Members Present: Breitweiser, Bosak, Wegener, Schulte, Gratton, Engels
Members Absent: Steffen
Also Present: Megan MacGlashan from Vandewalle & Associates, Wayne Bubolz, Raj Singh, Hwy. 26 Cenex station/ convenience store, Robert Buhr
The meeting was called to order at 6:30 PM, and roll call was taken.
Wegener/ Engels to Approve Agenda Motion Carried
Gratton/ Schulte to Approve Minutes from Previous Meeting Motion Carried
Persons desiring to be heard – None
Discuss and take action on request for tentative approval to create a new 5.8 acre lot in the Town of Oak Grove, within the City’s Extraterritorial Jurisdication:
Engels/ Breitweiser to recommend to Council tentative approval of land division with the following conditions. ( see attached ) Motion carried 5-0-1 (Wegener abstaining)
Discuss and potentially approve minor amendments to previously approved bufferyard plans for Wayne Bubolz on the lot south of 539 S. Main St. in the Industrial Park:
Wegener/Schulte to amend Wayne Bubolz site plan for his property in the Industrial Park replacing sugar maple trees with 41 arbor vitae trees and to be able to plant 6 ft. into easement. Motion carried 6-0
Discuss options for recovering Review costs:
Wegener/Gratton to have Megan put together a prototype ordinance for recovering Review costs with a $1,500.00 deductible for our next meeting. Motion carried 5-1 (Bosak,naye)
Discuss possible Shoreland-Wetland Zoning Ordinance for the city:
Discussed. Megan will put together an Ordinance for next meeting.
Discuss options for collecting Park land acquisition and park improvement fees:
Discussed. Consenus of Commission to leave Ordinance as is.
Discuss and take action on request to display a temporary, mobile LED sign at Hwy. 26 Cenex station/ convenience store:
Wegener/Breitweiser to approve temporary, mobile sign for the Hwy. 26 Cenex station/convenience store subject to allowable light levels and citizen’s complaints and concerns. Motion carried 5-1 ( Engels, naye)
Enforcement Referrals for Building Inspector:
Tarp at 435 S. Mill St.
Old Business - None
New Business - None
Date & Time for next Meeting Dec.27, 2010 at 6:30 pm
Gratton/Schulte to Adjourn at 8:25 pm. Motion carried
Minutes Recorded by
Robert Buhr
Members Present: Ron Bosak, Michael Breitweiser, Dave Gratton, Ken Steffen, Dan Wegener, Tom Schulte
Members Absent: John Engels
Also Present: Robert Buhr
The meeting was called to order at 6:30 PM and roll call was taken.
Steffen/Schulte to approve the agenda. Motion carried.
Schulte/Steffen to approve the minutes from previous meeting. Motion carried.
Public comments: None.
Discuss and make recommendation to Council on 2011 contract with Vandewalle for planning services
Gratton/Steffen to recommend to Council to approve 2011 contract with Vandewalle for planning services. Roll call vote. Carried unanimously.
Discuss Wayne Bubolz lot/easement regarding landscape requirements.
Discussion. No action taken. Wayne Bubolz to be invited to next meeting
Discuss recovering review costs.
Discussion. No action taken put on agenda for next month.
Enforcement referrals to Building Inspector
Tarp at 435 S. Mill St.
Old Business – None
New Business
Discussion of possible future Ordinance regarding airport
Set Date and Time for Next Meeting. Nov. 29 th 2010 at 6:30pm
Wegener/Gratton to adjourn at 7:10 pm. Motion carried
Minutes Reported by
Robert Buhr
Members Present: Gratton, Schulte, Engels, Breitweiser, Bosak, Steffen, Wegener
Members Absent: None
Also Present: Megan MacGlashan from Vandewalle & Associates, Robert Buhr, Dan Oestreich, Tim Gassner, Jim Ronge
The meeting was called to order at 6:30 PM, and roll call was taken.
Gratton/Engels to Approve Agenda Motion Carried
Schulte/Breitweiser to Approve Minutes from Previous Meeting Motion Carried
Persons desiring to be heard – None
Discuss and Make Recommendation to Council on Request to exceed height limits on shed at 270 Mayfair Dr.
Engels/Steffen to make recommendation to Council to allow Dan Oestreich of 270 Mayfair Dr. to exceed height limits on a shed at that address as per section 17.04.130 of the city code of ordinances. Shed will be 18ft. high. Roll Call Vote. Motion Carried 7-0.
Discuss and Take Action on agreement with Tim Gassner from the year 2000 regarding property on Lincoln Dr.
Wegener/Steffen that the residential building on the property does not need to be razed, and that the current state and configuration of the property at 546 Lincoln Drive continue as is subject to sections 17.20.010,17.20.020, and 17.20.030 of the City’s code of ordinances. Roll Call Vote. Motion Carried 3-2-2 (Ayes. Breitweiser,Schulte, Steffen. Nayes. Gratton and Engels. Abstentions, Wegener and Bosak).
Discuss and Take Action on the need for Shoreland-Wetland Zoning Ordinance for the city
Consensus of Commission to have Megan MacGlashan contact the DNR for more information on what is considered a navigable waterway within the city.
