the contractor and that the workmanship is not acceptable. City Engineer will withhold payments until satisfied with the work. The assessments are also contingent upon acceptance of the work by the City Engineer.

F. Cable TV: Affeld reported that the Committee is interested in a study to determine the viewership of Channel 19 but no method for conducting the study has been determined yet. Ronge commented that there may be a provision in the Charter contract requiring them to provide a list of subscribers for contact. Mayor requested Affeld to look into why no taping was done at the last Public Safety meeting and this Council meeting.

G. Community Development Authority: Chase reported that the Commission is in the process of hiring a new Director and that other activity is on hold in the meantime.

H. Recreation Committee. No report.

Old Business: Mayor expressed disappointment in the attendance by Department Heads at tonight’s meeting. It was also noted that no building permit report was included in the aldermen’s packets.

New Business:
1. Regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): None.

Buhr/Affeld to adjourn the meeting at 7:52 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Robert Buhr, Dennis Druecke, Dan Jahnke, Dan Zank, and Mayor Bosak

Members Absent: Butch Chase

Also Present: Joe Sciascia, Dan Wegener, Dave Beal, Wayne Bubolz, Edward Oestreich, Jim Ronge, Dennis Sheldon, Shelli Fernstaedt and Tom Torp

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Affeld/Jahnke to approve the agenda. Motion carried.
Affeld/Zank to approve the minutes from the previous meeting. Motion carried.
Buhr/Jahnke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Druecke/Zank to approve $310,788.21 in checks and $13,461.47 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:

A. Mayor. No report.

B. Clerk/Treasurer. No report.

C. Street Superintendent. Bubolz reported: 2007 budget proposal is substantially complete, gravel base has been installed on the Ridge Road extension, curb & gutter has been poured on Victory Street, new building lettering and shrubs are in place at the Community Center. Druecke inquired whether waste oil is still being saved. Bubolz indicated that the volume saved is down from this time last year. Mayor Bosak reminded that waste oil can be taken to the City Garage and is used to heat that building.

D. Utility Commission President. Wegener reported: new Electric Superintendent, Jeff Sueflohn, started on September 5 th, the Electric Department intern, Greg Weber, resigned to take a job with WE Energies, water/sewer has been installed at the Ridge Road extension.

E. Police Chief.
1. Monthly Report was distributed. Oestreich commented that complaints are up and that it has been an unusually busy year.

F. Building Inspector.
1. Building Permits Report distributed.

G. Fire Chief. Wegener reported: 911 parade was well attended despite the weather, fire calls have been minimal.

H. Emergency Medical Service ( EMS). Ronge reported: one new member is being hired and another recruit is in school, 2352 is out of service for brake repairs, it has been a busy year – last year’s volume will probably be achieved by the end of September, new CPR training for all members in October & November.

I. Emergency Government Director. Beal reminded residents to check storm sewer inlets during periods of heavy rain.

J. Recreation Director.

Reports of Committees/Commission/Boards:

A. Plan Commission:
1. Druecke/Zank to approve Resolution 62-2006 (Approve Final Plat Map – South Wind Subdivision), Exhibit “A” and “B”. Roll call vote, passed unanimously.

Druecke pointed out that the resolution contained contingencies that must be met before the plat can be signed and recorded. Torp indicated that information has been forwarded to the City Engineer to meet those contingencies.

2. Druecke/Affeld to approve Resolution 63-2006 (Approve Developers Agreement – South Wind), Exhibit “A”. Roll call vote, passed unanimously.

3. Druecke/Affeld to approve Resolution 64-2006 (Approve Letter of Intent – Arletta Zahn), Exhibit “A”. Roll call vote, passed unanimously.

4. First Reading of Ordinance 131-2006 (Ordinance to Amend Required Improvements Chapters 16.60.010 (A)(2), 16.60.010 (B), 16.60.010 (C), 16.60.010 (E), 16.60.010 (J), and 16.60.010 (K).

Druecke commented that this came out of a Joint meeting between Plan Commission, Utility Commission and Council to establish consistent criteria for developers.

B. Finance Committee: Jahnke reported: budget meetings with department heads have been scheduled for September 19 th & October 4 th, the Committee is reviewing cost saving ideas and our insurance agent will be invited to a meeting in October to discuss renewal of the liability policy.

C. Personnel Committee:
1. Buhr/Druecke to approve Resolution 65-2006 (Approve to Hire Jason White – Juneau EMS). Roll call vote, passed unanimously.

Buhr commented that the applicant still needs to go to the basic school but will work as a driver in the meantime.

2. Buhr/Jahnke to approve Resolution 66-2006 (Approve to End Probation for Becky Justmann). Roll call vote, passed unanimously.

3. Buhr/Jahnke to amend Resolution 67-2006 (Approve Armed Forces Contact Person) to replace the phrase “National Guard or the Reserves” with “Armed Forces”. Roll call vote, passed unanimously.

4. Buhr/Affeld to approve amended Resolution 67-2006 (Approve Armed Forces Contact Person). Roll call vote, passed unanimously.

C. Public Safety:
1. Druecke/Jahnke to approve Resolution 68-2006 (Approve 2007 Ambulance Rates). Roll call vote, passed unanimously.

Ronge explained that Medicare eliminated the ability to bill oxygen, masks and other base supplies separately so they need to be built into the base rate instead. There is also a need to recover costs from Towns.

2. Druecke/Zank to approve Resolution 69-2006 (Approve Fund Transfer – Emergency Government). Roll call vote, passed unanimously.

Druecke explained that the City is joining a County grant for purchase of radios. The City has already established a radio contingency fund to address a mandated conversion from wide-band to narrow-band by 2013. The County grant provides large savings, and this allows borrowing from the siren fund temporarily to make the purchase.

3. Druecke/Buhr to approve Resolution 70-2006 (Approve Letter of Endorsement – Juneau EMS). Roll call vote, passed unanimously.

Ronge explained that a letter of support is required as part of filing an operations plan with the State.

4. First Reading of Ordinance 132-2006 (Ordinance to Amend Chapter 5.04.040 -Registration).

Druecke reported that the Committee has met with department heads and forwarded 2007 budgets to Finance.

D. Public Works: Zank reported: MSA will address the cemetery plat to replat the road, a recommendation has been forwarded to Finance to go forward with the Center Street reconstruction project in 2007, a number of clean-up items at Community Center have been accomplished, electrical repairs at the softball field are being addressed, 2007 budget has been discussed and forwarded to Finance.

E. Cable TV: Affeld reported that some problems with Channel 19 have been reported.

F. Community Development Authority: Mayor Bosak reported that the application deadline for the Executive Director position is September 15 th and that the applications will be discussed at a meeting scheduled for the 18 th. Zank asked whether the Personnel Committee will have a role in the hiring, and Bosak indicated that the CDA will make a recommendation to Personnel.

G. Recreation Committee:Fernstaedt reported: a trip to the play “Annie” in Chicago is scheduled for September 24 th, Punt Pass & Kick will be held on September 25 th, a family bike ride on the trail is scheduled for October 7 th.

Old Business: Wegener mentioned that street light conduit has been laid on Meadow Lane.

New Business:

1. Jahnke/Buhr to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Debra K. Hoeft, Carol L. Soldner, and Linda K. Moldscheck . Motion carried.

Zank/Buhr to adjourn the meeting at 7:44 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon
Clerk/Treasurer

Members Present: Robert Affeld, Robert Buhr, Dennis Druecke, Dan Jahnke, Dan Zank, and Mayor Bosak

Members Absent: Butch Chase

Also Present: Joe Sciascia, Dan Wegener, Steve Reifsnider, Dave Beal, Wayne Bubolz, Edward Oestreich, Jim Ronge, and Dennis Sheldon

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Buhr to approve the agenda, removing the bartender license approval under New Business. Motion carried.

Druecke/Zank to approve the minutes from the previous meeting. Motion carried.

Jahnke/Affeld to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. Jim Ronge appeared to discuss the White Pines development. Ronge reported that the signs are down, the grass is uncared for and that there appears to be no activity in this development. He inquired what the City can do about this. Mayor Bosak responded that, under their contract, there is little that the City can do. The Weed Commissioner is instructed to look into the grass upkeep.

Jahnke/Buhr to approve $192,972.21 in checks and $25,977.14 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:

A. Mayor.
1. Contribution of materials to the Juneau Historical Society.

2. Buhr/Jahnke to approve donation of City Hall materials to the Juneau Historical Society, subject to approval by the State Historical Society. Motion carried.

3. Jahnke/Buhr to approve Resolution 52-2006 (Approve the Creation of the Fire and Police Citizen Committee). Roll call vote, passed unanimously.

4. Letter of Resignation from Catherine Porter. Mayor Bosak reported that Catherine Porter will be moving to Florida and that August 14 th will be her last day working for the City. An ad for a replacement has been prepared and placed. The Mayor thanked Catherine for her 9 years service to the City.

B. Clerk/Treasurer.
1. Senator Feingold Listening Session. A staff member from Sen. Feingold’s staff will be holding a listening session from 3:00-4:00 on August 9 th, in the Council Chambers.

2. Voter Equipment Training. 2 training sessions for the new handicap voter equipment have been set. The Clerk, Deputy Clerk and one Chief Inspector will be trained. Mrs. Engels will represent the inspectors at this training. Further in-house training will be required for the other election inspectors prior to the September 12 th Primary.

C.Street Superintendent.
Bubolz reported that he received a locate on Victory Street and that construction should start on August 11 th. The mulch pile has been ground, and mulch is available. Street line painting will be done soon, early in the mornings.

D. Utility Commission President.
Wegener handed out electric rate comparisons. These are actual rates, not projections. WPPI and the Juneau Utility Commission is doing well in comparison to other suppliers. Wegener reminded the public to conserve in hot weather since there is pressure on the State grid. Sump pumps must still be flowing into sanitary sewer since the treatment plant can track the increased usage about one hour after a rain. The WPPI signs have been lit at the city entrances.

E. Police Chief.
1. Monthly Report.

F. Building Inspector.
1. Building Permits Report.

G.Fire Chief.
Reifsnider reported that the Fire Department responded to 2 fires in Beaver Dam. The Department took advantage of the F&M Union Bank brat fry on August 3 rd to do some public relations work with the community.

H. Emergency Medical Service ( EMS).
Ronge reported that calls are up 20-25%. 2 flight calls were necessary recently. 2 younger members have joined and are being trained. Druecke inquired whether there have been any heat-related calls. Ronge indicated that there have been no calls specifically due to heat.

