Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, Tom Schulte, John Engels, Ken Steffen
Members Absent: None
Also Present: Dennis Sheldon, Megan MacGlashan of Vandewalle & Associates
The meeting was called to order at 6:31 PM, and roll call was taken.
Affeld/Schulte to approve the agenda. Motion carried.
Schulte/Affeld to approve the minutes of the previous meeting. Motion carried.
Public comments: None.
Discuss possible amendments to the Zoning Ordinance addressing the following issues:
a) Rewrites to the City's industrial zoning districts;
b)Amendments to permitted and conditional uses in all zoning districts; c)The creation of a new land use chapter; and
d) New landscaping and bufferyard requirements
MacGlashan explained that the large packet provided includes all the changes that have been approved as well as changes to keep internal consistency. Graphics have been added to illustrate setback requirements. A memo has also been provided to describe the changes for internal consistency. City Attorney Sciascia was consulted about the Watertown Hospital GDP, and it was decided to retain the wording. MacGlashan reminded of the 3-year life of approved GDP’s. Appendices were provided for Land Uses and Plant Species. Gratton expressed cost concerns relating to landscaping requirements for developers, especially small businesses.
MacGlashan introduced a new Policy Decision chart containing 8 items:
1) Title 6 definitions relating to “pets” was referred to Sciascia. A replacement page for the Ordinance packet adjusts the definition of “kennels” to be consistent with Title 6. The consensus was to retain the current limit of 2 pets (dogs/cats) but to allow a maximum of 4 with a Pet Fanciers license in residential. The current $20 fee for the Pet Fanciers license is referred to the Public Safety Committee for discussion. The kennel definition must be clarified for commercial use only. The time limit for litters should be expanded to 6 months.
2) The recommendation is to define intrusions allowed within the setbacks. The consensus was to use the same requirements stated in 17.04.110(A), 6 feet and not closer than 3 feet to lot line.
3) The suggestion was to restore conditional uses for Husbandry in Agricultural District to allow annexations with animals. Husbandry is defined in Land Uses. OK.
4) The 500’ separation between Districts was clarified. The goal is to prevent leap-frogging and retain at least 500 feet before repeating a zoning district. It applies only to O-1 & B-1. The consensus was to restore the 500’ requirement.
5) Other provisions in the zoning code will accomplish the same goal without imposing a 50’ setback from all lot lines for medical facilities in O-2. OK.
6) Proposing same setback for B-1 as for O-1. OK.
7) B-3 setbacks force parking in front of the building. Reducing might shift parking patterns to the rear or side. Bufferyard and landscaping requirements also exist. OK to reduce.
8) The current parking space chart was replaced with references in each zoning district. There is then a need to specify residential requirements in those districts. Suggesting 2 spaces each for a duplex, 3 for a twin-flat, multi-family depends on the number of bedrooms. OK.
MacGlashan discussed the alternate timelines for implementation due to her maternity leave. The consensus was to wait until her return in Summer. The Commission should be reminded to review the proposed Ordinance changes a few months before the process begins again.
Some zoning changes will be needed for Industrial Districts and a few other properties. Packets for volunteers to identify the changes were distributed to Gratton, Schulte and Affeld.
Enforcement referrals to the Building Inspector
The written report was noted and appreciated. Wegener has received complaints from neighbors of 521 E. Oak that multiple improvement projects are started but not finished.
Discuss Smart Growth Economic Development Recommendations
Gratton stated that the Chamber of Commerce would like to work with the City on the downtown beautification recommendation. Gratton suggested signage to identify the occupants of the Industrial Park and their location. This suggestion is referred to the CDA.
Set Date and Time for Next Meeting. The next meeting will be held January 26th at 6:30 PM. Engels will be absent in January & February.
Affeld/Engels to adjourn the meeting at 8:52 PM. Motion carried.
Minutes reported by: Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, Tom Schulte
Members Absent: John Engels, Ken Steffen
Also Present: Dennis Sheldon, Megan MacGlashan of Vandewalle & Associates
The meeting was called to order at 6:30 PM, and roll call was taken.
Affeld/Schulte to approve the agenda. Motion carried.
Affeld/Gratton to approve the minutes of the previous meeting. Motion carried.
Public comments: None.
Discuss possible amendments to the Zoning Ordinance addressing the following issues:
a) Rewrites to the City's industrial zoning districts;
b)Amendments to permitted and conditional uses in all zoning districts; c)The creation of a new land use chapter; and
d) New landscaping and bufferyard requirements
Megan MacGlashan picked up the discussion from the previous meeting at Item 41 of the Major Policy Issues chart. She pointed out proposed special standards for Group and Large Development. Large development is the “big box” development exceeding 10,000 sq. ft. of floor area. Wegener arrives at 6:35 PM. MacGlashan explained that Group and Large standards are common and would be Conditional Uses. There is also a section in the proposed Ordinance specifying additional standards for Large Development. It was decided that the landscaping standards in this section could be eliminated since new landscaping standards are dealt with elsewhere in the proposed changes. Otherwise, the standards were accepted.
