Members Present: Dan Jahnke, Dan Zank, Butch Chase, Dennis Sheldon, and Mayor Bosak
Members Absent: Paul Marose
Also Present: None
The meeting was called to order at 4:35 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Zank/Chase to approve the minutes from Wednesday, December 6 th, 2006. Motion carried.
Approve Liability Insurance Policy for 2007.
Chase/Zank to recommend to the Common Council the liability coverage fro 2007 to be effective January 1 st, 2007 to the League of Wisconsin Municipalities Mutual Insurance with a base rate of $56,879.00. Optional coverages to be determined by the Juneau Utility Commission or the library board. Motion carried 3-0.
Set date and time for next meeting. January 3 rd, 2007 at 4:30 PM
Zank/Chase to adjourn the meeting at 4:51PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Paul Marose, Dennis Sheldon, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried.
Chase/Jahnke to approve the minutes from October 31st, 2006. Motion carried.
Chase/Jahnke to adjourn into closed session as per §19.85 (1)(e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. Motion carried 2-0.
Insurance Quotes.
#1 Rhonda Steiner - AIS Group – R & R Insurance Services – League of Wisconsin Municipalities
#2 Brad Steinback – Mayville Insurance
Chase/Jahnke to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried 2-0.
Approve Purchase of New Ambulance.
Chase/Jahnke to approve purchase of a new ambulance at a cost of $85,800.00 per the recommendation from the Public Safety Committee. Motion carried 2-0.
Christmas Certificates.
Jahnke/Chase to approve to purchase $25.00 gift certificates from Piggly Wiggly for all City Employees on the attached list. Motion carried 2-0
Budget Monitoring for 2006
Tracking the budget. Expenses are looking to come in line with the budget. General fund is at 66.0%.
HIPPA Security Officer Pay.
Jahnke/Zank to approve hiring HIPPA Security Officer at $100.00 per year for this position. Motion carried 3-0.
Set date and time for next meeting. December 14 th, 2006 at 4:30 PM to discuss insurance.
Chase/Jahnke to adjourn the meeting at 6:34 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Paul Marose, Dennis Sheldon, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried 3-0.
Zank/Chase to approve the minutes from October 18 th, 2006. Motion carried 3-0.
Public Appearance: Rhonda Steiner – AIS Group
Discuss League of Municipalities Insurance Policy – 4:30. Rhonda gave us insight on proposal. Plans to have them back on December 6 th.
2007 Budget. Meet with Department Heads Desiring To Discuss The Budget – 5:00 Jim Ronge was present.
Ambulance for EMS. (Amended 10-30-06 at 8:00 AM)
Zank/Chase to approval of deposit down 20% of $83,700.00 pending approval from the Public Safety Committee towards purchase of ambulance from Arrow Manufacturing, Inc. Balance amount due will be available by January 1 st, 2007. Motion carried 3-0.
Approve To Set Public Hearing for 2007 Budget.
Chase/Zank to approve 2007 budget for Public Hearing on November 21 st at the Juneau Community Center at 7:00 PM. Motion carried 3-0.
Review and Approve 2007 Contract – Bowmar Appraisals.
Zank/Chase to approve contract with Bowmar Appraisals for the amount of $4,300.00. Motion carried 3-0.
Review and Renew Contract with Powercom – 2 years.
Zank/Chase to approve a two year contract with Powercom for long distance service. Motion carried 3-0.
Victory Street Assessments.
Zank/Chase to allow Dennis to transfer funds from Special Assessments Fund to Capital Fund Project Fund at assist in Victory Street Assessments which came over $6,352.00. Motion carried 3-0.
Special Charges for the Tax Roll.
Chase/Zank to allow writing off outstanding invoices and to put the on the tax roll. Motion carried 3-0.
Recreation Department Cost Savings.
Thanked the Recreation Department. Looking for other committees to respond to the Finance Committee for cost savings.
Zank/Chase to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. Motion carried 3-0.
Evaluation
Zank/Chase to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried 3-0.
Completed Dennis Sheldon’s evaluation. Recommendation referred to Personnel Committee merit increase.
Set date and time for next meeting. November 21 st, 2007 at 7:00 PM.
Chase/Zank to adjourn the meeting at 6:47 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Paul Marose, and Mayor Tillema
Members Absent: None
Also Present: Dennis Sheldon
The meeting was called to order at 4:35 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried 2-0.
