Members Present: Chase, Schuster, Buske, Marose, Dennis Sheldon, and Mayor Bosak
Members Absent: None
Also Present: Dan Wegener and Joe Sciascia
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the minutes from November 3 rd, 2009. Motion carried.
Public Comments on agenda items: None
Public Appearance: Insurance Proposals - LWMMI & EMC:
Listened to the proposals and will a make decision later in meeting.
Public Appearance: Telephone System – PCS:
Suggest that Interquest and PCS get together to hold a meeting to discuss the issue between them. Come back with answers.
Schuster/Buske to adjourn into closed session per § 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion carried.
Telephone Upgrade Contract
Schuster/Buske to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried. Will wait until we get an answer from PCS and Interquest people.
Approve State Trust Fund Loan Application:
Buske/Schuster to send to the Common Council Trust Fund Loan Application. Motion carried.
Approve Postage Meter Agreement:
Buske/Schuster to approve and send to the Common Council the Postage Meter Agreement at $47.73 per month for 60 months. Motion carried.
Discuss Website/E-Mail Hosting:
Tabled until next month’s meeting.
Discuss Tax Bill and Other Mailings:
Leave at the two mailings for tax bills and information sheet.
Discuss and Possibly Approve Insurance Coverage for 2010:
Buske/Schuster to send to the Common Council to have EMC to provide insurance for the city. Motion carried.
Discuss and Possibly Approve Network Upgrade: No action taken
Old Business: None
New Business: None
Set date and time for the next meeting: Tuesday, January 5 th, 2010.
Schuster/Buske to adjourn meeting at8:20 PM. Motion carried
Minutes Reported By:
Dennis Sheldon
Special City Finance Committee
Wednesday, October 28 th, 2009
6:30 PM at City Hall
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the minutes from Wednesday, October 20 th, 2009. Motion carried.
Public Comments on agenda items. None.
Insurance Proposal – LWMMI: The program was presented by LWMMI. The Committee will decide by next meeting.
Discuss 2010 Budget. See attached. The budget will be done by next meeting.
Old Business: None.
New Business: None.
Set date and time for the next meeting: November 3, 2009 at 6:30 PM.
Chase/Buske to adjourn meeting at 8:05 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, Mayor Bosak, and Dennis Sheldon
Members Absent: None
Also Present: Brad Steinbach and John Gibson
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the minutes from October 14 th, 2009. Motion carried.
Public Comments on agenda items: None
Insurance Proposal – EMS
It was a very good presentation in a way that was easy to understand. We have League of Wisconsin Municipalities coming next week.
Discuss 2010 Budget. See attached.
Need to borrow $125,000.00 to fund Capital Projects. No mill rate increase so far. To raise mill rate from 7.56 to 7.66 will only raise $9,800.00.
Approve Time Clock Purchase. See attached.
Purchase was denied. Would rather do the whole city at once. Will look at different options.
Old Business: None
New Business: None
Set date and time for the next meeting: October 28 th, 2009 at 6:30 PM.
Chase/Schuster to adjourn meeting at 8:00 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, and Dennis Sheldon
Members Absent: Paul Marose and Mayor Ron Bosak
Also Present: None
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the minutes from October 6 th, 2009. Motion carried.
Public Comments on agenda items: None
Discuss 2010 Budget. See attached.
Have to cut $159,000.00 out of the budget.
Approve Time Clock Purchase. See attached.
Tabled until the next meeting.
Approve Leaf Pile Grinding. See attached.
The money is in the budget for grinding the leaf pile in 2009. The money is in the professional services account #5335 and account # 290.
Old Business: None
New Business: None
Schuster/Buske to adjourn meeting at 7:30 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the minutes from September 29 th, 2009. Motion carried.
Public Comments on agenda items: None
Discuss Telephone Issues – PCS and Inter-Quest. See attached.
Phone company did not take blame for our lousy phone system.
Inter-Quest Assessment of IT Equipment Requests
Need to replace 5 pieces of equipment. Interquest to look for financing to cover project.
Approve Funding of MSA Engineering Contract.