42. This proposal recommends parking standards for land uses not already spelled out in the existing code. In addition, a chart of “Recommended Changes to Existing Parking Requirements” was reviewed. It was decided to keep the current standards for Funeral Homes and to add ADA spaces to the recommended requirements for Senior Housing. Otherwise, the recommendations were accepted for the remainder of the Land Uses on the chart.
43. A recommendation to change B-1 requirements to be similar to O-1 was accepted with one change. The 500 foot separation from other zoning districts was removed and allowed to default to the proposed buffer requirements.
44. Recommendation to change sign requirements for Home Occupations was accepted.
This concluded the discussion of the Major Policy Issues chart, but MacGlashan had some further recommendations to build onto the chart:
45. Accepted the recommendation to allow sales of products grown on-site as a permitted use in A-1.
46. Accepted the recommendation to allow sales of agricultural equipment or supplies as a conditional use in A-1.
47. Accepted the recommendation to allow campgrounds as a conditional use in A-1.
48. Accepted the recommendation to allow public buildings as a permitted use in R-3.
49. Accepted the recommendation to allow car repair shops as a conditional use in General Business.
50. Accepted the recommendation to remove public parking lots as a permitted use in General Business.
51. Rejected the recommendation to allow offices/clinics as permitted uses in P-1.
MacGlashan explained that the next step would be to update all the changes to the proposed Ordinance determined at this and the previous meeting, to update definitions and cross-references within the Ordinance. A revised proposal would then be reviewed at the next meeting for a recommendation.
Enforcement referrals to the Building Inspector
The Building Inspector’s report was reviewed. Clerk/Treasurer was directed to assist the Building Inspector in identifying the owner on the property originally identified as 121 N. Hyland. Gratton feels that it is a fenced-in lot, the 2 nd lot north of Oak Street. Schulte indicated that his concern in referring this property was rotting facie that was a hazard for falling and injuring someone. Wegener indicated that there were issues at 521 E. Oak Street besides the fence issue that was referred earlier. It was requested that the Building Inspector check the progress of ALL uncompleted projects.
Discuss Smart Growth Economic Development Recommendations
Deferred to the next meeting since the Commissioners moving to table this topic at the previous meeting are absent.
Follow-up on Fire Inspector Referral – Andy’s Roofing
A follow-up letter to the Attorney General was reviewed. No response has been received to this letter.
Set Date and Time for Next Meeting. The next meeting will be held December 29th at 6:30 PM
Wegener/Schulte to adjourn the meeting at 7:46 PM. Motion carried.
Minutes reported by: Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, John Engels, Ken Steffen, Tom Schulte
Members Absent:
Also Present: Dennis Sheldon, Mike Slavney & Megan MacGlashan of Vandewalle & Associates, Fred & Romelle Wagner
The meeting was called to order at 6:30 PM, and roll call was taken.
Schulte/Engels to approve the agenda. Motion carried.
Affeld/Steffen to approve the minutes of the previous meeting. Motion carried.
Public comments: None.
Discuss and Possibly Approve Abandonment of City Alley
Fred Wagner stated that he received a variance to blacktop a portion of the alley to be used as an access to his garage and that there would be no access to the garage if the alley was split as proposed. Mayor Bosak reported that some lots would also be landlocked if split as proposed.
Gratton/Engels to not abandon the City Alley off Hyland. Roll Call Vote passed 6-0.
Wegener arrives at 6:38 PM.
Discuss possible amendments to the Zoning Ordinance addressing the following issues:
a) Rewrites to the City's industrial zoning districts;
b)Amendments to permitted and conditional uses in all zoning districts;
c)The creation of a new land use chapter; and
d) New landscaping and bufferyard requirements
MacGlashan reviewed the assignment coming out of the prior meeting: reduce the number of Industrial Districts from 5 to 3, list categories of uses instead of specific uses, add definitions of categories with their regulations, tone down the landscaping requirements, provide for accessory/temporary uses in all Districts and create definitions.
In completing those assignments, policy issues were identified and listed in a chart of Major Policy Issues. That chart was reviewed for approval on an item-by-item basis:
1. Approved language granting legal conforming status to existing development
2. Landscaping point values were cut by about 1/3 for non-residential property since the previous presentation. Buffer points were not reduced in order to provide more screening. It was noted that the buffer areas are in addition to setbacks. Proposal was approved.
3. Paving setbacks provide room for drainage between properties. Approved keeping residential at 3 feet while adding 5 feet on other Districts.
4. Keep current policy of no farm animals within the City.
5. Approved keeping 5 acre minimum lot size in A-1.
6. Husbandry not applicable due to decision in Item # 4.
7. Approved removing Indoor Institutional from A-1 conditional uses.
8. Approved removing sales of agricultural products produced off-site in A-1 Districts.
9-12. Approved adding conditional uses in A-1 for junkyards, salvage yards, waste disposal facilities, composting operations, extraction uses.
13. Approved selective cutting and clear cutting land use regulations.
14. Approved changing recreation uses from conditional to permitted.
15. Approved Community Living Arrangement regulations, as required by Statute.
16. Approved adding Outdoor Commercial Entertainment as conditional use in A-1 & B-1 and to remove as conditional uses in residential districts.