I. Emergency Government Director.
Beal reported that a press release was sent about utility usage and suggested that the public use the library as a cooling station to beat the heat. Wegener inquired about radio notices. Beal responded that a fax was sent to radio stations. He did not personally hear any message on the radio but knows that radio stations have responded in the past.

J. Recreation Director. Not present.

Reports of Committees/Commission/Boards:

A. Plan Commission:
1. Druecke/Zank to approve Resolution 53-2006 (Approve Final Plat Map – Bartlett Acres), Exhibit “A”. Roll call vote, passed unanimously.

B. Finance Committee:
1. Jahnke/Zank to approve Resolution 54-2006 (Approve Deposit and Investment Policy), Exhibit “A”. Roll call vote, passed unanimously.

2. Jahnke pointed out that this was an update from a 1991 policy. Sheldon commented on a new auditing standard that requires auditors to comment on how investment policies address various types of risks. This document describes the city’s practice, describes the risks and how the practices deal with those risks.

3. Jahnke/Zank to approve Resolution 55-2006 (Approve Administrative Billing Rate Fee). Roll call vote, passed unanimously.

4. Jahnke reported that the new rate is equal to what the county charges and is a result of an employee suggestion. Jahnke also reported that a special finance meeting will be held on August 15 th to discuss employee suggestions for cost savings. A follow-up meeting with the Utility Commission is anticipated. Budget packets have been distributed to Department Heads.

C. Persnnel Committee:
1. Buhr/Druecke to approve Resolution 56-2006 (Approve Hire/Fire Responsibility – EMS). Roll call vote, passed unanimously.

Buhr mentioned that this is the same type of action taken previously regarding the Fire Department. The EMS will conduct preliminary interviews and pass recommendations to the Personnel Committee.

D. Public Safety:
1. Buhr/Zank to dispense and to adopt Ordinance 130-2006 (Ordinance to Amend Chapter 9.04.190 (D) (1) Use of cigarettes and tobacco products prohibited). Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 57-2006 (Approve Temporary Picnic License for Juneau August Fest). Roll call vote, passed unanimously.

3. Druecke/Affeld to approve Resolution 58-2006 (Approve Fire Department By-Laws), Exhibit “A”. Roll call vote, passed unanimously.

Druecke pointed out that this change is to reflect recent action giving hire/fire authority to the Personnel Committee.

E. Public Works:
1. Zank/Druecke to approve Resolution 59-2006 (Approve BID for Bartlett Acres 2006 Improvements). Roll call vote, passed unanimously.

Sciascia explained that the developer’s agreement requires either an irrevocable line of credit or an escrow account. The lender approved the loan and the escrow account, but wants to fund the escrow account on an as-needed basis in order to avoid interest accruing on idle funds. The lender provided a letter assuring that it will unconditionally and irrevocably fund the escrow account. The developer must sign the escrow agreement with the City prior to the City signing the bid award to the contractor. There may also be a 3-day right to rescind to be observed prior to signing the bid award.

2. Zank/Jahnke to approve Resolution 60-2006 (Approve Recycling Compliance Assurance Plan), Exhibit “A”. Roll call vote, passed unanimously. Zank reported that this is being adopted to comply with a State requirement. He also reported that the Committee toured the City Garage and Community Center, and provided recommendations to the Public Works department to improve the appearance of these city facilities.

F. Cable TV:
1. Affeld/Zank to approve Resolution 61-2006 (Approve Support of Video Competition Everywhere). Roll call vote, passed unanimously. Affeld explained that this resolution is putting the City on record as supporting competition. He also reported that the Cable TV channel will be filming meetings of the Public Safety Committee and Utility Commission.

G. Community Development Authority: Bosak had nothing to report, other than to again mention that Executive Director, Catherine Porter, will be leaving her position on August 14 th.

H. Recreation Committee Buhr reported that summer programs are winding down and that a bike trip along the Wild Goose Trail is being planned for September.

Old Business: None

New Business: None

Jahnke/Buhr to adjourn the meeting at 7:41 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon
Clerk/Treasurer

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Dan Zank, David Gratton, John Engels, Ken Steffen, Daniel Wegener, Tom Schulte, Ross Canniff, Robert Selchert, Paul Marose

Members Absent: Robert Buhr, Daniel Jahnke

Also Present: Dennis Sheldon and Mike Laue

The meeting was called to order at 6:34 PM, and roll call was taken.
Zank/Gratton to approve the agenda. Motion carried.

Review Present Sub-Dividers Construction Obligations/Requirements.

A. Make Changes or Additions:
Laue presented a “Schedule of Public Improvements According to the Municipal Code”. Wegener questioned whether the Street Lighting requirement was actually enforced. Engels questioned the goal for making any changes, whether to make it more difficult or easier for developers. The consensus was that consistency between various City bodies was the primary goal. Laue suggested that the seal coat requirement be replaced with a binder coat of asphalt, with a final coat of asphalt required at the time of Curb/Gutter & Sidewalk installation. It was further suggested that the type of gravel base could be specified in the Ordinance. Wegener asked where the timing of Curb/Gutter & Sidewalk was specified. Neither Laue nor Sheldon have been able to find where this is specified in the Ordinance, although some informal guideline seems to exist. It was suggested that the timing be specified in the Ordinance. Steffen questioned how to handle manholes if going to a binder coat. Laue felt that inserts could be installed at the time of final asphalt coat. Wegener pointed out that pipe sizes for water and sewer are routinely smaller than those listed in the Ordinance and that smaller sizes are even sometimes suggested to developers by the Utility Commission. Laue commented that the Ordinance is not telling the developers what sizes they must use, just what they are obligated to pay for. Laue described the process sequence for a developer: concept plan, preliminary plat (Developer’s Agreement should be negotiated at the same time), construction plans submitted to Public Works and Utility Commission for review, submit plans to State for Utility extensions. There are two options for approval and recording of the final plat: 1) approve and record after construction is complete 2) approve and record prior to construction if adequate financing protection is built into a Developer’s Agreement.

Establish A Record of Changes and Additions.

Motions were deferred until all agenda items were discussed.

Discuss Present Sidewalk, Curb and Gutter Scheduling.

A. Make Changes or Additions. Discussed under the previous topic.

B. Establish A Record of Changes and Additions. No discussion.

Discuss Possibility of Adding Utility Access Fees.

Laue presented a portion of a “2004 MSA Sewer User Charge Survey”. These fees would not impact the developer. They would be charged to the property owner when taking out a Building Permit. Roughly half of communities of Juneau’s size have such a fee, and the median is about $1,000.

Selchert leaves at 7:50.

Laue was asked to provide a report on how much this fee and other changes contemplated during this meeting would impact building costs in the City.

Discuss Possible Contributions To Developers For:

A. Engineering Fees

Wegener suggested that an incentive be offered to developers to use the City’s engineering firm. It could save developers money on duplicate engineering designs/reviews and could save the City time and money on reviews. Laue commented that the developer is obligated to pay for the City’s engineering review and inspection costs. He also indicated that there would be no ethical issue as long as the developer understands that the Engineer works for the City. Laue has two client municipalities that currently mandate such an arrangement. The consensus was that it would be too costly for the City to offer such an incentive, but the concept should be encouraged in informal contacts and in meetings with developers.

B. Inspection Fees. Discussed as part of the Engineering Fee discussion.

Discuss Present Policy of Street Restoration After Utility Digs.

A. Make Changes or AdditionsWegener indicated that the Utility Commission is assessed for street restoration after digging for emergency repairs to water main breaks. The Utility Commission would like relief from these assessments.

B. Establish A Record of Changes and Additions. Referred to Public Works Committee.

 Center Street Construction. Sheldon reported that TIF District # 3 would not be any help on this project since the District has no cash. It would require TIF financing with little prospect for TIF increment to repay the debt. The consensus was to reconstruct from Main Street east to the City limits. It was noted that Hyland Street to the east is the worst for the Utilities, while the west side is the worst for the City streets. Laue will prepare cost estimates to include: City street, utility reconstruction, complete sidewalk installation, replacement of existing Curb/Gutter & Sidewalk. Steffen inquired about sump pump connections during the project. The consensus was that this choice should be offered to the residents of E. Center Street. Marose inquired about replacement of laterals. The consensus was that this should also be offered as a choice to residents.

Capital Improvement Plans. Plans from the Public Works Committee and Utility Commission were distributed. Highway shop traffic was discussed. Laue indicated that the cost differential between concrete and asphalt was not as extreme as it has been and that concrete could be considered for a portion of the project. Bosak commented that both plans list Acorn Lane and that the City parking lot on Acorn Lane also needs attention, as well as the Community Center parking lot.

It was noted that the antenna base in the parking lot was still there. Removal was referred to the Public Works Committee.

Wegener mentioned that sewer lines run under buildings abutting Acorn Lane. Options for eliminating that situation were discussed.

Discuss and Possibly Approve Bid Award – Bartlett Acres. Sheldon reported that pre-conditions required by the Developer’s Agreement were not yet met. No further discussion or action.

Establish A Record of Changes and Additions Affeld/Gratton to recommend to Council the following changes to the Subdivision Ordinance: 1) Binder coat, instead of seal coat, and specifying that the 9” gravel base consist of 5” of 3-inch breaker-run and 4” of ¾-inch TB 2) Street light costs become a City responsibility 3) Curb/Gutter, Sidewalk and Final asphalt coat be installed at City’s discretion after ¾ of the lots are sold, unless approved otherwise by the Council 4) Street Name Signs be ordered and installed by the City at Developer’s cost. Motion carried.

Druecke/Chase to adjourn the meeting at 9:04 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Buhr/Jahnke to approve the agenda. Motion carried.
Buhr/Zank to approve the minutes from the previous meeting. Motion carried.
Zank/Jahnke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Buhr/Jahnke to approve $52,163.71 in checks and $25,369.36 in vouchers. Motion carried.

Communications: Letter from Public Works. Mayor read a letter from the Baily Family and from another family in Madison. They wrote a letter of appreciation and how impressed they were with the Wild Goose Park.

Reports of Officials:
A. Mayor.
1. Affeld/Zank to approve Resolution 43-2006 (Approve Mayoral Appointments to the Library Board). Roll call vote, passed unanimously.

B. Clerk/Treasurer.

C. Street Superintendent.
Wayne reported that they have been painting the Bingo Stand and some bleachers. Pepsi donated a new scoreboard for the softball diamond. The county was going to level off the dirt pile at the Public Safety Building but the rain has delayed this project.