Review and Discuss Comprehensive Plan implementation table and discussion of potential projects for next year
Contact Mike Laue, MSA regarding getting update to Official City Map done.
Megan will bring additional information on Park fees/ land donation for new residential developments to next meeting.
Enforcement Referrals for Building Inspector
Make sure Building Inspector is giving out building permits to people and that they are being advised that they are to be displayed while the work is being done.
Old Business:
Received payment from Dodge County for services from Vandewalle and MSA for Clearview Project in the amount of $4317.50
New Business: None
Date & Time for next Meeting Sept. 27, 2010
Gratton/Steffen to Adjourn at 8:15 PM
Minutes Recorded by Robert Buhr
Members Present: Breitweiser, Engels, Schulte, Gratton, Steffen, Bosak, Wegener
Members Absent: None
Also Present: Megan MacGlashan from Vandewalle & Associates, Dave Courtney, Tim Gassner, Jim Mielke, Robert Buhr
The meeting was called to order at 6:30 PM, and roll call was taken.
Steffen/Schulte To Approve Agenda. Motion Carried
Steffen/Schulte To Approve Amended Minutes from Previous Meeting
Persons desiring to be heard : None
PUBLIC HEARING CONDITIONAL USE PERMIT JOB TRAILER CLEARVIEW PROJECT:
No one spoke at the Public Hearing
Discuss and take action on Conditional Use Permit to allow Job Trailer on Clearview Construction site for longer than 1 year:
Engels/Gratton to grant Conditional Use permit to allow Boldt Construction to have job trailer on Clearview Construction site for longer than 1 year. Motion Carried 5-0-1
PUBLIC HEARING – REGARDING AMENDMENTS TO JUNEAU ZONING ORDINANCES:
Megan MacGlashan gave a brief explanation as to what the amendments included. Dave Courtney asked if there were any questions regarding the business he is planning on starting. There were none.
Discuss and take action on Recommendation to Council re: zoning amendment changes:
Gratton/Schulte to recommend to Council the attached zoning amendment changes, and that these changes are consistent with the City’s Comprehensive Plan. Motion Carried 5-0-1
Discuss and Take Action on Agreement with Tim Gassner from the year 2000 regarding his property on Lincoln Drive:
Wegener/Engels to table until Megan MacGlashan has a chance to review. Motion Carried
Discuss and possible action on recovering review costs:
No action. Include for future agendas
Enforcement Referrals to Building Inspector:
None
Old Business: None
New Business: None
Set Date and Time for Next Meeting August 11 6:30 pm (special meeting)
Steffen/Engels To Adjourn at 7:15pm. Motion Carried
Minutes recorded by
Robert Buhr
Members Present: Engels, Schulte, Bosak, Steffen, Breitweiser, Wegener, Gratton
Members Absent: None
Also Present: Megan MacGlashan from Vandewalle & Associates, Dave Courtney from Advance Car Mover, Jim Mielke from Dodge County
The meeting was called to order at 6:30 PM, and roll call was taken.
Steffen/Engels to approve the agenda. Motion carried.
Schulte/Breitweiser to approve the minutes from the previous meeting. Motion carried.
Persons desiring to be heard: None
Discuss and take action to proceed on fish farm operation – Dave Courtney:
Dave Courtney appeared to discuss possible fish farm operation. Steffen/Gratton to proceed with zoning ordinance amendment and Public Hearing for fish farm operation for July Plan Commission meeting. Motion carried 6-0-1
Recommendation to Council re: water tower and substation issues with Dodge County:
Jim Mielke appeared representing Dodge County
Engels/ Schulte to recommend attached resolution to Utility Commission & City Council for action. Motion carried 5-0-2
Discuss and possible action on recovering review costs:
Megan MacGlashan appeared to discuss recovering review costs. Discussed no action taken. Agenda item for future meeting.
Discuss and possible action on landscape issues – Gratton Property:
Dave Gratton appeared as citizen. Consenus of Plan Commission to leave landscape requirements as is for Gratton property.
Enforcement Referrals to Building Inspector:
343 E. Oak St. Vehicles in yard, junk in yard, building permit for concrete slab poured?
134 S. Main St. No railing outside door on 2 nd floor
Discuss and take Action on Construction Sign request for Clearview project:
Jim Mielke appeared representing Dodge County. Engels/Steffen to approve 4’x 8’ v shaped temporary construction sign for Clearview project. Motion carried 6-1
Old Business: None
New Business: None
Set Date and Time for Next Meeting July 26 th at 6:30 pm
Adjourn: Gratton/Engels to adjourn at 7:48 pm. motion carried
Minutes Reported By:
Robert Buhr
The meeting was called to order at 6:30 PM and roll call was taken.
Schulte/Steffen to approve the agenda. Motion carried.
Schulte/Breitweiser to approve the minutes. Motion carried.
Public comments: None.
Public Hearing – amended Conditional Use Permit by Dodge County Highway Department for relocation of an existing 30’ x 72’ 5-bay vehicle storage building from Clearview to the Fuel area of the Highway Department expansion area at 211 E. Center Street (Parcel 2221-004).