17. Add Bed & Breakfasts not currently addressed as conditional uses.
18. Rejected the proposal to add single-family in R-3.
19. Approved requiring conditional use permits for large projects in R-3.
20. Approved removing multi-family as permitted use in O-2.
21. Changed the proposal to allow public services and utilities as conditional uses in O-1, O-2, B-1, B-3.
22. Rejected the proposal to permit 2-family housing in O-1 & B-1. Approved single-family in B-1, but the Piggly Wiggly complex would need to be rezoned first.
23. Approved Indoor Sales in Office Districts.
24. Approved change to conditional use for Indoor Commercial Entertainment in Commercial Districts.
25. Approved adding Day Care Center as conditional use in O-1 & P-1.
26. Rejected the proposal to allow Boarding Houses.
27. Approved adding upper story dwelling as conditional uses in O-1 & B-1.
28. Approved adding in-vehicle services (drive-ups) as conditional uses in O-2.
29. Approved adding commercial indoor lodging as conditional use in O-2 & B-2.
30. Approved adding office uses as permitted in B-1.
31. Approved changing indoor institutional uses from permitted to conditional in B-2 and P-1. This is due to traffic concerns at certain peak hours.
32. Approved adding off-site parking as permitted use in B-2, and Outdoor Institutional and Institutional Residential as conditional in B-2.
33. Approved clarifying Upper Story dwelling as permitted uses only in Central Business and approved eliminating the minimum lot area requirement.
34. Approved adding a maximum setback in Central Business.
35. Approved changing from permitted to conditional uses in B-3 for In-Vehicle Sales and Service, Commercial Indoor Lodging & outdoor displays. However, verbiage for In-Vehicle Sales should be changed to reflect that it means Drive-up.
36. Approved adding commercial animal boarding as conditional use in B-3.
37. Approved removing airports/heliports as conditional uses in P-1.
38. Approved adding minimum landscape requirements (green space) to better aid storm water management in office, business and industrial districts.
39. Changing the proposal for residential accessory uses to permit one 700-sq.ft. detached garage + a 100-sq.ft. accessory building or alternatively a 1,000-sq.ft. detached garage with no accessory structures. Any excess would require a conditional use permit.
40. Approved increasing setbacks from residential property for Indoor Institutional, Outdoor Institutional or Public Services/Utilities uses.
41. Approved adding design standards for Commercial properties with multiple tenants and for Commercial or Multi-Family uses with multiple buildings on a lot. The Commission was directed to design standards for review and discussion at the next meeting. The remaining Major Policy Issues will also be reviewed at the next meeting.
Enforcement referrals to the Building Inspector
The issue of missing Street Numbers on properties was referred to the Public Safety Committee for action.
Secretary was directed to refer further safety issues as a priority to the Building Inspector. This would include properties at 338/340 E. Oak Street, 343 E. Oak Street, 275 West Street, 151 South Street, 155 South Street, 179 South Street.
Discuss Smart Growth Economic Development Recommendations Steffen/Engels to table until the next meeting. Motion carried.
Follow-up on Fire Inspector Referral – Andy’s Roofing
Correspondence was noted. Secretary was directed to draft another letter to the Attorney General.
Set Date and Time for Next Meeting. The next meeting will be November 24th at 6:30 PM.
Schulte/Gratton to adjourn the meeting at 9:20 PM. Motion carried.
Minutes reported by:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, John Engels, Ken Steffen
Members Absent: Tom Schulte
Also Present: Dennis Sheldon, Megan MacGlashan of Vandewalle & Associates, Richard Haase
The meeting was called to order at 6:30 PM, and roll call was taken.
Engels/Affeld to amend the agenda to move Item X ahead of Item V. Motion carried.
Affeld/Engels to approve the amended agenda. Motion carried.
Steffen/Wegener to approve the minutes from the previous meeting. Motion carried.
Public comments: None.
Approve Letter of Intent for Richard Haase:
Haase indicated that he sold the land to tenant and that the house and out-buildings remain intact. He will continue to reside at the property.
Wegener/Gratton to approve the letter of intent and recommend to Council. Roll call vote, carried unanimously.
Discuss Landscaping Standards – Megan MacGlashan:
MacGlashan explained that landscaping standards are common in zoning ordinances and are based on a point standard. The zoning district and sizes of buildings, paved areas and lots determine the point requirements. This standardizes development standards. MacGlashan reviewed the sample points chart from the Watertown Ordinance and walked through an example. The Commission directed Secretary to provide a copy of the Industrial Park Covenants at the next meeting.
Wegener/Steffen to table until next meeting and get a scaled-down version of a landscaping standard from MacGlashan. Roll call vote, carried unanimously.
Discuss Permitted Uses in I-1 & I-2 Districts – Megan MacGlashan:
MacGlashan reported that the State Supreme Court recently set a difficult standard for zoning districts to legally have no permitted uses. An example of a zoning ordinance from the Village of Oregon was reviewed. This ordinance had only 3 industrial districts: 1) a light industrial with only indoor activity 2) a general industrial with some outdoor uses as conditional 3) a heavy industrial that allows outdoor uses. Her recommendation was to move from our current 5 industrial districts to 3. The ordinance could list specific uses as our ordinance currently does or it could list types of uses as the Oregon example showed.