D. Utility Commission President.
Dan reported on the following:

• We are getting closer with the list to order the AMR meters. Action will be taken at the meeting next week

• The Utility Commission toured the WWTP Plant. Randy did an exceptional job with the tour. If any Common Council member would like a tour one can be arranged. The tour will be the sampling station and the water tower. Anytime you see this on the agenda all are welcomed.

• The Utility Commission is working with the Mayor to plan a joint meeting with the Plan Commission, Common Council, and Utility.

E. Police Chief.
1. Monthly Report. Copy of June monthly was distributed.
Visited the school to teach “dealing with strangers”. A training session was held to receive hazmat training.

F. Building Inspector.
1. Building Permits Report. Report was included in the books.

G. Fire Chief.
Things have settled down. There were no 4 th of July mishaps. Fire prevention is working well.

H. Emergency Medical Service ( EMS).
Jim Ronge was not able to attend. Runs are up. Thrivent has matched funds from their fund raiser. Will use some of the funds raised to offer CPR classes for the community. Once we are fully trained with the new CPR regulation we will be training the public.

I. Emergency Government Director.
Continue to work on NIMMS training. Hopefully can work with the Public works department Reminder to residents with sump pumps that you are not to be pumping into the sanitary sewer.

J. Recreation Director. No report, not present

Reports of Committees/Commission/Boards:
A. Plan Commission:
Druecke reported that there will be a special meeting at 6:00 PM on Thursday, July 20 th for the TIF districts. There were 81 letters were sent out regarding property maintenance issues. Some property owners have already called back. Will be following up on the letters at the next meeting. Tom Torp appeared regarding the drainage in the South Wind subdivision. Keith Schmidt appeared regarding property near Piggly Wiggly. We have all the services running up to his property. Keith asked if we would be interested in putting in the road. The committee really likes his plan, they did not think they should subsidize the cost of the drive. Zoning was discussed in great depth. Always have more changes to make.

B. Finance Committee:
1. Jahnke/Zank to approve Resolution 44-2006 (Approve Short Term Borrowing In The Amount of $250,000.00), Exhibit “A”. There is no cost to the city. We do this annually as a precautionary measure. Roll call vote, passed unanimously.

We approved tire disposal fee. Finance committee is conducting cost savings survey. Letters went out to utility employees as well. Next step is to analysis this information. Will meet with the Utility Commission and will then meet as a whole. See if we can come up with some long-term solutions. Dennis has time line all set for the budget process.

C. Personnel Committee:
1. Buhr/Affled to approve to remove from the table Resolution 33-2006 (Approve Hire/Fire Responsibility – Fire Department).

Buhr/Druecke to approve Resolution 33-2006 (Approve Hire/Fire Responsibility – Fire Department). Buhr explained that this was a request from Chief Reifsnider and the Personnel Committee. This was tabled last month to give Attorney Sciascia time to check with the state statutes. We needed this resolution and also need to form a police and fire committee. Roll call vote, passed unanimously.

2. Buhr/Affeld to approve Resolution 45-2006 (Approve Police and Fire Committee). Buhr summarized that the committee acts as the jury and the personnel committee has the ability to hire or fire. If anything is contested this committee will then come into play. Police chief is covered by state statutes and requires a committee or a three person committee. We have never needed one before but should have a committee if the situation ever comes up. Appointments should be done on an annual or bi-annually basis. If the situation ever comes up and we don’t this committee, one could be formed. Want to avoid this because someone could say that the committee was favorably picked. Roll call vote, passed unanimously.

3. Buhr/Affled to approve Resolution 46-2006 (Approve FMLA Policy), Exhibit “A”. Buhr said that this been a very long process dealing with this. He thanked Bob Gregg and Joe Sciascia for all their work in developing this policy. Roll call vote, passed unanimously.

4. Buhr/Druecke to approve Resolution 47-2006 (Approve Substance Abuse and Testing/Incident Policies), Exhibit “A”. Buhr pointed out the major change was in section number 5 to change the post accident testing to do a blood test instead of a breathalyzer test and also changed the time table of how long afterward that the tests must be administered. Sciascia explained that some other minor word changes were made. Also felt it was in the best interest to broad the criteria for testing. Roll call vote, passed unanimously.

D. Public Safety:
1. Buhr/Zank to dispense with the second reading and to adopt Ordinance 128-2006 (Ordinance to amend the City of Juneau Ordinances Chapter 6.04.040 Late Fees). Roll call vote, passed unanimously.

2. Buhr Zank to dispense with the second reading and to adopt Ordinance 129-2006 (Ordinance to Amend Chapter 10.12.010 (G) (1) and (2) to the City of Juneau Ordinances Motorized Scooters). Roll call vote, passed unanimously.

3. First Reading of Ordinance 130-2006 (Ordinance to Amend Chapter 9.04.190 (D) (1) Use of cigarettes and tobacco products prohibited). Druecke read the ordinance.

E. Public Works:
1. Zank/Jahnke to approve Resolution 48-2006 (Approve Agreement with MSA – Cemetery Addition), Exhibit “A”. Zank explained that this was discussed back in November and we are bringing it back because no agreements were signed at that time. We are now making it official. This is the part of the cemetery between the little league field and the present cemetery. Roll call vote, passed unanimously.

2. Zank/Jahnke to approve Resolution 49-2006 (Approve BID to Grind Compost Pile). Zank said that this pile that is behind Berlin Industries. It is about 15 feet tall. This company many interested in keeping some of this also. In the past this was spread on farmers fields in the past. Doing this reduces their crop. We spend a lot of time grinding material that should not be in there. Roll call vote, passed unanimously.

F. Cable TV: Affeld reported that there was a problem with channel 19 being off. It is now up and running. Tape re winder is back and we have someone tonight to run the camera.

G. Community Development Authority: No report – Chase was not present.

H. Recreation Committee No June meeting. Thanked Pepsi for score board donation.

Old Business: Congratulated Dan on receiving Fireman of the year.

 New Business:
1. Jahnke/Zank to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Margaret D. Armentrout, Kimberly M. Zwirlein, Lisa Marie Szopinski, Jenifer L. Linendoll, and Stacy E. Feldman. Motion carried. Oestriech reported that they have been investigated.

2. Approve Provisional License for (Valid for 45 days): None
3. Approve Temporary Bartenders’ Licenses (Valid for 45 days): None

Zank/Jahnke to adjourn the meeting at 7:35 PM. Motion carried.

Minutes Reported By:
Jane M. Fude, CMC
Deputy Clerk

Members Present: Robert Affeld, Robert Buhr, Butch Chase, Dennis Druecke, Dan Zank, and Mayor Bosak
Members Absent: Dan Jahnke
Also Present: Joe Sciascia, Dan Wegener, Dennis Sheldon, Steve Reifsnider, Dave Beal, Edward Oestreich, Wendy Jo Smedema, Jane Fude, and Carla Gogin

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Buhr/Affeld to approve the agenda. Motion carried.
Druecke/Zank to approve the minutes from the previous meeting. Motion carried.
Chase/Druecke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items.
Carla Gogin – Virchow Krause Presentation of Financial Reports

Reviewed the General Fund revenue sources and operating results. Fund balance went down 18,000. While Original Budget was balanced, Final budget projected a loss due to the tire fire. Will be receiving reimbursement for the fire over time. 2006 General Fund budget shows an increase of 4.2%, qualifying the City for State Aid under the expenditure restraint program.

Debt Highlights: City issues general obligation debt, backed by taxing authority of the City while the Utility issues Revenue bonds. Also, Lease revenue bonds are issued through the CDA. Outstanding General Obligation debt is limited to 5% of equalized value. We have borrowed up to 40% of our debt limit. One thing the city did do was to pay off 99,000.00 of unfunded pension liabilities to the State Retirement system charging approximately 8% interest by taking out a loan from the State Trust Fund at a reduced rate of interest.

General Fund Expenditures were basically steady. An exception was a spike in Public Safety costs. The costs of the tire fire, a change in EMS pay processes and increased Building inspection costs contributed. Building permit revenues were up as well.

One measure of General Fund health is the percentage of unrestricted fund balance to projected expenditures for the next year. Last year we were at 14%, year before 17%. Should monitor this ratio to assure that reasonable cushion is maintained.

No audit adjustments were needed. Dennis has taken over TIF district reporting.

An internal control weakness still exists. There is not enough staff to have more segregation of duties. If anything is ever found during the audit, it would be brought to your attention. The city has done what it can to segregate duties, but the Council should do its best to maintain day-to-day contacts.

Bosak asked how she would rate the City of Juneau Financially. Carla’s response was average or better. Debt limit is good. TIF district has shown an ability to repay its obligations. Continue to look at your fund balance.

Buhr/Zank to approve $102,504.08 in checks and $12,531.82 in vouchers. Roll call vote, passed unanimously.

Communications: None

 Reports of Officials:
A. Mayor.

B. Clerk/Treasurer.
1. Assessments. BOR meet on the May 23 rd. The Board of Review has been adjourned for the year. Now there are two processes. One is that Bowmar assesses all of the non-manufacturing businesses. The state does all the manufacturing assessed values. These two amounts can then be merged to be able to start the budgeting process. Should have both of these amounts by October.

C. Street Superintendent. Wayne is on vacation.

D. Utility Commission President.

• Toured the well buildings. We do this once a year. Tour the Water Wastewater Treatment Plant, substation sampling station along the trail, and all three of the well buildings. This is done every year.

• Did hire Greg Weber for 6 months. Advertising for line man position.

• Replaced over head line on S. Main Street.

• Reviewed costs and options with the AMR system.

• Did have a hydrant that was hit. Will research the possibility of replacing it.

• Awarded Elizabeth Peterman with a $1,000.00 scholarship

E. Police Chief.
1. Monthly Report. Copy of May monthly has been handed out. We are accepting applications for a part-time officer. Will accept applications until June 30 th. Bike rodeo went well at Dodgeland. About 350 attended. Also went to St. Johns. Gave away 5 bikes. Everyone had a good time.

F. Building Inspector.
1. Building Permits Report. Report is in books

G. Fire Chief. By the end of this week the NIMS will be complete. Received a call that the sprinkling system will be completed by the end of the week at Silk.

H. Emergency Medical Service ( EMS).
Wendy Jo reported on the EMS Mothers’ Day Breakfast. Proceeds will be used for CPR classes for the community and other community items.

