Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Ross Canniff, and Gladys McKay
Members Absent: Mayor Ron Bosak
Also Present: Brad Steinbach, Mayville Insurance
The meeting was called to order at 4:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the Tuesday, November 22 nd, 2011 minutes. Motion carried.
Public Comments on agenda items: No one present.
Liability Insurance Review:
Brad Steinbach gave an explanation of the insurance. Affeld/Buss to recommend to the Common Council to purchase Liability and Workers Comp from EMC at a cost of $73,731.00. Motion carried.
EMS Clothing Purchase Request:
The clothing committee would like to purchase from Globe EMSRESCUE, EMS gear (coat/pants) at the cost of $945.64 per set. however the purchase must be made prior to January 1 st or it will go up 4%. There is $19,000 in the budget. The only people that will get the new gear will be active members. There is $16,286 from the state funds (Fund 870) received and $2,600 from fund raising, making it almost $19,000. EMS will keep old orange gear for people who don’t go on runs that often. Buss/Breitweiser to recommend to the Common Council to purchase EMS clothing not to exceed $19,000.00 using funds from the 870 Fund and donated dollars. Motion carried. This will deplete Fund 870. These funds were budgeted for this use in 2012, but there is a 4% savings if we order prior to January 1 st, 2012 due to pending price increase.
Clarity Upgrade Dates:
March 1-15 will be doing upgrades and training. May cause closing of operations at City Hall from time to time.
Fee Schedule:
Finance will be looking at our current fee schedule as soon as this information is available.
Old Business: No old business.
New Business: No new business.
Set Time and Date for the next meeting: January 3 rd, 2012.
Buss/Affeld to adjourn meeting at 5:17 PM.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Ross Canniff, Gladys McKay and Mayor Ron Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the Tuesday, November 1 st, 2011 minutes. Motion carried.
Public Comments On Agenda Items: No One Present.
Approve 2010 Write Off of Delinquent Personal Property Taxes:
Affeld/Breitweiser to recommend the write off if the amount of $1,176.46 from Movie Gallery to the Common Council. Motion carried 3-0.
2012 Budget Review:
Breitweiser/Buss to send the 2012 budget to the Common Council. Motion carried 3-0.
Old Business: None
New Business: None
Set Time and Date for the next meeting: December 6 th, 2011 at 4:30 PM.
Buss/Breitweiser to adjourn meeting at 6:20 PM.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Ross Canniff, Gladys McKay, and Mayor Ron Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Buss/Breitweiser to approve Tuesday, October 4 th, 2011 minutes. Motion carried.
Public Comments On Agenda Items: No one present.
Review and Approve Sending Joe Sciascia to Prosecutor’s Seminar, December 1st and 2nd:
Breitweiser/Buss to send Joe Sciascia to Prosecutor’s Seminar. Motion carried 3-0.
Review and Approve Pagers Purchase from General Communication – 5 pagers in the amount of $1,895.00 for Fire and EMS – To be funded from Emergency Management Budget:
Buss/Breitweiser to send to the Common Council to purchase 5 pagers and $1,895.00 for the Fire Department and EMS. Motion carried 3-0.
Review and Approve Mobile Radio Purchased from Badgerland Communication 4 radios in the amount of $1,600.00 for the Department of Public Works. Funded by come from Radio Contingency Fund: Affeld/Breitweiser to send to the Common Council to purchase 4 mobile radios from Badgerland Communications. Motion carried 3-0.
2012 Budget:
Budget proposals were presented and discussed. Breitweiser/Buss to publish budget of $1,304,300.00. Motion carried 3-0.
Old Business:
A. South Mill Street – Remove from future agendas.
B. Acorn Lane Construction – Remove from future agendas.
New Business: None.
Set Time and Date for the next meeting: November 22 nd, 2011 at 5:30 PM.
Buss/Breitweiser to adjourn meeting at 6:59 PM.
Minutes Reported By:
Robert Affeld
Public Safety Members: Jason Buske, Michael Breitweiser, Roxanne Buss, and Mayor Bosak
City Finance: Robert Affeld, Michael Breitweiser, Roxanne Buss, and Gladys McKay
Also Invited: Edward Oestreich
Members Absent: Dan Wegener
The meeting was called to order at 6:45 PM and roll call was taken.