Mayor Bosak opened the Hearing and read the Notice. Megan MacGlashan reported that the request was to move an existing storage building at Clearview to the Fuel area. This would replace some parking space and cause a move of the carport and fuel tanks. The area is not visible to the public, and parking is still adequate after the loss of a few spaces. Some conditions were placed upon the March approval of the original Permit, including stormwater plans and an increase to the throat depth of the driveway. These conditions have been addressed and changes made to the plans. Paul Marose of 617 N. Main Street asked how the stormwater issues were resolved. Adam Hertel of Angus Young reported that a diagonal pipe would connect the east pond to the Depot Street storm sewer to deal with flooding north of E. North Street. The west pond would also have controls to divert water to the east pond. The ponds are designed for a 100-year storm. Wegener inquired whether an open ditch would be used to move water to the culvert along Mill Street. Hertel responded that it would be. Wegener inquired about cooperative maintenance with the County on the ditch on the Depot Street side. Brian Field of Dodge County Highway responded that the County would cooperate with maintenance on the ditch. Steffen asked how the ponds would be connected, and Hertel indicated a surface flow. Wegener asked whether a pipe had been considered from the pond to the culvert. Field responded that they are considering a concrete swale instead of a pipe. Steffen asked whether the fuel tanks were above or below ground, and Field responded that they would be underground. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 6:46 PM.
Discussion and Action on amended Conditional Use Permit by Dodge County Highway Department for relocation of an existing 30’ x 72’ 5-bay vehicle storage building from Clearview to the Fuel area of the Highway Department expansion area at 211 E. Center Street (Parcel 2221-004).
MacGlashan recommended that the Commission find the proposed project to be consistent with the City’s Comprehensive Plan and to approve the request with conditions as stated in her report.
Wegener/Steffen to find the proposed project to be consistent with the City’s Comprehensive Plan and to approve the amended Conditional Use Permit by Dodge County Highway Department for relocation of an existing 30’ x 72’ 5-bay vehicle storage building from Clearview to the Fuel area of the Highway Department expansion area at 211 E. Center Street (Parcel 2221-004), subject to the conditions listed in Attachment A. Roll call vote, passed 5-0-1, Wegener abstaining.
Discussion and Action on satisfaction of conditions placed on Conditional Use Permit for Dodge County Clearview Long Term Care & Rehabilitation for demolition of the existing Clearview South building and construction of a new 200,000 square foot facility at 199 Home Road.
MacGlashan distributed a revised report addressing LP storage tanks. The tanks will be on a concrete pad and will not be visible from streets. The conditions placed on the Permit when approved in March have all been addressed and plans submitted. The rear parking lot has been reconfigured to allow better access for fire prevention and still meets all requirements. MacGlashan recommended that the Commission find the proposed site plan details to be consistent with the City’s Comprehensive Plan and recommended new conditions regarding construction plans on Home Road, courtyard shade structures and placement of the LP tanks. Gratton asked whether there would be fencing around the LP tanks, and Jim Mielke of Dodge County responded that there would be. Wegener asked why the LP tanks were necessary, and Mielke explained that it was a required alternate fuel source for the building, not just to fuel a back-up generator.
Gratton/Shulte to find the proposed site plan details to be consistent with the City’s Comprehensive Plan and to approve the details on the light fixtures proposed for the entryway canopy, the design of the resident courtyards, the design of the pre-manufactured storage buildings, and the revised site plans for the Dodge County Clearview Long Term Care and Rehabilitation facility, subject to the conditions listed in Attachment B. Roll call vote, passed unanimously.
Discuss recovery of review costs:
MacGlashan explained that there is no provision in the Ordinances to recover review costs from Vandewalle, MSA and other consultants. Many communities bill applicants for such costs. Bosak expressed concern that applicants would want an estimate of such costs up-front. Buhr commented that consultants should be brought in early in the process to prevent confusion and keep review costs down. MacGlashan indicated that adoption of an Ordinance would be required. Wegener suggested that this was common practice and that no Ordinance should be required to bill for these costs. The issue should be placed on the agenda again for next month’s meeting.
Wegener/Breitweiser to accumulate costs incurred from Vandewalle, MSA and Sciascia Law for billing to the County. Roll call vote, passed unanimously.
Enforcement referrals to the Building Inspector:
The letter regarding 252 S. Hyland Street should be forwarded to the bank foreclosing on this property. The referral regarding Day Care at 640 E. Center Street has been referred to the Police by the Mayor. Wegener reported that realty and garage sale signs are being placed in terraces. Consensus is to refer the matter to the Police – realty signs should be pulled down and owners notified. Steffen reported receiving complaints regarding cars in the lot at 278 W. Oak Grove being parked so as to create a vision hazard. Consensus is to refer the matter to the Police. A camper is reported to be in the Right-of-Way at the corner of Depot and E. Oak Grove Street. Consensus is to refer the matter to the Police.
Old Business: Gratton reported that the plantings at the top of the ditch at his warehouse site, placed 6” apart, create a barrier. The intent of the Ordinance is to improve appearance, not to create a fence. He would like to spread out the plantings. This should be placed on the agenda for the next meeting.
New Business: None.