I. Emergency Government Director.
Dave Beal reported that it is his hope that other departments also receive the NIMS training. Would assume the utility would like to have that training. Steve will do this during the day. Dave will do this at night.

J. Recreation Director. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:

Buhr/Chase to dispense with the second reading and to adopt Ordinance 125-2006 (Ordinance to Amend to Change Chapter 17.04.060, 17.04.100, 17.08.190 (B) and (C) in the City of Juneau Ordinances). Roll call vote, passed unanimously.

B. Finance Committee:
1. Chase/Affeld to approve Resolution 30–2006 (Approve Purchasing Handicap Voter Equipment and Memorandum of Understanding), Exhibit “A”. Sheldon explained that this is for the purchase of the mandated handicapped voting equipment. The county will make the purchase and the send the application for the state grant. All we have to do is send employees for training. Roll call vote, passed unanimously.

2. Zank/Chase to approve Resolution 31-2006 (Approve Tire Disposal Fee). We receive a lot of tires and we are charged to get rid of them. No different than taking them to the garage. Wayne said that we are being charged about $1.00 per tire right. This will pass charges along to the people that are bringing them. Will also chop them up for under the playground equipment. Roll call vote, passed unanimously.

C. Personnel Committee:
1. Buhr/Druecke to approve Resolution 32-2006 (Approve Job Description – Recreation Director), Exhibit “A”. This is an update that was put together by Shelli and the Recreation Committee. Roll call vote, passed unanimously.

2. Buhr/Affeld to table Resolution 33-2006 (Approve Hire/Fire Responsibility – Fire Department). Motion carried.

D. Public Safety:
1. Druecke/Affeld to amend Resolution 34-2006 to change Main Street to Miller Street. Motion carried.

Druecke/Buhr to approved the amended Resolution 34-2006 (Approve Street Dances and Temporary Premise Change For Tavern Owners Liquor Licenses). Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 35-2006 (Approve Designating Parking Spaces for Farmers’ Market). We approve this every year. Roll call vote, passed unanimously.

3. Druecke/Affeld to approve Resolution 36-2006 (Approve To Grant Beer and Liquor License – Three Wise Men Tavern Group, LLC). This came through before. This brings them back on track with the other licenses. First one was issued until June 30 th, 2006. This one is for July 1 st to June 30 th, 2007. Roll call vote, passed unanimously.

4. Druecke/Chase to approve Resolution 37-2006 (Approve Dog and Cat License Fees). Our fees were really far behind all the surrounding communities. Roll call vote, passed unanimously.

5. Druecke/Zank to approve Resolution 38-2006 (Accept Resignation of Kevin Kluck). Roll call vote, passed unanimously.

6. Affeld/Chase to dispense with the second reading and to adopt Ordinance 126-2006 (Ordinance To Amend To Create Chapter 10.08.070 in the City of Juneau Ordinance For Participation In The Nonmoving Traffic Violation and Registration Program Of The Wisconsin Department of Transportation AND Section 10.04.070 Parking, Stopping, Standing Regulated is hereby renumbered as Section 10.08.060). Roll call vote, passed unanimously.

Druecke stated that one small change was made to change city attorney to the Juneau Police Department to manage this program.

7. BuhrZank to dispense with the second reading and to adopt Ordinance 127-2006 (Ordinance to Amend Chapter 2.04.100 (A) Election Polling Hours). This follows state mandates. Roll call vote, passed unanimously.

8. First Reading of Ordinance 128-2006 (Ordinance to amend the City of Juneau Ordinances Chapter 6.04.040 Late Fees).

9. First Reading of Ordinance 129-2006 (Ordinance to Amend Chapter 10.12.010 (G) (1) and (2) to the City of Juneau Ordinances Motorized Scooters).

E. Public Works:
1. Zank/Buhr to approve Resolution 39-2006 (Approve to Purchase Street Light – Meadow Lane). The street project came in at a favorable cost. This is why we were able to do this project. Roll call vote, passed unanimously.

F. Cable TV: Affeld nothing to report. Mayor Bosak asked why someone was not here to operate the camera. Affeld replied he was not sure.

G. Community Development Authority:
1. Resolution 40-2006 (Approve Contract for Soil Testing). Joe stated that Catherine asked him to review this contract Joe stated that if they happen to kill someone through their negligence they have to pay the first $25,000.00 and we have to pay the rest. We should ask to take this out. Have other points that we may want to negotiate. Wegener asked if there were other quotes as this amount seemed high. This cost is also for nine holes. There were other quotes and this was the lowest quote received. Mike Laue has also recommended this company.

Chase/Zank to amend Resolution 40-2006 to add that this contract be approved subject to city attorney review and approval. Motion carried.

Chase/Zank to approve amended 40-2006 (Approve Contract for Soil Testing). Roll call vote, passed unanimously.

2. Chase/Buhr to approve Resolution 41-2006 (Approve Retail Analysis). Mayor Bosak reported that this has been planned for the past 3 to 4 years. The CDA has been working on a retail analysis. This analysis would help determine with what works in different areas of the city. Had five companies to choose from. Called other communities and this company came highly recommended. The amount from the city of $4,000.00 has been budgeted for. Their contract calls for them to meet with us twice. Any additional meetings will be time and materials. This is phase one of two phases. Roll call vote, passed unanimously.

H. Recreation Committee
1. Buhr/Affeld to approve Resolution 42-2006 (Approve Tammy Bornshlegel - Recreation Aide). Tammy has done this for the last couple of years to help with a special needs child that has signed up for some recreation programs. Roll call vote, passed unanimously.

Old Business:

New Business:
1. Buhr/Chase to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Samantha S.Olenski, Erin K. Weiner, Diane Marie Nyquist, Carrie Ann Sieja, Katie Marie Stange, Ashley Renee Thieme, Heather Ann Stange, Mary Ann Winter, Keri Lynn Schmidt, Barbara Francis Schleif, Bradley Jay Marthaler, Colleen R. Krause, Michelle L. Litzer, Motion carried.

2. Buhr/Zank to approve provisional license for (Valid for 45 days): Erin K. Weiner and Samantha S. Olenski. Affeld asked why some were approve. Motion carried.

3. Approve Temporary Bartenders’ Licenses (Valid for 45 days). None

Buhr/Zank/to adjourn the meeting at 8:00 PM. Motion carried.

Minutes Reported By:
Jane M. Fude

Members Present: Dennis Druecke, Mac Affeld, Robert Buhr, Butch Chase, Dan Zank, Mayor Bosak

Members Absent: Dan Jahnke

Also Present: Dennis Sheldon, Joe Sciascia, and Steve Reifsnider
The meeting was called to order at 5:38 PM, and roll call was taken.
Druecke/Affeld to approve the agenda. Motion carried.

1. Druecke/Buhr to approve Resolution 25-2006 (Approve Mayoral Appointment to the Plan Commission). Roll call vote, passed unanimously.

2. Druecke/Chase to approve Resolution 26-2006 (Approve Reimbursement Settlement – Watertown Tire Fire), Exhibit “A”. Sciascia indicated the figure may fluctuate depending on who opts in or opts out of the agreement. The latest figure is $10,916.14. Reifsnider noted that the bill submitted was for over $36,000, including truck fees.

Zank arrives at 5:41.

Sciascia passed along a report from the Attorney General’s office that the City’s application was well prepared. Roll call vote, passed unanimously.

3. Druecke/Zank to approve Resolution 27-2006 (Approve Developers Agreement – Bartlett Acres), Exhibit “A”. Druecke noted that the project was contingent upon re-opening of the TIF District and that the City will run the project. The City pays for work at the ends of the street while Bartlett pays for work on his property. It will provide a 2 nd entry to that area of the City. Chase pointed out that the project will also solve water drainage problems in that area. Roll call vote, passed unanimously.

4. Druecke/Affeld to approve Resolution 28-2006 (Approve Agreement with MSA – Bartlett Acres 2006 Reconstruction), Exhibit “A” and Exhibit “B”. Druecke mentioned that this is for the engineering and inspection services and that the City may want to expand the level of inspection. Bartlett asked whether the quoted maximum price of $20,500 included inspection costs, and Druecke responded that it did. Sciascia reported that the issues mentioned in Exhibit B would not be a problem for the City Engineer. Roll call vote, passed unanimously.

5. Druecke/Affeld to approve Resolution 29-2006 (Approve Agreement with MSA – TIF #2 and #3 Amendments), Exhibit “A”. Druecke noted that this was the contract for consulting to re-open the TIF Districts. Bartlett asked about the cost, and Druecke responded that it was $11,000. Sheldon was asked how much funding was available for the Bartlett Acres project in the TIF District and responded that it was slightly over $90,000. Roll call vote, passed unanimously.

Buhr/Chase to adjourn the meeting at 5:50 PM. Motion carried.

Minutes Reported By: Dennis Sheldon

Members Absent: Dan Jahnke

Also Present: Joe Sciascia, Dan Wegener, Dennis Sheldon, Steve Reifsnider, Dave Beal Shelli Fernstaedt, Wayne Bubolz, Wendy Jo Smedema, Jan Schultz, Mike Laue, Jane Fude, Alan Schmidt

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Druecke/Chase to approve the agenda. Motion carried.
Buhr/Chase to approve the minutes from the previous meeting. Motion carried.
Zank/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Zank/Buhr to approve $34,494.37 in checks and $14,171.41 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor.
1. Druecke/Zank to approve Resolution 8-2006 (Urging the State Legislature to Reject the Assembly Substitute Amendment 5 and Senate Bill 1 Code of Ethics for Local Officials). Dennis explained that he handed out a sample of the form that councilmen would need to complete. Form is very intrusive. Private information would then become public information. Roll call vote, passed unanimously.

2. Chase/Druecke to approve Resolution 9-2006 (Approve Mayoral Appointments to the Recreation Committee and to the Board of Appeals). Roll call vote, passed unanimously.

Mayor Bosak said that Barb Smith is not feeling well and to keep her in our thoughts and prayers

B. Clerk/Treasurer.
1. Open Book and Board of Review. Sheldon reviewed procedures for Open Book and for the Board of Review. Just a reminder that tomorrow the assessor will be here from 1:00 to 3:30 PM. This is the opportunity to meet with the assessor to possibly change your assessed values. This is the first step. If you wish to contest any decision made at the Open Book you may appear at the Board of Review that will be held on May 23 rd at City Hall between 6:00 PM to 8:00 PM. A 48 notice is necessary. This notice can be waived for good cause. The board acts as judges and acts on information from both the property owner and the assessor. Burden on proof is on the property owner.