Chase/Jahnke to approve the minutes from the previous meeting. Motion carried 2-0.
Budget 2007.
Reviewed Budget. Will have the public hearing on November 21 st for the budget and borrowing money.
Budget items are:
Center Street Project
Community Center Parking Lot
Acorn Lane Parking Lot
City Garage
City Hall
Going to get the media involved using the following:
Newspapers
Radio
Mass mailing
Set date and time for next meeting. October 31 st, 2006 at 4:30 PM.
Chase/Zank to adjourn the meeting at 5:20 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Zank/Chase to approve the minutes from October 4 th, 2006. Motion carried.
Public Appearance: Brad Steinbach of Mayville Insurance Agency. Discuss renewal of liability policy. John Gibson from Tri-Core Insurance. Clerk/Treasurer asked to call to see who Tri-Core represents. Reviewed city liability insurance through discussion of special event insurance, Recreation Programs and EMS personnel liability coverage. Will look into and check out further. Going to invite league of Municipalities, R & R Insurance, to October 31 st meeting.
Approve Training for the City Attorney.
Chase/Zank to approve Wisconsin Prosecutors Seminar on OWI to pay lodging, meals, and mileage on November 16 th and November 17 th in Elkhart Lake, WI. Lodging will be November 15 th and 16 th. Motion carried 3-0.
Budget 2007. Went through budget items.
Set date and time for next meeting. October 18 th, 2006 at 4:30 PM.
Zank/Chase to adjourn the meeting at 6:20 PM. Motion carried 3-0.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Dennis Sheldon, and Mayor Bosak
Members Absent: Paul Marose
Also Present: Shelli Fernstaedt
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Zank/Jahnke to approve the minutes from September 19 th, 2006. Motion carried.
Department Head Budget Proposals:
4:30 PM Recreation Shelli Fernstaedt
Shelli was present and the budget was reviewed.
4:50 PM CDA Dennis Sheldon
Dennis was present and the budget was reviewed.
5:00 PM Cable TV Eugene Becker
Eugene was not present. The budget was reviewed.
Budget Summary. Dennis gave a summary.
Approve Community Development Block Grant (CDBG) Housing Revolving Loan Fund (RLF) Contract with MSA. Zank/Chase to accept the new task order for CDBG from MSA. Motion carried 3-0.
Set date and time for next meeting. October 11 th at 4:30 PM and October 31 st at 4:30 PM.
Chase/Zank to adjourn the meeting at 5:21 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Robert Selchert, Dennis Sheldon, Mayor Ron Bosak
Members Absent:
Also Present: Steve Reifsnider, Wayne Bubolz, Dennis Druecke, Dave Beal, Edward Oestreich, Barb Smith, and Wendy Joe Smedema
The meeting was called to order at 4:30 PM, and roll call was taken.
Jahnke/Chase to approve the agenda. Motion carried.
Chase/Jahnke to approve the minutes from Wednesday, September 6 th, 2006 meeting. Motion carried.
Department Head Budget Proposals:
4:30 PM Department of Public Works Wayne Bubolz
4:50 PM Public Works Committee Dan Zank
Center Street
Storm Sewer Mapping
5:00 PM Police and Safety Building Edward Oestreich
5:20 PM Fire Department Steve Reifsnider
5:40 PM Library Barb Smith
6:00 PM Emergency Government Dave Beal
6:20 PM EMS Wendy Jo Smedema
Bring pagers up at the Public Safety Committee meeting. The EMS is getting them through a program. Check with Public Safety Department heads and Dave Beal.
Set date and time for next meeting. October 4 th at 4:30 PM -
October 11 th, at 4:30 PM – Invite Brad Steinback
Chase/Jahnke to adjourn the meeting at 6:43 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Zank/Chase to approve the minutes from the previous meeting. Motion carried.
Election Inspector Training. See attached.
Recommend to the Joint Personnel Committee to add the option of Department Heads okaying training for timing purposed on training policy.
Training Policy (Recreation to Personnel Committee) See above.
Services and Fees.
1. Update – Report. Reviewed.
2. Marshland Maids Update. No longer use Marshland Maids. Hired Time Sharkey Cleaning.
3. Public Safety Building – Public Safety Comm.
Jahnke/Zank to recommend to the Public Safety Committee to have each department at the Public Safety Building take over their own cleaning duties for each of their departments. Motion carried 3-0.
4. Chase/Zank to take money from range and put into contingency fund for replacement of range building for three years effective July 1 st, 2006. Motion carried 3-0.