Wegener/Engels to authorize Vandewalle to draft a reduction from 5 to 3 industrial districts, listing types of land uses for all zoning districts along with definitions of the types and also defining accessory/temporary uses by district. Roll call vote, carried unanimously.
Update on Official City Map:
The Mayor will call a joint meeting of the Plan Commission, Utility Commission and Public Works Committee.
Enforcement referrals to the Building Inspector:
Commissioners reported on their reviews of the 2006 property maintenance list and also identified new properties for referral to the building inspector. Secretary is directed to update the 2006 list. Remaining 2006 properties and new referrals are to be reported to the building inspector, with public safety issues to be prioritized.
Discuss Smart Growth Economic Development Recommendations: Wegener/Affeld to table until next meeting. Roll call vote, carried unanimously.
Approve Agreement for Current Planning Services 2009:
Gratton/Wegener to approve Agreement for Current Planning Services 2009 and recommend to Council. Roll call vote, carried unanimously.
Follow-up on Fire Inspector Referral – Andy’s Roofing:
Sheldon explained that the Court Order was dated August 22 nd and that the first 30-day period has now run its course. The consensus was to go forward with a letter to the Attorney General regarding non-compliance.
Set Date and Time for Next Meeting. The next meeting will be October 27th at 6:30.
Steffen/Gratton to adjourn the meeting at 9:02 PM. Motion carried
Minutes reported by:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, John Engels, Tom Schulte
Members Absent: Ken Steffen
Also Present: Dennis Sheldon
The meeting was called to order at 6:32 PM, and roll call was taken.
Schulte/Engels to approve the agenda. Motion carried.
Affeld/Gratton to approve the minutes from the previous meeting. Motion carried.
Public comments:
Wendy Gubin of 270 N. Hyland Street appeared and distributed materials relating to a property line dispute with her neighbor at 509 E. Center Street. The contention is that the peg was moved during street construction and not replaced properly. She objects to spending money for a survey due to someone else’s error. Wegener felt that, since the other 3 pegs are in place, establishing the location of the moved peg is a matter of measurement. The Commission directs the Building Inspector to measure the frontage to establish the location of the peg and to notify the neighbor.
Enforcement referrals to the Building Inspector:
Written reports from John Andrews and Mary Kay Vogel were reviewed. The consensus was that the 2006 property maintenance sweep report did not provide any current status about the properties. The Commissioners split up the 2006 list and will do visuals of the properties to establish a better working list for the next meeting. Building Inspector follow-up will be determined from that working list.
Wegener introduced a letter from Attorney Buchholz as a follow-up to the Andy’s Roofing fire inspector order. The letter referenced an enclosed settlement between the State Attorney General and Andy’s Roofing. Clerk/Treasurer was directed to draft a letter from the City to the Attorney General concerning observed lack of compliance with the settlement.
Discuss Smart Growth Agricultural, Natural, and Cultural Resources Recommendations:
Engels felt that the first recommendation regarding the Park, Rec., Open Space plan was an on-going process. Bosak asked whether the City has any landscaping standards as recommended. Affeld indicated that the Industrial Park has some standards, and Gratton noted that some PUD’s have such standards. Otherwise, no common standards exist. Clerk/Treasurer was directed to contact Mike Slavney about this.
Update on Official City Map requirements:
Sheldon reported that the Plan Commission did initiate the last change and that State Statutes require Plan Commission review before any change to the Official City Map. This is a follow-up to the previous month’s discussion of Smart Growth Utilities and Community Facilities recommendations.
Motion by Engels/Gratton to contact MSA to update the Official City Map. Motion carried.
Update on Supreme Court action regarding Permitted Uses:
It was noted that the I-1 and I-2 zoning districts have no permitted uses. Clerk/Treasurer was directed to contact Mike Slavney as to whether this creates a problem.
2009 Budget:
The proposed budget was reviewed.
Set date and time for next meeting. The next meeting will be September 29 at 6:30.
Affeld/Engels to adjourn the meeting at 8:00 PM. Motion carried.
Minutes Reported By:
Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Schulte/Steffen to approve the agenda. Motion carried.
Affeld/Gratton to approve the minutes from the previous meeting. Motion carried.
Public comments: None.
Discuss Official Zoning Map Corrections
Gratton/Steffen to approve the corrected zoning map. Motion carried.
Sheldon was directed to order final printed copies from Vandewalle.
Discuss Smart Growth Utilities and Community Facilities Recommendations
Affeld commented on the policy relating to storm water management, in view of the recent flooding. Affeld pointed out that there was nothing in the County Jail pond during the recent event. Mayor will follow-up with Public Works on this issue. The recent cemetery plat addition, as recommended, was noted. Affeld questioned whether the Little League field encroaches on the cemetery. Gratton recalled this issue being discussed several years ago. Mayor will follow up. Steffen noted that the recommended park in the northwest quadrant of the city is waiting on the Nehls sub-division development. Schulte noted the policy on updating the Official Map. The current Official Map was created in 2001 and may need an update. Sheldon was directed to check the Ordinances to determine organizational responsibility for Official Map updates.