Motion to borrow $19,000.00 from our line of credit at 3.98%.
Discuss 2010 Budget.
Schuster/Buske to recommend to the Common Council to forgive the advance between the special assessment fund and capital project fund $60,000.00. The budget is coming along. Motion carried.
Discuss and Possibly Approve DPW Truck Financing.
Buske/Schuster to send to the Common Council for approval a new truck for the Public Works. Funds to come from the Line of Credit. Wayne has enough for a down payment. Motion carried.
Approve Delinquent Personal Property Tax Follow-Up. See attached.
Mayor will handle this situation.
Old Business: None
New Business: None
Chase/Schsuter to adjourn meeting at 8:30 PM. Motion carried.
Minutes Reported By:
Butch Chase
6:30 PM at City Hall
Members Present: Butch Chase, John Schuster, Jason Buske, and Mayor Bosak
Members Absent: Paul Marose
Also Present: Kevin Lauer, Dave Beal, and Sue Luedtke
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the amended minutes from September 15 th, 2009 to reflect that Paul Marose was absent. Motion carried.
Public Comments on agenda items: None
2010 Budgets:
6:30 Kevin Lauer Add $5,500.00 to the general fund, plus camera $6,000.00.
6:40 Dave Beal $1,101.00 general fund. Capital Fund $33,000.00.
6:50 Sue Luedtke General budget $605.00 plus $29,000.00 capital.
7:00 Cable TV:
General $500.00 plus $5,000.00 capital.
7:10 Dennis Sheldon:
Add $470.00
2010 Budget Overview
Have to cut $449,000.00 out of the budget requests.
Old Business: None
New Business: None
Set date and time for special meetings. October 6 th, 14 th, 20 th and the 28 th, 2009.
Schuster/Buske to adjourn meeting at 8:00 PM. Motion carried.
Minutes Reported By:
Butch Chase
6:30 PM at City Hall
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Members Absent:
Also Present: Robert Buhr, Barb Smith, Curt Ninmann, Wayne Bubolz, and Edward Oestreich
The meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Budske/Schsuter to approve the minutes from September 1 st, 2009. Motion carried.
Public Comments on agenda items: No one appeared.
2010 Budgets:
6:30 Robert Buh -$3,000.00
6:40 Barb Smith
+$2,000.00
6:50 Curt Ninmann +$28.00 General Budget + $60.000.00 Capital Budget
7:00 Wayne Bubolz Annual budget $33,000.00
7:10 Edward Oestreich General Budget + $48,570.00, Capital Budget Fund -$13,000.00
Set Dates and Times For Special Meetings in October.
Next special meetings will be held on the 14 th and the 20 th of October at 6:30 PM.
Old Business: None
New Business: None
Set date and time for the next meeting: October 6 th, 2009 at 6:30 PM.
Chase/Buske to adjourn meeting at 7:55 PM. Motion carried.
Minutes Reported By:
Butch Chase
6:30 PM at City Hall
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 6:40 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Schuster/Buske to approve the minutes from August 4 th, 2009. Motion carried.
Public Comments on agenda items: None
Approve Donation To The County:
Kevin Hill did not appear.
Approve Delinquent Invoices For The Tax Roll. See attached.
Schuster/Buske to put the delinquent invoices on the tax roll. Motion carried.
Approve Delinquent Personal Property Tax Follow-Up. See attached.
Will table until next month. The Mayor will make phone calls.
Discuss and Possibly Approve Assessor Contract:
Schuster/Buske to accept the contract with Bowmar Appraissals. Motion carried.
Approve Computer Replacement for Sandy Milfred:
Buske/Schuster to replace Sandy’s computer with a Dell Vostro computer. without 2007 Small Business installed for $1,500.00. Contingency money will pay for the computer. Motion carried.
Discuss 2010 Budget:
A. Clerk/Treasurer
Went through City Hall proposed 2010 budget. The opinion was that the budget done is a very basic budget.
B. IT Network
Put $20,000.00 in the capital expenditures for phone system and computer system to work.
