Common Council Meeting

Minutes 2007

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Daniel Jahnke, and JoAnne Link
Members Absent: Dennis Druecke, John Schuster
Also Present: Dennis Sheldon, Curt Ninmann, Jim Burke, Dan Wegener, Ed Oestreich, Joe Sciascia, Mike Laue, Hank Hechimovich of White Pine Resources, Jim Ronge

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Affeld/Link to approve the agenda. Motion carried.
Affeld/Jahnke to approve the minutes from the previous meeting. Motion carried.
Link/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items: Bosak read a letter from Edward and Diane Vasey of 243 S. Main Street in opposition to Ordinance 147-2007 and referenced a letter from Jim Ronge in opposition to Ordinance 151-2007.

Jahnke/Link to approve $389,859.53 in checks and $29,280.88 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor:
1. Affeld/Link to approve Resolution 106-2007 (Approve Mayoral Appointment of Election Inspectors). Roll call vote, passed unanimously.

Mayor Bosak thanked the appointees for giving of their time.

B. Clerk/Treasurer:
Sheldon reported that nomination papers for the Spring election are due at City Hall at the end of the day on January 2 nd. If any incumbent is not seeking reelection, a Declaration of Non-Candidacy is due at City Hall at the end of the day on December 21 st. If an incumbent fails to file this Declaration and subsequently fails to file nomination papers by January 2 nd, the nomination period is extended a further 3 days so that potential candidates may come forward. Tax bills are going in the mail on December 12 th. The combined tax rate this year is 27.46 compared to 26.10 last year.

C. Street Superintendent:
Not present due to snow plowing.

D. Utility Commission:
President. Wegener reported: the 2008 capital budget has been approved. It will feature maintenance and catch-up since there are no major street projects scheduled for 2008. The catch-up will include some electrical work on S. Main Street. The Commission & WPPI jointly are contributing $332.50 to the Chamber of Commerce for park upgrades and $1,330.00 for Addie Joss field lighting. The Center Street streetlights have been installed. Tim Gassner has now passed all exams so the entire Water Dept. staff is fully certified.

E. Police Chief:
1. Monthly Report was distributed. Bosak inquired about the recent break-in’s, and Oestreich reported that an arrest was made the previous evening. Oestreich reported that there has been overtime recently due to holidays, page-outs and Court appearances. 35 contacts were made regarding sidewalk shoveling after the 1 st snow. Winter parking rules are being enforced. Wegener noted that the Utilities are cleaning out around fire hydrants. Oestreich reported that “Shop with Cops” was held last weekend and that school programs are scheduled for January.

F. Building Inspector:
1. Building Permits Report. No report included in this month’s packet.

G. Fire Chief:
Ninmann reported that Dept. Officers are receiving ICS 300 NIMMS training.

H. Emergency Medical Service ( EMS): Burke reported 35 calls for the past month, many for traffic accidents. 6 of the calls were in the Town of Oak Grove. Ronge reported on an ECG program. The goal is to have heart attack patients to a hospital and the balloon inflated within 100 minutes. Cost of the equipment is roughly $15,000. Presentations to appropriate Committees will be scheduled to discuss this program.

I. Emergency Government Director:Not present.

J. Recreation Director: Not present.

K. Library: Not present.

Reports of Committees/Commission/Boards:
A. Plan Commision:
1. Link/Jahnke to adopt Ordinance 147-2007 (Approve City Wide Rezoning), Exhibit “A”. Ayes: Link, Jahnke, Chase. Nay: Affeld.

Bosak noted that 270 letters regarding rezoning were sent out, and only 8-10 received objections.

2. First Reading of Ordinance 149-2007 (Ordinance to Amend Chapter 17.20.010 (A)(3) Existing nonconforming uses).

3. First Reading of Ordinance 150-2007 (Approve Rezoning – Multiple Parcels).

4. First Reading of Ordinance 151-2007 (Approve Rezoning – White Pine), Exhibit “A”.

Link/Jahnke to add a deed restriction, allowing only single-family housing, to the Ordinance. Sciascia suggested that the deed restriction be subject to city approval so that the restriction could not be subsequently removed without city knowledge.

Link/Jahnke to amend the motion to add a deed restriction subject to city approval, allowing only single-family housing, to the Ordinance. Motion carried.

Sciascia commented that this was a round-about way of doing this. He would prefer to create a special R-1 zoning district with smaller setbacks since a potential buyer may not realize there are deed restrictions until the time of closing.

5. Link/Jahnke to approve Resolution 107-2007 (Approve Site for Skateboard Park), Exhibit “A”. Roll call vote, passed unanimously.

Link explained that donors are being sought and that the Recreation Committee wants to identify a site for potential donors. Affeld noted that concerns about the setback from the sidewalk were expressed by the Plan Commission. Bosak pointed out the contingency about construction standards in the Resolution and that the insurance carrier will cover the park without additional premium. Sciascia suggested that the construction standards, such as whether a fence will be required, be addressed up-front.

B. Finance Committee: No report.

C. Personnel Committee:
1. Affeld/Link to approve Resolution 108-2007 (Approve To Remove Kevin Lauer from the Hourly Wage Scale). Roll call vote, passed unanimously.

Affeld noted that Lauer was placed on the hourly wage scale, but he is actually a salaried employee.

2. Affeld/Link to approve Resolution 109-2007 (Approve 2008 and 2009 Work Agreement and 2008 Hourly Wage Scale), Exhibit “A” and “B”. Roll call vote, passed unanimously.

Affeld pointed out that the agreement is dependent on acceptance by the Employees.

3. Affeld/Link/ to approve Resolution 110-2007 (Approve Wage Increases for Clerk/Treasurer, Police Chief, and Public Works Superintendent). Roll call vote, passed unanimously.

Affeld noted that this is roughly a 2% increase.

Affeld indicated that the Committee would have liked to given higher raises, but can’t give something we don’t have.

D. Public Safety:
1. Chase/Jahnke to dispense with the second reading and to adopt Ordinance 148-2007 (Ordinance To Repeal From The City of Juneau Ordinance 10.08.060 (B)(25) Parking, Stopping, and Standing Regulated). Roll call vote, passed unanimously.

Chase noted that these are the handicap stalls from the former Juneau Clinic.

2. First Reading of Ordinance 152-2007 (Ordinance To Repeal From The City Of Juneau Ordinances 10.08.060 (3), 10.08.060 (15), 10.08.060 (37) Parking, Stopping, and Standing Regulated.

3. Chase/Affeld to approve Resolution 111-2007 (Approve Humane Society Contract), Exhibit “A”. Roll call vote, passed unanimously.

4. Chase/Affeld to approve Resolution 112-2007 (Approve Agreement with the Juneau Snow Marauders), Exhibit “A”. Roll call vote, passed unanimously.

5. Chase/Link to approve Resolution 113-2007 (Approve Computer Purchase – Fire Department).

Ninmann indicated that the computer was for the Fire Dept. office and that funds were appropriated previously.

E. Public Works:
1. Jahnke/Affeld to approve Resolution 114-2007 (Approve To Accept Public Improvements for South Wind). Roll call vote, passed unanimously.

Laue reported that the developer, Tom Torp, hired his own contractor to do the improvements and that the city is now accepting them as public improvements, in accordance with the Developer’s Agreement.

2. Jahnke/Affeld to approve Resolution 115-2007 (Approve Change Order Number 5 – 2007 E. Center Street Improvement Project), Exhibit “A”. Roll call vote, passed unanimously.

Laue indicated that this was part of the project close-out. The changes were caused primarily by: 1) underlying soil conditions 2) underlying pipe conditions 3) addition of storm sewer laterals. Laue felt that these changes allowed the project to be done right so that no maintenance issues should appear. Laue will address the Utility Commission about these changes on Monday, December 17 th, to get their approval.

3. Jahnke/Link to approve Resolution 116-2007 (Approve Final Assessments for E. Center Street Improvements), Exhibit “A”. Roll call vote, passed unanimously.

Laue pointed out that the city pays for the curb/gutter and that property owners pay for new sidewalk, concrete driveway aprons if they did not exist previously and for sidewalk replacements that were marked defective prior to the construction. Property owners will not be charged for sidewalk replacement that was caused by the construction project itself, such as sections damaged by storm sewer lateral installation.

F. Cable TV: No report.

G. Community Development Authority:
1. Chase/Affeld to approve Resolution 117-2007 (Approve Agreement with First Weber Commercial Real Estate). Roll call vote, passed unanimously.

Chase reported that the CDA is trying to sell its building and is contracting with a realtor.

H. Recreation Committee:
1. Link/Affeld to approve Resolution 118-2007 (Approve Computer Purchase – Recreation Department). Roll call vote, passed unanimously.

Link reported that the previous Director used her personal computer at home for departmental business and that the office computer is outdated. Funds are available.

Old Business: None
New Business:
1. Approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): None
2. Approve Provisional License for (45 days: None

Affeld/Jahnke to adjourn the meeting at 8:08 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Daniel Jahnke, John Schuster, and JoAnne Link
Members Absent: None
Also Present: Dennis Sheldon, Dan Wegener, Joe Sciascia

The meeting was called to order at 6:30 PM.
Roll call was taken.
Jahnke/Schuster to approve the agenda. Motion carried.

Druecke/Chase to approve the minutes from the previous meeting. Motion carried.

Public Hearing – 2008 Budget.
Jahnke thanked the Committee for its efforts over many meetings and explained that all departmental requests were analyzed, including payroll. The E. Center Street borrowing came in under expectations from last year. There was a large deficit to trim from the initial departmental requests. Sheldon noted several hand-outs included in the Council packet and available to the public. One of the hand-outs explains changes from the proposed budget in the Public Hearing Notice to the final budget proposed for approval. The change was initiated by receipt of an Expenditure Restraint limit from the State. The limit dropped from a 5.6% increase in General Fund expenditures last year to 3.4% this year. The Committee either had to shed some additional expenditures from the General Fund budget or forfeit 20 to 25 thousand dollars of State Aid in 2009. All budgets were reexamined. Some additional cuts were made, accounting treatments were changed and budgeting philosophy was changed in some instances. In the end, the proposed budget achieves the Expenditure Restraint targets. Bosak called 3 times for additional questions or comments from the public. The Public Hearing was closed at 6:35 PM.

Jahnke/Chase to approve Resolution 104-2007 (Approve to Adopt 2008 Budget and Set Tax Levy), Exhibit “A”. Roll call vote, passed unanimously.

Bosak commented that all departments received the necessities.

Druecke/Affeld to approve Resolution 105-2007 (Approve Appointments to the Board of Appeals and Community Development Authority). Roll call vote, passed unanimously.

Affeld/Jahnke to adjourn the meeting at 6:39 PM. Motion carried.

inutes Reported By:
Dennis Sheldon

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Daniel Jahnke, John Schuster, and JoAnne Link
Members Absent:
Also Present: Dennis Sheldon, Wayne Bubolz, Curt Ninmann, Jim Burke, Dan Wegener, Ed Oestreich, Joe Sciascia, Todd Metke of Veolia

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Link to approve the agenda. Motion carried.
Druecke/Affeld to approve the minutes from the previous meeting. Motion carried.
Affeld/Link to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items: None.

Jahnke/Chase to approve $390,237.72 in checks and $27,938.56 in vouchers. Roll call vote, passed unanimously.

Communications: Mayor Bosak received a letter from Ed Krause of the Streets Department announcing his retirement, effective January 15, 2008.

Reports of Officials:
A. Mayor. No report.

B. Clerk/Treasurer. Sheldon reminded that a Budget Public Hearing will be held on November 20 th, along with a Special Common Council meeting to approve the budget and set the mill rate. Nomination papers for the Spring election will be available on December 1 st.

C. Street Superintendent. Bubolz reported that holiday decorations have been put up and that he anticipates the E. Center Street paving to be complete by the end of the week.

D. Utility Commission President. Wegener distributed an electric rate report showing that Juneau rates are lower than all the surrounding providers. Participation in a public power system via WPPI is paying dividends. The Commission approved extending the line of credit for financing transmission line upgrades prior to sale to ATC. The underground conduit is in place on E. Center Street for the new streetlights. The Commission approved replacement of a grit washer at the Wastewater Treatment Plant at a cost of approximately $60,000. Funding would come from a potential Clean Water Fund loan.

1. Druecke/Affeld to approve Resolution 92-2007 (Utility Revenue Note Extension), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that the line of credit is for transmission line upgrades prior to sale to ATC. The latest timeline for the sale is March, 2008 so this 6-month extension until July provides some cushion.

E. Police Chief.
1. Monthly Report was distributed. Oestreich reported that school programs for January are being set up, “Shop with Cops” will be held December 8 th and that winter parking restrictions go into effect on November 15 th.

F. Building Inspector.
1. Building Permits Report. Reports for September and October are included in the packet.

G. Fire Chief. Ninmann reported that approximately 200 people received information as part of Fire Prevention Week, the grant-funded equipment is in service and will try to get a 2-sided, lighted sign with some remaining funding.

H. Emergency Medical Service ( EMS). Burke distributed a report of runs by City. About 62% are in the City of Juneau. There has been one resignation and has 4 on medical leave. Others are doing extra shifts to compensate. Lifequest is operating effectively.

I. Emergency Government Director. Not present. On duty at the Range.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 147-2007 (Approve City Wide Rezoning), Exhibit “A”.

2. Schuster/Jahnke to approve Resolution 93-2007 (Approve Certified Survey Map – W. Kindt and Western Avenue), Exhibit “A”. Roll call vote, passed unanimously.

Chase noted that this is for sale to Bullseye for office expansion and parking.

3. Schuster/Druecke to approve Resolution 94-2007 (Approve Agreement for Current Planning 2008), Exhibit “A”. Roll call vote, passed unanimously.