Residential Building Fee Comparison. Reviewed
Clerk/Treasurer Report – Dennis Sheldon
1. 2007 Budget and Timeline. Dennis went over the timeline. Looked and reviewed the City Hall’s budget.
2. Insurance. Will invite Brad Steinbach from the insurance company to the next City Finance Committee meeting.
3. Softball Scoreboard. Zank/Chase to approve the donation of $2,000.00 for the men’s softball scoreboard.
4. Borrowing Options for Center Street Project. See attached. Reviewed.
5. Training For Jane Fude. See attached. Chase/Zank to approve training for Jane Fude at $25.00 plus mileage.
Set date and time for next meeting: September 19 th at 4:30 (Budget), and October 4 th at 4:30 (Budget)
Chase/Zank to adjourn the meeting at 6:05 PM. Motion carried 3-0.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Robert Selchert, Dennis Sheldon, and Mayor Ron Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried.
Zank/Chase to approve the minutes from the previous meeting. Motion carried.
Services/Fees – See Attached. Chase/Zank to have Dennis check into insurance companies and see if they would like to come and present their plan for the City Of Juneau.
Personnel:
1. Allow City Hall to be closed during the week, when needed for staff vacation, sick days, etc. City Hall needs to remain open for customer service.
2.
More use of Comp Time, instead of Overtime Refer to Personnel Committee
3. Eliminate staff working on weekends to conserve on utilities and machine usage Infrequent activity. No action at this time.
4.
Compensate the full-time personnel with a residency requirement instead of the part-time employees who don’t live here. Refer to Personnel Committee
5.
Find someone and pay them to write, find, and process grants. This takes a lot of time to do and is not practical for departments to do. This could be a revenue source but it does cost money to do. Either that or be willing to pay the departments for the time and personnel to do it. Refer to CDA as part of Director’s duties
6.
Eliminate paying employee cell phone bills Clerk/Treasurer directed to itemize costs by cell phone over this year
7.
Reorganize workloads at city hall to eliminate overtime (example: have utility billing done at utility office, collections done at city hall) Felt that overtime is under control but will be monitored (See # 11 below)
8. S ave money on meetings by eliminating wage negotiations and giving an automatic 3% cost of living raise (other municipalities do this) Refer to Personnel Committee
9.
Eliminate personal cell phones paid by the city and utility. One of these phones is used buy a business. Is it the city or utility’s responsibility to provide such a perk? If so why not provided them to everyone. This will save the city and utility over one thousand dollars a year See # 6 above.
10.
Move all utility responsibility from city hall to the utility office. This will lower the work load of the staff at city hall, and will allow the next suggestion to occur. This was discussed extensively in the recent past and was determined to not be feasible at this time
11. Eliminate all overtime at city hall. Clerk/Treasurer directed to prepare a report of all overtime hours by employees from the period January-July
12. Make the fire and EMS a volunteer organization again. The four dollar and fifty cent per hour raise they received two years ago has placed and enormous burden on the city that is not necessary. In 2005 the budget for their wages was $84,350. In 2006 it increased to $114,500. This is an increase of $30,100, or thirty six percent. Also, countless dollars were spent on lawyers and meetings to determine whether or not employees who work for both the city and fire and EMS should receive overtime pay. Also now that they have part time status they receive the same increases in pay as the full time employees. This means that the burden on the city will only increase. By returning them to a volunteer organization all the problems this has caused will be eliminated. Referred to Public Safety.
13.
A memo was sent out to the employees stating that the city was looking for ways to save money. I have only one suggestion. Return the fire and EMS to volunteer status. The raise of four dollars and fifty cents that they received in 2005 caused them to go over budget by a total of 50,432.53 dollars. In 2006 they increased their budget for wages by 30,150 dollars, or thirty six percent. This increase is obscene. All other departments have been asked over the last two years to find ways to cut their budgets. These departments use to be staffed by citizens who wanted to help the community. Now it is run by individuals who seek only to increase the size of their wallets. Any other ideas that I could think of would only save insignificant amounts of money. This is the only item of significance that can easily be cut out of the city’s budget without decreasing its service to the community. If one looks at the wage survey that the fire and EMS provided to the finance committee in 2004, one easily sees that Juneau’s fire and EMS were only about one dollar per hour behind the average wage not four dollars and fifty cents. Also in that survey, any local community, such as Burnett whose fire and EMS are totally volunteer, were not included in the survey. Action must be taken to correct this problem. My concern is that this will be difficult or impossible though due to the fact that two of the three members of the city finance committee are firemen. Referred to Public Safety
14.