C. Other Potential Capital Items. See attached.
Approve Training for Pam Bunkoske. See attached.
Chase/Buske to send Pam to the HR Law 2010 for $179.00 for one day. Motion carried.
Set Dates and Times For Special Meetings With Department Heads:
Will meet with department heads on September 15 th and the 29 th.
Schuster/ Buske to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried.
Evaluations
Chase/Schuster to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried.
Old Business: None
New Business:
We want to have Inter Quest and PSC to come to the next meeting to solve the issues between the phone system and the computer system.
Set date and time for the next meeting: October 6 th at 6:30 PM
Schsuter/Buske to adjourn meeting at 5:15 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Members Absent: None
Also Present: Dennis Sheldon
The meeting was called to order at 6:40 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve the July 7 th, 2009 minutes. Motion carried.
Public Comments on agenda items: None
Approve Donation To The County.
Table until next meeting with Kevin Hill
Discuss and Street Projects – S. Hyland and Western and North. See attached.
Schuster/Chase to approve Western and North money to come out of Streets & Alleys fund. Motion Carried.
Update on Telephone Bills
Phone bill is higher than proposed. Dennis to take it to AT & T to get it straight. We have several issues to deal with.
Budget Monitoring – Second Quarter, 2009. See attached.
We are running at 48% of budget. Last year, 47.8% was spent.
Discuss 2010 Budget Issues and Guidelines. See attached.
State Aid reduction included in State budget ($11,000 revenue loss), Transportation Aid decrease due to formula ($10,000 revenue loss), $800,000 Decrease in Local Assessed Values ($6,000 revenue loss), 5 th Full-Time Police Officer referred by Public Safety, Direct Deposit costs referred by Joint Personnel ($3,000 software alone), Reduced Investment Income ($10,000), Health Insurance (5% increase about $5,000), Increased taxes on garbage disposal included in State budget ($8,500), Increased Data Processing costs ($4,500), Increase in State Retirement rates - .6% General, 1.0% Protective ($5,000), Uncertain County support for the Library, Potential federal tax on electric providers, Sick leave payouts? (worst case $50,000), Increased capital lease debt costs for telephone system ($6,948), New Fire Department Service Contracts with Towns, New Borrowing for a Street Project? (mill rate up 0.62-1.17 in 2011), Capital Projects Fund deficit fund balance & advance due Special Assessments, TIF 2 repayment of Advance - How much? Spend or increase unrestricted fund balance?, Levy limits and expenditure restraint requirements (3% allows $55,000) - No “cuts” to “Public Safety” budgets per State Budget, Employee wage/benefit strategy (1% increase about $10,000), No budget needed to repay Line of Credit – savings of $33,550,No budget needed to repay Utilities for fiber extension – savings of $10,890
Approve Training for Jane Fude. See attached.
Buske/Schuster motion to send Jane Fude to school for 3 days. $235.00 for registration and $204.00 for lodging. Motion carried.
Approve EMS Farm Tech Proceeds Request. See attached.
Schuster/Chase motion to have remaining money go to general fund because people were paid for their services. Need hourly fee for ambulance to sit at events. Motion carried.
Old Business: None
New Business: None
Schuster/Chase to adjourn meeting at 7:55 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, Mayor Bosak Members Absent: None
Also Present: Kevin Hill, Dodge County Sheriff Department, Curt Ninmann, and Dan Wegener
The meeting was called to order at 7:15 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve Tuesday, June 2 nd, 2009 minutes. Motion carried.
Public Comments on agenda items. No one appeared.
Discuss and Possibly Approve Huber Injury Claim. See attached.
No action taken.
Approve Use of Fire Truck Sale Proceeds to Purchase New Equipment. Curt Ninmann. Buske/Chase to approve the purchase of a Bauer Fill Station for $8,500.00 . The balance of $18,500.00 to go into the truck replacement fund. Motion carried.
Discuss and Possibly Approve County Fibre Installation to the Library. See attached.
No action taken due to lack of money.
Approve Public Works Purchase of Used Truck. See attached.