Set Date and Time for Next Meeting. The next meeting will be held on June 28th, 2010 at 6:30 PM.
Steffen/Schulte to adjourn meeting at 7:27 PM. Motion carried
Minutes Reported By:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Michael Breitweiser, Dave Gratton, Ken Steffen, Dan Wegener, Tom Schulte
Members Absent: John Engels
Also Present: Dennis Sheldon, Robert Buhr, Barb Smith, Butch Chase
The meeting was called to order at 6:30 PM and roll call was taken.
Steffen/Schulte to approve the agenda. Motion carried.
Gratton/Steffen to approve the minutes. Motion carried.
Public comments: None.
Approve and recommend Council adoption of amendments to the City of Juneau Comprehensive Plan
Wegener/Gratton to approve and recommend Council adoption of amendments to the City of Juneau Comprehensive Plan. Role call vote, passed unanimously.
Approve American Legion Memorial at City Public Library
Barb Smith presented plans for a life-sized concrete statue, with a lit flag, at the southwest corner of the Library property. Smith mentioned 3 concerns: 1) it will be constructed in stages as funding is available 2) whether insurance coverage would be provided by the City 3) maintenance costs for trimming around the memorial. Chase indicated that the Legion would do the trimming. Smith felt that it could be placed so that there would be no vision obstruction. Gratton indicated that it should be placed 15’ back from both corners to comply with the Ordinance.
Steffen/Gratton to approve American Legion Memorial at City Public Library, under condition that placement and lighting source issues are resolved. Role call vote, passed unanimously.
Enforcement referrals to the Building Inspector
Bosak announced that John Andrews was laid off by Kunkel. Letter from Kunkel, dated April 23, was noted. Property maintenance issues at 252 S. Hyland are referred to the Building Inspector for action.
Follow-up on Fire Inspector Referrals – Andy’s Roofing
Another roofing company (Mascotesco) appears to be using the property, but no dumping is occurring. Secretary to inform Attorney Buchholz.
Old Business: None.
New Business: Bosak announced that Robert Buhr will assume the role of Plan Commission Secretary. This is on the April 27 th City Personnel Committee agenda for recommendation to Council.
Set Date and Time for Next Meeting. The next meeting will be held on May 24, 2010 at 6:30 PM.
Steffen/Gratton to adjourn meeting at 7:12 PM. Motion carried
Minutes Reported By:
Dennis Sheldon
Variance request by Daniel P. Hoppa to permit window signs exceeding twenty-five (25) percent of the glass area of the pane upon which the sign is displayed at 156 E. Oak Street
Call to order. Chairman Wegener called the meeting to order at 6:30 PM.
Roll Call was taken.
Present: Robert Fehrman, Earl Pamperin, Tom Schulte, Rachel Sharp, Clarence Treder, Dan Wegener
Absent: None
Also Present: Dennis Sheldon – Board Secretary, John Andrews, Edward Meinhardt, Dan Hoppa
The variance request was request was read in full:
A variance from 17.16.100 (E.) to permit signs exceeding twenty-five (25) percent of the glass area of the pane upon which the sign is displayed at 156 E. Oak Street.
Entertain questions from the Board to the applicant.
John Andrews reported that he denied the sign permit based on the 25% rule. The glass is 30 ½ sq. ft., and the signs are 13 sq. ft. – 7 ½ sq. ft. would be the maximum under the rule. Hoppa indicated that the business used these signs at their previous location. Treder inquired whether the 25% applied to a solid surface. Andrews reviewed the definition – the entire circumference is considered. Hoppa commented that the signs are a clear acrylic and don’t block view. One sign is currently on an inside wall, but can’t be seen from the back wall. Wegener reviewed the variance criteria from the checklist provided by the Building Inspector. Hoppa indicated that operating hours are generally noon until 8:00 PM. Andrews suggested some conditions, such as lighting the signs only during operating hours or having a test period with a review schedule at a later date.
Motion by Pamperin/Treder to open the public hearing portion of the meeting. Motion carried.
Any persons wishing to speak against the variance request. Wegener asked 3 times for comments or questions.
Any persons wishing to speak in favor of the variance request. Meinhardt and Hoppa indicated that the variance would help their business. Wegener asked 3 times for additional comments or questions.
Motion by Schulte/Fehrmann to close the public hearing portion of the meeting. Motion carried.
Additional questions from the Board to the applicant.
Andrews asked whether the request was to cover one sign or both. Applicants would like both signs approved, the information sign to be placed on the left window and the open sign to be placed on the right window. Wegener suggested that the Board had 3 choices: deny the request, approve with some conditions, or approve the request. Andrews read the purpose of the restriction from the Ordinance – appropriate use for the surroundings. Hoppa indicated that the professional look of the signs separate them from the competition. Meinhardt commented that it matches the surrounding bars. Andrews commented that he agrees with a one sign approach with a timeframe for review.
Motion by Pamperin/Sharp to approve both signs, not to operate after 9:00 PM, subject to review in 12 months or subject to removal in the event of legitimate public complaints.
Roll call vote. Passed unanimously.
Any other business. Secretary to schedule follow-up review in one year.
Motion by Schulte/Pamperin to adjourn at 7:13 PM. Motion carried.