Stop paying sick time for part-time employees. These people can make appointments during there normal day off, we can’t. If there sick at the beginning of the week, they can work more hours at the end of the week. If there sick at the end of the week, they can work more the following week. Dollar amounts involved not considered to be a serious issue
15.
Don’t allow overtime to part-time employees (Porter). If the issue is Porter, the issue no longer exists
Other Personnel comments presented:
1. I understand there are certain employee’s on the Fire Dept that wave there wage from the Fire Dept when working their main job for the city. There must be other employee’s like this that get paid from there employer’s when responding from there work place. I suggest that we not pay those Fire Dept employee’s if they are being compensated from their employer’s. That will help save money since the Fire Dept wage thing has created such a burden on the city. Felt that the city should not be intruding into the payroll policies of other employers.
2. Put the Fire Dept and EMS wages back to what they were. Refer to Public Safety
Other Committee comments:
Better planning for trips to secure materials, both within the city and outside the city to vendor locations
Procurement:
1.
Buy certain items (e.g. copier paper, toilet paper, paper towels) in bulk Already being done between some locations, as storage space allows
2.
Find a vendor providing a discount on inkjet cartridges Not certain what type of “cartridges” since network printers are generally used (toner cartridges?). But see # 4 & 5 below.
3.
More firm approach by Finance towards spending requests, especially with the part-time departments (Fire and EMS). Don’t always expect top of the line models and specify all the optional equipment up-front. Questioned whether “top of the line” is expected, and there are other issues (e.g. insurance ratings) that drive some of the requests.
4.
Centralize purchasing to gain more volume discounts.Some of this is already happening on an informal basis and dept heads should be made more aware of doing this. But, we don’t want a bureaucratic process that reduces flexibility. Use of State contract pricing should also be stressed.
5.
Purchase equipment thru buying groups. Some of this is already happening through groups such as WPPI & WEMSA. Dept heads should be encouraged to find other such groups supporting their areas.
6.
See if it is possible to set up a fuel purchasing agreement with Cenex for fuel. Because some vehicles run on diesel it would have to be there or Wild Goose station. If we as a City purchase all fuel from them would we get a discount beyond the yearly rebate we already get from Cenex. Clerk/Treasurer directed to: find out if we can use County supplies, prepare a report of diesel use for this year & what discounts/rebates we receive, find out what the requirements would be for maintaining our own bulk storage facility.
7.
Consider better engineering. We seem to engineer projects for price instead of quality and it always costs the City in the long run. Jewel Street and Western Ave. are good examples. If properly done the rain should never have been a factor and no damage should have occurred. The “let’s just get by” attitude is expensive in the long run. Felt this was an isolated incident (Jewel St used bank’s engineering and was donated to the city) and that MSA provides proper service.
8.
Follow the 10 year plans. The failure to follow the EMS plan has cost the City thousands of dollars in increased purchase costs. Things do not get cheaper. By setting the plan back the cost to the City for repairs and price increases of other items is probably $5000.00 to $8000.00 by next year. Refer to Public Safety
9. Take bids on all work to be done for city/utility (including electrical) Procurement policy allows much flexibility on small purchases and requires quotes on purchases over a certain threshold. However, refer to Public Works & to Utility Commission.
Operating procedures & standards
1. Set heating/cooling standards for all City facilities Ask for Wayne’s input on whether a city-wide standard is feasible and what it might be
2.
Shut down all equipment possible nights and weekendsThis is already being done at some locations. Are there examples of abuse?
3.
Get out of the real estate business (Wild Goose Estates) Mayor is addressing this situation
4. Snow plowing should be done at night when traffic is less and space is available. To let snow sit all night then do it in the morning is wasteful and causes replowing. Could one person do it at night? Refer to Public Works
5.
Use the skills and knowledge of the employees already on staff. For example, if one of the city or utility buildings needs new light fixtures installed, require that the electrical department do it rather than pay an outside electrician to perform the work.Felt this was already being done, when possible. In the example cited, it was mentioned that a lineman may have different skills than an electrician doing commercial work.
6.
Eliminate all cleaning services for the city and utility buildings. Employees can keep the facilities clean. Both the water and wastewater department and the street department already do this. The only out-sourced city cleaning service is at the Public Safety Building. Refer to Public Safety Committee.