C. Street Superintendent.
Wayne reported ball diamonds and concession stands are ready. Last night was the first night of baseball. Busy with brush pick up. Fence in the alley was put up.

D. Utility Commission President.
Dan Wegener gave the following report:

• Last night Jim Wasserman meet with the Utility Commission regarding the AMR system. AMR stands for Automatic Meter Reading system. This system will allow readings to be sent to the Electric Office. We are the first in WI. We are waiting for our first shipment of meters to come in.
• The Utility Commission and WPPI went on record to donate money for the soccer goals. The donation is for one set of goals to support the local soccer programs.
• The Utility Commission and WPPI also donated $1,000 to support the retail analysis study. This was a request from Catherine Porter.
• Renewal Energy Program. Notices were sent out asking residents to support the use of renewable energy. We are asking that you purchase one or more blocks to support renewal energy. Forms are available at City Hall.
• Street lights have been changed on S. Mill Street. Have been replace with high pressure sodium lights.
• Later in the meeting the Council will be acting on approval of the Compliance Maintenance Report. Dan explained that this is simply a report card from the DNR on our water, waste water system. We passed with all A’s except for in one category.
• Meeting with Sensient regarding our contract with them.
• Still working on acquiring ATC line easements. There will be a tele-line conference on Friday morning at 10:00 at the Electric Office. The public is invited to attend.
• Merlin is retiring May 31 st. Will be advertising this position.
• Dan welcomed Ron Bosak as Mayor and welcomed Dan Zank as a Common Coucnil representative to the Utility Commission. Dan also thanked Dennis Druecke for his time on the Utility Commission as the Common Council representative. He will be missed

1. Zank/Buhr to approve Resolution 10-2006 (Approve Compliance Maintenance Annual Report), Exhibit “A”. Dan reported that this is a report card from the DNR that reports on our system throughout the year. We received only one failing grade. This is due to delays in negotiating a contract with a major water/sewer user. We are still operating well within our limits. We are still negotiation with Sensient trying to get them to relinquish some space in our system. Working hard to get this resolved. Roll call vote, passed unanimously.

E. Police Chief.
1. Monthly Report.
Jan Schultz Assistance Police Chief gave the following report. The school year is winding down. The department is wrapping up several programs. Will be finishing Counter Act and will be doing another bike safety presentation. Monthly report was handed out.

F. Building Inspector.
1. Building Permits Report.

G. Fire Chief.
Steve Reifsnider reported that there were a few small fires this month. The fire department has finished their annual hose testing last week. The department be testing the fire trucks in the next couple of weeks.

H. Emergency Medical Service ( EMS).
Mothers Day Breakfast fund raising breakfast will be held on Sunday, May 14 th, 2006 between 9:00 AM to 12:00 noon. Proceeds will be used for community projects and to pay for training.

I. Emergency Government Director.
Dave Beal reported that he is working on a grant for radios. The grant would cover 75% of the cost with 25% being paid for by the city. Appling does not bind us to anything.

J. Recreation Director.
Shelli reported that she received two donations recently. One was in the amount of $575.00 from the white elephant sale that the Chamber of Commerce held. The other donation was from the Juneau Utility Commission and WPPI in the amount of $877.00 for soccer goals.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 125-2006 (Ordinance to Amend to Change Chapter 17.04.060, 17.04.100, 17.08.190 (B) and (C) in the City of Juneau Ordinances)

Setting the set backs for all city owned property located next to all city owned property.

B. Finance Committee:
1. Chase/Zank to approve Resolution 11-2006 (Approve To Write-Off Delinquent Personal Property Taxes). Dennis explained that we went back to the 2003-2004 tax year and found outstanding taxes that needed to be written off. The only way to collect these now would be through the court system and the minimum filing fee is $125.00. It was the recommendation of the Finance Committee to just write these off. For 2005 we were able to go back and charge the other taxing districts. Roll call vote, passed unanimously.

C. Personnel Committee:
1. Buhr/Druecke to approve Resolution 12-2006 (Approve To Contract With Justin Reynolds – IT Consultant). Jeff Neitzel has been dealing with computers issues in the past and is no longer able to. Justin is in charge of the IT department for Dodgeland School. The committee has met with him. He lives in Watertown and he works here in Juneau. Last year we were charged for 50 hours. Roll call vote, passed unanimously.

2. Buhr/Affeld to approve Resolution 13-2006 (Approve Employee and Volunteer Drug Testing Policy), Exhibit “A”. Buhr stated this change was made to make sure testing policy is applicable to volunteers. This is why we made this change. Roll call vote, passed unanimously.

3. Buhr/Druecke to approve Resolution 14-2006 (Approve To Amend The Discipline Policy). Simply put, employees will not be able to use sick or vacation pay if they are suspended. Roll call vote, passed unanimously.

D. Public Safety:
1. Druecke/Chase to approve Resolution 15-2006 (Approve To Grant Beer and Liquor License-1850’s). Druecke stated the only reason they were not included with the other licenses is because Allan has just purchased this building. Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 16-2006 (Approve Juneau Fire Department By-Laws), Exhibit “A”. Steve explained changes. The big change was to consolidate all Fire Department information that was in the ordinances and added them to the by-laws to reflect these items all into one document. Changed some language regarding meetings and duties were spelled out. Roll call vote, passed unanimously.

3. Druecke/Chase to approve Resolution 17-2006 (Approve Fire Protection Contract with the Dodge County Fair Association), Exhibit “A”. Druecke stated this is something we do every year. Roll call vote, passed unanimously.

4. First Reading of Ordinance 126-2006 (Ordinance To Amend To Create Chapter 10.08.070 in the City of Juneau Ordinance For Participation In The Nonmoving Traffic Violation and Registration Program Of The Wisconsin Department of Transportation AND Section 10.04.070 Parking, Stopping, Standing Regulated is hereby renumbered as Section 10.08.060).

5. First Reading of Ordinance 127-2006 (Ordinance to Amend Chapter 2.04.100 (A) Election Polling Hours).

E. Public Works:
1. Zank/Buhr to approve Resolution 18-2006 (Approve Purchasing Soccer Goals). Zank thanked WPPI and the Utility Commission for helping with the purchase of these goals. Our soccer program has expanded and grown so this was a much needed purchase. Roll call vote, passed unanimously.

2. Zank/Affeld to approve Resolution 19-2006 (Approve BID for Victory Street and Meadow Lane 2006 Improvements). Mike Laue said he did a little research on this company. They are pre qualified in other communities such as in Madison. Roll call vote, passed unanimously.

3. Zank/Buhr to approve Resolution 20-2006 (Approve Resolution Declaring Intent To Exercise Special Assessment Power Under Sec. 66.0701 Wisconsin Statutes – Victory Street and Meadow Lane 2006 Improvements). Roll call vote, passed unanimously.

4. Zank/Chase to approve Resolution 21-2006 (Approve Hiring Joe Cox – Public Works Dept. Summer Help). Roll call vote, passed unanimously.

5. Zank/Druecke to approve Resolution 22-2006 (Approve Hiring Mary Buhr – Recreation Dept. Summer Help). Zank aye, Druecke aye, Affeld aye, Buhr abstained, and Chase aye. Roll call vote, motion carried 4-0.

6.Zank/Affeld to approve Resolution 23-2006 ((Approve Hiring Kevin Klueger – Soccer Instructor). Chase asked about how many teams Juneau has. Shelli said that we have three teams and he is busy here 4 nights a week. Roll call vote, passed unanimously.

F. Cable TV:

1. Affeld/Zank to approve Resolution 24-2006 (Approve Purchasing Camera – Cable TV). Affeld explaned that simply put the price of the camera went up since the original resolution was approved. Roll call vote, passed unanimously.

G. Community Development Authority: Nothing to report.

H. Recreation Committee

Old Business:

New Business:
1. Chase/Buhr to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Pegi S. Erdmann, Veronica L. Vergenz, Jennifer L.Schmidt, Tamara Teson, Scott W. Brown, Steven R. Weinheimer, Mary M. Reed, Aaron R. Teson, Tonya M. Braun. Motion carried.

2. Approve Provisional License for (Valid for 45 days): None

3. Approve Temporary Bartenders’ Licenses (Valid for 45 days): None

4. Buhr/Affeld to adjourn into closed session as per 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion carried.

Watertown Tire Fire

5. Druecke/Chase to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried.

Druecke/Zank to adjourn the meeting at 8:38 PM. Motion carried.

Minutes Reported By:
Jane Fude and Dennis Sheldon

Members present: D. Drueck, B. Chase, D Zank, D. Jahnke, R. Affeld, Mayor Ron Bosak
Members absent: R. Buhr
Also present: Ed Oestreich, Cathy Firari

Citizens present: Jon Ferraro, Craig Ploetz, Joe Modl, Devin Piehl, Michael Whitcomb

1. Approve Agenda: Motion by D. Zank, second by D. Jahnke to approve the agenda. Motion carried.

2. Approve Resolution 8-2006 (Approve to Grant Beer and Liquor License to Silk, Juneau) Business is projected to open in fall of 2006. Taking bids at this time for the exterior and interior of the building. Parking was a question. Parking would be on the street and in the county parking lot if need be. Motion by D. Druecke, second by B. Chase to approve the Beer and Liquor License to Silk-Juneau STR LLC. Affeld-yes, Chase-yes, Druecke-yes, Jahnke-yes, Zank-yes. Motion carried.

Adjourn meeting: Motion by D. Jahnke, second by D. Druecke to adjourn the council meeting at 7:56 p.m.

Minutes by:
Catherine Firari
Administrative Assistant

Members Absent: Dan Jahnke

Also Present: Dennis Sheldon, Joe Sciascia, Dan Wegener, Former Mayor Tillema

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Mayor Bosak expressed condolences to Dan Jahnke for the loss of his Mother.

Affeld/Druecke to approve the agenda. Motion carried.

Swear in New Council Members. The following aldermen were sworn in for a two year term: Ward, Robert Affeld - 2 nd Ward, Butch Chase - 3 rd Ward, and Mayor Ron Bosak.

Mayor Bosak presented a plaque to Former Mayor Tillema.

Elect Council President:
Zank nominates Dennis Druecke as Common Council President. Second by Buhr. Motion carried. The Mayor asked three times if there were any other nominations. No other nominations were received.