Buske/Breitweiser to approve the agenda. Motion carried.
Public Comments: No one present.
Squad Car Purchase:
Chief Ed Oestreich reported that the 2008 squad care needed report of $1,500.00 to $5,400.00. Trade will be valued at $4,800.00. Would cost $1,962.00 to change squad car over. Breitweiser/buske to purchase squad car for police department. Motion carried 4-0.
Buske/Breitweiser to adjourn meeting at 6:54 PM.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the Wednesday, September 28 th, 2011 minutes. Motion carried.
Public Comments: No one present.
Bowmar Contract for 2012:
Affeld/Breitwiser to send Bowmar Contract to the Common Council. Motion carried 3-0.
Siren Contingency Transfer to Radio Contingency Fund:
Breitweiser/Buss to transfer sire contingency fund to the radio contingency fund. Motion carried 3-0.
Acorn Lane Construction:
Received estimate of probable construction cost to redo Acorn Lane, to take under advisement for 2012 budget.
Budget:
Received budget review for first nine months of 2011.
Audit:
The auditors are here on October 26 th.
Old Business:
A. South Mill Street
Keep on the agenda for next month.
New Business: None
Set Time and Date for the next meeting: November 1 st, 2011 at 5:30 PM.
Buss/Breitweiser to adjourn meeting at 6:14 PM.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: Gail Amsler and Barb Smith
The meeting was called to order at 4:35 PM and roll call was taken.
Breitweiser/Buss to approve the agenda. Motion carried.
Buss/Breitweiser to approve the minutes from Wednesday, September 14 th, 2011. Motion carried.
Public Comments: None
Budget Presentations:
A. Gail Amsler – Recreation
Gail gave her presentation for the 2012 budget.
Affeld arrives at 4:43 PM.
B. Barb Smith – Library and Cable TV
Barb presented the budgets for Cable TV and the Library.
Old Business:
A. South Mill Street
New Business:
Acorn Lane reconstruction.
Set date and time for the next meeting: October 4 th, 2011 at 5:30 PM.
Breitweiser/Buss to adjourn meeting. Motion carried.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: Chad Stange, Edward Oestreich, Dave Beal, Curt Ninmann, and Sue Ludtke
The meeting was called to order at 4:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Buss/Breitweiser to approve the minutes from Tuesday, September 6 th, 2011. Motion carried.
Public Comments: None.
Purchase of New Equipment for Cable TV: Panasonic Camera Model #AGHMC 40. Two cameras are the same. One has poor color. $1,695.00 (hi-def) does not include memory card. Additional $50.00 for a 16 g memory card. Recommend not to exceed $1,800.00 using funds from the Cable TV Franchise Fees.
Buss/Breitweiser to purchase cameras at a cost not to exceed $1,800.00. Motion carried 3-0.
Budget Presentations:
1. Chad Stange – Public Works
Chad presented the budget and capital requests for the Public Works and explained changes.
2. Edward Oestreich – Police and Public Safety Building
Ed presented the budgets for the Police Department and the Public Safety Building and explained changes for both departments.
3. Dave Beal – Emergency Management
Dave presented the budget needs for the Emergency Management Department and explained changes.
4. Curt Ninmann – Fire Department
Curt presented and explained budget and capital needs for the fire department.
5. Sue Ludtke – Emergency Medical Services
Sue presented and explained budget and capital needs for EMS.
Old Business:
1. South Mill Street.
Move to next month.
New Business:
1. EMS and Fire Annual Pay: To Pay Semi-Annually.
Discussion on Semi-annual pay for EMS and Fire Department. Gladys will look at various options.
Set date and time for the next meeting: September 28 th, 2011 at 4:30 PM at City Hall.
Barb Smith – Library and Cable TV, Gail Amsler – Recreation, Others Departments As Needed.