Other Operating procedure comments presented:
1. Do something with individuals who promise to develop areas and don’t follow through (a.e. Wild Goose Estates). Where not gaining much tax revenue from vacant lots. See # 3 above
Organizational structure:
1.
Eliminate Dept. Head reports at Council meetings to save meeting pay. With our Committee structure, dept head reports are the only way the full council is kept informed of the issues. Would like the reports expanded, not eliminated
2.
No Dept. Head at Council unless truly needed. See # 1 above
3.
Cut the number of Aldermen to 3 or 4. Six elected officials for 2400 people seems a little too much. Hold for consideration at a later time. Questioned how much cost savings would result.
4. Get rid of the Utility Commission and make it part of Public Works. Slim down the size of all Committees. Too many people for a City of 2400. There are over 50 people on various boards, committees, etc. Way too many. This was considered a number of years ago and determined not to be feasible
5.
Consider and strongly encourage departments sharing resources. Utility and City workers duplicate too much. Cutting grass, snow removal, street maintenance, etc. This City is too small for separate departments and 3 department heads. We have 3 department heads for 12 or 15 employees. No private business would have those ratios. Felt that the number of dept heads was appropriate since they are working supervisors, not administrators at a desk.
Other Organizational comments presented:
1.
Combine city hall and library. I believe there is plenty of room. This should have been done years ago despite what certain individuals think. This would be a huge economical move and would make our city look great!
A space study at the library would be required. Mayor/Committee will investigate further and discuss at a later meeting. Also, Clerk/Treasurer directed to report on costs of operating current city hall that might be eliminated.
Technology upgrades:
1. On-line billing to reduce postage costs. Hold for discussion at a later time. There are other policy issues involved, such as accepting credit cards for payments and the merchant fees that go with that.
2.
Replace fluorescent lights with more energy efficient ones Refer to Public Works
3.
Replace windows at City Hall for energy efficiency A study is currently being conducted by Steve Kranz, and this will be a part of his analysis.
4.
Look into more high efficient heating/cooling items for buildings and water heaters. Already being studied by Public Works
5.
Get estimate on zonal heating for Public Safety building. With increasing energy costs it may pay for itself within several years. EMS will have in increasing number of employees staying at the station in the future and to heat and cool an entire half of the building for a room or two is inefficient. Plus to heat and cool offices for short stints is wasteful. Refer to Public Safety
Outsourcing/Cost Sharing:
1. Start a dialogue with other communities to share services. Each community does not need a full compliment of fire trucks. Automatic mutual aid and back-up could save each community at least one truck if not more. Juneau does not need 3 pumpers. Automatic mutual aid could cover the need. Insurance rating concerns were again raised, but refer to Public Safety
2.
Start a discussion to set up a County wide EMS system with strategically located stations. Short term costs to all but long term savings and better more advanced service for all. No action until such time that the County proposes a consolidated system
3.
Consider a private billing service for EMS. More efficient, more interactive with the State, and better reporting. Would be able to keep updates in Medicare and current chargeable rates at the forefront. This would require some computer updating and purchases. Refer to Public Safet
Revenue:
1.Can potentially adjust fees for any Rec. Dept. programs Refer to Recreation Committee
2. Some Rec. Dept. programs are free – potential to charge a small fee Refer to Recreation Committee. Also, discussion of what youth are allowed to participate – only those within Dodgeland School District? Refer that matter to Recreation Committee also.
3.
Increase business liquor license fees Recently adjusted by Public Safety
4.
Raise adult Rec. Dept. fees to cover the true cost, including heat, lights, equipment and maintenance. Refer to Recreation Committee
5.
All adult rec. activities costs should be covered completely by the adults participating in the activities. Refer to Recreation Committee
Set date and time for next meeting. Wednesday, September 6 th, 2006 at 4:30 PM.
Chase/Zank to adjourn the meeting at 6:30 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Butch Chase, Robert Selchert, and Mayor Bosak
Members Absent: Dan Zank
Also Present: Dennis Sheldon
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried 2-0.
Chase/Jahnke to approve the minutes from the previous meeting. Motion carried 2-0.
2006 Budget Monitoring. See attached.
Reviewed budget to date. Currently at 44.3% spent through the second quarter. Compared to 47.8% in 2005. Budget looks good.
Deposit and Investment Policy. See attached.