1. Zank/Buhr to approve Resolution 1-2006 (Appointment to Committees). Roll call vote, passed unanimously.

2. Affeld/Buhr to approve Resolution 2-2006 (Appointment to Board Of Review). Roll call vote, passed unanimously.

4. Affeld/Chase to approve Resolution 4-2006 (Official Depositories). Roll call vote, passed unanimously.

5. Druecke/Zank to approve Resolution 5-2006 (Appointments to Municipal Offices). Roll call vote, passed unanimously.

6. Buhr/Affeld to approve Resolution 6-2006 (Set Date and Time for the Board of Review). Roll call vote, passed unanimously.

7. Chase/Zank to approve Resolution 7-2006 (Approve Facsimile Signatures). Roll call vote, passed unanimously.

Buhr/Druecke to adjourn the meeting at 7:14 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Robert Buhr, Butch Chase, Dennis Druecke, Dan Jahnke, Dan Zank, and Mayor Tillema

Members Absent: Ron Bosak

Also Present: Joe Sciascia, Dan Wegener, Dennis Sheldon, Wendy Jo Smedema, Wayne Bubolz, Dave Beal, Edward Oestreich, and Jane Fude

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Zank to approve the agenda. Motion carried.
Druecke/Chase/ to approve the minutes from the previous meeting. Motion carried.
Jahnke/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Buhr/Zank to approve $197,789.18 in checks and $43,005.41 in vouchers. Roll call vote, passed unanimously.

Communications: Ron Bosak’s mother has passed away and he is in Pennsylvania.

Reports of Officials:
A. Mayor.
1. Dollars for Scholars Proclamation. Mayor read proclamation. Mayor thanked everyone for their support.

B. Clerk/Treasurer.
1. Election Update. Update on Spring election. We had 293 voters. There were 98 voters that registered at the polls and 1/3 of the totals. There were no long lines for registration on election day. We now have 422 registered voters now

2. IT Person. Jeff Neitzel has taken a full time job. We have been having technology issues with e-mail and the website. We may have a local candidate. Jeff will be talking to this person to make him aware of everything involved with our computer networking system.

C. Street Superintendent. Busy preparing the baseball diamonds. Working on the netting for the Little League Diamond. Picking up brush could be a full time job because there has been a lot to pick up. Chase asked about the hole by Farmers and Merchants. Wayne said they would put any fill there if they have any to get rid of. Wayne said the last he heard they will just be covering it up.

D. Utility Commission President.
Dan Wegener reported that they are boring under Center Street by the SBC building. Line was put in the 70’s. The line is for 800’ from the back of the Dodge County Highway Department to SBC. We have been running on the alternate feed. This will allow us to have a back up for the alternate feed that is currently being used.

Working on the overhead service wire replacement on W. Oak Grove Street. The electric department is replacing the old secondary wiring.

Went on record last night with WPPI to approve various community donations.

• Money will be donated to put gutters on the Historical Society Building. The City was lucky to have the roof work donated. The gutters will amount to a $1,000.00 donation from WPPI and the Utility Commission.

• Will donate the water for annual Juneau August Fest Committee Received $400.00 for this.

• Will purchase soccer goals for the Recreation Department. Dan Jahnke will take this back to the Recreation Committee.

• Catherine has asked for a donation for retail analysis study.

These are all big pluses for our community from WPPI. The Utility Commission will match the funds that they spend. These dollars are there and we may as well use them.

Still working on Sensient Contract

Still working on acquiring ATC easements

E. Police Chief. Monthly Report. March monthly was distributed

We are visiting Dodgeland and St. John’s and with the Counter Act Program, Stay Away From Stranger, and bicycle safety program. The new squad was on the road Saturday. Wegener said that the Utility Commission and WPPI also donated to the Counteract program. Chief Oestreich thanked Wegener for the donation as it is both needed and appreciated.

F. Building Inspector.
1. Building Permits Report.

G. Fire Chief. Wegener reported that it has been quiet. There was another bomb threat that was handled by Juneau and other fire departments in the area. The only thing Dan Wegener would like to see is that the city set some type of policy in how to handle these situations. Wegener thanked the other fire departments for their help.

H. Emergency Medical Service ( EMS). Wendy Jo had reported that there was no report, unless anyone has any questions.

I. Emergency Government Director. Dave reported April 20 th is the state mock tornado drill. Last year we had 62 tornados, 27 hits on August 18th and one person was killed in Dane County.

J. Recreation Director. Dan Jahnke reported that this past Saturday was the Easter Egg Hunt. The Recreation Department is looking to purchase soccer goals

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 125-2005 (Ordinance to Amend to Change Chapter 17.04.060, 17.04.100, 17.08.190 (B) and (C) in the City of Juneau Ordinances). Mayor reported that we send this back to the committee. This needs to be discussed more at Plan Commission.

B. Finance Committee:
1. Buhr/Druecke to approve Resolution 122-2005 (Approve 2005 Budget Amendments), Exhibit “A”. Buhr stated that the second page of the resolution shows the reasons for the budget amendments. Sheldon reported that this is just an annual event that needs to be done for the auditors every year. Roll call vote, passed unanimously.

C. Personnel Committee:
1. Jahnke/Buhr to approve Resolution 123-2005 (Approve Amending Wage for Catherine Porter). All this is a clarification because of a typo. Catherine is well aware of it and so is the City Hall staff. Druecke asked if she was being overpaid and Jahnke said no that she was not. Roll call vote, passed unanimously.

2. Jahnke/Zank to approve Resolution 124-2005 (Approve Firm to Perform Background Checks). We were misinformed and found there is a charge from Rural Water. Joe has reviewed this program. VCI is actually less expensive than Rural Water. Roll call vote, passed unanimously.

3. Jahnke/Chase to approve Resolution 125-2005 (Approve Holidays for Christmas and New Year’s). This is the normal procedure except that we are ahead of schedule to let employees and citizens know. Roll call vote, passed unanimously.

C. Public Safety:
1. Druecke/Jahnke to approve Resolution 126-2005 (Approve To Grant Beer and Liquor Licenses). Druecke reported that this is a standard resolution that we act on every year. Roll call vote, passed unanimously.

Working on updating our dog and cat registration fees. Our fees are way behind and we will have to change our ordinance

Working on a program through the state where the city can suspend the registration plates of the person who received the ticket and will not be able to obtain their registration until the fine is paid.

D. Public Works:
1. Druecke/Zank to approve Resolution 127-2005 (Adoption of Local Wage Rates for Construction Projects). We have to set these rates every year or they will be set for us. Roll call vote, passed unanimously.

2. Druecke/Zank to approve Resolution 128-2005 (Approve Netting for Little League Diamond). This netting will be put up to decrease the amount of balls that may hit cars. Wish we would have put up a taller fence instead of the netting that is not a permanent. This netting will last a long time though. Roll call vote, passed unanimously.

E. Cable TV:
1. Zank/Buhr to approve Resolution 129-2005 (Approve Technology Planners Assistance to Cable TV), Exhibit “A”. Zank reported that this is to hook up the play back equipment that is on the weekend should the channel go down. This would take Bob Sweeney numerous hours to complete. There is also training involved. Roll call vote, passed unanimously.

F. Community Development Authority: CDA did not meet this month.

G. Recreation Committee Reported before

Old Business: None

New Business:
1. Jahnke/Chase to approve Regular Bartenders’ Licenses for 2006 (Expire June 30 th, 2007): Carmon M. Scher. Patricia J. Zubke, Howard W. Zubke, James F. Tollar III, CraigThomas Ploctz, Jacqulyn Skolaski, Donna Skolaski, Brad J. Anderson, Michael Matuzewski, Michelle L. Kuehl, Kimberly A. Yuenger, JoAnne M. Link, and Carol F. Stieglitz. Motion carried. Chief Oestreich reported that they have been approved.

2. Jahnke/Buhr to approve Regular Bartenders’ Licenses for 2005 (expire June 30 th, 2006): Katie M. Stange. Motion carried. Chief Oestreich reported that they also been approved.

3. Approve Provisional License for (Valid for 45 days): None

4. Approve Temporary Bartenders’ Licenses (Valid for 45 days): None

Mayor talked about this being his last night chairing the Common Council meetings. He thanked everyone including people that are not here for all their support, help and assistance during the past six years. Thank you very much!

Jahnke/Zank to adjourn the meeting at 7:33 PM. Motion carried.

Minutes Reported By:
Jane M. Fude, Deputy Clerk

Members Present: Ron Bosak, Robert Buhr, Butch Chase, Dennis Druecke, Dan Jahnke, Dan Zank, and Mayor Tillema

Members Absent: None

Also Present: Joe Sciascia, Dan Wegener, Dennis Sheldon, Wayne Bubolz, Dave Beal, Edward Oestreich, and Jane Fude

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Bosak/Jahnke to approve the agenda. Motion carried.
Jahnke/Zank to approve the minutes from the previous meeting. Motion carried.
Bosak/Chase to approve the amended minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Druecke/Bosak to approve $598,349.24 in checks and $19,804.07 in vouchers. Motion carried.

Reports of Officials:
A. Mayor.

1. Bosak/Jahnke to approve Resolution 116-2005 (Approve Mayoral Appointment to the Covenant Committee). Cathy has been doing a wonderful job and would like to serve for another term. Roll call vote, passed unanimously.

2. Zank/Bosak to approve Resolution 117-2005 (Approve to Adopt the Dodge County All-Hazards Mitigation Plan). Roll call vote, passed unanimously.

B. Clerk/Treasurer.

1. Voter Registration. Dennis reported that we currently have 249 voters registered. He also explained the voting registration process. If you register after Thursday, March 16 th you will need to show proof of residence. He described what is acceptable as proof of residence.

C. Street Superintendent.

Ed has been back to work for a week and a half now. Still is receiving therapy. Trees are being cut in the cemetery. New mower has been delivered. Wayne attendPerforming maintenance on the street sweeper. We are also cleaning upstairs in the garage.

D. Utility Commission President.

Still working on acquiring easements. Went on record to purchase water meter software. The funds will be from the cell tower fund. Electric department is working on street lights.

E. Police Chief.

1. Monthly Report. Monthly report was distributed. No questions were asked.

F. Building Inspector.

1. Building Permits Report.

G. Fire Chief. Steve Reifsnider was not present. Dan Wegener reported that the fish fry was a success. Dan Jahnke reported that the silent auction was also a success and thanked everyone for coming.