Schuster/Buske to purchase a used truck for $5,000.00. Money to come out of Department of Public Works Contingency Fund. Motion carried.
Approve Line Of Credit.
Schuster/Buske to approve line of credit at Farmers and Merchant Union Bank for $250,000.00. Motion carried.
Approve State Bank of Reeseville as Depository.
Buske/Chase to approve State Bank of Reeseville as a depository for the City of Juneau. Motion carried.
Discuss Delinquent Personnal Property Tax Follow Up. See attached.
Chase/Buske/ to send to the city attorney for further action.
Approve Budgeting Timeline. See attached.
Committee approved the timeline.
Discuss General Fund Balance. See attached.
Very good discussion was held.
Old Business: None
New Business: Interdepartmental billing was discussed. No action was taken.
Schuster/Buske to adjourn meeting at 8:35 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Members Absent: None
Also Present: Edward Oestreich and Dennis Sheldon
The Meeting was called to order at 6:30 PM and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schsuter to approve minutes from Tuesday, May 12 th, 2009. Motion carried.
Public Comments on agenda items: None
IT Update: Inter Quest:
They are getting a hold of the system. All servers are backing up and e-mail address, juneausupport@iqsvr.com for city employees to report non emergency issues.
Approve Funding for Public Safety Administrative Assistant Backup:
Schuster/Buske to allow Ed to look for part time help at $10.00 per hour for up to 10 hours per week not to exceed 590 hours per year. Motion carried.
Discuss Veolia Contract:
Discussed contract. Will make changes in the next contract.
Approve Overdraft on Cot Purchase. See attached.
Schuster/Buske to pay $200.00 more because the resolution said only $9,000.00. Money to come out of the EMS budget. Motion carried.
Discuss Fund Structure. See attached.
Discuss non major funds for new members.
Approve Fire King Cabinet Purchase. See attached.
Buske/Schuster to purchase Fire King Cabinet from “Buy Online Now” with free shipping not to exceed $1,700.00. This is a budget item. Motion carried.
Update on Telephone Lease.
Monthly payment of $579.00 to stop until they send a bill.
Discuss Community Center Contract
Send to Public Works.
Approve Training for Joe Sciascia
Schuster/Buske to send Joe Sciascia to Attorneys Institute for Training. Money is in the budget. Motion carried.
Approve Training for Dennis Sheldon. See attached.
Dennis will not be attending.
Old Business: None
New Business: None
Chase/Schuster to adjourn meeting at 7:40 PM. Motion Carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, and Mayor Bosak
Member Absent: Paul Marose and Dennis Sheldon
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Schuster to approve minutes from Tuesday, May 5 th, 2009. Motion carried.
Public Comments on agenda items: None
Review and Recommend to the Common Council: Approve Roof Replacement.
(See Tuesday, May 5 th, 2009 Public Works Minutes.)
Schuster/Buske to recommend to the Common Council the replacement of the roof at City Hall. Motion carried.
Review and Recommend to the Common Council: Steamer for the Community Center. (See Tuesday, May 5 th, 2009 Public Works Minutes.)
Schuster/Buske to recommend to the Common Council to approve purchasing a steamer for the Community Center. Motion carried.
Old Business: None
New Business: Community Center Contract should be placed on the Public Works and City Finance Agenda.
Schuster/Buske to adjourn the meeting at 6:40 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Butch Chase, John Schuster, Jason Buske, Paul Marose, and Mayor Bosak
Member Absent:
Also Present:
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Buske to approve the agenda. Motion carried.
Buske/Chase to approve the minutes. Motion carried.
Public Comments on agenda items. None
Discuss Funding for Public Safety Administrative Assistant Backup. See Public Safety Minutes Item #V and Item #X. Put on next months agenda.
Juneau August Fest Donation.
Schuster/Buske recommend to donate $600.00 to the Juneau August Fest Committee. Motion carried.
Approve CDBG Housing Program Pre-Application. See attached.
Schuster/Buske to have Juneau apply for the CDBG Program. Motion carried.
2009 Budget Monitoring. See attached.
Discussed the budget.
Discuss Veolia Contract.