Dennis drafted new Deposit and Investment Policy. The current one that we are using was dated March 12, 1991. Jahnke/Chase to approve the new policy. Motion carried 2-0.
Service/Fees. See attached.
Will review services and fees at the next City Finance meeting at 4:30 PM on August 15 th.
Administrative Fee Billing Rate. See attached.
Chase/Jahnke to raise the administrative fee from the current 2% to 4.5%. This is the same rate Dodge County currently uses. Motion carried 2-0.
Insurance Issues.
Dennis is to contact communities as well as other insurance agencies to have a new review of current insurance agencies and any new proposals.
2007 Budget parameters.
Dennis is sending out to all department heads August 2 nd today.
Clerk Treasurer Report
Steve Kranz is to take a look at City Hall for remodeling ideas. Continue to clean up City Hall.
Set date and time for next meeting. Tuesday, August 15 th at 4:30 PM.
Chase/Jahnke to adjourn the meeting at 4:30 PM. Motion carried 2-0.
Minutes Reported By:
Daniel J. Jahnke, Chairman
Members Present: Dan Jahnke, Dan Zank, Robert Selchert, and Dennis Sheldon
Members Absent: Butch Chase and Mayor Bosak
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Zank/Jahnke to approve the agenda. Motion carried.
Zank/Jahnke to approve the minutes from the previous meeting. Motion carried.
Service/Fees.
This was discussed. Going to check on legal issues on some items, will then meet to address all the items.
Contingency Update.
This was reviewed.
Arbitrage.
This was reviewed and the committee agreed to keep as is.
City Attorney Billing Rate.
Zank/Jahnke to approve the city attorney fee of $105.00 per hour to be effective July 1 st, 2006. Motion carried 2-0.
Special Events Insurance.
No answer yet.
Tire Disposal Fee Update.
Zank/Jahnke to approve the tire disposal procedure for tire disposal fees.
LOC Update.
Will be in the Common Council packet for approval. This is just a cautionary measure.
Budgeting Timetable.
Passed out the schedule. Want to have department heads meet with their committees to discuss their budget prior to meeting with the City Finance Committee.
City Hall Upgrade Study.
Approved to have Dennis use budgeted money to get a study done on City Hall. Going to check on possible candidates.
Entry of Potential 2006 Budget Amendments.
We do have amendments to address to the budget such as donations, police car sale, etc. Dennis will start and we will approve all at once if possible.
Housing & Urban Development (HUD) Request.
No need to complete the form. The committee advised Dennis to not fill out the forms. We received no checks from them.
Augustfest Ad.
Continue with $500.00 donation. No ad to be placed.
Clerk Treasurer Report.
1. Will be in Green Bay next week. Will not be at the Common Council meeting.
2. Insurance agency – will be checking on business trips if covered under insurance. Shelli to call other communities.
Set date and time for next meeting. Wednesday, August 2 nd at 4:30 PM
Zank/Jahnke to adjourn the meeting at 5:22 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Dan Zank, Butch Chase, Robert Selchert, Dennis Sheldon, and Mayor Ron Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Zank to approve the agenda. Motion carried 3-0.
Zank/Chase to approve the minutes from the previous meeting. Motion carried 3-0.
Special Events Insurance-Update
Will continue to check on insurance policy.
Handicap Voter Equipment Purchase (Attachment)
Chase/Zank to recommend to the Common Council to approve the handicap voting equipment with Dodge County and to accept the memorandum of understanding with Dodge County. Motion carried 3-0.
Renewable Energy
A. Mayor Bosak
Zank/Chase to approve purchase of one block of Green Energy for each of the following at $3.00 each per month for a total of $12.00 as follows:
Motion carried 3-0.
Line of Credit
Chase/Zank to recommend to the Common Council a line of credit at no cost to the City Of Juneau from July 1 st to June 30 th (one year). Motion carried 3-0.
Services & Fees
A. Update
Going to try to get more data from the employees as well as scheduling a meeting with the Utility to discuss cost savings options for the city.
B. Employee Input- Review And Compile Data
Dennis will compile the cost savings data to the city.
C. Collection of Tires-Dumpster-Fee Collection
Chase/Zank to recommend to the Common Council the approval the charge $2.00 per tire that is dropped off at the Public Works Department. Procedure to be handed out at City Hall. Motion carried 3-0.
Clerk Treasurer Report - Dennis Sheldon
1. Dave Beal has been applying for some grants. Dennis will keep the committee posted.
2. Going to organize a meeting with the Utility Commission, Public Works, and Finance Committee to discuss Center Street Project. Tabled until July 5 th at 4:30 PM at City Hall.