Minutes recorded by: Dennis Sheldon
Members Present: Mayor Ron Bosak, Dan Jahnke, Dave Gratton, Ken Steffen, Dan Wegener, John Engels, Tom Schulte
Members Absent:
Also Invited: Megan MacGlashan of Vandewalle & Associates, Dennis Sheldon, Joe Sciascia, Robert Buhr, Citizens
The meeting was called to order at 6:30 PM and roll call was taken.
Jahnke/Steffen to approve the agenda. Motion carried.
Steffen/Schulte to approve the minutes. Motion carried.
Public comments: None.
Continuation of Public Hearing from February 22, 2010 Plan Commission meeting–Conditional Use Permit for Wayne Bubolz for the purpose of building a mini storage facility on the vacant lot south of 539 S. Main Street in the Industrial Park
Megan MacGlashan reminded that a site plan drawn to scale was requested at the last meeting. MacGlashan recommends approval, but with conditions prior to issuance of any building permits. A stormwater plan for the full site build-out needs to be completed. Bubolz commented that he has already revised the plan, including the landscaping, and has no objections to the conditions. Wegener inquired whether the sanitary sewer has been located and whether an easement exists. Discussion followed about placement of plantings in the buffer since an easement would take up 15’ of the buffer. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 6:45 PM.
Discussion and Action on Conditional Use Permit for Wayne Bubolz for the purpose of building a mini storage facility on the vacant lot south of 539 S. Main Street in the Industrial Park
Wegener/Steffen to approve Conditional Use Permit for Wayne Bubolz for the purpose of building a mini storage facility on the vacant lot south of 539 S. Main Street in the Industrial Park, with conditions specified in Attachment A. Roll call vote, 6-0-1, Gratton abstaining.
6:45 PM Public Hearing – Conditional Use Permit for a group development for Dodge County Highway Department for construction of a second principal structure (a 65,000 square foot vehicle storage facility), two accessory uses, (a fueling facility and sand/salt storage facility), and an approximately 7,500 square foot addition/renovation to the existing Maintenance/Office Building at 211 E. Center Street (Parcels 2223-030, 2222-022 and 2221-004)
Bosak opened the Public Hearing at 6:50 PM. MacGlashan recommended approval, subject to conditions listed in her report. Adam Hertel of Angus-Young indicated that those concerns have been addressed. Steffen inquired about the drainage outlet referenced by City Engineer Mike Laue in his report. Hertel indicated that a new detention pond on the west will drain into a swale, while a pond on the east will drain to the storm sewer. Jahnke inquired whether city plans to install a PVC tile are still recommended. Pete Thompson of the Highway Department indicated that they must work with Laue to see if this fits with the new plan. Wegener expressed concerns about flooding on E. Mill Street. Brian Field of the Highway Department indicated that Clearview will address their flow to keep it from entering this area and that new ponds are being added. Engels suggested that this is the time to address any potential problems. Hertel indicated that their calculations will be shared with Laue. Steffen noted a future site of security cameras and asked why they weren’t installed now. Thompson indicated that they will address this but that it is subject to budget. MacGlashan reviewed the list of proposed conditions. Discussion followed about the proposed condition to consolidate parcels. Thompson reminded that the issue of number of laterals allowed per parcel has not yet been resolved. Engels expressed concern about the brightness from proposed lighting. Hertel indicated that the proposal complies with the Ordinance and would be contained within the property. Steffen inquired about an apparent narrowing of the driveway to E. Center Street. Thompson indicated that no narrowing is planned. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 7:17.
Discussion and Action on Conditional Use Permit for a group development for Dodge County Highway Department for construction of a second principal structure (a 65,000 square foot vehicle storage facility), two accessory uses, (a fueling facility and sand/salt storage facility), and an approximately 7,500 square foot addition/renovation to the existing Maintenance/Office Building at 211 E. Center Street (Parcels 2223-030, 2222-022 and 2221-004)
Jahnke/Gratton to approve Conditional Use Permit for a group development for Dodge County Highway Department for construction of a second principal structure (a 65,000 square foot vehicle storage facility), two accessory uses, (a fueling facility and sand/salt storage facility), and an approximately 7,500 square foot addition/renovation to the existing Maintenance/Office Building at 211 E. Center Street (Parcels 2223-030, 2222-022 and 2221-004), subject to conditions listed on Attachment B. Roll call vote, passed unanimously.
7:00 PM Public Hearing - Conditional Use Permit for Dodge County Clearview Long Term Care & Rehabilitation for demolition of the existing Clearview South building and construction of a new 200,000 square foot facility at 199 Home Road.