Breitweiser/Buss to adjourn the meeting at 6:15 PM. Motion carried.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: Chad Stange
The meeting was called to order at 5:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the minutes from Tuesday, August 2 nd, 2011. Motion carried.
Public Comments On Agenda Items: No one present wishing to speak.
DPW – Catch Basin Repair (Park Street) – State Trust Fund Loan:
Breitweiser/Buss to recommend to the Common Council to deplete the 2010 State Trust Fund Loan Cash Balance for repair of catch basins on Park Street, up to approximately $8,600.00. Motion carried.
Budget Updates:
Impacts to the budget in areas of increased fuel costs are a common theme.
Health insurance premiums increased 6.4%. Information on revenues and aid should be coming in late September from the state.
Set Time And Date For Departmental Budget Presentations:
September 14 th at 5:30 PM:
Fire, EMS, Police Department, Public Safety Building, Emergency Government, and Public Works.
September 28 th at 5:30 PM:
Library, Recreation Committee, Cable TV, and any reschedule requirements from prior budget presentations.
Old Business:
A. S. Mill Street
Affeld indicated that there has been a delay in the building of the new dryer at Sensient due to permit issues with the DNR. Bosak requested to keep S. Mill Street as an agenda item.
New Business: None
Set date and time for the next meeting: September 14 th, September 28 th, andOctober 4 th, 2011 at 5:30 PM
Buss/Breitweiser to adjourn meeting. Motion carried 3-0.
Minutes Reported By: Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Ron Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the Tuesday, June 7 th, 2011 minutes. Motion carried.
Public Comments on agenda items:
Present but no comments.
Civic Symposium Attendance (9/29 & 9/30):
Affeld/Buss to allow Clerk/Treasurer to attend Civic Symposium. Motion carried 3-0.
Siren Controllers – Contingency Spending Approval:
Breitweiser/Buss to purchase siren controllers at a cost not to exceed $5,910.00 with funding coming from the Emergency Sirens Contingency Fund, and to send this to the Common Council. Motion carried 3-0.
Line of Credit - Renewal
Affeld/Breitweiser to renew line of credit and to send this to the Common Council. Motion carried 3-0.
S. Mill Street
Place on agenda next month.
Budget Direction – Employee Benefits:
The committee discussed initial parameters to use for the 2012 budget cycle. McKay reported that early estimates of revenues will include a 1.6% reduction in state aid equaling a decrease of $12,400; and 10% reduction in transportation aids equaling a decrease of $18,725, recycle grant revenue has decreased about $4,000 for the 2011 grant award, paid in 2012. We are still waiting for equalized values from the state and final numbers on the various aids programs including expenditure restraint. For 2012 the library maintenance of effort has been eliminated.
The City will experience a savings from prior years on WRS contributions as it will not have to budget for the general category of employee share, which due to changes in the law, prohibits the City paying the general category employee portion, which will equate to 5.9% decrease on the City budgeting of expenses for WRS. The employee portion of the WRS contribution is picked up by the employee for the general employee classification, being deducted pre-tax through payroll. Currently, the city will be budgeting full cost of the WRS contribution (employer and employee share) for the four law enforcement officers, as they are exempt from the change in the law.
An increase of 6% will be used to budget for both health and dental insurance, as an estimate, until notification is issued to the City of any rate increases. At this time no increase will be budgeted for life or income continuation insurance.
Managers will be requested to budget for capital with a three-year outlook. They are to prioritize their capital requests and submit justification for the request as part of the budget process. These requests should include the use of contingency funds that have been put in place to cover said requests and clearly indicated as such.
Old Business: None
New Business: None
Set Date and Time for the next meeting: September 6 th, 2011 at 5:30 PM.
Buss/Breitweiser to adjourn meeting at 6:41 PM. Motion carried.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michel Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: Sue Ludtke
The meeting was called to order at 6:00 PM and roll call was taken.
Buss/Breitweiser to approve the agenda. Motion carried.
Breitweiser/Buss to approve the Tuesday, May 3 rd, 2011 minutes . Motion carried.
Public Comments on agenda items:
No public comment.
EMS Funding Discussion:
EMS funding was reviewed and explained by Gladys McKay.