Enforcement referrals to the Building Inspector
New referrals: there appears to be window/siding activity at 545 E. Center but not indication of a building permit; there is a driveway tent across from the Highway Shop, next to 304 E. Center; there is a fence at 521 E. Oak Street with the wrong side facing out and questions whether it meets the fence setback requirement; no railings on second story in back of 120, 140 & 150 E. Oak Street; 172 E. Oak Street has a 2 nd-story door; there is a shed in disrepair next to 216/218 E. Oak Street.
Commission requests a report on the old, comprehensive property maintenance list that was developed about 2 years ago. The Commission would also like a report on the garage at Silk since the deadline for removal is approaching.
Discussion followed about support for enforcement activity, whether the Building Inspector should come to the Commission on a case-by-case basis before citations are issued. As long as copies of letters are furnished to the Commission, the consensus was that the Building Inspector did not need further Commission approval to act.
Affeld/Gratton to support the Building Inspector in enforcement actions in accordance with the Ordinances (15.12.070, 15.12.100, 15.12.110). Motion carried.
Set date and time for next meeting. The next meeting will be August 25 th at 6:30.
Affeld/Steffen to adjourn the meeting at 7:21 PM. Motion carried.
Minutes Reported By:
Dennis Sheldon
Members Present: Robert Affeld, Dave Gratton, Dan Wegener, Ken Steffen, Tom Schulte, and John Engels
Members Absent: Mayor Ron Bosak
Also Present: Dennis Sheldon, John Andrews
The meeting was called to order by Councilman Robert Affeld at 6:35 PM, and roll call was taken.
Steffen/Wegener to approve the agenda. Motion carried.
Gratton/Schulte to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Public Hearing - Change to Ordinance 17.04.270(F) Changes and Amendments:
Chairman Affeld opened the Public Hearing at 6:37 PM and read the proposed change. Steffen asked for clarification on the Mayor’s role, and Sheldon noted that the Mayor was a voting member of the Plan Commission but had no vote in Common Council except to break ties. Affeld asked 3 times for comments and questions and closed the Public Hearing at 6:39 PM.
Approve Change to Ordinance 17.04.270(F) Changes and Amendments:
Affeld noted that the current requirement results in a fraction that must be rounded up to 5 Council votes to overrule and that he must answer to the public as a Councilman. The White Pines zoning decision, which opened this line of discussion, was revisited. Wegener summarized the Commission’s position as being a way of going forward without rewriting the zoning code for the entire City. Affeld felt that the Council was not well informed on the Commission’s reasoning.
Motion by Steffen to approve the change to Ordinance 17.04.270(F). The Motion failed for lack of a second and will be forwarded to the Council with a negative recommendation.
Discuss Official Zoning Map:
Sheldon reported on his conversation with Megan MacGlashan of Vandewalle and also displayed prior versions of zoning maps. The last official map from MSA, created in 2006, did not distinguish streets at all but did label the streets in very small type. The draft maps from Vandewalle labeled certain streets and colored most streets white. MacGlashan had explained that they did this just to create landmarks while avoiding clutter but could adjust the map to the Commission’s wishes with about an hour’s staff time.
Motion by Engels/Schulte to color all the streets white. Motion carried.
There was consensus to avoid the clutter of inserting all street names, to send copies of maps to create proper boundaries for the property annexed in 2007 on N. Fairfield and for Tom Torp’s plat on S. Main Street, and to hold off on any action for the 2 churches zoned as R-1A.
Discuss Smart Growth Transportation Recommendations:
Sheldon noted that none of the suggested construction appears on the 5-year plan. Schulte explained that the suggestion for Western Avenue/Hwy 26 was to flatten the intersection. Affeld pointed out that DOT had rejected any request to install street lights in the past. Steffen commented that there was no money to do any of these projects, and Sheldon concurred. Wegener pointed out that this is a long-term plan that must be kept in place for continuity of the Commission, in addition to the 5-year plan. Gratton felt that the first project likely to be undertaken would be the acquisition of the right-of-way for construction on Kindt Street, triggered by Tom Torp’s development of his subdivision.
Enforcement referrals to the Building Inspector:
John Andrews announced that he would be taking over property maintenance duties from Mary Kay Vogel. Andrews reported that he sent notices to the properties at 134 S. Main, 223 S. Main, 243 S. Main & 450 Ridge Road. He did not follow through at 150 W. Oak Grove since he did not understand the issue. The Commission clarified the issue at that property. Affeld inquired about the issue at the Andy’s Roofing property, and Wegener reported that this was being handled in a lawsuit brought by DNR at the advice of legal counsel. Sheldon/Andrews were directed to investigate enforcement steps in the Ordinances and report back at the next meeting. Gratton referred a shed at 420 Arbor Drive to Andrews for inspection.
Set Date and Time for Next Meeting. The next meeting will be July 28 th at 6:30 PM.
Steffen/Gratton to adjourn the meeting at 7:56 PM. Motion carried.
Minutes reported by:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Dan Wegener, Tom Schulte, and John Engels
Members Absent: Ken Steffen
Also Present: Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Affeld/Schulte to approve the agenda, with Items VIII & IX moved in front of Item VI. Motion carried.