Tabled until next month.
Approve Line of Credit Application of Farmers & Merchants Union Bank.
Schuster/Buske to approve line of credit in the amount of $250,000.00. Dennis to work out details with Farmers and Merchant Bank. Motion carried.
Approve Cot Purchase. See Public Safety Minutes Item #VII #5.
Schuster/Buske to approve the purchase of a cot for the EMS. Motion carried.
Approve Sale of Old Cot. See Public Safety Minutes Item #VII #5.
Schuster/Buske to sell the old cot and to keep funds from the sale in the EMS budget. Motion carried.
Approve Computer Purchase - Deputy Clerk.
Schuster/Buske to purchase Jane a new computer for $1,215.00. Motion carried.
Old Business: None
New Business: Update date and time of meetings on the committee list.
Set date and time for next meeting. June 2nd, 2009 at 6:30 PM.
Schuster/Buske to adjourn the meeting at 7:00 PM. Motion carried.
Minutes Reported By:
Butch Chase
Members Present: Dan Jahnke, JoAnne Link, Paul Marose, Dennis Sheldon and Mayor Bosak
Members Absent: Butch Chase
Also Present: None
The meeting was called to order at 5:00 PM and roll call was taken.
Chase/Link to approve the agenda. Motion carried.
Link/Chase to approve the minutes from the previous meeting. Motion carried
Public Comments on agenda items.
No other comments.
Public Appearance: Jeffrey Davidson of Inter-Quest
Presented company background. Answered questions from the committee. Discussed all issues with City, Utility, Police, etc.
Discuss and Possibly Approve Proposal for IT support
Chase/Link to recommend to the Common Council to approve hiring Inter-Quest for IT support for the City of Juneau. Motion carried 3-0.
Old Business: None
New Business: None
Set date and time for next meeting: May 6 th, 2009
Chase/Link to adjourn the meeting. Motion Carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Butch Chase, JoAnne Link, Paul Marose, Dennis Sheldon and Mayor Bosak
Member Absent: None
Also Present: None
The meeting was called to order at 5:00 PM, and roll call was taken.
Link/Chase to approve the agenda. Motion carried.
Chase/Link to approve the minutes from Wednesday, March 4 th, 2009. Motion carried.
Public Comments on agenda items. No comments.
Review IT Support Proposals.
Chase/Jahnke to invite Inter-Quest out of Beaver Dam to review quote and answer questions at a Special Finance Meeting on April 8 th at 5:00 PM. Motion carried 3-0.
City Depositories.
Will look to add Horicon State Bank and Dodge Central Credit Union to the list of city depositories for the organizational meeting.
Library Budget Amendment. See attached.
Link/Chase to recommend to the Common Council to carry over $8,221.32 from the 2008 budget into the 2009 budget. See attached. Motion carried 3-0.
Telephone Lease Funding for 2009. See attached.
Chase/Link to recommend to the Common Council to take $5,790.00 out of city wide revaluation contingency to put towards telephone system. $5,000.00 from balance and $790.00 out of 2009 contingency. Motion carried 3-0.
Fiber Optics to Library.
Dennis to inform Bruce from Dodge County to keep us posted on details.
Election Training. See attached.
Link/Chase to approve election training for Dennis Sheldon, Jane Fude, Rosalie Engels, Joyce Duffy, and Mary Panetti. Motion carried 3-0.
Insurance Bids.
Dennis is to pursue this.
Board of Review Training. See attached.
Butch Chase is already certified. Link/Chase to approve training for Dennis Sheldon to be certified. Motion carried 3-0.
Cost of Ordinance Booklet. See attached.
Committee recommends that Bob Buhr and the Mayor check into an advertising program to pay for City of Juneau official directory.
Costs to Repair Roof – Public Safety Building. See attached.
Send to Public Works Department to fix.
Old Business: None
New Business: None
Set date and time for next meeting. April 8 th, 2009 at 5:00 PM.
Link/Chase to adjourn the meeting at 5:52 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Butch Chase, Jo Anne Link, Paul Marose, Dennis Sheldon and Mayor Bosak
Member Absent: None
Also Present: Curt Ninmann and Dan Wegener
The meeting was called to order at 5:00 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried.