Bosak opened the Public Hearing at 7:22 PM. MacGlashan recommended approval, subject to conditions listed in her report. She reported that complete stormwater plans have not yet been received by Laue but that Laue was comfortable with preliminary plans. Some changes to the proposed conditions were made after discussion with Andrew Alden of Engberg Anderson. Alden responded to the condition requiring a continuous loop sidewalk and indicated that grade changes would create a safety hazard if this were done. Jane Hooper of Clearview indicated that residents are usually supervised if outside or have had sufficient therapy. Steffen inquired why asphalt was specified for the Home Road sidewalk. Wegener indicated that construction standards require concrete curb & gutter and sidewalk. Wegener inquired about fire department access, and Alden reported that these issues have been addressed with the Fire Chief, Curt Ninmann. Jim Mielke of Dodge County indicated that asphalt was specified for the sidewalk since it was considered a better match with the Trail. Jahnke expressed the opinion that asphalt was the wrong direction since the Ordinance requires concrete. Mielke indicated that aesthetics were the priority for proposing asphalt. Gratton expressed concern for future projects if a proposal for asphalt sidewalk was approved now. Tom Gilgenbach of JSD Professional Services indicated that the Highway Department was in charge of the design for Home Road. Mielke agreed that the County would follow the Ordinance for the sidewalk and design of Home Road. Alden inquired whether there was agreement to eliminate the proposed condition for a continuous loop sidewalk, and MacGlashan responded that she would revise that condition. Steffen inquired about visitor parking since there are 65 parking stalls and 238 residents. Alden responded that the lot at Clearview North would serve as overflow parking. Steffen inquired about drainage from the pond on the north lot, and Gilgenbach responded that it would discharge to the north. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 7:50.
Discussion and Action on Conditional Use Permit for Dodge County Clearview Long Term Care & Rehabilitation for demolition of the existing Clearview South building and construction of a new 200,000 square foot facility at 199 Home Road.
Jahnke/Schulte to approve Conditional Use Permit for Dodge County Clearview Long Term Care & Rehabilitation for demolition of the existing Clearview South building and construction of a new 200,000 square foot facility at 199 Home Road, subject to conditions listed on Attachment C. Roll call vote, passed unanimously.
7:15 PM Public Hearing – Re-adoption of Ordinances 141-2007, 145-2007, 157-2008, 170-2009 and 173-2009
Bosak opened the Public Hearing at 7:55 PM. Paul Marose asked whether all zoning actions since 2007 are being re-adopted. Bosak explained that all actions within 3 miles of an airport require notification to the airport, and this action is intended to correct that lack of notice. City Attorney Joe Sciascia advised to re-adopt the Ordinances in order. Marose inquired about the next steps. Sciascia indicated that it goes to Council and suggested that the usual 2 readings could be by-passed. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 7:59 PM.
Discussion and Action on Re-adoption of Ordinances 141-2007, 145-2007, 157-2008, 170-2009 and 173-2009
Engels/Steffen to approve Re-adoption of Ordinances: Ordinance 141-2007, Ordinance 142-2007, Ordinance 143-2007, Ordinance 145-2007, Ordinance 149-2007, Ordinance 154-2007, Ordinance 157-2008, Ordinance 159-2008, Ordinance 170-2009, Ordinance 173-2009. Roll call vote, passed unanimously.
Dave Gratton was excused from the Commission.
7:30 PM Public Hearing - Conditional Use Permit for Dave Gratton of Gratton’s Garages for construction of one additional mini-warehouse building at 211 E. Kindt Street.
Bosak opened the Public Hearing at 8:02 PM. Gratton displayed a color scheme and building design along with a revised landscape drawing. Gratton indicated that there would be 23% green space, compared to a requirement of 15%. He indicated that he has discussed stormwater issues with Laue. Fill from trenching will be removed from the property. He has no intention to pave the property. Steffen inquired about the location of arbor vitas, and Gratton responded that they would be planted on the top of the ditch. Wegener noted State-approved plans. MacGlashan indicated that State-approved plans are not a requirement for the Conditional Use Permit but would be required for building permits. MacGlashan reported that the plantings could be phased in over the build-out. She reviewed the list of conditions from her report and suggested that the stormwater plan address the full build-out. Gratton reported that a new sign has been discussed with the Building Inspector. Economic Development Director Robert Buhr commented that any expansion of business is positive for the community and supports this activity. Bosak asked 3 times for additional questions or comments. The Public Hearing was closed at 8:21 PM.
Discussion and Action on Conditional Use Permit for Dave Gratton of Gratton’s Garages for construction of one additional mini-warehouse building at 211 E. Kindt Street.
Steffen/Jahnke to approve Conditional Use Permit for Dave Gratton of Gratton’s Garages for construction of one additional mini-warehouse building at 211 E. Kindt Street, subject to conditions listed on Attachment D. Roll call vote, passed unanimously.
Dave Gratton re-joined the Commisison.
Approve Purchase of Private Lands:
Sciascia reported that purchases of private lands are required by Statute to have Plan Commission review and approval. He recommends approval of a purchase from Christie Steger at the north electric sub-station site.
Steffen/Schulte to approve purchase of private land from Christie Steger. Roll call vote, 5-0-2, Gratton and Wegener abstaining.
Enforcement referrals to the Building Inspector: A barn at 160 South Street and plastic shed at 172 E. Oak Grove Street are referred to the Building Inspector.
Old Business: None.
New Business: None.
Set date and time for the next meeting. The next meeting will be held on April 26, 2010 at 6:30 PM.