Bosak noted that Vandewalle & Associates will continue to be zoning/planning advisors for 2008.

Schuster reported that the Commission met with those objecting to the city-wide rezoning proposal and that Piggly Wiggly will be requesting a conditional use permit for installation of gas pumps.

B. Finance Committee:
1. Jahnke/Schuster to approve Resolution 95-2007 (Approve Contract with Veolia ES Solid Waste Midwest, LLC), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke reported that several meetings were held with the 2 applicants, Veolia and Waste Management. Waste Management was not willing to provide discount for early payment. The Committee reviewed the need for weekly recycling and determined that bi-weekly would not be a problem and accepted the cost savings that go with that. There will no longer be a need to separate recyclables within the recycle cart. Todd Metke of Veolia indicated that a flyer will be inserted in the new carts, when delivered, to explain the set-up. New carts will probably be delivered about a week before the January 1 st transition. Metke explained that recycling overflow will be picked up manually by the drivers and that Veolia has agreed to supply up to 20 larger recycling carts at no additional cost if the need arises.

2. Jahnke/Chase to approve Resolution 96-2007 (Approve Development Agreement with White Pine Resources), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke indicated that this negotiation was forwarded from Plan Commission. Bosak reported that the discussion originated with a rezoning request and a desire by the Plan Commission to receive some concessions. The Plan Commission separated the zoning action from the monetary negotiation and forwarded the negotiation to the City Finance Committee. Jahnke reported that the Committee felt it was a win-win situation for both the City and the developer.

3. Jahnke/Schuster to approve Resolution 97-2007 (Approve PILOT Proposal with Dodge County Housing Authority), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke noted that it was a 3-year agreement and provided for a $100 annual increase over the previous agreement.

4. Jahnke/Chase to approve Resolution 98-2007 (Approve Gift Certificates to Employees). Roll call vote, passed unanimously.

Jahnke pointed out that all permanent employees are included in this year’s gift.

5. Jahnke/Schuster to approve Resolution 99-2007 (Approve Credit and Debit Card Transaction Processing Agreement), Exhibit “A”. Ayes: Jahnke, Schuster, Chase. Nayes: Affeld, Druecke, Link. The Ayes and Nayes being equal, Mayor Bosak cast the tie-breaking vote: Aye. Motion carried 4-3.

Sciascia expressed concerns about internet banking security and the possibility of unauthorized personnel gaining access to the City bank accounts.

Jahnke reminded of the Public Hearing on the Budget scheduled for November 20 th and expressed that this was a difficult budget to develop and that all cuts were made for a reason.

C. Personnel Committee:
1. Affeld/Link/ to approve Resolution 100-2007 (Approve To Hire Jean Schmidt – Police Department Assistant). Roll call vote, passed unanimously.

Affeld reported that 2 candidates were interviewed. Oestreich noted that the work schedule will be about 10 hours per week so no benefits will be given. Oestreich further expressed that the department has been lucky in going so long without a backup. Druecke commented that Jean Schmidt has put herself through schools for Excel and Word and is looking for a limited number of hours while still being flexible in scheduling.

Affeld reported that a negotiation meeting with employees is scheduled for this week.

D. Public Safety:
1. Chase/Link to approve Resolution 101-2007 (Approve Agent Change for Three Wisemen Tavern Group, LLC). Roll call vote, passed unanimously. Chase reported that Jonas Zahn will be taking over as agent due to withdrawal by another partner.

2. Chase/Link to approve Resolution 102-2007 (Approve Mutual Aid Box Alarm System (MABAS), Exhibit “A”. Roll call vote, passed unanimously. Ninmann indicated that such a system is already in use and is being requested from all municipalities in the County. The updated system will keep more equipment at home when responding to mutual aid emergencies.

3. First Reading of Ordinance 148-2007 (Ordinance To Repeal From The City of Juneau Ordinance 10.08.060 (B)(25) Parking, Stopping, and Standing Regulated). Chase noted that this is to remove handicap parking stalls at the old Juneau Clinic.

E. Public Works:
1. Druecke/Affeld to approve Resolution 103-2007 (Approve To Accept Public Improvements For Ridge Road). Roll call vote, passed unanimously. Druecke noted that the road is complete and that building is underway in the Bartlett Acres subdivision.

Druecke expressed thanks to the Finance Committee for all the work in developing the 2008 budget.

F. Cable TV: Bosak reported that Charter’s telephone service was discussed.

G. Community Development Authority: Chase reported that a business dinner was held on November 8 th with a presentation by a representative from WPPI. Wegener stated that the presentation was intended to spur energy conservation through action such as lighting upgrades and that Glasfloss Industries was favorably reported in the press recently for such activity. Chase reported that a Downtown business dinner will be held on November 20 th and that North American Container has moved from the CDA rental property. A broker has been commissioned for sale of the building.

H. Recreation Committee. Link reported that the Committee is trying to nail down a site for a Skateboard Park so that a sign can be put up. The siting is referred back to Plan Commission for final approval. Bosak reported that there is now a “Board Game” night and a Weight Watchers program at the Community Center.

Old Business: None.

New Business:
1. Jahnke/Affeld to approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): Deana Nyquist and Todd Schwantz. Motion carried.

2. Approve Provisional License for (45 days: None

Druecke/Jahnke to adjourn the meeting at 8:03 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Council Members Present: Robert Affeld, Butch Chase, Dennis Druecke, John Schuster, Dan Jahnke, JoAnne Link, and Mayor Bosak

Plan Comm. Members Present: David Gratton, John Engels, Ken Steffen, Daniel Wegener, Tom Schulte, John Schuster, Mayor Bosak

Also Present: Dennis Sheldon, Curt Ninmann, Jim Burke, Kevin Lauer, Dan Wegener, Chanse Schomber, Joe Sciascia, Mike Slavney and Megan MacGlashan of Vandewalle & Associates

The meeting was called to order at 6:30 PM.
The Pledge of Allegiance was recited
Roll calls of the Common Council and Plan Commission were taken.

Public Hearing on City Wide Rezoning was opened by Mayor Bosak.

Hear Public Comments – City Wide Rezoning.

Slavney suggested that discussion be based on comments received at the September 26 th Open House.

186 Victory Street – proposed to change from R-3 to R-1. In absence of the property owner, Slavney commented that the Plan Commission recommendation was consistent with the goals of the rezoning.

449 S. Main Street – proposed to change from R-2 to R-1a. Dean Will spoke to retain the current R-2.

441 W. North Street – proposed to change from A-1 to R-1. Julie Hogan spoke to retain current A-1 since intent at time of purchase was agricultural use and thought the property was outside the city limits at time of purchase. Slavney commented that this is one of many A-1 lots located in R-1 sized lots and that other Ordinances control existence of animals within the city. Gratton commented that the lot was annexed to the city in 1996.

546 Lincoln Drive – proposed to change from B-1 to B-3. Tim Gassner spoke to retain the current B-1 since B-3 would make the property more nonconforming than it already is. It was noted that the Vandewalle memo agreed.

228 & 228 ½ W. North Street – proposed to change from R-2 to R-1a. Dean Born spoke to retain the current R-2 since that is the current use. Slavney commented that the Plan Commission intended to stabilize the area as single-family although some 2-family exists. The new R-1a retains the narrow setbacks and grandfather’s existing use if the use is not discontinued for more than 365 days. The next owner could also continue the use while restricting the rest of the neighborhood as single-family. Dean Born disagreed with that approach because it is possible for a rental unit to remain vacant for more than 365 days, and its use as a rental would be lost.

225 & 233 S. Hyland - proposed to change from R-2 to R-1a. In the absence of the property owner, Slavney noted that the owner’s concern was as much for neighbors as herself in retaining the potential for conversion to a duplex.

114 Fair Street – proposed to change from B-2 to R-2. In the absence of the property owner, Slavney noted that the owner felt the property was more likely to sell as a business property than a residence. The recommendation was based on current use rather than future plans for sale. It is on the border of two zoning districts, and the zoning is a judgment call.

Parcels 2111-000 & 2222-001 – proposed to change from R-3 to R-1. Attorney Brian Pfitzinger spoke on behalf of the Nehls Brothers. Attorney Pfitzinger questioned the need to change zoning after 20 years as R-3. He noted that the only other prospective R-3 site in the city is on S. Main Street and that the R-3 zoning was granted only recently. He questioned why it would be granted in one area and removed in another. He noted that the area around the Library was also once Nehls Bros. property and has grown positively with a mixture of uses. He indicated that the targeted property could grow in a similar way eventually if the flexibility of the current zoning was retained. (Wegener arrives at 7:00 PM.) Slavney responded that the current zoning allowed too large a concentration of multi-family for the size of the community but agreed that a mixed use in the area would be a positive. However, there should be an orderly transition from the neighboring R-1 to the higher densities. Pfitzinger disagreed that there would be a large influx of multi-family housing as suggested. Slavney responded that a purpose of zoning is to prevent the worst case scenario.

Chuck Litka of 186 Victory Street spoke in opposition to the rezoning of his property that was discussed prior to his arrival. He objects to options being taken away and felt that a conversion to a duplex would not change the mix of the neighborhood.

Dean Will suggested that the Plan Commission leave existing zoning alone and concentrate on new properties. Julie Hogan agreed because her property was purchased for a specific purpose.

Mayor Bosak called 3 times for additional comments.

Mayor Bosak declared the Public Hearing on City Wide Rezoning closed.

Plan Commission Recommendation on City Wide Rezoning.

Bosak explained his personal zoning situation and indicated support for the change since it may remove obstacles in the eyes of lenders. Gratton questioned the R-3 zoning on S. Main Street and thought that the rezoning was to R-2. Sheldon commented that the rezoning was to R-3, but there were restrictions in the Ordinance requiring individual ownership in the form of zero lot-line duplexes or condominiums. Slavney suggested that typically a motion/second is made to approve the proposed plan, followed by discussion of individual objections and possible amendments.

Engels/Gratton to approve the rezoning as proposed. Jahnke expressed concern whether citizen comments could be properly addressed at this meeting and suggested that the comments be discussed further at a future Plan Commission meeting. Engels/Gratton to rescind their motion.

Jahnke/Chase to Table Ordinance 147-2007 and refer back to Plan Commission. Ayes: Jahnke, Chase, Affeld, Schuster, Link, Druecke, Engels, Gratton, Schulte, Steffen, Wegener. Naye: Bosak.

Wegener/Engels to adjourn the Plan Commission portion of the Joint Meeting. Motion carried.

Affeld/Jahnke to approve minutes from the previous meeting. Motion carried.

Link/Affeld to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None.

Chase/Jahnke to approve $601,810.68 in checks and $23,178.07 in vouchers. Roll call vote, passed unanimously.

Communications: Gretchen Last – Juneau Chamber of Commerce. In Gretchen Last’s absence, Mayor Bosak displayed a plaque received from the Chamber of Commerce. Dave Gratton expressed thanks to all the city departments assisting with the construction of the new shelter.

Reports of Officials:
A. Mayor.
1. Chase/Link to approve Resolution 78-2007 (Approve Appointments to the Utility Commission, Cable TV, and CDA). Ayes: Chase, Link, Schuster, Affeld, Druecke. Naye: Jahnke.

B Clerk/Treasurer. Sheldon noted that, in view of the previous discussion on rezoning, that topic will again be placed on the agenda of the upcoming Plan Commission meeting. Those with objections will be invited to that meeting.

C. Street Superintendent. Not present.

D. Utility Commission President.
1. Druecke/Affeld to approve Resolution 79-2007 (Authorized Representative To File Applications For Financial Assistance From State of Wisconsin Environmental Improvement Fund). Druecke noted that this authorizes the Mayor to sign the loan application on behalf of the Utility Commission. Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 80-2007 (Resolution Declaring Official Intent To Reimburse Expenditures For Clean Water Fund Project). Druecke noted that this allows use of Utility funds prior to receipt of the loan and allows reimbursement to the Utility from the loan proceeds. Roll call vote, passed unanimously.

Wegener reported: City Engineer Mike Laue briefed the Commission on the E. Center Street construction. There was a slow start due to uncharted obstacles underground.; Commission approved the resolutions relating to the Clean Water Fund loan for Council action; reviewed a billing error correction to Dodge County Highway Commission that has now been paid by the County; reviewed a new software purchase that has been added to the 2008 budget; approved the 2008 operating budget for the Utilities; replaced electric wires at the Hummel property on E. Center Street; sewer jetting will begin soon; approved $4,000 valve replacement at Well #3; approved a $2,000 donation to the Chamber of Commerce for park improvements.

E. Police Chief.
1. Monthly Report was distributed along with a 9-month report of contacts.

F. Building Inspector.
1. Building Permits Report. No report included in packet.

G. Fire Chief. Ninmann reported that all equipment from the grant purchase is in-house. Open House is scheduled for Saturday, October 13 th, from 1:00-4:00. Presentations have been done for Fire Prevention Week.

F. Emergency Medical Service ( EMS). Burke reported that call volume is increasing. They are short on the day-shift due to medical issues, but hope to help that situation with a new hire request on the agenda later in this meeting.

G. Emergency Government Director. Not present.

H. Recreation Director. Lauer reported that there will be Adult Open Gym on Mondays from October 22 nd until December 10 th. Spots are still open for the Chicago trip on December 2 nd. There will be an Open Gym for children on October 24 th & 25 th.

I. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 147-2007 (Approve City Wide Rezoning), Map 2. Tabled earlier in the meeting.

Schuster reported further discussion with White Pine Resources regarding Wild Goose Estates. Discussion on an agreement with Tim Gassner was tabled until 2010 when the agreement is due for extension. Property maintenance issues were discussed with the Building Inspector.