H. Emergency Medical Service ( EMS). Jim Ronge was not present.

I. Emergency Government Director. Dave Beal reported that in the past month the siren was fixed on South Street. Wegener Electric donated his time to fix the siren. Dave also explained more about the Dodge County All-Hazards Mitigation Plan resolution that was approved earlier that it is easier for the county to do one plan than all the communities doing their separate plan.

J. Recreation Director. Not present

Reports of Committees/Commission/Boards:

A. Plan Commission:

1. Buhr/Jahnke to dispense with the second reading and to adopt Ordinance 121-2005 (Approve Rezoning – 114 E. Cross Street). Roll call vote, passed unanimously.

2. Buhr/Chase to dispense with the second reading and to adopt Ordinance 122-2005 (Ordinance to Amend to Add Chapter 17.16.150 (E) in the City of Juneau Ordinances Sign Restrictions). Roll call vote, passed unanimously.

3. Buhr/Jahnke to remove Resolution 102-2005 from the table. Motion carried.

Jahnke/Bosak to approve Resolution 102-2005 (Approve City Owned Property Easements), Exhibit “A-E”. This has been an ongoing . Dan Wegener trying to turn over the east side transmission line to ATC after reconstruction. Easements are being secured from private individuals. ATC will reimburse us for all costs involved. We are 2/3 to ¾ of the way through. This resolution deals with the area that the city owns. Joe explained his research. There are some changes that were requested. The easements that are before us meet all of our requirements. ATC’s representatives have gone along with all the changes that we have required so far. This has nothing to do with the private home owners. City of Juneau is granting easements to the Juneau Utility Commission. Roll call vote, passed unanimously.

B. Finance Committee:

1. Buhr/Druecke to approve Resolution 118-2005 (Approve Donation to the Juneau August Fest Committee). Buhr explained that this is the same amount as last year. It is a very good community celebration and we should be supporting it. Roll call vote, passed unanimously.

2. Buhr/Chase to approve Resolution 119-2005 (Approve Year 2005 Police and Ambulance Department Write-Offs), Exhibit “A”. Buhr explained this is our annual write-off . Large majority are Medicare situations. Once we collect the medicare payment, we are not allowed to collect anymore. Roll call vote, passed unanimously.

C. Personnel Committee:

Did not meeting in February. Becky Justmann has started. She has been here for three weeks. She is learning fast.

D. Public Safety:

1. Jahnke/Zank to dispense with the second reading and to adopt Ordinance 123-2005 (Ordinance to Amend Chapter 6.04.060 (B)(1) and (2) in the City Of Juneau Ordinance Restrictions on Keeping Dogs, Cats, Fowl, and Other Animals). This pertains to restrictions to where the pet can be and if vicious what happens. Roll call vote, passed unanimously.

2. Jahnke/Chase to dispense with the second reading and to adopt Ordinance 124-2005 (Ordinance to Amend Chapter 5.08.020 (F), (H), and (I) in the City Of Juneau Ordinances - License Fees). Just to update the cost of our bartenders licenses. Roll call vote, passed unanimously.

3. Bosak/Druecke to approve Resolution 120-2005 (Approve Juneau August Fest Requests). Bosak this is the same requests that the committee has asked for in the past. Zank asked about using a gator on the parade. Oestreich said it is alright if it stays on the parade route. Roll call vote, passed unanimously.

4. Bosak/Chase to approve Resolution 121-2005 (Approve Juneau August Fest Parade), Exhibit “A”. Same parade route as last year. Roll call vote, passed unanimously..

5. Bosak/Buhr to approve Resolution 122-2005 (Approve to Grant Beer License). This is for the hardball league. Zubke has taken care of this for the past 5-6 years. Roll call vote, passed unanimously.

E. Public Works: Druecke has nothing to report.

F. Cable TV: We did not meet this month. Nothing to report.

G. Community Development Authority: Bosak had no meeting.

H. Recreation Committee

The committee is reviewing Shelli’s job description. On April 7 th, Dodgeland will be hosting a fish fry. Open registration is coming up for the recreation department.

Old Business:

 New Business:

1. Jahnke/Buhr to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Brian C. Stegner, Rebecca L. Grede, Gertrude F. Tillema, Jamie L. Ronge, LeAnn L. Wiebelhaus, Jennifer M. Hafenstein, Teresa K. Metz, Mike A. Barillas, Robert A. Deglow, Geoffrey E. Johnson, Larry C. Steiner, Jr, Chelsea N. Wilz, Kay M. Weiss, Susan H. Steiner. Motion carried.

2. Approve Regular Bartenders’ Licenses for 2005 (expire June 30 th, 2006): None

3. Approve Provisional License for (Valid for 45 days): None

4. Approve Temporary Bartenders’ Licenses (Valid for 45 days): None

Buhr/Zank to adjourn the meeting at 7:35 PM. Motion carried.

Minutes Reported By:
Jane M. Fude
Deputy Clerk

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Bosak/Chase to approve the agenda. Motion carried.
Druecke/Zank to approve the minutes from the previous meeting. Motion carried.
Bosak/Chase to approve the amended minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Bosak/Druecke to approve $1,038,920.48 in checks and $20,014.83 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor. Nothing to report

B. Clerk/Treasurer
1. Tax Roll Settlement
January 31 st was the last day of collecting taxes. Dennis said he met with county treasurer for the tax settlement. All we are collecting now is personal property taxes. The delinquent amount are down to 8%. Funds in the amount of $535,000.00 will be distributed by the end of the week.

2. Voting Equipment Grant
Special voting equipment is needed for future elections. Dennis reported that he received a letter from the state elections board containing information to apply for a grant for up to 6,000.00. It also encourages everyone to join a joint buying venture.

3. Voter Registration Forms
Registration form is a work in progress. The election board has met . One important reminder is the fact that anyone with a drivers license must provide the number in order register to vote or you will not be allowed to vote. The requirement of making people that have voted in the past show proof of residency was also changed.

C. Street Superintendent.
Wayne reported that they are cutting trees in cemetery. Ed Krause is still out. He should be back around 1 st of March. Also they are working on equipment maintenance. Getting ready for the snow.

D. Utility Commission President.
Dan explained the handout. It showed the breakdown of surrounding area utilities. Juneau is the lowest in surrounding communities. Using the average use of 750 kilwats per month Juneau residents save around $40.00 every month. In the past being small made it hard to compete.

The ATC is still working to secure utility easements. Last night the Utility Commission met with a disgruntled resident. The surveyor asked all resident to submit their plans for any future construction. They would review the future plans and would grandfather in the future construction. They also would not have anything removed. This company is more than happy to grandfather in their current and future plans. Dan asked ATC what would happen if we did not secure easements, if this would be a problem. Joe did look at the revised draft and the will incorporate any changes into the final draft. Joe said the only issue that has not been tackled is the use of the poles. Will work this into the purchase agreement instead of the easements. Joe will talk to Dan at a later date. So far 15 of the 32 easements needed have been secured. We have city easements abutting property to use where we may not receive the easement.

Also approved a high school scholarship in the amount of $1,000.00. This is co-sponsored by WPPI.

Electric department is working on locates and street light maintenance.

E. Police Chief.
1. Monthly Report.
Handed out January monthly, department yearly and each officer’s individual yearly report.

F. Building Inspector.
Building Permits Report.

G. Fire Chief.
Reviewed Annual report. Off to a fairly busy start.

H. Emergency Medical Service ( EMS). Not present.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 121-2005 (Approve Rezoning – 114 E. Cross Street). Mayor explained the attachment shows the parcel to be rezoned.

2. First Reading of Ordinance 122-2005 (Ordinance to Amend to Add Chapter 17.16.150 (E) in the City of Juneau Ordinances Sign Restrictions). This ordinance is regarding signs at a business.

3. Jahnke/Zank to table Resolution 102-2005 (Approve City Owned Property Easements), Exhibit “A-E”. Roll call vote, passed unanimously.

B. Finance Committee:
1. Buhr/Zank to dispense with the second reading and to adopt Ordinance 118-2005 (An Ordinance To Repeal And Recreate Section 3.04.040 of the City of Juneau Municipal Code Relating To Public Records). Buhr stated this is simply to implement a system for public records retention. Roll call vote, passed unanimously.

2. Buhr/Druecke to approve Resolution 103-2005 (Approve Property Maintenance Sweep), Exhibit “A”. Buhr explained that this is in response to complaints received regarding property maintenance. Anyone with concerns should contact the Plan Commission. It is expected that the cost of this will be recouped through the building permits collected. Roll call vote, passed unanimously.

3. Buhr/Bosak to approve Resolution 104-2005 (Approve to Purchase Fire Proof Cabinet). Dennis explained that we don’t have a fire proof file cabinet that locks. We are receiving more and more confidential records. Voter registration forms also need to be kept confidential. Need to secure confidential information Roll call vote, passed unanimously.

4. Buhr/Chase to approve Resolution 105-2005 (Approve Fence on Acorn Lane). Ron explained this originally came from the Plan Commission the home involved is on top of Acorn Lane. Installing this fence will improve the safety of the residents while working on vehicles and also when the children are playing outside. Roll call vote, passed unanimously.

5. Buhr/Druecke to approve Resolution 106-2005 (Approve Park Light Electric Invoice). We had considerable discussion regarding the bills for this project. The bottom line is that the work needed to be completed and that it was done properly. Roll call vote, passed unanimously.

C. Personnel Committee:
1. Jahnke/Zank to approve amended Resolution 107-2005 (Approve Hiring Data Processing Clerk/Treasurer). We had 38 applications. The Personnel Committee along with Dennis interviewed 11 candidates. The candidate that was choosen has an excellent work ethic and is a quick learner. Dan thanked Dennis for all the work that he did. It was greatly appreciated. Roll call vote, passed unanimously..

Becky Justmann has accepted this position. Still need to finalize her starting date yet.

2. Bosak/Chase to approve Resolution 108-2005 (Approve Fire and EMS Wages), Exhibit “1” and “2”. The Personnel Committee and Department Heads have met and discussed this for a long time. All employees are now on the wage scale. Organized and detailed job duties and what they get paid for and when. Base salaries will be paid annually, hourly pay will be paid monthly. We analyzed the meeting pay and training pay. Contacted area communities and came up with $10.35 instead of $13.50 for training. Both are on the wage scale. This change will basically save the city between $7,000.00 and 8,000.00 a year. The biggest improvement will be the payroll process. Dennis explained that it will be an easier documentation process and will get into help develop more of a routine. Will streamline payroll by doing this on a monthly basis. Dan Jahnke appreciated the input from Jim Ronge and Steve Reifsnider. Roll call vote, passed unanimously, Jahnke abstained.