Engels/Schulte to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Wegener arrives at 6:32 PM.
Public Hearing - Change to Ordinance 17.08.030 – Zoning Map
The Public Hearing was opened at 6:32 PM, and Mayor Bosak read the proposed Ordinance change. No members of the public were present. Bosak asked 3 times for comments either for or against the proposed change. The Public Hearing was closed at 6:35 PM.
Gratton arrives at 6:36 PM.
Discuss Smart Growth Housing Recommendations:
Engels noted that the Smart Growth map had different colors than the City’s zoning map. Consensus was to retain the zoning map color scheme. The recommendation to require Conditional Use Permits for all new multi-family buildings was discussed, and planning consultant Mike Slavney’s memo of disapproval was noted. The consensus was that nothing should be done with this recommendation at this time. The recommendation to develop a condominium ordinance was discussed. Sheldon reminded that City Attorney Joe Sciascia had addressed this issue previously in the case of a potential conversion of an apartment building to condominiums. The City Attorney had advised that State statutes protected the status of condominiums as an alternate form of ownership. Again, the consensus of the Commission was that nothing should be done with this recommendation at the current time. The recommendation to use a density-based system of residential zoning was discussed. Wegener pointed out that buffers are already used. The consensus was that Mike Slavney would have to assist in defining this recommendation should the Commission choose to pursue it at some future time. The recommendation to seek a developer for an assisted living facility was discussed. Wegener noted that the Watertown Hospital already has such a plan in place. Sheldon noted that CDA is also seeking such development already. In summary, the consensus was that the recommendations have been addressed already in some fashion, and no action is needed at the current time.
Discuss Official Zoning Map:
The Committee of Gratton, Engels and Schulte has reviewed the zoning map and noted a variety of errors. The notations include: an annexed property not being shown on the map, a number of streets not being named on the map, some streets marked with zoning colors from the surrounding properties, 2 churches not colored as a Public zoning, new lots from a subdivision plat not being reflected on the map, a dead end stretch in Highway DJ. Sheldon was directed to discuss these errors with Vandewalle and report back next month on proposed solutions and potential cost of perfecting the map.
Approve Change to Ordinance 17.08.030 – Zoning Map:
Affeld/Schulte to Approve Change to Ordinance 17.08.030 – Zoning Map. Roll call vote, carried unanimously.
Update - Dodge County Fiber Ring route:
Sheldon reported that the letter included in the packet was the outcome from a directive at the last meeting. The Public Works Committee also reviewed and approved this letter prior to its release to the County.
Discuss Change to Ordinance 17.04.270(F) Changes and Amendments:
Affeld noted that the current Ordinance results in a fraction that must be rounded up so that 5 Council votes are required to overrule a Plan Commission recommendation. The proposed change would result in an even number of 4. Affeld also stated that no other supermajority he was aware of required a ¾ vote, the standard is 2/3. Bosak expressed support for the current Ordinance since the Plan Commission is the body that does the work on the issue and has the most knowledge. Sheldon pointed out that another section of the zoning Ordinance provides that no action on a zoning Ordinance change can be taken at the first discussion of the topic. So, this matter will be scheduled for a Public Hearing and action at the next meeting.
Enforcement referrals to the Building Inspector:
Affeld reported that there are no rails on porches at the following addresses: 134 S. Main Street, 223 S. Main Street, 243 S. Main Street, 150 W. Oak Grove Street and 450 Ridge Road. The Commission also went on record as not being happy with the follow-up by the Building Inspector on residential apartments being constructed on the ground floor at 212 E. Oak Street. No reports back to the Commission were made until the construction was virtually complete, and this activity could set a precedent.
Set Date and Time for Next Meeting. The next meeting will be June 30 th at 6:30 PM.
Wegener/Engels to adjourn the meeting at 7:54 PM. Motion carried.
Minutes reported by:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Robert Affeld, Dave Gratton, Ken Steffen, Dan Wegener, Tom Schulte, and John Engels
Members Absent:
Also Present: Dennis Sheldon, Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Schulte/Steffen to approve the agenda. Motion carried.
Gratton/Engels to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Discuss and possibly approve Dodge County Fiber Ring route
Sheldon distributed a copy of his memo to City Attorney Joe Sciascia that summarized previous activity and Sciascia’s response. Gratton noted the Utility Commission’s interest in assuring proper elevations along N. Fairfield. Laue explained that there was concern for both horizontal and vertical placement of the fiber, consistent with design for the future street, and that conduit be used to further protect the cable. Gratton suggested that the County be responsible for the costs of MSA’s involvement in placing the fiber properly. Laue expressed again his concerns about future street elevations and pointed out Sciascia’s comment about possible lack of Digger’s Hotline support in locating these lines for future development and improvement. The consensus was that the County be encouraged to register with Digger’s Hotline or that the City receive a Hold Harmless Agreement in the event of future damage to the line. Discussion followed about recent events on E. Center Street when lines were not properly located, resulting in telephone wires being severed - including the County’s 911 lines. The consensus was that Laue, Sheldon & Sciascia develop a response to the County.