B. Finance Committee:
1. Jahnke/Schuster to approve Resolution 81-2007 (Designate Hometown Bank as an Official Depository), Exhibit “A”. Jahnke noted that Hometown Bank is the depository for Lifequest on EMS billings. Roll call vote, passed unanimously.

2. Jahnke/Chase to approve Resolution 82-2007 (Approve Lease Agreement with Dodge Centre Historical Society), Exhibit “A”. Jahnke noted that this is an agreement that is renegotiated every five years. Roll call vote, passed unanimously.

Jahnke reported that the Committee will be addressing budget shortfalls at a meeting on Wednesday, October 10 th.

C. Personnel Committee:
1 Affeld/Druecke to approve Resolution 83-2007 (Approve To Hire Evie Clyde Feutz – Juneau EMS). Affeld noted that this is the day-shift person mentioned in the EMS report. Druecke reported that the drug test was waived since a recent test was done. The report from that test was accepted. Roll call vote, passed unanimously.

2. Affeld/Druecke to approve Resolution 84-2007 (Approve Hiring Sally Spitz – Camera Person). Roll call vote, passed unanimously.

3. Affeld/Link to approve Resolution 85-2007 (Approve Health Care Providers). Affeld reported that this was designated for the employees under the work agreement. Roll call vote, passed unanimously.

Affeld reported that the Committee was starting on the Employee Agreement.

D. Public Safety:
1. Chase/Affeld to approve Resolution 86-2007 (Approve To Grant Beer and Liquor License – Chanse Schomber). Roll call vote, passed unanimously.

2. Chase/Link to approve Resolution 87-2007 (Approve BID for New Squad Car – Police Department.) Oestreich reported that delivery would be after January 1 st, if approved. Roll call vote, passed unanimously.

3. Chase/Schuster to approve Resolution 88-2007 (Set Date and Time for Trick or Treat). Roll call vote, passed unanimously.

E. Public Works:
1. Druecke/Affeld to approve Resolution 89-2007 (Approve Agreement with MSA – Storm Sewer Mapping), Exhibit “A”. Druecke noted that there is no complete mapping system similar to what the Utility has for their systems. $4,500 is available in the 2007 capital budget. Roll call vote, passed unanimously.

2. Druecke/Jahnke to approve Resolution 90-2007 (Approve Change Order Number 3–2007 E. Center Street Improvement Project), Exhibit “A”. Druecke reported that the 35 storm lateral additions drive the cost of the change. Laterals are to encourage citizens to connect sump pumps to the storm sewer. This has been highly successful on N. Hyland. Wegener added that the project specifications were for 4” laterals but discovered some 6” in old construction areas. Roll call vote, passed unanimously.

3. Druecke/Schuster to approve Resolution 91-2007 (Approve Change Order Number 4–2007 E. Center Street Improvement Project), Exhibit “A”. Druecke reported that this was for replacement of pipe in an area where replacement was not scheduled. Roll call vote, passed unanimously.

F. Cable TV: Chase reported that the Committee has a small budget but that there was trouble with it. It is being resolved.

G. Community Development Authority: Bosak reported that there are plans to load information about the rental property on S. Fairfield and available spots downtown on the CDA website. The presentation of the $75,000 construction incentive to Glasfloss Industries is scheduled at 1:30 on Thursday, October 11 th. CDA Director Buhr held a downtown business meeting, attended by 5. Another such meeting is being planned. A dinner meeting for Industrial Park owners and other development leaders is planned for November 8 th.

H. Recreation Committee. Link reported that there were 7 people at the first Game night. Another night for board games is scheduled for October 31 st.

Old Business: None.

New Business:

1. Approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): None.

2. Approve Provisional License for (45 days): None

Affeld/Link to adjourn the meeting at 8:04 PM. Motion carried.
Minutes reported by:
Dennis Sheldon

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Daniel Jahnke, John Schuster, and JoAnne Link

Members Absent:

Also Present: Dennis Sheldon, Wayne Bubolz, Curt Ninmann, Jim Burke, Dave Beal, Kevin Lauer, Dan Wegener, Paul Marose, Rhoda Mengert of USDA

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Schuster to approve the agenda. Motion carried.
Affeld/Schuster to approve the minutes from the previous meeting. Motion carried.
Druecke/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items. None.
Rhoda Mengert – USDA, Rural Development. Rhoda Mengert distributed USDA materials and indicated that about 40 different programs are available. Her intent is to hold office hours at Juneau City Hall the 3 rd Thursday of each month from 9:00-11:00 AM. A press release will be coming from the USDA office. The criteria for most programs are income based.

Paul Marose, CDA President, commented on Resolution 72-2007. The CDA Director wage increase was proposed by CDA to be retroactive to July 15 th. Marose requested that the Council either amend the Resolution or Table and refer back to Personnel.

Affeld/Jahnke to approve $255,851.66 in checks and $15,402.19 in vouchers. Roll call vote, passed unanimously.

Communications: None.

Reports of Officials:

A. Mayor.
1. Chase/Link to approve Resolution 65-2007 (Approve Appointments to the Cable TV Committee). Roll call vote, passed unanimously.

B. Clerk/Treasurer. Sheldon reminded of the bulk garbage pick-up scheduled for September 20 th. Sheldon noted Ordinance 145-2007, scheduled for action later in the meeting, sets the stage for later zoning map updates recommended by the zoning consultant and Plan Commission. 270 letters were sent to property owners impacted by the proposed changes. The consultant will hold an open house to discuss the changes on September 26 th at the Library. All zoning changes require a Public Hearing, and that Hearing is being scheduled as a Joint Public Hearing of the Plan Commission and Common Council in conjunction with the October Council meeting. Due to the space requirements for the meeting, the October 9 th Council meeting will be relocated to the Library.

C. Street Superintendent. Bubolz reported: rubber has been laid down and swing sets installed at Wild Goose Park; street striping is completed; Les Benson will be out for at least a month.

D. Utility Commission President. Wegener reported: options have been received from MSA for treatment plant upgrades; electric installation is complete at the Watertown Hospital site and at Glasfloss Industries; a purchase of a new pickup truck was authorized; a memorial to Richard Kirchoff of Hustisford Utilities is planned; budgeting is in progress and need to coordinate any street projects with the city; requested change in the electric service to the Police Range; high flows were received at the treatment plant during the recent heavy rains without any bypass.

E. Police Chief.
1. Monthly Report was distributed by Dave Beal. Beal commented that 70-75 children were fingerprinted at Augustfest and cautioned motorists to observe crossing guard instructions.

F. Building Inspector.
1. Building Permits Report was noted.

G. Fire Chief. Ninmann reported that there were 5 calls, but no mutual aid calls. Grant purchases are trickling in. Old equipment is being sold.

H. Emergency Medical Service ( EMS). Burke reported that calls are increasing. Lifequest equipment has been received and should be installed by Friday.

I. Emergency Government Director. Beal reminded residents to keep storm sewers open and to keep sump pumps out of the sanitary sewer.

J. Recreation Director. No report.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Jahnke/Chase to dispense with the second reading and to adopt Ordinance 141-2007 (An Ordinance Making Amendments to the Zoning Code 17.04.090 (B) Use Restrictions). Roll call vote, passed unanimously.

2. Jahnke/Link to dispense with the second reading and to adopt Ordinance 142-2007 (Ordinance to Amend Chapter 17.12.050 (A) Driveways, 17.12.050 (B) Driveways, and 17.12.050 (C) Driveways Roll call vote, passed unanimously.

Affeld reported constituent concerns about case-by-case application of the Ordinance and a preference to have clear-cut requirements. Druecke responded that there is exact specification and that only exceptions would be dealt with on a case-by-case basis.

3. Jahnke/Chase to dispense with the second reading and to adopt Ordinance 143-2007 (Ordinance to Amend Chapter 17.04.270 (E) Hearings). Ayes: Jahnke, Chase, Schuster, Link, Druecke. Nay: Affeld.

4. Jahnke/Link to dispense with the second reading and to adopt Ordinance 144-2007 (Ordinance to Add to Chapter 16.52.010 (D) Design Standards, Drainage). Roll call vote, passed unanimously.

5. Jahnke/Link to dispense with the second reading and to adopt Ordinance 145-2007 (An Ordinance Making Amendments to the Zoning Code – Title 17). Roll call vote, passed unanimously.

Schuster reported that the Commission held additional discussions about rezoning at Wild Goose Estates and reviewed an agreement with Tim Gassner.

B. Finance Committee:
1. Jahnke/Druecke to approve Resolution 66-2007 (Approve Police Department Auto Contingency Fund Transfer). Roll call vote, passed unanimously.

Sheldon explained that the request is to retain sale proceeds of old equipment in a contingency for future equipment purchases. This is similar to several other requests approved over the past year. The only difference is that the equipment is not like-kind in this case – hand guns are being sold and the proceeds applied for future auto purchase.

2. Jahnke/Schuster to approve Resolution 67-2007 (Approve Remodeling at City Hall), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke noted that bids were reviewed with Steve Kranz. The goal was to complete the remodeling this year, but the low bidder was too busy. The low bid was accepted with the expectation of completion in February, 2008.

3. Jahnke/Affeld to approve Resolution 68-2007 (Approve Contract with Bowmar Appraisal Specialist), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke commented that the city has contracted with Bowmar for a long time for assessment services. It is a one-year agreement with a $100 increase over last year.

C. Personnel Committee:
1. Affeld/Druecke to approve Resolution 69-2007 (Approve Wage Increases – Tim LaPean). Roll call vote, passed unanimously.

Affeld noted that this increase was promised at the time of hiring negotiations.

2. Affeld/Druecke to approve Resolution 70-2007 (Approve Wage Increases – Matthew Bublitz). Roll call vote, passed unanimously.

Beal noted that Officer Bublitz has been on his own for about 2 months.

3. Affeld/Link to approve Resolution 71-2007 (Approve to Hire Kevin Lauer – Recreation Director). Roll call vote, passed unanimously.

Chase inquired about the wage level, and Bosak indicated that it was the same as the previous Director.

4. Affeld/Link to approve Resolution 72-2007 (Approve Wage Increase for the Community Development Authority Director).

Druecke/Jahnke to amend the Resolution to change the effective date from September 12, 2007 to July 15, 2007. Motion carried.

Amended Resolution 72-2007 (Approve Wage Increase for the Community Development Authority Director). Roll call vote, passed unanimously.

Affeld noted the Committee is working on the Employee Agreement and that evaluations are due.

D. Public Safety:
1. Chase/Affeld to approve Resolution 73-2007 (Approve To Set Hours For Jim Ronge). Roll call vote, passed unanimously.

Jahnke inquired why 4 hours/month was chosen. Chase responded that it was similar to the Fire Chief training.

2. Jahnke/Affeld to dispense with the second reading and to adopt Ordinance 146-2007 (Ordinance to Amend and Add 10.08.060 (G) Parking, Stopping, and Standing Regulated). Roll call vote, passed unanimously.

Druecke inquired why 15 minute parking instead of 10. Bosak responded that there was no other 10 minute parking in the area.

Chase reported that the Committee is working on EMS staffing for football games.

E. Public Works:
1. Druecke/Schuster to approve Resolution 74-2007 (Approve Work Change Directive No.1 – E. Center Street), Exhibit “A”. Roll call vote, passed unanimously.

Druecke pointed out that this is a Change Directive, not a Change Order. Once the scope of the work is determined, a Change Order will be submitted.

2. Druecke/Affeld to approve Resolution 75-2007 (Approve Detour Agreement – DOT), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that a DOT response is needed soon in order to know how to complete the 2007 construction. The agreement will provide a strong street if approved by DOT.

3. Druecke/Schuster to approve Resolution 76-2007 (Approve Community Center Contract). Roll call vote, passed unanimously.

Druecke reported that Chanse Schomber will be taking over the existing contract of Curt Kubly. Druecke commended Curt Kubly for his assistance with the hiring and assistance to Chanse Schomber with the transition.

4. Druecke/Chase to approve Resolution 77-2007 (Approve Donation of Open Shelter from the Chamber of Commerce). Roll call vote, passed unanimously.

Druecke reported that this shelter may not be reserved or rented. It is available on a first come, first served basis. The name reflects the Chamber’s contribution, and the Chamber was commended. Bosak added that the Chamber also intends to donate picnic tables for the shelter.

Druecke reported that the E. Center Street project is about 1 ½ weeks behind schedule due to weather. Wondra may put on a second crew to catch up. Complaints were received through Alderman Jahnke about entrances to Mill and Depot Streets both being closed at the same time. This also creates a concern for emergency vehicles. Druecke also reported that half the pay for the S. Main Street repaving has been held by MSA until corrections are made.

F. Cable TV: No report.

G. Community Development Authority: Bosak reported that the CDA tenant has given notice that they will leave at the end of the lease term.

H. Recreation Committee. Link welcomed the new Director and reported that the first meeting with the new Director will be held on Thursday, September 20 th. Jahnke applauded Gail Amsler for stepping in during the interim.

Old Business: None.

New Business:
1. Jahnke/Link to approve regular bartenders’ licenses for 2007 (Expire June 30 th, 2008): Aaron Ray Teson, Tonya M. Braun, Shawn M. Justmann, Elizabeth Virginia Zimmerman. Motion carried.

Affeld/Jahnke to adjourn the meeting at 7:58 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Daniel Jahnke, John Schuster, and JoAnne Link
Members Absent:
Also Present: Dennis Sheldon, Edward Oestreich, Wayne Bubolz, Curt Ninmann, Jim Burke, Daniel Toll

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Link to approve the agenda. Motion carried.
Affeld/Schuster to approve the minutes from the previous meeting. Motion carried.
Jahnke/Schuster to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Druecke/Jahnke to approve $419,028.21 in checks and $11,442.18 in vouchers. Roll call vote, passed unanimously.

Communications: None.