D. Public Safety:
1. Bosak/Jahnke to dispense and approve Ordinance 119-2005 (Ordinance to Repeal From The City Of Juneau Ordinances 2.28.020 Membership). Roll call vote, passed unanimously.

2. Bosak/Jahnke to approve Second Reading of Ordinance 120-2005 (Ordinance to Amend To Change 2.28.030 in the City Of Juneau Ordinances Damage To Equipment Prohibited). Roll call vote, passed unanimously.

3. First Reading of Ordinance 123-2005 (Ordinance to Amend Chapter 6.04.060 (B)(1) and (2) in the City Of Juneau Ordinance Restrictions on Keeping Dogs, Cats, Fowl, and Other Animals).

4. First Reading of Ordinance 124-2005 (Ordinance to Amend Chapter 5.08.020 (F), (H), and (I) in the City Of Juneau Ordinances - License Fees).

5. Bosak/Druecke to approve Resolution 109-2005 (Approve Humane Society Contract), Exhibit “A”. Bosak explained that we do this every year. This is for stray animals that the police department picks up. Based on our populations. Still using the 2000 census. Roll call vote, passed unanimously.

6. Bosak/Buhr to table Resolution 110-2005 (Approve Temporary Storage of Hazmat Truck), Exhibit “A”. Roll call vote, passed unanimously.

7. Bosak/Chase to approve Resolution 111-2005 (Approve EMS Officers). Roll call vote, passed unanimously.

E. Public Works:
1. Druecke/Zank to approve Resolution 112-2005 (Approve Contract with MSA Professional Services), Exhibit “A”. This is to finish the project on Meadow. We have received many complaints that this project was not finished. Chase asked what the charges are for sewer. Druecke said that the sewer ends at the end of the street, they will take it to around the corner now. There will be no cost to the utility for this project. There is an agreement between the City of Juneau and the Nehls Brothers that they prepaid for this work to be done. Roll call vote, passed unanimously.

2. Druecke/Zank to approve Resolution 113-2005 (Approve BID for Lawn Mower). The John Deere that we now have is identical to this one. Funds will come out of the cemetery fund. Roll call vote, passed unanimously.

3. Druecke/Jahnke to approve Resolution 114-2005 (Approve Recreation Program Fees), Exhibit “A”. There was only two fees that were increased. One was in baseball and the other is softball. Otherwise all fees stayed the same. Dennis questioned if these fees are sufficient. Shelli told Dennis that she is expecting a good turn out again and that these fees are all that is required to cover her costs. Roll call vote, passed unanimously.

F. Cable TV:
1. Zank/Bosak to approve Resolution 115-2005 (Approve Camera for Cable TV). The amount of the repairs for the old camera is about half the cost of a new one so we will have two identical cameras now. Bosak questioned why no camera was present tonight. Zank was not sure. He will ask Bob Sweeney. Roll call vote, passed unanimously.

G. Community Development Authority: No report

H. Recreation Committee: No reported

Old Business:

New Business:

Jahnke/Chase to approve regular bartenders’ licenses for 2005 (expire June 30 th, 2006): Robert A. Deglow. Motion carried.

Approve Provisional License for (Valid for 45 days): None

Approve Temporary Bartenders’ Licenses (Valid for 45 days): None

Zank/Bosak to adjourn the meeting at 7:55 PM. Motion carried.

Minutes Reported By:
Jane M. Fude, CMC
Deputy Clerk

Members Present: Ron Bosak, Robert Buhr, Butch Chase, Dennis Druecke, Dan Zank, and Mayor Tillema
Members Absent: Dan Jahnke
Also Present: Joe Sciascia, Dan Wegener, Dennis Sheldon, Steve Reifsnider, Dave Beal, Shelli Fernstaedt, Wayne Bubolz, Edward Oestreich, and Jane Fude

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Bosak/Chase to approve the agenda. Motion carried.
Druecke/Zank to approve the minutes from the previous meeting. Motion carried.
Dennis Druecke noted that the Public Works minutes from January 4 th, 2006 should be amended to show that he took the minutes. Bosak/Buhr to approve the amended minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None

Bosak/Chase/ to approve $572,213.31 in checks and $109,012.44 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor. No report.

B. Clerk/Treasurer.
1. Tax Settlement. We have collected $997,000.00 in property tax so far. This is on course with previous years. By the end of this week tax $615,000.00 will be leaving. You will see this next months payments and vouchers report.

2. Position Vacancy. We have been advertising for the past two weeks. So far we have received 24 applications. The cut off day is Friday the 13 th.

C. Street Superintendent.
Wayne reported that the Christmas decoration have been taken down. The maintenance work for the summer equipment has been started. Cemetery records are being checked. On the 17 th Ed Krause will be having ankle surgery. He will be off for about 6 weeks. They may fall behind a bit if it snows. Chase asked how much room there is in the cemetery. Wayne explained that we are working with Mike Laue regarding vacant land that is available. This needs to be surveyed. The current cemetery maybe has 20 lots left. Harry Nelson has passed away. He was 103 years old.

D. Utility Commission President.
Last night the Utility Commission met with the Plan Commission regarding City Of Juneau easements for the ATC line. The reason for meeting with the Plan Commission is because some of the land is owned by the city. Same service area as the current power lines. Plan commission went on record to approve these easements.

Working on Sensient contract.

There was a water main break on Christmas Eve day.

E. Police Chief.
1. Monthly Report. December monthly was distributed.

F. Building Inspector.
1. Building Permits Report. Report was in the packet.

G. Fire Chief. Hope to have the annual report for next month.

H. Emergency Medical Service ( EMS). Jim Ronge was not present.

I. Emergency Government Director. Dave Beal reported that during the year there were several tornado’s that caused some tree damage. A new ordinance was created to define the Emergency Government Director’s position. A new siren fund was created

Chase said that he is still receiving complaints regarding the siren that is located at the Electric Utility Building. Dave said that one of the things that the fund will be used for is relocating the siren as the city grows there could be a different placement of the siren. Right now it would be cost prohibited.

J. Recreation Director. Shelli reported that the next meeting is week Wednesday. Basketball season is underway.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Bosak/Zank to approve Resolution 96–2005 (Approve Letter of Intent – Zahn), Exhibit “A”. This is a request from Jim and Michelle Zahn divide the whole parcel between to the Zahn’s. The Plan Commission has favorably reviewed this request. Roll call vote, passed unanimously.

B. Finance Committee:
1. First Reading of Ordinance 118-2005 (An Ordinance To Repeal And Recreate Section 3.04.040 of the City of Juneau Municipal Code Relating To Public Records). Joe Sciascia explained that we needed to revise our records retention schedule. Statutes have a procedure that the historical society has a say in the retention of some records. The City Finance Committee has reviewed this ordinance and the schedule has been developed. There are two parts to this. Some records need to be kept permanently such as real estate records, easements. Etc. A copy of this ordinance is available at city hall for review.

2. Buhr/Druecke to approve Resolution 97–2005 (Approve Record Retention Schedule), Exhibit “A”. This goes hand in hand with the above ordinance. Roll call vote, passed unanimously.

3. Buhr/Zank to approve Resolution 98–2005 (Approve Cost for Street Lights – W. Cross Street). We received an additional bill from the Utility Commission. Dan Wegener explained that the extra cost was because of hitting a lot of rock. Also t there was a phone line very close to where they were digging. It took more time to because of that. Roll call vote, passed unanimously.

C. Personnel Committee:
1. Buhr/Chase to approve Amended Resolution 92-2005 (Approve 2006 and 2007 Work Agreement and 2006 Hourly Wage Scale), Exhibits “A” and “B”. Buhr explained that this is just to add wording that was omitted before. Roll call vote, passed unanimously.

2. Buhr/Bosak table Resolution 99–2005 (Approve Fire Department and EMS Pay). The reason for this is that some items have come to light and need to be taken care of before approval. Roll call vote, passed unanimously.

D. Public Safety:
1. First Reading of Ordinance 119-2005 (Ordinance to Repeal From The City Of Juneau Ordinances 2.28.020 Membership). Steve Reifsnider explained the reason for repealing this portion of the ordinance. All of this is stated in the bylaws. It was agreed to not duplicate this in the bylaws and ordinances. Bylaws need to be approved by the council anyways. As long as these issues are covered in one document it does not need to be in both documents. This is the wording that will be repealed from the ordinances.

2. First Reading of Ordinance 120-2005 (Ordinance to Amend To Change 2.28.030 in the City Of Juneau Ordinances Damage To Equipment Prohibited). Bosak stated that regardless of the reason there is to be no driving over any fire department hoses.

E. Public Works:
1. Druecke/Bosak to approve Resolution 100–2005 (Approve Plantings In Terrace – 125 S. Mill Street). Druecke explained that Peggy Eulgerg lives right next to the post office and she has alot of foot traffic there that deters the growth of regular grass. This buffalo grass is a much tougher grass. Public Works approved her planting the buffalo grass with the stipulation that if anyone complained that she would have to go back to the regular grass. The weed commissioner will also keep an eye on this as this type of grass still needs to follow all the regulations. Roll call vote, passed unanimously.

F. Cable TV:
1. Zank/Bosak to approve Resolution 101-2005 (Approve Hiring Tom Beal-Camera Person). This is a camera person to assist with the taping of programs for the Cable TV Channel. Roll call vote, passed unanimously.

Ron Bosak asked if there is a reason the name was changed to Government Access. Does not seem like an appropriate name for the channel. Bosak and Zank discussed. Bosak said that it used to say public access.

Zank said that working with Charter Communications in regards to getting a channel just for the High School. Charter said they would not let us do this at this point and time.

G. Community Development Authority: Bosak no report

H. Recreation Committee No report

Old Business:

New Business:

1. Approve Regular Bartenders’ Licenses for 2005 (expire June 30 th, 2006): None

2. Bosak/Zank to approve provisional license for (Valid for 45 days): Dawn M. Bailey. Motion carried. Chief said it was checked

3. Approve Temporary Bartenders’ Licenses (Valid for 45 days):

Druecke Bosakto adjourn the meeting at 7:32 PM. Motion carried.

Minutes Reported By:
Jane M. Fude, CMC
Deputy Clerk