Jahnke/Gratton to adjourn meeting at 8:27 PM. Motion carried
Minutes Reported By:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Ken Steffen, Dan Jahnke, Dan Wegener, Dave Gratton, and Tom Schulte
Members Absent: John Engels
Also Present: Dennis Sheldon, Megan MacGlashan of Vandewalle & Associates, Wayne Bubolz, Robert Buhr, Mike Trimble
The meeting was called to order at 6:30 PM and roll call was taken.
Steffen/Jahnke to approve the agenda. Motion carried.
Jahnke/Steffen to approve the minutes. Motion carried.
Public comments: None.
Public Hearing – Conditional Use Permit for Wayne Bubolz for the purpose of building a mini storage unit on the vacant lot south of 539 S. Main Street in the Industrial Park
Robert Buhr reported that both the CDA and Covenants Committee approved this project and felt it was a good fit for the size of the lot and was a quiet buffer adjacent to residential property. Wayne Bubolz indicated that this was a retirement project and would also serve personal storage needs. Steffen inquired whether turning the buildings was considered. Bubolz responded that they are placed north/south to avoid ice. MacGlashan commented that the application is not complete. The site plan is not drawn to scale, making it difficult to evaluate. Bufferyard to the north should be depicted accurately, with plans for green space and plantings. A review of stormwater issues needs to be completed by City Engineer Mike Laue. Bubolz commented that there was no checklist telling him exactly what was required. Buhr commented that this was as simple a deal as will ever happen in the Industrial Park, but is being made very complicated. MacGlashan responded that the Commission must still protect the neighbors. Bosak encouraged Bubolz to re-draw his plans to scale. Wegener asked about thoughts on paving. Bubolz responded that he would pave the front but that it was not cost effective to pave around the buildings and that other Industrial Park occupants don’t pave all the drives and storage areas. MacGlashan suggested that the Hearing be extended until the next meeting and felt that Bubolz should be given some direction by the Commission regarding paving. Bosak indicated that he would accept Bubolz’ plans for the paving, and there was no contrary position expressed from other members. Wegener indicated that the sewer line along the north lot line needs to be spelled out and that Secretary should contact Mike Laue about an easement. Bosak extended the Hearing until the next meeting.
Discussion and Action on Conditional Use Permit for Wayne Bubolz for the purpose of building a mini storage unit on the vacant lot south of 539 S. Main Street in the Industrial Park. No action taken.
Discussion on the outcomes of the Special Council Meeting regarding:
a) Zoning Moratorium
b) Re-adoption of Zoning Ordinance/Amendments
2 Council Resolutions were distributed. MacGlashan explained that she discovered a State Statute requiring zoning amendments within 3 miles of an airport be Noticed to the airport operator. The City has not followed this practice. City Attorney Sciascia felt this situation should be fixed. The City will re-adopt the Amendments with proper Notice to the airport, with a 60-day moratorium on applications unless the applicant is subject to the re-adopted amendment. Sciascia will continue to research prior to any further action.
Discuss CDA concerns regarding landscaping/bufferyard requirements
Buhr reported that the CDA would like the bufferyard and landscaping requirements revisited. It seems like overkill to CDA. MacGlashan indicated that the landscaping requirements are already about 1/3 of the original proposal.
Discuss Dodge County Airport Overlay Zoning Ordinance
Sheldon reported that the County is forming a Committee to establish a County airport overlay zoning ordinance. It will involve multiple communities and will meet over a period of a year. The County requests that the City appoint a representative to this committee.
Appoint Representative to Dodge County Airport Overlay Zoning Ordinance Committee
Bosak volunteered to represent the City on the committee.
Review draft amendments to the City of Juneau Comprehensive Plan, Future Land Use Map, and Transportation and Community Facilities Map.
Under section 4.2, the first Public Buildings short-term goal has been accomplished. Street signs are needed to direct the public to facilities. Police goals are underway and should say “continue”. The goal to inventory properties should include inventory and equipment. Remove the Parks goals of placing under the Recreation Department, bandstand and aquatic center. Sanitary sewer goals are underway and should say “continue”. Under Roads, move road maintenance from long-term to short-term goal.
MacGlashan explained that Table 9-1 is a list of action items. “Priority action items” should be addressed in the next 2 years. “Next Steps” should be addressed in 3-5 years. It would then be time to review the Comprehensive Plan again. No opposition to this plan was expressed.
On the Land Use Map, Steffen had 3 suggestions: Hickey Park should be green, “Fairchild” Street should be properly labeled “Fairfield”, and the current F&M Union Bank property be changed to residential. Consensus was to accept the first 2 suggestions but leave the F&M property as proposed. Gratton suggested that the “environmental corridor” be removed from his property. MacGlashan reported that she followed up on the issue of whether Glasfloss was intended to stand alone as industrial in the original TIF plan. Mike Laue recalls that room for Glasfloss expansion was intended. Wegener commented that the Smart Growth committee intended expanded industrial area beyond Glasfloss. The consensus was to show the current properties zoned agricultural as residential and to show the rest as Industrial.
For the proposed Transportation and Community Facilities map, the “ Fairfield” comment applies again. The future East Street will be extended on the map. A foot path to connect Cross Street between S. Main and Arbor Drive was suggested.
The consensus was to review final changes to the Plan in April for recommendation to Council.