Reports of Officials:
A. Mayor. Bosak reported that a Joint Recreation/Personnel Committee meeting will start at 5:45 on August 16 th, instead of 6:30 as originally planned. Interviews for the Community Center lease will be held on August 15 th. Entries for the Juneau Augustfest Parade are still being accepted.

B. Clerk/Treasurer. Sheldon reported that a curb-side bulk waste pickup will be held on Thursday, September 20 th. This is for large items that normally would be taken to the dumpster at the City Garage. If it is not accomplished in one day, Waste Management will return on Friday, September 21 st to finish. Also, Ordinance 145-2007 will be read later in the meeting to set the stage for some zoning map changes. The major change is to create a new residential zoning district to allow some currently nonconforming properties to become fully legal, conforming properties. The City planning/zoning consultants, Vandewalle & Associates, will issue letters to homeowners impacted by the change to explain the benefits. They will also invite the homeowners to an Open House, tentatively scheduled for September 26 th at the Library, to discuss the change directly with them. This will be followed by a Public Hearing, tentatively scheduled in conjunction with the October Council meeting.

C. Street Superintendent. Bubolz reported: street striping has begun; striping of the Community Center Parking Lot has been completed; landscaping has been completed at several sites; S. Main Street has been paved after the recent utility construction for South Wind subdivision; final paving of Ridge Road will probably happen later in the week.

D. Utility Commission President. No report.

E. Police Chief.
1. Monthly Report was distributed. Jahnke asked about enforcement in the construction area, and Oestreich reported that violators are receiving citations. Oestreich reported that Kevin Schultz is still doing ride-along training.

F. Building Inspector.
1. Building Permits Report was noted.

G. Fire Chief. Ninmann reported 4 calls in the past month and that grant purchases are ordered.

H. Emergency Medical Service ( EMS). Burke reported that call volume is steady and that the Lifequest application has been submitted. Burke anticipates service to begin by September 1 st.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading Ordinance 141-2006 (An Ordinance Making Amendments to the Zoning Code 17.04.090 (B) Use Restrictions).

2. First Reading Ordinance 142-2006 (Ordinance to Amend Chapter 17.12.050 (A) Driveways, 17.12.050 (B) Driveways, and 17.12.050 (C) Driveways.

3. First Reading Ordinance 143-2006 (Ordinance to Amend Chapter 17.04.270 (E) Hearings).

4. First Reading Ordinance 144-2006 (Ordinance to Add to Chapter 16.52.010 (D) Design Standards, Drainage).

5. First Reading Ordinance 145-2006 (An Ordinance Making Amendments to the Zoning Code – Title 17).

Schuster reported that the Plan Commission met with the developer’s of Wild Goose Estates concerning rezoning and are recommending that the developers request a rezoning to R-2, instead of a PUD.

B. Finance Committee:
1. Jahnke/Chase to approve Resolution 48-2007 (Approve Contract – AT & T Global Services), Exhibit “A”. Roll call vote, passed unanimously.

Sheldon explained that competitive bids were done through Orion Communications. Orion estimates roughly a 4% savings over current pricing. This is a 2-year contract, expiring at the same time as the Centrex contract.

2. Jahnke/Schuster to approve Resolution 49-2007 (Approve to Hire Administrative Assistant – Police Department. Roll call vote, passed unanimously.

Oestreich explained that help is needed for Cathy Firari during busy periods and to cover during vacations. Firari currently has no back-up and gets called in even during vacations since time is critical in delivering reports to the Sheriff and District Attorney.

3. Jahnke/Affeld to approve Resolution 50-2007 (Approve BID for Range Building – Police Department). Ayes: Jahnke, Affeld, Schuster, Link, Chase. Abstain: Druecke.

Oestreich reported that Dodgeland School was going to re-build the shelter but has not been able to follow through. This construction will last for many years, and $6,000 is included in the capital budget for this re-build. The range has generated over $3,000 per year in fees for over 25 years.

Jahnke reported that the Finance Committee met with representatives from Waste Management and Veolia for purposes of negotiating a new garbage/recycling contract.

C. Personnel Committee:
1. Affeld/Jahnke to approve Resolution 51– 2007 (Approve Temporary Recreation Director). Roll call vote, passed unanimously.

Affeld reported that Gail Amsler would replace Shelli Fernstaedt to finish out the summer programs.

2. Affeld/Link to approve Resolution 52-2007 (Approve To Hire Daniel Toll – Juneau EMS).Roll call vote, passed unanimously.

3. Affeld/Schuster to approve Resolution 53-2007 (Approve Job Description – Deputy Treasurer), Exhibit “A”. Roll call vote, passed unanimously.
Sheldon indicated that the hours were increased from 28 to 31 and that some verbiage was added concerning Human Resources duties.

Affeld reported that interviews for Recreation Director will be held on Thursday, August 16 th. Employee reviews must be forwarded to the Personnel Committee no later than September 15th.

D. Public Safety:
1. Chase/Jahnke to approve Resolution 54-2007 (Approve Life Quest Ambulance Billing Service). Ayes: Chase, Jahnke, Link, Schuster. Nayes: Affeld, Druecke. Motion carried 4-2.

Burke explained that service fees must be paid up-front. The cost is about $1,500 more than originally anticipated, but the funding is available.

2. Chase/Jahnke to approve Resolution 55-2007 (Approve To Accept Resignation From Jim Ronge). Roll call vote, passed unanimously.

Druecke asked about the duration of the training by Jim Ronge. Bosak indicated that the intent was to follow the scheme approved for the Fire Chief – one year. Burke reported that Ronge has been assisting with the budget.

3. Chase/Schuster to approve Resolution 56-2007 (Approve Appointment of EMS Assistant Coordinator – Rita Zillmer). Roll call vote, passed unanimously.

Bosak encouraged Burke to utilize the new Assistant so that knowledge is shared.

4. First Reading of Ordinance 146-2007 (Ordinance to Amend and Add 10.08.060 (G) Parking, Stopping, an Standing Regulated).

Oestreich reported that this originated with a request from “The Moon” and “Arts & Blooms” for short-term parking for pick-ups. A 15-minute parking stall was recommended.

Public Works:
1. Druecke/Chase to approve Resolution 57-2007 (Approve Change Order for E. Center Street), Exhibit “A”. Roll call vote, passed unanimously.

Druecke pointed out that the change also includes a temporary storm sewer diversion, in addition to the reducer.

2. Druecke/Affeld to approve Resolution 58-2007 (Approve Change Order for E. Center Street Construction Signage), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that this is for some additional signage relating to the road closing. Oestreich indicated that this was necessary due to a number of near accidents at the Highway 26 intersection. Oestreich also expressed that this situation may have been avoided if the Police had been invited to the preconstruction meeting. Bubolz questioned why the necessary signage wasn’t included in the specs. for bidding.

3. Druecke/Chase to approve Resolution 59-2007 (Approve Change Order for Bartlett Acres 2006 Improvements), Exhibit “A”. Roll call vote, passed unanimously.

Druecke pointed out that it is confusing to see an increase in asphalt prices, but yet see an overall decrease to the contract. The quantity rectification provided the decrease.

4. Druecke/Schuster to approve Resolution 60-2007 (Approve Change Order for Acorn Lane and Community Center Parking Lots), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that the base was missing from the Acorn Lane lot, and fill was required.

5. Druecke/Affeld to approve Resolution 61-2007 (Approve To Deny Claim – Hines). Roll call vote, passed unanimously.

Druecke reported that our insurance company denied a claim for a vehicle window broken by a baseball and recommended that the City deny the claim, as well.

Druecke reported that the Highway 33 detour is back on again so the plans are again to apply 2 binder coats this year to E. Center Street. A contract has been sent to the Dept. of Transportation. Indications are that the detour could be either in 2008 or 2009. So, it could be as late as 2010 before the final coat is applied.

Cable TV:
1. Chase/Affeld to approve Resolution 62-2007 (Approve Donation to the Juneau Public Library). Roll call vote, passed unanimously.

Bosak explained that Resolution 47-2007, approved last month, did not specify 2008 for the donation.

2. Chase/Schuster to approve Resolution 63-2007 (Approve Computer Purchase – Cable TV). Roll call vote, passed unanimously.

Community Development Authority:
1. Chase/Affeld to approve Resolution 64-2007 (Approve Wage Increase for the Community Development Authority Director).

Bosak indicated that the request came from a 6-month evaluation by the CDA and recommends the closest increase to $1 on the wage scale. Affeld questioned why this request was not forwarded to the Personnel Committee for review. Bosak indicated that the CDA is a separate body and its by-laws allow for hiring/firing of personnel. Druecke pointed out that the funding for the salaries still comes from the City. Affeld suggested that the request be forwarded to Personnel.

Ayes: Chase. Nayes: Affeld, Schuster, Link, Jahnke, Druecke.

Recreation Committee.
Link reported that 4 candidates for Recreation Director will be interviewed and that Gail Amsler is winding up the summer programs and will have a booth at the School registration on August 22 nd.

Old Business: None.

New Business:
1. Affeld/Schuster to approve regular bartenders’ licenses for 2007 (Expire June 30 th, 2008): Angela D. Goldberg, Cheryl L. Hargraves, Mary M. Reed, Scott W. Brown, Florica I. Rosu, Jenifer L. Linendoll, Pegi S. Erdmann, Sheryl A. Milarch, Brad J. Anderson, and Corey J. Ronge (Amended 8-13-07 at 1:00 PM). Motion carried.

2. Affeld/Schuster to approve Provisional License for (45 days: Dawn M. Bailey (Amended 8-13-07 at 1:00 PM). Motion carried.

Druecke/Jahnke to adjourn the meeting at 8:05 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, John Schuster, and JoAnne Link
Members Absent: Daniel Jahnke
Also Present: Dennis Sheldon, Edward Oestreich, Dan Wegener, Joe Sciascia, Wayne Bubolz, Curt Ninmann, Jim Ronge, Jim Burke, Chip Kramer of Lifequest, Cathy Firari

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Affeld/Schuster to approve the agenda. Motion carried.
Druecke/Schuster to approve the minutes from the previous meeting. Motion carried.
Affeld/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None

Chase/Schuster to approve $72,209.89 in checks and $47,284.97 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor.
1. Affeld/Link to approve Resolution 35-2007 (Approve Appointment to the Library Board). Roll call vote, passed unanimously.

B. Clerk/Treasurer.
Sheldon reported that the website was off-line for a few days while changing hosts. Klass Act Solutions was brought in on an emergency basis to get the website restored. Other network issues remain, but decisions must be made whether to address the issues with consultant hours or by hiring part-time staff. The Personnel and Finance Committees will be looking into this.

C. Street Superintendent.
Bubolz reported: the Acorn Lane and Community Center parking lots have been paved; one Huber helping the staff has left but has been replaced; Community Center landscaping has been completed; preconstruction meeting for Center Street was held, work to begin on July 18 th. The work will begin at Highway 26 and move east, pulverizing, grading and doing water upgrades to Depot Street.

D. Utility Commission President.
Wegener reported: electric outages on July 9 th due to storm damage to trees which split power lines; utility will be contacting homeowners to clear limbs from lines on private property; softball lights and metering are in place; electric service has been provided to the new park shelter and to the Watertown Hospital site; discovered contaminated sand from the well painting project and will be disposed of by a contracted service; a water service break occurred at the County Highway Dept., about 50 thousand gallons spilt; will be meeting with MSA about converting the beds at Wastewater Treatment Plant; the grip washer at the Treatment Plant is wearing and must be replaced; the Electric Utility will be participating at Augustfest with a parade entry and a booth in the park; a collection site will be established for compact fluorescent bulbs containing traces of mercury.

E. Police Chief.
1. Monthly Report was distributed along with complaints/contacts report for the first 6 months of the year. Detective Beal is back after a 5-week absence. One new part-time officer is now fully trained and on his own, while the second new part-time officer will begin ride-along training.

F. Building Inspector.
1. Building Permits Report was included in the packet.

G. Fire Chief.
Ninmann reported 8 runs for the past month and that the grant purchases have been made.

H. Emergency Medical Service ( EMS).
Ronge announced his resignation as Coordinator and reported that calls have slowed to an average level. 3 EMT’s attended training at Wisconsin Dells.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission: Schuster reported that there was discussion about setbacks at the Wild Goose Estates subdivision and that a review was done of rezoning maps prepared by the planning consultant.

B. Finance Committee:
1. Chase/Schuster to approve Resolution 36-2007 (Approve Financing Incentives for E. Center Street). Roll call vote, passed unanimously.

Bosak explained that this resolution was to increase the number eligible due to property owner requests after the last Council meeting.

2. Link/Chase to approve Resolution 37-2007 (Approve State Trust Fund Loan Application). Roll call vote, passed unanimously.

Bosak reminded that this was to provide utility infrastructure for Glasfloss Industries through TID # 3.

3. Chase/Link to approve Resolution 38-2007 (Approve Short Term Borrowing in the Amount of $250,000.00), Exhibit “A”. Roll call vote, passed unanimously.

Bosak reminded that this is an annual event to re-establish a line of credit at Farmers & Merchants Union Bank and that the city has never had to draw on the line of credit up to this point.

4. Chase/Schuster to approve Resolution 39-2007 (Approve IT Maintenance Agreement – Klass Act Solutions). Roll call vote, passed unanimously.

Sheldon explained that this is to formalize a relationship for IT Maintenance. A decision is yet to be made whether these hours will be used for network upgrades or whether part-time staff will be hired.

5. Chase/Link to approve Resolution 40-2007 (Approve EMS Contingency Fund Transfer). Roll call vote, passed unanimously.

Bosak explained that proceeds from sales of city property are used for general purposes unless other arrangements are made. The EMS has requested that they retain the proceeds from sale of the old ambulance for the next ambulance replacement. Chase noted that this was also done recently for the Police Department.