Chase/Jahnke to approve the minutes from Wednesday, February 4 th, 2009. Motion carried.
Public Comments on agenda items: None
Telephone System Proposal – PCS
Chase/Link to recommend to the Common Council to approve (PCS) telephone system improvement for a maximum total of $31,259.00. A down payment of $9,443.00 by the Utility Commission and for a net lease payment of $579.00 per month for 36 months. Motion carried 3-0.
Information Technology Support. See attached.
Dennis to check out option for IT support and to report back to the committee.
Ordinance Codification. See attached.
Committee has opted to use Municode and has approved to move forward with codification.
PASER/WISLR Training for Sandy Milfred. See attached.
Chase/Link to authorize Sandy Milfred to attend Paser and WISLR training at a cost of $45.00. Motion carried 3-0.
Purchase Computer for EMS. See attached.
Chase/Link to authorize EMS to purchase a new computer not to exceed $1,135.00 and would be taken out of state funds. Motion carried 3-0.
Rescue/Pumper Update – Curt Ninmann
Curt reported on rescue/pumper update, going to keep under the allocated amount.
Old Business: None
New Business: None
Set date and time for next meeting. April 1 st, 2009
Link/Chase to adjourn the meeting at 6:22 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Butch Chase, Jo Anne Link, Paul Marose, Dennis Sheldon and Mayor Bosak
Member Absent:
Also Present:
The meeting was called to order at 4:30 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried.
Chase/Jahnke to approve from Wednesday, January 7 th, 2009. Motion carried.
Public Comments on agenda items: None
Library Budget Carryover – Barb Smith. See attached.
Chase/Jahnke to recommend to the Common Council to carry over 2008 Library budget balance to 2009 budget. Motion carried 2-0.
Recreation Budget Carry Over. See attached.
Chase/Jahnke to deny request for any carry over from 2008 budget. Motion carried 2-0.
Telephone System Proposal – PCS
Reviewed communication proposal from PCS – Steve Crowe. Will send to the Utility Commission for their recommendation. Also added the Juneau Public Library to the system proposal.
2008 Budget Amendment. See attached.
Reviewed all budget amendments. Chase/Jahnke to recommend to the Common Council to approve 2008 budget amendments. Motion carried 2-0. See attached for detailed amendments.
Payment for Fiber Optic Installation. See attached.
Chase/Jahnke to recommend to the Common Council to authorize payment of invoices in the amounts of $3,069.52 and $7,425.49 to the Juneau Utility Commission for fiber optic installation to the Public Safety Building. Motion carried 2-0.
City Hall Copy Machine Lease.
Chase/Link to recommend to the Common Council to authorize lease program for city hall copier through GI Office Technologies for a 60 month lease at $248.09 a month effective March 2009. Motion carried 3-0.
City Depositories.
Dennis to check out some additional possibilities for city depositories.
Old Business: None
New Business: None
Set date and time for next meeting.
Jahnke/Link to adjourn the meeting at 5:57 PM. Motion carried.
Minutes Reported By:
Daniel Jahnke
Members Present: Dan Jahnke, Butch Chase, Jo Anne Link, Paul Marose, Dennis Sheldon, and Mayor Bosak
Member Absent: None
Also Present: None
The meeting was called to order at 5:00 PM, and roll call was taken.
Chase/Jahnke to approve the agenda. Motion carried.
Chase/Jahnke to approve the minutes from Wednesday, December 3 rd, 2008. Motion carried.
Telephone System Presentation – Steve Crowe of PCS
Steve Crowe, Gary Aveni both appeared.
Update on Audit Engagement:
Reviewed and ok’d Dennis to sign and return.
2008 Budget Monitoring:
Current 98.1%.
Set date and time for next meeting: Wednesday, February 4 th, 2009 at 5:00 PM.
Chase/Jahnke to adjourn the meeting at 6:08 PM. Motion carried.
Minutes Reported By:
Dan Jahnke