Enforcement referrals to the Building Inspector. None.
Discuss Expansion Plans at 211/233 E. Kindt - Dave Gratton
Gratton reported that he is planning a 51’ x 105’ warehouse. He is working with the Building Inspector on the plans. He has an issue with landscaping due to a ditch. Plans should be submitted for review and suggestion by MacGlashan.
Old Business. None.
New Business. None.
Set Date and Time for Next Meeting. The next meeting will be held on March 29th, 2010 at 6:30 PM.
Gratton/Steffen to adjourn meeting at 8:35 PM. Motion carried
Minutes Reported By:
Dennis Sheldon
Members Present: Mayor Ron Bosak, Ken Steffen, Dan Jahnke, Dan Wegener, Dave Gratton, John Engels, and Tom Schulte
Members Absent:
Also Present: Dennis Sheldon, Megan MacGlashan of Vandewalle & Associates
The meeting was called to order at 6:30 PM and roll call was taken.
Gratton/Engels to approve the agenda. Motion carried.
Schulte/Jahnke to approve the minutes. Motion carried.
Public comments: None. (Wegener arrives 6:32)
Review draft amendments to the City of Juneau Comprehensive Plan and Future Land Use Map
MacGlashan distributed a proposed Future Land Use Map and explained that it was based on the new zoning map for property within the City limits. A memo from City Engineer Mike Laue titled Summary of Sanitary & Water Service Extension Possibilities was used as a basis for property outside the City limits. A category called “Long-Range City Growth Area” represents areas outside the remaining 20-year timeframe of the Plan. Another amendment to the Map would be necessary if any development was proposed in those areas. A category of “Planned Neighborhood” was added to accommodate a mix of housing based on historic percentages. Gratton asked whether this category would allow churches, grocery stores, etc. MacGlashan responded that the category would allow some institutional or commercial development. Engels asked whether the property owner would have any say on the type of development. MacGlashan responded that any development would require a zoning action which must now be consistent with the Comprehensive Plan. Historic percentages indicate that it should be a minimum of 65% single-family. Sheldon asked about the property west of Western Avenue between Hwy 26 and County W since the proposal changes from Commercial to Planned Neighborhood. Consensus was that the portion fronting Western Avenue should be considered General Business.
The proposed Map included several properties captioned as “Parcels for Discussion”. The following was determined: 1) The area east of Western Avenue between W. North Street and Jewel Street should be considered General Business 2) The area south of Dodgeland School within the City limits should be considered Agriculture 3) MacGlashan will contact MSA about the intent for TIF District # 3 in the area surrounding Glasfloss Industries. Should Glasfloss be isolated as Industrial or should this be expanded Industrial area? 4) The area west of S. Mill Street and south of Lincoln Avenue should be considered Industrial 5) Parcel 2224-002 on N. Depot Street should be considered Mixed Residential.
Regarding the proposed text changes to the Comprehensive Plan, MacGlashan explained that the intent was to eliminate obsolete material and to consolidate where possible. The language was made “softer” by removing “shall” and “will”. New land use categories were added along with their associated policies. Language about consistency was added to the Implementation section in order to help define how future actions will be evaluated for consistency with the Comprehensive Plan. Several issues were identified regarding the text changes. The following was determined: 1) Secretary should distribute Section 4.2 of the Plan, beginning on Page 4-1, without highlighting for further discussion at the next meeting 2) MacGlashan will rewrite the proposal on page 7-4 regarding boundary agreements 3) Accept the proposal on Page 8-9 regarding adult uses, recognizing that the City Attorney will need to be involved 4) Accept the proposal on Page 9-23 regarding annual review of the Plan.
MacGlashan indicated that the Implementation section still could use a list of action items. Commission directed MacGlashan to draft such a list for further discussion at the next meeting.
Wegener/Engels to Approve Resolution establishing public participation procedures for periodic amendments to Comprehensive Plan. Roll call vote, passed unanimously.
Enforcement referrals to the Building Inspector:
A letter from the Building Inspector regarding 117 S. Main Street was noted. The Police Department letter accompanying a citation at 245 Maple Avenue was reviewed. Consensus was that citations should reference the violation without the commentary found in the letter.
Update on Conditional Use Permit application:
Bosak distributed Minutes from the Covenants Committee approving a mini warehousing facility in the Industrial Park. A Public Hearing and action on a Conditional Use Permit request will be scheduled for the next meeting.
Update on training opportunities:
Bosak indicated that the City would pay the fee for anyone interested in attending the session offered by the County on February 4 th “Putting Your Comprehensive Plan into Action”.
Old Business: None.
New Business: Sheldon reported that the County Administrator has asked to be on the agenda for the next meeting to present plans for their Clearview project. Secretary also has a meeting scheduled to discuss zoning changes applicable to the airport. This could become an agenda item for next meeting also. Secretary was directed to discuss the order of topics for the next agenda with MacGlashan since there will be multiple appearances scheduled.
Set date and time for the next meeting: The next meeting will be held on
February 22 nd, 2010 at 6:30 PM.
Gratton/Engels to adjourn meeting at 8:45 PM. Motion carried
Minutes Reported By:
Dennis Sheldon