Update - Official Zoning Map
Sheldon reported that discussions were held about appropriate approval processes for the finalized map. Vandewalle and Sciascia agreed that no formal approval process was necessary since the map just reflects activity that was already approved. Sheldon pointed out some format changes on the new map to allow for signatures and notation of amendments, as the Ordinance suggests. Commissioners noted numerous oversights on the map, especially on the marking of Streets. Schulte, Engels and Gratton agreed to do a follow-up review of the map and will report back at the next meeting in order to perfect the map.
Discuss change to Ordinance 17.08.030 – Zoning Map
Sheldon noted the provision in the current Ordinance that states zoning changes are not effective until entered on the map. Alternate language, as developed by Vandewalle and Sciascia, was presented. The consensus was to forward the change for Public Hearing and action at the next meeting.
Discuss Smart Growth Recommendations
Bosak stated that no follow-up has been done since the Plan was approved in 2005. Engels asked whether the recommendations impact the recent rezoning efforts. Members of the SmartGrowth Committee did not remember any such impact. The consensus was to place one of the seven sets of recommendations on the agenda for discussion over the next seven meetings.
Enforcement referrals to the Building Inspector
An order from the Fire Inspector for the Andy’s Roofing property at 270 Kindt Street was referred to the City Attorney for action, with copies of action to be provided to the DNR. An order from the Fire Inspector for property at 338 E. Oak Street was referred to the Building Inspector for action. The Building Inspector was also directed to inspect the “For Sale” signs at the South Wind sub-division on S. Main Street. Schulte inquired about the status of the old garage behind Silk. A report is requested from the Building Inspector.
Set Date and Time for Next Meeting. The next meeting will be May 21st at 6:30 PM
Steffen/Engels to adjourn the meeting at 7:38 PM. Motion carried.
Minutes reported by: Dennis Sheldon
Members Present: Mayor Ron Bosak, John Schuster, Dave Gratton, Ken Steffen, Dan Wegener, and John Engels
Members Absent: Tom Schulte
Also Present: Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Steffen/Schuster to approve the agenda. Motion carried.
Gratton/Steffen to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Approve Letter of Intent for Delmer Schoppe
Sheldon reported on a telephone conversation with Dodge County Planning. Mr. Schoppe’s intent is to sell the agricultural land and keep his home.
Engels/Gratton to approve the Letter of Intent for Delmer Schoppe. Motion carried unanimously.
Enforcement referrals to the Building Inspector
Bosak encouraged the Commissioners to keep their eyes open for property maintenance issues now that the snow is gone. Wegener reported that remodeling continues for a ground floor residence at 212 E. Oak Street. The Commission directs the Building Inspector to investigate. Steffen noted that a backyard tarp collapsed at 243 S. Main Street. Existing storage tarps were grandfathered with a recent Ordinance change. The Commission directs the Building Inspector to investigate whether the collapse eliminates the grandfathered right to the tarp.
Set Date and Time for Next Meeting. The next meeting will be Monday, April 28th at 6:30 PM
Schuster/Wegener to adjourn the meeting at 6:41 PM. Motion carried.
Minutes reported by: Dennis Sheldon
Members Present: Mayor Ron Bosak, John Schuster, Dave Gratton, Ken Steffen, Dan Wegener, and Tom Schulte
Members Absent: John Engels
Also Present: Dennis Sheldon, Jay Wilson of Cornerstone Youth Church
The meeting was called to order at 6:30 PM, and roll call was taken.
Steffen/Gratton to approve the agenda. Motion carried.
Schulte/Schuster to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Public Hearing – Conditional Use Permit for Cornerstone Youth Church for purpose of providing residential apartments at 302 S. Main Street. Bosak read the Notice and read a letter from Jay Wilson of Cornerstone about occupancy. Bosak called for comments opposing the Permit. Diane Vasey of 243 S. Main Street commented that there are other places for housing and that they favored the Youth Center but opposed residences from the start. Bosak called for comments in support of the Permit. Al Weiss of 331 S. Main Street commented that he supports additional use to prevent deterioration of the property. Weiss asked about bathroom and kitchen facilities for the apartments and whether they were common, shared facilities. Wilson responded that each apartment would have full bathroom/kitchen facilities. Diane Vasey asked whether the residents would be prevented from accessing portions of the building such as the furnace. Wilson responded that the Youth would have no access to the apartments and that the rest of the building is locked off unless accompanied by him. Vasey questioned the structural soundness of the upper level. Wilson explained that any plans would require State approval. Ed Vasey asked what uses would be made of the apartments. Wilson responded that the 1 st apartment would be for a young couple working with the ministry. Future apartments would be for ministry partners also, with the possibility that some could be used for emergency housing. Wilson gave an example of providing shelter to escape an abusive household. Ed Vasey asked how long residents would stay in such an emergency situation. Wilson responded that he was not certain at this time. The goal is to get the resident on their feet in terms of jobs, financial management skills, etc. along with ministering to the residents. Ed Vasey asked whether mentally retarded residents would be accepted. Wilson commented that they were not equipped to serve such a population. The apartments would be independent living space. Ed Vasey questioned the layout of the apartments, and Wilson explained the proposed layout. Bosak called for questions/comments from the Commissioners. Gratton inquired about the location of the wrestling camp offices. Wilson commented that they are in the former announcer’s booth and lounge. Bosak asked about the coffee shop – the original plan was to make this open to the public. Wilson responded that the coffee shop should be included in the proposal sharing space with the Snack Shop. Schuster asked about plans discussed at the previous meeting for a front driveway. Wilson responded that they are not pursuing that idea. There is parking on the street and in the rear. Also, garages are available and 7-8 spaces are available on the north side of the building. Wegener asked about previous Police concerns about parking on the front walkway. Wilson responded that they have stopped that practice after being notified about the concern. Wegener asked whether the one existing apartment has been inspected. Wilson felt that it was permitted 1 ½ years ago but will follow up with Building Inspector. Bosak called 3 times for additional questions or comments. The Public Hearing was closed at 6:56 PM.