C. Personnel Committee:
1. Affeld/Druecke to approve Resolution 41-2007 (Approve Wage Increase for Recreation Director and Public Works Superintendent). Roll call vote, passed unanimously.

Affeld noted that this was a result of the City not following Policies and that it won’t happen again.

2. Affeld/Druecke to approve Resolution 42-2007 (Approve to hire Jake Gernetsky and Jeremy Schuster – Juneau Fire Department). Ayes: Affeld, Druecke, Link, Chase. Abstain: Schuster.

3. Affeld/Druecke to approve Resolution 43-2007 (Approve to hire Kim Rundberg-Montgomery – Juneau EMS). Roll call vote, passed unanimously.

Sciascia noted that the drug test contingency has already been met through a recent drug test for another position.

Affeld announced that a review of the Discipline Policy will be held with the Joint Personnel Committee and department heads.

D. Public Safety:
1. Chase/Link to approve Resolution 44-2007 (Approve Chamber of Commerce – Circus). Roll call vote, passed unanimously. Wegener asked how water for the animals will be provided and was directed to Dave Gratton representing the Chamber.

2. Chase/Link to approve Resolution 45-2007 (Approve Life Quest Ambulance Billing Service). Ronge explained that Lifequest is a specialist in ambulance billings and is a licensed collection agency. It provides almost instant billings to insurance companies. Payroll savings is expected on each run due to reduced paperwork, and Lifequest also provides the WARDS filings. Kramer reported that Lifequest serves 107 EMS departments and has 15 years experience. Chase inquired about the budget for the needed purchases of computers and software, and Ronge responded that it was available through a combination of special State funding on hand and capital budget. Ronge also reported that Lifequest will provide training and that about 8 current EMT’s have familiarity already from conference demonstrations. In response to written questions provided by Firari, Kramer & Ronge asserted: Oak Grove billings can be compiled from a spreadsheet of Lifequest data; Wendy Jo Smedema will take over payroll at no additional compensation and can pull the data from Lifequest reports and apply additions for clean-up/restocking time; Smedema can supply hours for Unemployment Compensation purposes as requested; write-offs will be reported on a monthly and annual basis; call locations can be pulled from the Lifequest reporting system; for medicare patients, Lifequest’s fee will be based on the medicare rate; Lifequest will research to make calls billable to insurance companies or medicare.

Ayes: Chase, Link, Schuster. Nayes: Affeld, Druecke.

E. Public Works:
1. Druecke/Schuster to approve Resolution 46-2007 (Approve Establishing Park Shelter Rental and Deposit Fee). Roll call vote, passed unanimously.

Druecke noted that the new shelter is being added to the current fee list, but all fees are to be reviewed later.

Druecke announced that Curt Kubly is resigning as Community Center manager, but has offered to help with recruiting and training. He will take care of existing bookings. Druecke also announced a decision at the preconstruction meeting to install barricades on Hwy S at the city limits, making Center Street local use only.

F. Cable TV:
1. Chase/Affeld to approve Resolution 47-2007 (Approve Donation to the Juneau Public Library). Roll call vote, passed unanimously.

Bosak reported that the Library tracked time of its staff on Cable TV work and that the Library Board had concerns. This donation will cover about half the time spent on Cable TV.

G. Community Development Authority:
Bosak reported that no meeting was held this past month.

H. Recreation Committee:
Link reported that the playground equipment has been installed, the bleachers for the soccer field have been acquired and that summer programs are in progress.

Old Business: None

New Business:
1. Chase/Schuster to approve regular bartenders’ licenses for 2007 (Expire June 30 th, 2008): Rebecca Borden, Joy Ganz, Colleen Krause, Kym Rowett. Motion carried.

Florica Iorana Bosy was removed from the list due to background check not being complete.

2. Affeld/Schuster to approve provisional licenses for (45 days: Joy Ganz and Colleen Krause. Motion carried.

Affeld/Schuster to adjourn the meeting at 7:53 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon, Clerk/Treasurer

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, John Schuster, and JoAnne Link,
Members Absent: Daniel Jahnke
Also Present: Dennis Sheldon, Edward Oestreich, Dan Wegener, Joe Sciascia, Jim Burke, Wayne Bubolz, Curt Ninmann, Bob Wegener

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Affeld/Chase to approve the agenda. Motion carried.
Schuster/Druecke to approve the minutes from the previous meeting. Motion carried. Druecke/Chase to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None
Affeld/Schuster to approve $62,217.01 in checks and $3,251.74 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor. Mayor Bosak thanked Bob Wegener for 32 years service to the Recreation Committee and presented a plaque. Bob Wegener mentioned accomplishments over the years to include new facilities, a new park and playground equipment.

1. Druecke/Link to approve Resolution 20-2007 (Appointments to Municipal Officer – Weed Commissioner). Roll call vote, passed unanimously.

2. Affeld/Chase to approve Resolution 21-2007 (Approve Appointment to the Board of Appeals). Roll call vote, passed unanimously.

B. Clerk/Treasurer
1. Assessments. Sheldon reported that Board of Review was held May 23 rd. No taxpayers appeared to object to their assessments so the Board adjourned for the year. This closes the local assessment process for the year. The Assessor estimated the assessments to be at about 90% of equalized value. When that rate drops below 80%, the State will be looking for the City to do another city-wide valuation.

C. Street Superintendent. Bubolz reported: plantings at the Community Center; Community Center and Acorn Lane parking lots have been pulverized and graded; the Acorn Lane lot has been redesigned and needed additional large rock for its base; the developer’s contractor must deal with paving restoration on S. Main Street.

D. Utility Commission President. Dan Wegener reported: a $1,000 donation for the Dodge County Foam Trailer and that Steve Reifsnider of the Juneau Fire Dept. displayed the trailer for the Commission; Water Superintendent Schaefer will visit United Liquid Waste Recycling in response to their request to bid on the sludge hauling contract; the note needs to be extended for the ATC project – close to $600,000 has been expended on the project so far, and all costs will be recovered from ATC at time of sale of the East Side Assets; Robert Selchert and Ed Brockner were appointed Director and Alternate, respectively, to WPPI; the Commission is considering restricting funds for replacement of lift stations; the Electric Dept. will be accepting bids for a new pick-up truck; the garage roof at the Electric Building will be assessed; Council representative Druecke informed the Commission about detour plans for Highway 33 and how they impact the Center Street project. Wegener also thanked the Council for promoting financing for optional improvements by property owners during the Center Street project. Chase inquired how long the Wastewater Treatment Plant is expected to last. Wegener responded that the plant is in good shape and could last another 10 years with some minor upgrades that are planned. On a normal day, it operates at about 70% of capacity.

1. Druecke/Schuster to approve Resolution 22-2007 (Utility Revenue Note Extension), Exhibit “A”. Roll call vote, passed unanimously.

Druecke explained that the East Side Assets were reconstructed and will be turned over to ATC. All costs will be reimbursed to the Utility Commission.

2. Druecke/Affeld to approve Resolution 23-2007 (Approve Compliance Maintenance Annual Report), Exhibit “A”. Roll call vote, passed unanimously.

Druecke pointed out that the grades were all A’s, except for one B, and commended the Water Dept. staff.

E. Police Chief.
1. Monthly Report was distributed. Oestreich reported that sessions were held at Dodgeland and St. John’s schools to discuss bicycle safety and new ordinances on skateboarding, etc. 5 bicycles were given away as part of this class. One of the new part-time officers should be operating alone by July 1 st, and the second new officer will begin training at that time.

F. Building Inspector.
1. Building Permits Report was included in the packet.

G. Fire Chief. Ninmann reported that there were 6 fire calls in the past month, 4 local and 2 mutual aid. Equipment funded by the grant has been picked out and will be reviewed with the Public Safety Committee.

H. Emergency Medical Service ( EMS). Burke reported stable calls and that 3 EMT’s have resigned.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission: Schuster reported: an appearance by Dennis Hechimovich regarding setbacks at the Wild Goose Estates subdivision; discussion of the Zoning Administrator roles; potential Ordinance changes regarding accessory structures.

B. Finance Committee:
1. Schuster/Chase to approve Resolution 24-2007 (Approve Financing Incentives – E. Center Street). Roll call vote, passed unanimously.

Sheldon reported that the Committee reviewed the status of the Special Assessments Fund and concluded that the Fund had the potential to handle the up-front costs for 21 residents expressing interest in a 5-year installment plan for optional improvements during the Center Street construction. Any shortfalls are projected to be minor and would not put the City at any risk.

2. Schuster/Chase to approve Resolution 25-2007 (Approve Local Government Property Insurance). Roll call vote, passed unanimously.

Sheldon pointed out that this is a formality requested by the Local Government Property Insurance Fund to refresh the memberships of all its members.

3. Schuster/Chase to approve Resolution 26-2007 (Approve Amendment to Addendum “A” SVRS Agreement), Exhibit “A”. Roll call vote, passed unanimously.

Sheldon reported that an agreement was approved with the County for data entry services when the Statewide Voter Registration System was initiated. This amendment extends that agreement and increases the price.

C. Personnel Committee:
1. Affeld/Druecke to approve Resolution 27-2007 (Approve Changes to Personnel Policies), Exhibits “A”, “B”, “C”, “D”, and “E”. Roll call vote, passed unanimously.

Affeld reported that this is the outcome of a long process to review all City personnel policies.

D. Public Safety:
1. Chase/Schuster to approve Resolution 28-2007 (Approve Temporary Picnic License for Juneau August Fest). Roll call vote, passed unanimously.

Chase mentioned that the American Legion operates the beer tent annually.

2. Chase/Link to approve Resolution 29-2007 (Approve Temporary Picnic License for Juneau Women’s Softball League). Roll call vote, passed unanimously.

3. Chase/Affeld to approve Resolution 30-2007 (Approve Maintenance Contract – The Garage Door Specialist), Exhibit “A”. Roll call vote, passed unanimously.

Oestreich reported that there have been service calls. Preventive maintenance through a contract should cut down on the calls.

4. Chase/Schuster to approve Resolution 31-2007 (Approve Proposal – Sharkey’s Cleaning, Inc.) Roll call vote, passed unanimously.

Oestreich reported that the floors are showing wear at the Public Safety Building. Chase reported that there had been discussion to have internal staff wax the floors, but a contract assures that the job will get done in a timely manner.

5. Chase/Schuster to approve Resolution 32-2007 (Approve Street Dance and Temporary Premise Change for Tavern Owners Liquor Licenses). Roll call vote, passed unanimously.

Chase mentioned that this is an annual event on Augustfest weekend. Druecke inquired about containers for beer. Beer will be served in cans – no glass containers.

6. Chase/Affeld to approve Resolution 33-2007 (Approve Hiring Jennifer V. Treder as Crossing Guard). Ayes: Chase, Affeld, Schuster, Druecke. Abstain: Link.

Oestreich explained that the previous crossing guard got a full-time job and that a replacement is necessary immediately for summer school.

E. Public Works:
1. Druecke/Link to approve Resolution 34-2007 (Approve BID for Over Head Garage Doors – City Garage). Roll call vote, passed unanimously.

Druecke reported that the project had been re-bid and noted a typographical error in the Resolution. The correct amount of the bid was $19,035.

Druecke noted that the City will install the storm sewer stubs for residents choosing to connect sump pumps to the storm sewer during the Center Street construction. Druecke reported on changes to the Center Street project, resulting from a detour for Highway 33 in 2008. County S will be the detour route. The City will now install 2 1&3/4” binder coats during 2007. The edges will be contoured for drainage and manholes set at binder level. There will be no activity on Center Street during 2008 due to the detour. Early in 2009, the City and Wisconsin Dept of Transportation (DOT) will inspect Center Street. DOT will repair any damage and apply a final 1&1/2” coat in 2009 at their cost. This will give the City a 5” asphalt street, instead of the originally planned 4”. Asphalt costs will also be locked in at 2007 prices. MSA is working on a contract with DOT to implement this change in plans. Druecke also reported that Ed Krause will be off for another 6-8 weeks, but summer help and a Huber are in place.

F. Cable TV:
1. Chase/Link to approve Resolution 35-2007 (Approve Hiring Robert Strassman- Camera Person). Roll call vote, passed unanimously.

Chase reported that additional camera operators are needed. There are plans to start filming County Board meetings. Those meetings will require 2 cameras and 2 operators.

G. Community Development Authority: Bosak reported that there are discussions about recruiting downtown business.

H. Recreation Committee. Link had no activity to report. Next meeting is scheduled for Thursday, June 14 th.

Old Business: Dan Wegener supplemented the previous Utility Commission report. A $1,000 scholarship was awarded in conjunction with WPPI to Melissa Lischka. Aaron Worthman of Virchow Krause reviewed the audited financial statements. Rates are covering expenses.

New Business:
1. Affeld/Schuster to approve Approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): Katie M. Stange, Keri Lynn Schmidt, Ryan Patrick Schultz, Bradley Jay Marthaler, Mary Ann Winter, Heather A. Stange, Casey Ann Forczek, Kimberly Ann Yuenger, JoAnne Link, Michael, J. Matuszewski, Stacy E. Feldman. Motion carried.