Virchow Krause Reports – June 13 th Council Meeting – Packet On Bookcase
Reports are available at City Hall. Will discuss at the June 13 th Common Council meeting.
Appearance By MSA – CDBG Application
No cost to get this sent in, approval and signed off by the Mayor. Application from the city has a deadline of June 12 th. Zank/Chase to apply for CDBG grant thru MSA. Motion carried 3-0.
Set date and time for next meeting. July 5 th, at 4:30 PM.
Zank/Chase to adjourn the meeting at 5:13 PM.
Minutes Reported By Dan Jahnke
Members Present: Dan Jahnke, Butch Chase, Robert Selchert, Dennis Sheldon, and Mayor Bosak
Members Absent: Dan Zank
Also Present: None
The meeting was called to order at 6:35 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried.
Chase/Jahnke to approve the minutes from the previous meeting. Motion carried.
2006 Budget Monitoring
1. General Fund:
Dennis reported on the status of the general fund.
2. Capital Project Fund:Dennis reported on the status of the capital projects fund.
Delinquent Personal Property Taxes.
Three accounts are still due from 2003/2004 in the amount of $224.63. Chase/Jahnke to recommend to the Common Council writing off $224.63 in delinquent personal property taxes from 2003 and 2004. Motion carried.
Sales Tax. Taking a look at all fees and tax.
Special Event Insurance. Currently we have no special event coverage insurance. Chase/Jahnke to get special event insurance coverage thru Mayville Insurance Company at a cost of approximately $100.00 per year. Motion carried 2-0.
Handicapped Voter Equipment. Is now approved by the state. Karen would like to do everything thru the county. She would do the leg work and we would just pick up the machine. Will follow up with more information. This will be put on the next City Finance agenda.
Deferred Special Assessments
Analyzed deferred special assessments. The Committee gave Dennis direction.
Training.
1. Dennis Sheldon- Conference
Chase/Jahnke to send Dennis to the Municipal Administrator Institute Conference at a cost of $389.00 for tuition and lodging at $95.00 per night for three nights. Motion carried 2-0
2. Jane Fude
Chase/Jahnke to send Jane Fude to WMCA Conference in Milwaukee at a cost of $49.50 per night for two nights and $100.00 for tuition. Motion carried 2-0.
Sale of Police Squad Car.
A. Distribution of $4,250.00
Jahnke/Chase to send sale of old police car of $4,250.00 directly to the vehicle contingency fund for the police department. Motion carried 2-0.
City Services and Fees Send memo to the department heads on any cost saving ideas. Ideas should be sent to Dennis Sheldon, attention to the City Finance Committee.
Set date and time for next meeting. Tuesday, June 6 th, 2006 at 6:00 PM.
Chase/Jahnke to adjourn the meeting at 7:26 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Robert Buhr, Dan Zank, and Dennis Sheldon
Members Absent: Dan Jahnke, Robert Selchert, and Mayor Tillema
Also Present: Sue Koehn-MSA, Peter Hogan and Julie Komp-homeowners
The meeting was called to order at 5:03 PM, and roll call was taken.
Zank/Buhr to approve the agenda. Motion carried.
Zank/Buhr to approve the minutes from the previous meeting. Motion carried.
Sue Koehn, MSA – Housing Loan Application.
Zank/Buhr to approve project HO#55. Included items listed on estimate. Motion carried.
2005 Budget Amendments.
Buhr/Zank to recommend to the Common Council the 2005 budget amendments as presented. Motion carried.
Set date and time for next meeting. No meeting scheduled.
Zank/Buhr to adjourn the meeting at 5:27 PM. Motion carried.
Minutes Reported By:
Robert Buhr
Members Present: Robert Buhr, Dan Zank, Dan Jahnke, Robert Selchert, Dennis Sheldon, and Mayor Tillema
Members Absent:
Also Present: Dennis Druecke
The meeting was called to order at 5:30 PM, and roll call was taken.
Jahnke/Zank to approve the agenda. Motion carried.
Jahnke/Zank to approve the minutes from the previous meeting. Motion carried.
Donation for Juneau August Fest.
Jahnke/Zank to approve a $500.00 donation to the Juneau August Fest Committee. Motion carried. This was included in the budget.
EMS and Police Write Offs. See attached.