Approve Conditional Use Permit for Cornerstone Youth Church Gratton inquired how the Vasey’s felt about the proposal now that they have heard the discussion in the Public Hearing. Ed Vasey commented that he is OK with it, as long as it works as described, but he would like to see some limitation on the length of occupancy for emergency tenants. Wegener pointed out that the Commission is acting on a request to permit 5 apartments and has no authority to set time limits. Schulte pointed out that any remodeling plans would require State approval.
Schulte/Schuster to approve a Conditional Use Permit for Cornerstone Youth Church per the attached diagram and narrative. Roll call vote, carried unanimously.
Update on rezoning of Lots 1-15 of Wild Goose Estates
Sheldon reported that the Council voted 4-1 against approving rezoning Lots 1-15 of Wild Goose Estates from R-1 to R-2. The City Ordinances require a ¾ vote of the full council membership to overrule a recommendation of the Plan Commission. Since any fractions must be rounded up, 5 council votes are required. The rezoning was then approved even though the council voted 4-1 against it. Wegener commented that he authored the motion and still thinks it was the cleanest way. Wegener opposes throwing away the R-1 setbacks for the entire city.
Enforcement referrals to the Building Inspector
Bosak referred to the letters in the agenda packet as follow-ups to last month’s referrals.
Future Agenda Item – Dodge County request for easement to install fiber optic ring A letter to the applicants, summarizing the Utility Commission’s position, was distributed. The plans for the County fiber optic ring were discussed. Wegener pointed out that the Utility Commission wanted to retain prime ground for future Utility expansion.
Set Date and Time for Next Meeting. The next meeting will be Monday, March 31 st at 6:30 PM.
Gratton/Schuster to adjourn the meeting at 7:26 PM. Motion carried.
Minutes reported by: Dennis Sheldon
Members Present: Mayor Ron Bosak, John Schuster, Dave Gratton, Ken Steffen, Dan Wegener, and Tom Schulte
Members Absent: John Engels
Also Present: Dennis Sheldon, Jay Wilson of Cornerstone Youth Church
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Schulte to approve the agenda. Motion carried.
Gratton/Schuster to approve the minutes from the previous meeting. Motion carried.
Public comments:None.
Discuss change to Conditional Use Permit for Cornerstone Youth Church in the Dodgeland Centre, 302 S. Main Street.
Jay Wilson described future plans, including an immediate request for another apartment in the front of the building to the north of the vestibule. This apartment would be occupied by additional ministry partners. Wilson reported that the Building Inspector informed him that plans must receive State approval since this would be a 3 rd tenant in the facility. A coffee shop would also be added to the current music/game room. Other future plans include: a night club featuring a disc jockey and Christian music in the rooms “B-5 & B-6” on the attached map; potentially expanding the ministry partner’s apartment into the adjoining room labeled “W-6b”; moving the current church services from “W-6b” to “B-12”; converting “B-11 & B-13” to computer labs; adding another 4 apartments for future ministry apartments or emergency shelters in the older part of the building or on the 3 rd floor, the music room immediately above “B-7” may serve as one of those locations. There may also be plans to add parking in the front of the building according to plans that the owner has already presented to the Commission in earlier discussions. Wegener advised Wilson to meet with an architect to identify any presently unknown upgrades necessary to meet State codes before filing his request for a conditional use permit and to get a conceptual drawing detailing any renovations and future use plans to submit with his request.
Discuss responsibility for identifying and maintaining files of non-conforming uses Sheldon noted City Attorney Sciascia’s comments at the January 8, 2008 Common Council meeting, recommending that a file be kept of non-conforming uses. Sheldon sought direction on the scope of such a file, whether restricted to the existing duplexes in the new R-1A Districts or whether it should also cover continuing setback violations. Sheldon also sought direction on who was in the best position to develop and maintain such a file. The consensus of the Commission was that the files concentrate on duplexes within the R-1A Districts and that this was an administrative function to be handled by the Plan Commission Secretary.
Enforcement referrals to the Building Inspector
Gratton reported concerns for the porch at 610 E. Oak Grove Street and a shed outside the fence with a canvas door at 441 S. Fairfield. Both items were referred to the Building Inspector for follow-up.
Set Date and Time for Next Meeting. The next meeting will be February 25, 2008 at 6:30 PM.
Schuster/Gratton to adjourn the meeting at 7:16 PM. Motion carried.
Minutes reported by:
Dennis Sheldon