Druecke/Affeld to adjourn the meeting at 8:03 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon, Clerk/Treasurer

Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Daniel Jahnke, JoAnne Link, John Schuster
Members Absent:
Also Present: Dennis Sheldon, Edward Oestreich, Dan Wegener, Joe Sciascia, Jim Burke, Wayne Bubolz, Claire Peterchak of R.W. Baird, and Don Rahn of Virchow Krause

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Chase to approve the agenda. Motion carried.
Jahnke/Affeld to approve the minutes from the previous meeting. Motion carried.
Affeld/Jahnke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items .
1. Don Rahn of Virchow Krause – Presentation of Financial Reports

Don Rahn described the contents of the 3 reports distributed to Council. The City received a clean opinion. The General Fund undesignated balance is 17% of the 2007 budgeted expenditures. Rahn’s clients range from 5-50%. Bond raters typically like to see this at 15-20%. The General Fund has basically broken even over the past several years, indicating that budgeting has been effective. The City is at 31% of its debt capacity, a healthy figure. Over 50% of the General Fund revenues are from intergovernmental aids. This source of revenue has been flat, and there are no prospects for increases. Since other revenue sources are difficult to increase, it places pressure on the tax rate. Rahn emphasized that the Council must provide part of the financial checks and balances since the ideal segregation of duties is not possible with the size of the City staff.

Affeld/Jahnke to approve $45,310.35 in checks and $43,550.90 in vouchers. Roll call vote, passed unanimously.

Communications: Mayor Bosak reported an invitation from Watertown Hospital to the Juneau Clinic groundbreaking on May 18 th from 12:00-2:00. The Council is invited.

Reports of Officials:
A. Mayor.
1. Presentation to the Juneau Recreation Committee Members.
The retiring members could not be present, but Mayor Bosak expressed a public thank you. Plaques have been prepared recognizing 12 years of service by Kent Saugstad and 32 years of service by Bob Wegener.

2. Affeld/Chase to approve Resolution 7-2007 (Approve Appointment to the Fire and Police Citizen Committee, Board of Appeals, Plan Commission, Community Development Authority, Election Board). Roll call vote, passed unanimously.

B. Clerk/Treasurer.
1. Open Book - May 9 th. Sheldon reported that the Assessor would be available from 9:00-11:00 at City Hall. This is an opportunity to resolve disputes informally with the Assessor. After the Assessor turns over the assessment role, he is no longer able to make adjustments. Only the Board of Review can do that at that point.

2. Board of Review – May 23 rd. If disputes are not resolved informally through the Open Book, taxpayers have the right to object in a formal setting before the Board of Review. The Board will meet for at least 2 hours, 6:00-8:00, on May 23 rd at City Hall.

C. Street Superintendent. Bubolz reported: baseball/softball diamonds and nets have been put in place; dugout seating has been worked on for Little League; 1 Huber is working for the street department; Ed Krause will be out for another 3 weeks. Chase inquired whether there is room in the budget for grading the approach to the leaf site. Bubolz indicated that he would take care of that.

D. Utility Commission President. Wegener distributed an electric rate comparison to show the benefits from WPPI membership. Juneau is 8 th out of 40 WPPI members in renewable energy participation, 2.8% of the customers. Incentives are available to municipalities from WPPI for increasing their participation levels. Negotiations continue for a new Electric Superintendent. Owen Vandekolk has been hired as a summer intern. Michels Power is in the process of doing restoration after their recent construction activity. Well # 2 is back in service again, and the North substation is back on line again after the recent power line construction.

E. Police Chief.
1. Monthly Report was distributed along with a Quarterly Report. Oestreich reported that part-time Officer Bublitz is doing ride-along training. Mayor Bosak noted that the Police are taking over the Weed Commissioner role.

F. Building Inspector.
1. Building Permits Report. It was noted that no report was included in the Council packet. Sheldon explained that the Building Inspector prepares reports and billings only after a certain level of building permit fees is reached.

G. Fire Chief. Wegener reported that hose testing is underway and that purchases under the recently received grant are being pursued.

H. Emergency Medical Service ( EMS). Burke reported that preparations for the Mother’s Day brunch fundraiser at the Community Center are underway and that otherwise it has been a relatively quiet month.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Jahnke/Chase to dispense with the second reading and to adopt Ordinance 140-2006 (An Ordinance Annexing Territory “Mike Raasch” To The City of Juneau. Roll call vote, passed unanimously.

2. Schuster/Jahnke to approve Resolution 8-2007 (Approve Letter of Intent – Louis Nehls), Exhibit “A”. Roll call vote, passed unanimously.

B. Finance Committee:
1. Jahnke/Affeld to approve Resolution 9-2007 (Resolution Authorizing The Borrowing Of $1,485,000.00; Providing For The Issuance And Sale Of General Obligation Promissory Notes Therefor; And Levying A Tax In Connection Therewith). Roll call vote, passed unanimously.

City Attorney Sciascia summarized the lengthy Resolution, to include: authorizing the City to borrow, authorizing a tax to repay the debt, authorizing City officials to sign the Notes, requirement to avoid arbitrage, requirement to take steps to maintain tax-exempt status for the note holders and responsibility to provide proper disclosures.

Claire Peterchak of R.W. Baird distributed an updated financing plan. Funds will be available on June 4 th. The Notes will be callable starting in 2016. The average interest rate on the Notes is 4%. The estimated mill rate impact by project is listed on the updated plan. In total, it is now .60 compared to the original estimate of .86.

2. Jahnke/Druecke to approve Resolution 10-2007 (Approve PC Purchase for the Public Works Department). Roll call vote, passed unanimously.

Public Works initiated this request to plan for the future. It was not included in the 2007 capital budget so needed Finance Committee approval, as well. Druecke questioned how internet service would be provided. Bosak indicated that this has not yet been determined.

3. Jahnke/Chase/ to approve Resolution 11-2007 (Approve Donation to the Juneau August Fest Committee). Jahnke indicated that this was the same level as last year. Ayes: Jahnke, Chase, Affeld, Schuster, Druecke. Abstain: Link.

C. Personnel Committee:
1. Affeld/Link to approve Resolution 12-2007 (Approve To Hire Warren Jackson – Juneau Fire Department). Roll call vote, passed unanimously.

Affeld reported that Mr. Jackson was overly qualified and had achieved training certificates on his own as a volunteer.

Affeld indicated that more Policies are scheduled for review.

D. Public Safety:
1. Chase/Affeld to approve Resolution 13-2007 (Approve Juneau August Fest Requests). Ayes: Chase, Affeld, Schuster, Jahnke, Druecke. Abstain: Link.

2. Chase/Schuster to approve Resolution 14-2007 (Approve Purchase of Pagers and Portable Radios – Police Department). Roll call vote, passed unanimously.

Oestreich confirmed that a portion of the funding is from the radio grant, with the remainder from the contingency budget.

E. Public Works:
1. Druecke/Jahnke to amend Resolution 15-2007 (Approve Hiring Joe Cox – Public Works Department Summer Help) to change starting date from June 12 th to May 8 th. Motion carried.

Druecke/Link to approve amended Resolution 15-2007 (Approve Hiring Joe Cox – Public Works Department Summer Help). Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 16-2007 (Approve Mary Buhr – Recreation Department Summer Help). Roll call vote, passed unanimously.

Druecke indicated that this is a returning employee and that Public Works is recommending the hire because the position is split between Public Works and Recreation. There is no 590 hour stipulation because the position is only for 16 hours/week.

Druecke reported that changes are being made to the Public Works answering machine.

F. Cable TV: Bosak reported that a Charter Cable representative was at the last meeting. There was discussion about the help line being manned in foreign countries. Citizens also expressed complaints. Wegener noted that Charter must feed the customers in the same manner as other utility customers are fed.

G. Community Development Authority: No meeting during the past month.

H. Recreation Committee
1. Link/Chase to approve Resolution 17-2007 (Approve Hiring Kevin Klueger – Soccer Instructor). Roll call vote, passed unanimously.

Link reported that Kevin Klueger has served as instructional soccer coach for 11 years. He serves approximately 80 hours. This would translate to $8.12 hourly pay.

2. Link/Chase to approve Resolution 18-2007 (Approve to Purchase Play Ground Equipment – Recreation Committee). Roll call vote, passed unanimously.

Prior to the motion, Link noted a correction to show that Sugar Island Systems participated in the proposals. Sugar Island has concentrated on residential, with wood and steel construction. Lee did the City Park and the school, and has plastic coated construction. The equipment is targeted to the 5-14 age range.

3. Link/Affeld to approve Resolution 19-2007 (Approve to Purchase Bleachers – Recreation Committee). Roll call vote, passed unanimously.

The bleachers are for Wild Goose Park. The vendor contacted the City about the availability of used bleachers. There are 4 rows, 15’ long. They must be picked up when the Town of Leroy replaces them.

Jahnke expressed opposition to any Recreation Committee attempt to limit advertising during games at the City baseball field. The advertising banners would be up only during the games. The advertising is a fund-raiser for private organizations that have historically contributed back to the City. Jahnke felt that the Recreation Committee should concentrate on Recreation programs. If any policy determination on this issue is to be done, it should be done by Public Safety.

Old Business: None.

New Business:
1. Chase/Jahnke to Approve Regular Bartenders Licenses for 2006 (Expire June 30 th, 2007): Justin John Peralta. Roll call vote, passed unanimously.

2. Jahnke/Schuster to Approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): Justin John Peralta. Motion carried.

3. Jahnke/Affeld to Approve Provisional License for (45 days: Justin John Peralta and Florica Ioana Rosu. Motion carried.

Jahnke/Affeld to adjourn the meeting at 8:13 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon, Clerk/Treasurer

Members Present: Robert Affeld, John Schuster, Butch Chase, Dennis Druecke, Dan Jahnke, JoAnne Link, and Mayor Bosak

Members Absent: None
Also Present: Dennis Sheldon and Joe Sciascia

The meeting was called to order at 7:00 PM, and roll call was taken.
Jahnke/Chase to approve the agenda. Motion carried.

Swear in New Council Members:
The following aldermen were sworn in for a two year term: Ward 1-Dennis Druecke, Ward 2-John Schuster, and Ward 3-JoAnne Link.

Elect Council President:
Chase nominates Druecke as Common Council President. Second by Jahnke.

Affeld/Jahnke to close nominations and cast unanimous ballot. Roll call vote, passed unanimously.

Jahnke/Druecke to approve Resolution 1-2007 (Appointment to Committees). Roll call vote, passed unanimously.

Jahnke/Affeld to approve Resolution 2-2007 (Appointment to Board Of Review). Roll call vote, passed unanimously.

Affeld/Druecke to approve Resolution 3-2007 (Official Newspaper). Roll call vote, passed unanimously.

Druecke/Chase to approve Resolution 4-2007 (Official Depositories). Roll call vote, passed unanimously.

Jahnke/Schuster to approve Resolution 5-2007 (Appointments to Municipal Offices). Roll call vote, passed unanimously.

Chase/Druecke to approve Resolution 6-2007 (Set Date and Time for the Board of Review). Roll call vote, passed unanimously.

Jahnke/Druecke to adjourn the meeting at 7:11 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Butch Chase, Dennis Druecke, Ron Preskar, Dan Zank, and Mayor Bosak
Members Absent: Dan Jahnke
Also Present: Dennis Sheldon, Edward Oestreich, Curtis Ninmann, Dan Wegener, Joe Sciascia, Jim Burke, Robert Buhr, Mike Laue, JoAnne Link, John Schuster, David Link, Claire Peterchak, Tom Ptaschinski

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Affeld/Druecke to approve the agenda. Motion carried.
Druecke/Affeld to approve the minutes from the previous meeting. Motion carried.
Chase/Druecke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Zank/Affeld to approve $243,974.17 in checks and $91,238.07 in vouchers. Roll call vote, passed unanimously.

Communications: None.

Reports of Officials:
A. Mayor.
1. Affeld/Chase to adopt Ordinance 137-2006 (Ordinance to Amend Chapter 2.12.080 Election Inspectors). Roll call vote, passed unanimously.

Mayor Bosak presented a plaque of appreciation to Alderman Zank and thanked Alderman Preskar for his service.

B. Clerk/Treasurer.
1. Spring Election. Sheldon reported 293 voters at the Spring Election, with 16 registering at the polls. 293 voters also voted at the 2006 Spring Election, while only 183 voted in 2005.

2. 2006 Audit. Sheldon reported that 2006 financial reports are in draft stage at Virchow Krause and that a presentation is likely at the May council meeting. Carla Gogin is no longer in charge of our audit – Don Rahn is now in charge of our engagement.

C. Street Superintendent. Not present.

D. Utility Commission President. Wegener reported: citizen concerns expressed about optional work on private property at the Special Assessment Public Hearing have been discussed with City Engineer Mike Laue; ATC construction is finished other than restoration; regulators are about to be installed at the northside sub-station; payment for damage to hydrant on West Street has been received; the pump at Well # 2 seized shortly after being placed back in service; iron removal tanks at the wells are being painted; high rains recently maxed out the treatment plant once again.

E. Police Chief.
1. Monthly Report was distributed. New part-time officers have passed their physicals and range testing. Training will begin for one of the officers soon.

F. Building Inspector. No report this month.

G. Fire Chief. Ninmann reported 3 calls: a house fire, a car fire and a car accident. Otherwise, it is regular training and meetings.

H. Emergency Medical Service ( EMS). Burke reported that calls are stable and the new ambulance is running with only minor glitches. Those will be fixed by the vendor.

I. Emergency Government Director. Not present.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 140-2006 (An Ordinance Annexing Territory “Mike Raasch” to the City of Juneau.

2. Druecke/Zank to approve Resolution 129-2006 (Approve Letter of Intent – Gilbert Bennett), Exhibit “A”. Roll call vote, passed unanimously.

Druecke stated that this notification keeps us in the loop on property use in the Town of Oak Grove.

B. Finance Committee:
1. Chase/Zank to approve Resolution 130-2006 (Initial Resolution Authorizing General Obligation Promissory Notes In An Amount Not To Exceed $1,625,000.00). Roll call vote, passed unanimously.

Claire Peterchak of R.W. Baird reported that the bids resulted in savings from the original estimates. A mill rate increase of .67 is now anticipated rather than the .86 originally estimated. Baird will be locking in rates prior to the May meeting.