Jahnke/Zank to recommend to the Common Council the EMS and Police write offs of $25,550.92. Motion carried.
EMS Donation – Trauma Training. See attached.
Zank/Jahnke to accept $1,400.00 donation with money to be used for further trauma training and equipment. Motion carried.
Historical Society Gutters. See attached.
Jahnke/Zank to put on hold until September. Will then revisit to see how finances are. Motion carried.
Meadow Lane/ Victory Street Project Funding. See attached.
This was discussed. No action was taken.
Supplemental Appropriation Requests. See attached.
Committee chair will send a memo to all department heads.
Training Requests:
1. Pam Bunkoske. See attached.
Zank/Jahnke to approve training requests for Pam for a total of $165.00 with three nights lodging. Motion carried.
2. Becky Justmann. See attached.
Zank/Jahnke to approve training for Becky. Motion carried.
Appreciation to Andy’s Roofing.
Dennis and the Mayor will look into this.
Clerk/Treasurer Report.
1. Electronic Payment Requests.Discussed, no action was taken.
2. Fire Department 2005 Treasurer Report. See attached. Discussed and accepted report.
3. Poll Hours. Law was passed confirming uniform polling hours. No action was taken at this time.
4. Voting Equipment Grant. Waiting for more information from the county.
Set date and time for next meeting. April 4 th, 2006 at 5:30 PM.
Jahnke/Bosak to adjourn the meeting at 6:10 PM. Motion carried.
Minutes Reported By:
Robert Buhr
Fence for Acorn Lane. See attached.
Buhr/Zank to recommend to the Common Council approval of putting up a fence on the lot line on Acorn Lane at a cost of $1,389.00. Motion carried.
Property Maintenance Sweep. See attached.
Zank/Buhr to recommend to the Common Council to authorize the building inspector to do the property maintenance sweep for city properties. The money will come from increased building inspector fees. Motion carried.
Purchase of Fireproof Cabinet. See attached.
Buhr/Zank to recommend to the Common Council to purchase a fire proof cabinet at a total cost of $1,382.4.9. This includes shipping from Quill. Motion carried.
Ordinance Codification. See attached.
Zank/Buhr to recommend Lexis Nexis Municipal Code perform the recodification of the City of Juneau ordinances with the costs to be determined. Motion carried.
Personal Property Tax Charge Backs. See attached.
Buhr/Zank to authorize Dennis tocharge back other taxing entities for delinquent personal property taxes. Motion carried. Notices have been sent to the delinquent property tax payers in 2005.
Donated Capital Equipment. See attached.
Discussion on keeping track on donated items. Department heads will keep their committee informed.
Clerk/Treasurer Report.
1. Library Budget. See attached.
The consensus of the committee is to allow the library board to spend budgeted month as they see fit.
2. Fibre Optic Update. See attached.
Will look into for the 2007 budget.
3.Dodgeland Special Assessment.
Assessments were forgiven as part of the purchase for school property for the Public Safety Building.
4. Park Lighting Invoice.
Buhr/Zank to recommend to the Common Council paying the utility costs for the park lighting project at a cost of $3,036.76. Motion carried.
Set date and time for next meeting. March 7 th, 2006 at 5:30
Buhr/Zank to adjourn the meeting at 6:22 PM. Motion carried.
Minutes Reported By:
Robert Buhr
The meeting was called to order at 5:30 PM, and roll call was taken.
Jahnke/Zank to approve the agenda. Motion carried.
Jahnke/Zank to approve the minutes from the previous meeting. Motion carried.
Record Retention.
1. Jahnke/Zank to recommend to the Common Council approval of ordinance section 3.04.040 regarding public records. Motion carried.
2. Zank/Jahnke to recommend to the Common Council authorizing the records retention schedule as presented. Motion carried.
Utility Commission Invoices.
A. Park Lights. Refer back to the Utility Commission.
B. Street Lights on W. Cross Street. See attached. Jahnke/Zank to recommend to the Common Council to approve an additional $370.02 for street lights on W. Cross Street. Motion carried.
Fibre Optic Cable Extension. Discussed, no action taken at this time.
Use of Building Permit Fees. Will discuss further.
Election Training. See attached. Jahnke/Zank to authorize Dennis and Jane to attend election training. Motion carried.
Set date and time for next meeting. February 7 th, 2006 at 5:30 PM.
Jahnke/Zank to adjourn the meeting at 6:10 PM. Motion carried.
Minutes Reported By:
Robert Buhr