Review Draft Timetable for 2012 Budget Development:
Begins August 3rd – Worksheets to Department Heads.
End November 30th – Deliver tax levy to the Dodge County Treasurer.
2011 Budget monitoring through 5/31/2011:
Suggest that the EMS and Fire Department look at paying salary on a quarterly basis and eliminating the annual election for fire pay. This would place all non weekly payroll on a quarterly basis, improving budgeting monitoring and cash flow.
Training Request – Jane Fude – SVRS Advance Training:
Affeld/Buss to approve training for Jane Fude. Motion carried.
Set time for regular Finance Committee meetings:
5:30 PM for regular City Finance Meetings.
Old Business: None
New Business: None
Set Date and Time for the next meeting: July 5 th, 2011 at 5:30 PM.
Breitweiser/Buss to adjourn meeting at 6:43. Motion carried.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Michael Breitweiser, Roxanne Buss, Dan Wegener, Gladys McKay, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Breitweiser/Buss to approve the agenda. Motion carried.
Affeld/Buss to approve the Tuesday, April 5 th, 2011 minutes. Motion carried.
Public Comments on agenda items: No one present.
Quote to Repair Tennis Courts. See attached.
Breitweiser/Buss to hire Fahrner to repair both the tennis ($8,460.00), and basketball ($3,809.00) courts with money from the respective contingency funds. Motion carried 3-0.
Quote to Repair Basketball Courts. See attached.
See above.
Repair/Replace Damage to Pony Field Fence. See attached.
Affeld/Buss to accept backstop replacement bid from United Fence in the amount of $2,985.31 with fund from the Addie Joss Contingency and Recreation Donation Fund. Motion carried 3-0.
Old Business:
Budget appears to be on target at the present time.
New Business:
Cover is off the light at the Addie Joss Field.
Set Date and Time for the next meeting: June 7 th, 2011 at 5:30 PM.
Breitweiser/Buss to adjourn meeting at 6:57. Motion carried.
Minutes Reported By:
Robert Affeld
Members Present: Robert Affeld, Jason Buske, Michael Breitweiser, Daniel Wegener, Gladys McKay, and Mayor Bosak Members Absent: None Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Buske/Breitweiser to approve the agenda. Motion carried.
Buske/Breitweiser to approve the minutes from November 23 rd, 2011. Motion carried.
Public Comments on agenda items: No one present.
Approve 2010 Library Carry Over. See Attached:
Buske/Breitweiser to approve library carry over. Motion carried 3-0.
Approve 2009 Write-Off Of Delinquent Personal Property Taxes:
Buske/Breitweiser to approve write off of delinquent Personal Property Taxes. Motion carried 3-0.
Approve Clarity Upgrade Proposal In Conjunction With WPPI. See Attached:
Affeld/Buske to approve Clarity upgrade after a lengthy discussion and explanation. Motion carried 3-0.
Approve The Recommendation From Public Works Committee To Set Up A Special Account (Contingency) For Fund Raising Money To Be Spent On The Community Center Lobby Renovation:
Buske/Affeld to approve setting up contingency fund for the Community Center Lobby and Renovation.
Motion carried 3-0.
2010 Budget Review and Audit Update: Reviewed 2010 budget.
2011 Quarterly Budget Monitoring: Reviewed 2011 first quarter budget.
Review 2011 Contingency Balances and Accounts: Reviewed balances.
Training:
Board of Review, April 21 st – Juneau - Ron Bosak – Gladys McKay
Buske Breitweiser to approve training. Motion carried 3-0.
Wisconsin Local Redistricting Workshop – April 8 th – Waukesha – Jane Fude and Gladys McKay
Buske Breitweiser to approve training. Motion carried 3-0.
New Municipal Officials Workshop – May 13 th – Madison – Gladys McKay
Affeld/Buske to approve training. Motion carried 3-0.
Old Business: None
New Business: None
Set date, time and place for next meeting: To be determined.
Buske/Breitweiser to adjourn the meeting at 7:27 PM. Motion carried
Minutes Reported By:
Robert Affeld