2. Chase/Preskar to approve Resolution 131-2006 (Approve Economic Development Incentive). Roll call vote, passed unanimously.

Buhr distributed and read a message from Scott Lange of Glasfloss, indicating that it was Glasfloss’ intent to construct a 12,000 sq. ft. addition.

C. Personnel Committee:
1. Affeld/Preskar to approve Resolution 133-2006 (Approve Hiring – Data Processing Clerk/Typist). Roll call vote, passed unanimously.

Affeld noted 26 applicants and that 6 were interviewed. The new hire, Sandra Milfred, is a resident of Juneau.

Affeld reported that the Committee is working on policies.

D. Public Safety:
1. Druecke/Chase to approve Resolution 134-2006 (Approve Agent Change for Kwik Trip, Inc.). Roll call vote, passed unanimously.

E. Public Works:
1. Zank/Chase to dispense with the second reading and to adopt Ordinance 139-2006 (Ordinance to Amend Chapter 2.08.040 (B)(3) and to Add 2.08.040 (B)(5) Committee Duties. Roll call vote, passed unanimously.

Zank reported that this Ordinance makes Recreation an independent Committee.

2. Zank/Affeld to approve Resolution 132-2006 (Approve Tennis Court Improvements). Roll call vote, passed unanimously.

Chase questioned the term “cleaned” in the Resolution. Zank explained that the courts would be power washed prior to sealing.

3. Zank/Preskar to approve Resolution 135-2006 (Approve BID for E. Center Street Improvements). Roll call vote, passed unanimously.

Laue commented that these are very favorable numbers and that an accounting segment report has been supplied to City Hall.

4. Zank/Affeld to approve Resolution 136-2006 (Approve BID for Acorn Lane and Community Center Parking Lot). Roll call vote, passed unanimously.

Zank reported that the Community Center parking lot will be ground, pulverized & re-laid. Acorn Lane will be a reconstruction. Laue commented that Acorn Lane parking lot will be reconfigured to lay out differently for parking and reduce the slope on the north, while still leaving space for snow plowing. Druecke asked where Dodge Construction was from and whether Laue was familiar with their work. Laue indicated that they were from Ixonia and that he had worked with them previously and found their work acceptable.

5. Zank/Affeld to approve Resolution 137-2006 (Preliminary Resolution Declaring Intent to Exercise Special Assessment Power Under Sec. 66.0701 Wisconsin Statutes – E. Center Street). Roll call vote, passed unanimously.

Bosak noted little opposition at the Public Hearing.

6. Zank/Affeld to approve Resolution 138-2006 (Adoption of Local Wage Rates for Construction Projects). Roll call vote, passed unanimously.

Zank noted that this is an annual action for legal requirements.

7. Zank/Chase to approve Resolution 139-2006 (Approve BID for Roof at the City Garage). Roll call vote, passed unanimously.

Zank noted that the bid includes insulation and that this is the same company that did the Community Center.

8. Zank/Preskar to approve Resolution 140-2006 (Approve BID for Over Head Garage Doors at the City Garage).

Druecke questioned why the low bid was not accepted. Preskar indicated that the selected vendor had a higher quality door, and Zank indicated a higher R-value. Discussion followed about whether the low bidder met the specifications. Attorney Sciascia indicated that, if the bid met the specifications, the low bidder should get the award, provided that they are a qualified vendor. Zank/Preskar motion was withdrawn.

Chase/Zank to table and refer back to Public Works. Roll call vote, passed unanimously.

9. Review and possibly approve change order for E. Center Street.
AMENDED 3-9-07 AT 10:00 am)

Laue noted the truck and heavy equipment traffic on Center Street and that concrete would be favorable over the long-term (about 50 years). Concrete was bid only from Main Street to S. Mill, with the remaining portion being asphalt to be applied in 2 coats. Laue distributed a proposed change order and noted that all the construction would be complete in 2007 if concrete was used. Sheldon explained that the estimated cost of the second asphalt coat in 2008 was included in the borrowing plans and would not result in another borrowing in 2008. Ptaschinski pointed out that the Main Street project in 2002 speaks for itself, while DJ done in asphalt is already being repaired.

Zank/Preskar to accept the Change Order to pave E. Center Street completely with concrete. Wegener noted requests at the Public Hearing to alternate street lights on opposite sides of the street. Approximately $75,000 would be required to make this change. The current plan is just to string petroflex. Bosak referred this matter to Public Works. Roll call vote. Ayes: Zank, Preskar. Nayes: Druecke, Chase, Affeld. Motion failed.

F. Cable TV: No report.

G. Community Development Authority:
Chase noted the Glasfloss expansion and also reported about negotiations with North American container. There has been discussion about additional storage capacity at the rental site and also discussion about selling the property to North American. Neither led to any action. The lease expires in November. Buhr thanked Dan Wegener for all his help in the Glasfloss discussions.

H. Recreation Committee. Preskar reported that purchase of playground equipment for Wild Goose Park is under discussion. Bosak noted that meetings are scheduled with 2 vendors.

Old Business: None

New Business:
1. Affeld/Chase to approve regular Bartenders Licenses for 2006 (Expire June 30 th, 2007): Johanna Marie McGonagle. Motion carried.

2. Chase/Druecke to approve Regular Bartenders’ Licenses for 2007 (Expire June 30 th, 2008): Johanna Marie McGonagle. Motion carried.

3. Approve Provisional License for (45 days): None

Wegener raised a question about homeowner options, as brought up at the Public Hearing, for extending laterals to the home. Laue indicated that the contractor could work on private property but must have a licensed plumber. He further cautioned the City from being involved with private activity. Druecke also felt that the contractor should not be involved. Wegener mentioned that financing for such options was promoted at the Public Hearing held last Fall and that Mike Laue is preparing a letter to the homeowners with some cost estimates based on the contractor’s bids. Bosak referred this matter to the Finance Committee.

Chase/Druecke to adjourn the meeting at 8:06 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Butch Chase, Dan Jahnke, Ron Preskar, Dan Zank, and Mayor Bosak
Members Absent: Dennis Druecke
Also Present: Dennis Sheldon, Charles Fakes

The meeting was called to order at 6:15 PM, and roll call was taken.
Jahnke/Zank to approve the agenda. Motion carried.

Jahnke/Chase to approve Resolution 128-2006 (Approve Certified Survey Map – 328 & 330 S. Fairfield Avenue), Exhibit “A”. Roll call vote, passed unanimously.

Mayor Bosak pointed out that a variance had been approved by the Board of Appeals and a favorable recommendation received from Plan Commission.

Zank/Jahnke to adjourn the meeting at 6:18 PM. Motion carried.

Minutes reported by:Dennis Sheldon

Members Present: Robert Affeld, Butch Chase, Dennis Druecke, Dan Jahnke, Ron Preskar, Dan Zank, and Mayor Bosak

Members Absent:

Also Present: Dennis Sheldon, Edward Oestreich, Wayne Bubolz, Dave Beal, Curtis Ninmann, Shelli Fernstaedt, Dan Wegener, Joe Sciascia, Jim Burke, Robert Buhr, Sara Tracy, Joann & David Link

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Jahnke/Zank to approve the agenda. Motion carried.
Affeld/Druecke to approve the minutes from the previous meeting. Motion carried.
Affeld/Jahnke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Affeld/Druecke to approve $137,909.82 in checks and $13,456.68 in vouchers. Roll call vote, passed unanimously.

Communications: None.

Reports of Officials:
A. Mayor.
1. First Reading of Ordinance 137-2006 (Ordinance to Amend Chapter 2.12.080 Election Inspectors).

B. Clerk/Treasurer.
1. Spring Election – April 3 rd, 2007. Sheldon reported that the deadline for timely voter registration is March 14 th. After that date, registrants must appear in person at city hall, provide a drivers license number and provide proof of residence. Late registrants will receive a voter registration card to show the election inspectors. Registration at the polls is also an option.

C. Street Superintendent. Bubolz reported: Ed Krause will be out for about another month; sidewalks on E. Center Street have been inspected, with those needing repair marked in orange; bid documents for the City Garage roof and doors are out; Mike Laue of MSA has prepared bid documents for repaving parking lots at Acorn Lane and the Community Center.

D. Utility Commission President. Wegener apologized for this morning’s power outage. The outage had nothing to do with the construction activity. It was the result of a broken capacitor at the substation. Wegener also noted that power has been shifted so that the line is not energized in the construction zone around the Rec. Trail. Regulator issues at the north substation are causing low voltages in some areas. Construction is expected to be complete in about 2 weeks. Well # 2 is still out, awaiting some repairs. Notices for disconnections have been rescheduled so that action can be taken immediately after the winter moratorium is lifted.

E. Police Chief.
1. Monthly Report was distributed.

F. Building Inspector.
1. Building Permits Report included in the packet for review.

G. Fire Chief. Ninmann reported that he attended “Chiefing 101”, studying legal and safety issues. 5 calls received for January, and 7 for February.

H. Emergency Medical Service ( EMS). Burke reported that patient counts grew from 284 in 2005 to 372 in 2006; the EMS operations were in the black by approximately $27,000 and achieved roughly a breakeven when capital costs were considered; the new ambulance has arrived; member volunteer activities were described.

I. Emergency Government Director. Beal reported that a tornado siren mistakenly went off, but has since been repaired. Radio purchases for the police are in progress.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Jahnke/Zank to dispense with the second reading and to adopt Ordinance 138-2006 (Approve To Amend the Planned Unit Development 307-319 N. Main Street), Exhibit “A”. Ayes: Jahnke, Zank, Chase, Druecke, Preskar. Nay: Affeld.

Affeld inquired about easements to access the parking lot at the rectory. The revised traffic flow pattern was clarified.

2. Druecke/Jahnke to approve Resolution 119-2006 (Approve Certified Survey Map – 307-319 N. Main Street), Exhibit “A”. Ayes: Druecke, Jahnke, Preskar, Zank, Chase. Nay: Affeld.

Druecke noted that the approved plans are back from the State and the tunnel will be sealed at the property line.

B. Finance Committee: No report.

C. Personnel Committee:
1. Affeld/Druecke to approve Resolution 120-2006 (Approve Computer Use Policy), Exhibit “A”. Roll call vote, passed unanimously.

Affeld noted WPPI’s suggestion for such a policy.

2. Affeld/Preskar to approve Resolution 121-2006 (Approve To Hire Matthew Bublitz and Kevin K Schultz – Juneau Police Department). Roll call vote, passed unanimously.

Chase questioned the reason for hiring 2 part-time officers. Oestreich explained that it would cut down on overtime by increasing the availability of part-time officers and that the 2 officers would share the part-time hours. In response to a question from Jahnke, Oestreich noted that the prior part-time officer served in the neighborhood of 200-400 hours per year.

Affeld reported that action will be taken later in the month to fill a city hall vacancy and that the Committee is reviewing all Personnel policies.

D. Public Safety:
1. Druecke/Chase to approve Resolution 122-2006 (Approve Hiring Kimberly Montgomery as Crossing Guard). Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 123-2006 (Approve Agent Change for Kwik Trip, Inc.). Roll call vote, passed unanimously.

3. Druecke/Zank to approve Resolution 124-2006 (Approve To Grant Beer and Liquor Licenses). Roll call vote, passed unanimously.

Druecke noted that this is an annual action.

E. Public Works:
1. Zank/Jahnke to approve Resolution 125-2006 (Approve Authorizing Resolution for Recycling Grant). Roll call vote, passed unanimously.

Zank pointed out that this is an action requested periodically by DNR.

2. Zank/Affeld to approve Resolution 126-2006 (Approve To Accept BID for Lawn Mower – Public Works). Roll call vote, passed unanimously.

This is a replacement of an existing ExMark mower that was traded in. Chase asked whether it was gas or diesel. Bubolz indicated that it was gas and that he preferred gas, primarily due to ease of fueling.

3. Zank/Preskar to approve Resolution 127-2006 (Approve Recreation Program Fees), Exhibit “A”. Roll call vote, passed unanimously.

Preskar reported that there were few changes, but noted that swimming fees are up due to an increase from Watertown.

4. First Reading of Ordinance 139-2006 (Ordinance to Amend Chapter 2.08.040 (B)(3) and to Add 2.08.040 (B)(5) Committee Duties.

Zank reported that this was intended to remove Recreation from Public Works Committee jurisdiction. Recreation already prepares budgets itself.

F. Cable TV: Affeld reported that the Committee is still trying to determine viewership on Channel 19 and that they are trying to get a Charter representative to attend a meeting.

G. Community Development Authority: Chase reported on the business leader’s dinner at the Community Center. Businesses in attendance spoke positively about Juneau.

H. Recreation Committee. Preskar reported that the fees have been set and the book is being prepared. Mayor Bosak reported that he and Rec. Director Fernstaedt will be meeting with a vendor to review playground equipment options.

 Old Business: None

 New Business:
1. Jahnke/Chase to approve regular bartenders’ licenses for 2008 (Expire June 30 th, 2008): Carmen M. Scher, Mike A. Barillas, Patricia J. Zubke, Howard W. Zubke, Joseph F. Modl, Donna M. Skolaski, Carol L. Soldner, Steven R. Weinheimer, Larry C. Steiner Jr., Debra K. Hoeft, Jamie Lynn Ronge, LeAnn Lynn Wiebelhaus, Rebecca L. Grede, Teresa K. Metz, Susan H. Steiner, Gertrude F. Tillema, Adrian P. Gechas, Marc A. Ciske, Jennifer M. Hafenstein, Cathy M. Buelow, Linda K. Moldscheck, Debra K. Hoeft, and Dustin R. Kimball.

Oestreich noted that background check is not complete for Dustin R. Kimball.

Jahnke/Chase to amend the motion to make license for Dustin R. Kimball contingent upon completion of the background check. Amendment carried.

Amended motion carried.

2. Jahnke/Zank to approve Provisional License for (45 days: Cristina L. Seremet). Motion carried.

3. . Jahnke/Zank to adjourn into closed session as per §19.85 (1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Motion carried.

Use of TIF funding for Economic Development Incentives.

4. Jahnke/Zank to reconvene into open session as per §19.85 (2) and disclose findings if any.

CDA Director was given direction to proceed into negotiation.

Jahnke/Druecke to adjourn the meeting at 8:11 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Robert Affeld, Butch Chase, Dennis Druecke, Dan Jahnke Ron Preskar, Dan Zank, and Mayor Bosak

Members Absent:

Also Present: Dennis Sheldon, Edward Oestreich, Wayne Bubolz, Dave Beal, Curtis Ninmann, Dan Wegener, Joe Sciascia and Earl Pamperin

The meeting was called to order at 7:00 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Zank recommended that the Fire Chief report be deferred to the end of the Public Safety section of the agenda. Jahnke/Druecke to approve the amended agenda. Motion carried.

Jahnke/Chase to approve the minutes from the previous meeting. Motion carried.

Affeld/Druecke to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Jahnke/Druecke to approve $1,379,486.35 in checks and $593,445.83 in vouchers. Roll call vote, passed unanimously.

Communications: None

Reports of Officials:
A. Mayor.
1. Jahnke/Chase to approve Resolution 114-2006 (Approve Mayoral Appointments for the Recreation Committee). Roll call vote, passed unanimously.

Jonathan Jensen replaces Gib Thompson on the Committee. Jahnke recommended that a letter of appreciation be sent to Mr. Thompson.

B. Clerk/Treasurer.
1. Tax Settlement. Settlement with the County Treasurer was completed last week. Over $900,000 was collected during January. $567,000 will be forwarded to other taxing jurisdictions at the end of this week.

2. Primary Election – February 20 th. Polls will be open from 7:00 AM until 8:00 PM. Only one race appears on the ballot – Justice of the Supreme Court.

C. Street Superintendent.
Bubolz reported: trees are being trimmed, a mower was rebuilt, notice for bids for City Garage upgrades will be going out, Ed Krause will be out for 6-8 weeks.

D. Utility Commission President. Wegener reported: optional insurance coverages were reviewed with Rhonda Steiner, agent for the City’s insurance carrier; discussed follow-up on plans for the Treatment Plant with Gil Hantzsch of MSA; a possible annexation on N. Fairfield was discussed – Clerk/Treasurer to research arrangements for extending water/sewer to a neighboring property; approved quote of about $42,000 for replacement regulators at the northside substation; rebuild of eastside power lines is underway; Well # 2 is out of service and undergoing repairs; training was approved – collections seminar for Jane Fude and Rural Water seminar for Tim Gassner.

E. Police Chief.
1. Monthly Report and 2006 Annual Report distributed. In response to a question, Chief reported that downtown parking is being monitored. Also, Jan Schultz is conducting Counter Act program for 5 th graders and will be attending Glock training. 10 candidates were interviewed for the part-time position, and the list has been narrowed to 3.

G. Fire Chief. Deferred.

H. Emergency Medical Service ( EMS).
No EMS representative was present. It was noted that the new ambulance should arrive shortly and that the old ambulance will be stored in a DPW shed.

I. Emergency Government Director. Beal reported that training required under the radio grant will be conducted at the Public Safety Building on February 22 nd at 1:00 PM and again at 7:00 PM. Changes will be made county-wide to radio channels.

J. Recreation Director. Not present.

K. Library. Not present.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. First Reading of Ordinance 138-2006 (Approve To Amend the Planned Unit Development 307-319 N. Main Street), Exhibit “A”. It was noted that the State-approved plans have now been received.

B. Finance Committee:
1. Jahnke/Druecke to approve Resolution 115-2006 (Approve Year 2006 Police, Fire and EMS Department Write-Off’s). Roll call vote, passed unanimously.

Jahnke reported that this is an annual event and that the EMS write-offs have dropped. Sheldon confirmed that write-offs went from approximately $24,000 last year to about $21,000 for 2006, despite a reported 30% increase in calls.

2. Jahnke/Affeld to approve Resolution 116-2006 (Approve 2006 Budget Amendments), Exhibit “A”. Roll call vote, passed unanimously.

Jahnke reported that this is an annual event to meet legal requirements. Sheldon further explained that this action has typically happened after the audit, without much explanation of the causes. This is an attempt to act prior to the audit and to offer some explanation of why actual results varied from the plan.

C. Personnel Committee: Affeld reported that the Committee is working on a Computer Use Policy and that a temporary policy was accepted at the last meeting. A schedule for interviewing part-time police officer candidates will be worked out with the Police Chief.

D. Public Safety:
1. Druecke/Chase Resolution 117-2006 (Approve EMS Officers). Roll call vote, passed unanimously.

2. Druecke/Affeld to approve Resolution 118-2006 (Approve Appointment of Fire Department Officers). Ayes: Druecke, Affeld, Zank, Preskar, Chase. Abstain: Jahnke.

Ninmann distributed the 2006 Annual Report and noted the $136,736 grant received by the Fire Department. Firefighters received a page for a call. Ninmann, Beal and Pamperin departed.

Jahnke reminded that the Fire Department will be holding a fish fry fundraiser at the Community Center on March 2 nd. Druecke commented that former Chief Reifsnider’s paperwork was second to none and that Steve Reifsnider will continue to help the new Chief. The pay rate for the new Chief was reduced from prior levels due to experience levels, and the savings will be used to pay the former Chief for his training assistance.

E. Public Works: Zank reported: the new cemetery layout has been sent to the State for approval; Center Street plans were reviewed with the City Engineer. Storm sewer work will expand over original estimates. Bid opening is anticipated on March 22 nd, with bids awarded on April 7 th. Notices will go out to Center Street residents about optional repairs to sewer laterals and about repairs to sidewalks – homeowners will have the option to do repairs on their own prior to July 1 st; responsibility for operating the City dumpster formally passes to the Street Department as of January 1 st, 2007; a recommendation to change the roles of Recreation Committee members and to make it a formal City Committee will be forwarded for the March Council meeting.

F. Cable TV: No report. Mayor Bosak encouraged viewers to complete the surveys about Channel 19, available at City Hall and the Library.

G. Community Development Authority: Chase reported: a new trucking business has located in the Industrial Park and held an open house earlier in the evening; a dinner with business leaders is scheduled for March 8 th; the tenant for the CDA’s facility on S. Fairfield is looking for additional space and negotiations are underway; Director Bob Buhr is available at City Hall each afternoon. Mayor Bosak reported that a meeting was held with Glasfloss about a potential expansion.

H. Recreation Committee. Preskar reported that the grant received by Dodgeland School for fitness equipment requires that the facility be available to the community so hours are being arranged to make it available to the public. An ice rink has also been completed.

Old Business: None

New Business:
1. Jahnke/Druecke to approve regular bartender licenses for 2006 (Expire June 30 th, 2007): Debra K. Hoeft. Motion carried.

2. Approve Provisional License for (45 days): None

Affeld/Druecke to adjourn the meeting at 7:46 PM. Motion carried.

Minutes Reported:
Dennis Sheldon

Members Present: Robert Affeld, Robert Buhr, Butch Chase, Dennis Druecke, Ron Preskar, Dan Zank, and Mayor Bosak
Members Absent: Dan Jahnke
Also Present: Joe Sciascia, Dan Wegener, Edward Oestreich, Dennis Sheldon, Jim Burke, Dave Beal, John Schuster, Irv Krist

The meeting was called to order at 7:03 PM.
The Pledge of Allegiance was recited.
Roll call was taken.

Zank/Chase to approve the agenda. Motion carried.
Affeld/Druecke to approve the minutes from the previous meeting. Motion carried.
Buhr/Zank to approve the minutes from intervening meetings. Motion carried.

Public appearances and citizen comments re: agenda items . None.

Zank/Chase to approve $904,689.25 in checks and $28,890.22 in vouchers. Roll call vote, passed unanimously.

Communications:
1. Dan Jahnke. Jahnke read a letter concerning the resignation of Fire Chief Reifsnider and pointed out that Reifsnider will remain an active member of the department.

Reports of Officials:
A. Mayor.
1. Steve Reifsnider Resignation. Mayor read the letter of resignation from Steve Reifsnider as Fire Chief. Mayor will present a plaque of appreciation at the next Fire Department meeting, scheduled for January 17, 2007.

2. Robert Buhr Resignation. Mayor read the letter of resignation from Robert Buhr as Alderman. Mayor presented a plaque of appreciation to Robert Buhr. Buhr vacated the Council seat.

3. Druecke/Chase to approve Resolution 107-2006 (Approve Ron Preskar’s Appointment). Roll call vote, passed unanimously.

Affeld questioned the appointment procedure and why publication was not done to notify the public of the vacancy. Mayor responded that he was fulfilling his responsibility in a timely manner. Affeld recommended that the appointment process be referred to the appropriate committee for action.

4. Official Oath and Swear In Ron Preskar. Clerk/Treasurer Sheldon swore in Ron Preskar as 2 nd Ward Alderman. Preskar assumed the Council seat.

5. Druecke/Affeld to approve Resolution 108-2006 (Approve Mayoral Appointments for Ron Preskar). Roll call vote, passed unanimously.

6. Zank/Chase to approve Resolution 109-2006 (Approve Personnel Chairman Appointment). Ayes: Zank, Chase, Preskar, Druecke; Nayes: Affeld.

B. Clerk/Treasurer.
1. Spring Elections. Sheldon reported that polls will be open on February 20 th for a Spring Primary. A state-wide primary is necessary for Justice of the Supreme Court. No primaries are necessary for local races. The Spring Election will be held on April 3 rd.

2. Tax Collections. Over $1.1 million was collected in December, about 39% of the total tax bills. This is a slightly faster pace of collection than last year when 37.5% were collected in December. Over $700 thousand will be forwarded to other taxing jurisdictions at the end of this week.

C. Street Superintendent. Mayor noted that Superintendent Wayne Bubolz was off recovering from surgery and wished him well.

D. Utility Commission President. Wegener reported: street lights are being repaired in front of the County facilities on E. Center Street; electric department is trimming trees away from power lines and updating maps; water/sewer department is preparing year-end reports for DNR, consulting with MSA about a future detention basin and hopes to convert old drying beds. A conversion would provide 8 times the capacity of a proposed new basin for the same approximate cost; a jetting project for City Public Works has found storm sewers in poor condition at the eastern end of E. Center Street, and this may increase costs of the upcoming construction project.

E. Police Chief.
1. Monthly Report was distributed. Chief Oestreich noted that Counter Act program for 5 th graders is upcoming.

G. Fire Chief. Wegener reported that activity has been light, a few accident calls and one mutual aid for a house fire in Horicon. Wegener complimented Chief Reifsnider for his outstanding administrative work over the years and expressed that the paperwork is the hard part of the Fire Chief job.

H. Emergency Medical Service ( EMS). Burke reported that calls are up about 30% over last year and that Jim Ronge is preparing the official year-end report. New ambulance should arrive in early February.

J. Recreation Director. Not present. Buhr noted that no meeting was held this month.

K. Library. No report.

Reports of Committees/Commission/Boards:
A. Plan Commission:
1. Druecke/Affeld to approve Resolution 110-2006 (Approve Precise Implementation Plan (PIP) – 348-360 S. Fairfield Avenue), Exhibit “A”. Roll call vote, passed unanimously.

Chase questioned whether the road to the condominiums will become a City street. Druecke responded that it will remain a private driveway, and Krist confirmed this.

Mayor noted that the Commission is still working on the Official Zoning Map and hopes that the report on the zoning inventory done by 3 of the Commissioners can be completed at the next meeting.

B. Finance Committee: No report.

C. Personnel Committee:
1. Affeld/Druecke to approve Resolution 111-2006 (Approve to Hire CDA Executive Director). Ayes: Affeld, Druecke, Preskar, Chase; Nayes: Zank

Zank questioned Buhr as to his goals. Buhr noted attracting retail services, retaining existing business, and developing the Piggly Wiggly commercial area, the Watertown Hospital site across from the School as well as addressing empty storefronts downtown.

D. Public Safety:
1. Druecke/Chase to approve Resolution 112-2006 (Approve Humane Society Contract), Exhibit “A”. Roll call vote, passed unanimously.

Druecke reported that the proposal from the Humane Society was over $5,000, up from approximately $3,700. The Committee opted for the $150/call for dogs and to eliminate service for cats. The per call charge for cats would have been $200. Some individuals have indicated that they will accept cats.

2. Druecke/Affeld to approve Resolution 113-2006 (Approve Fire Chief Base Wage Rate). Roll call vote, passed unanimously.

Druecke explained that the current Fire Chief pay rate is based on experience and that it is not fair to start a new Chief at the same base rate since he will need to get up to speed on the paperwork involved.

Druecke reported that the Committee is reviewing the wage concepts within Public Safety.

E. Public Works: Zank reported that no meeting was held during the past month.

F. Cable TV: Affeld reported that surveys are being reviewed, but few have been turned in.

G. Community Development Authority: Chase noted the hiring of Robert Buhr as Director.

H. Recreation Committee. No report.

Old Business: None

New Business:

1. Affeld/Chase to approve regular bartenders’ licenses for 2006 (Expire June 30 th, 2007): Ken Irvin Riese, AMENDED 1-8-07 Joy M. Ganz. Motion carried.

2. Affeld/Zank to approve provisional license for (45 days): Adrian P. Gechas, AMENDED 1-8-07 Joy M. Ganz. Motion carried.

Affeld/Zank to adjourn the meeting at 7:41 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon