Members present : Clarence “Butch” Chase arrived at 6:49 p.m., Robert Affeld, John Schuster, Mayor Ron Bosak
Members absent: None
Also present : Ed Oestreich, Curt Ninmann, Dave Beal, Sue Ludtke, Cathy Firari
Citizens presen t: Wendy Jo Smedma
I. Approve Agenda : Motion by J. Schuster, second by R. Affeld to approve the December 22, 2008 agenda. Motion carried.
II. Approve Minutes from November 26, 2008 : Motion by J. Schuster, second by R. Affeld to approve the November 26, 2008 minutes. Motion carried.
III. Public Appearance : None
IV. Public Safety Chairman Report:
a. Communications from Council Regarding Pro-ration of EMS WEMSA Training Costs: Chairman Chase stated that a letter was received from Jim Ronge. Mr. Ronge stated that money was put in the 2008 budget for WEMSA. Sue Ludtke reviewed the budget and stated that there is $2,194 left in the training budget and that $3,400 in the hole due to paying out unemployment. Chase asked why people are going for water rescue training at WEMSA as WEMSA is not a mandatory training to maintain a license. Wendy Jo stated since Juneau services Hustisford there is Lake Sinisippi to consider when going on a call over there. Sue indicated that the executive board decided to do the prorating for the conference as people want to go but are not contributing their time for calls.. Currently nine people wish to go to the conference. There may be a possibility of limiting the number of people to go to the conference in the future. There is also training in June at the Wisconsin Dells where some people wish to attend. Suggestion is that the training officer or officer go and then pass the information on to the rest of members. There is also a refresher course coming up in 2009 and will need money for that. Chase stated that next year there will be even less money.
V. Report by Police Chief
A.
Monthly Report : Chief Oestreich wish to bring to both Sue & Curt’s attention that there are cleaning supplies missing again (i.e. toilet paper, trash bags, etc.) and that they are to contact their members and inform them that if it continues and someone is caught that they will be charged with “theft”. Monthly report was handed out.
B. Estimate from Sharkey’s Cleaning Inc. to Wax Public Safety Floors . An estimate was received from Sharkey’s Cleaning, Inc in the amount of $641.30 (same as last year). Dave Beal stated that there is money from FEMA and that this money will pay for the waxing of the floors at the public safety building as FEMA did do some damage to the floors while at the building (leaving tape marks and scratches on the floor). Motion by R. Affeld, second by J. Schuster to recommend to council the estimate from Sharkey’s Cleaning in the amount of $641.30. Motion Carried.
C. Handicap Parking Stall at the End of E. Oak Street : There are currently two handicap parking stalls on E. Oak Street (one in front of Silk and one in front of the Tanning Salon). A request was sent asking if a handicap parking stall could be put at the end of E. Oak, west of Fair Street (last parking stall from corner). Motion by R. Affeld, second by J. Schuster to recommend to council to amend the ordinance and to add a handicap parking stall at the end of E. Oak, west of Fair Street. Motion carried.
D. Costs Involved in Preparing Official City Directory : Cathy Firari is to get cost estimates on printing 1,000 pamphlets from Dodge County printing, Dodgeland School or Staples and present this at the next meeting.
E. Purchase Two New Radars from Decatur : Chief Oestreich stated that there is money in the budget for 2009. Cost is $1,600 each totaling $3,200 to purchase new moving and stationary radars. Motion by J. Schuster, second by R. Affeld to recommend to council the purpose of two radars at the cost of $1,600 each totaling $3,200. Motion carried.
F. Winter Chief’s Conference from February 16-19, 2009 : Cost is $75 per night for three nights of lodging at the Kalahari Resort in Wisconsin Dells. City to pay for wages and meals and lodging. Chief Oestreich stated that he would cancel should officer LaPean leave and the police department be short handed. Motion by C. Chase, second by J. Schuster to allow Chief Oestreich to attend the Winter Chief’s conference from February 16-19, 2009 to include lodging, meals, and wages. Motion carried.
VI. Report from Fire Chief
A.
Monthly Report : Fire Chief Ninmann passed out November’s monthly report. Six calls and one false alarm: gas spill at Kwik Trip, False alarm on Hwy S, car vs. deer accident, Dodgeland school print shop fire, Juneau Clinic on S. Western Avenue where the heater had not started for a while and staff thought there were hot wires, car vs. school bus, and Hwy 33 and Sunset Road for a jack knifed semi.
B. Equipment Purchase : Contract has been signed for pumper/rescue vehicle. Will take two months before print approvals are ready and is currently sitting on the project managers desk.
C. Approve Hold Harmless Agreement Between Dodge County and the City of Juneau Regarding Hummel Property on E. Center Street : Curt stated that the agreement is currently at Attorney Sciascia’s office. Curt is to give Attorney Sciascia a deadline. Question is who is to clean up afterwards, regarding contamination, excavating prior to fire personnel doing their job. Asbestos is to be removed by the county. Place on next months agenda.
D. Grant Updates : 2007 is done, no problems with source capture system. Curt has not heard yet about the 2008 grant. Curt stated that he will be passing on an application to the police chief for a background check on a new prospect. Couple of people will be going to fire training school after the first of the year.
VII. Report from Emergency Management Director
A.
Monthly Report : EM Director Dave Beal did a recap of the FEMA funding. Projects have started; purchased new laptop computer, ditch project to start 12/22/08, blacktopping. Snow emergency was declared, no parking on streets so that the plows could come out early. Plows did not come out early and Dave did not know why they did not start early. Police department came out to enforce the winter parking and had to pay someone overtime as the DPW was to start at midnight and never did. Curt Ninmann stated that he came down to the public safety building on the day of the snow storm and that the parking lot was not plowed out and had large drifts. This should be the first and last to be plowed for the day. Mayor stated that he will make contact with Wayne Bubolz, Street Superintendent and this item will be addressed at the next public works meeting. Dave Beal was the one who declared the snow emergency and to enforce parking but cars were still in the street. Question was brought up if the city should tow vehicles when there is a snow emergency however there is no ordinance in place at this time. Dave Beal and Ed Oestreich are to check with other agencies to see what they do for snow emergencies.
B. Donation of Equipment (Tony Cox Insurance Copy Machine & Fax Machine) : Dave Beal wishes to thank Tony Cox from American Family Insurance for donating a copy machine and fax machine for the Emergency Management office.
VIII. Report by Emergency Medical Coordinator
A. Monthly Report : EMS Coordinator Sue Ludtke indicated that she could not print out a report as the internet was not working. Will provide November and December next month.
B. WEMSA Weather : Sue brought up that she was approached by the people going to WEMSA should there be bad weather if they could stay over the night before. Classes begin at 8 a.m. Affeld stated that they should go to the conference that same morning and that no one is to stay overnight before the conference begins. Policy is there and they are to stick with the policy. No pre or post payment of rooms for staying.
C. Pro-ration of EMS WEMSA Training Costs : Discussed earlier under chairman’s report.
D. EMS By Laws : Sue stated that the board is currently working on the by-laws and when completed will turn over to Attorney Sciascia.
E. EMS Pay Scale : Sue stated that she is doing exactly what the by-laws request and that some issues were brought up and were not followed by the previous coordinators. Members are requesting different ways to do things: (i.e. concerning day crew and 90 hours). She would like to keep this the same otherwise would have to change weekend crew schedule. Sue stated that Wendy Jo, secretary/treasurer for the EMS has all hours on a spreadsheet. Committee agrees with Sue to stick to the by-laws.
F. EMS Refresher Class : An EMS refresher class is scheduled for in March at the public safety. Only 15 people will be allowed for this training at a time. This is a mandatory class. Moraine Park will train onsite.
Old Business : None
New Business : None
Mayoral Comments : Mayor asked Chief Oestreich about abandoned vehicles in the city parking lot. Chief Oestreich stated that this is being monitored on a daily bases and that parking tickets are being issued. Contact has been made with the owners of these vehicles and told they needed to move their vehicles or they would be towed. Mayor asked if the police department has received complaints about the plowing of city streets. Chief Oestreich stated that he has been approached by citizens regarding the city streets and the way they are plowed. Public Safety building needs to be plowed in the morning and the last at the end of the day so that emergency vehicles can get out. Wishes everyone a Merry Christmas.
Adjourn into closed session as per § 19.85(1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility . No action taken.
Reconvene into open session as per § 19.85(2) and disclose findings, if any.
Set Next Date and Time for Next Meeting : Wednesday, January 28, 2009 at 6:30 p.m.
Adjourn : Motion by R. Affeld, second by J. Schuster to adjourn the meeting at 7:24 p.m. Motion carried.
Minutes by
Catherine Firari
Administrative Assistant
Members present: Clarence “Butch” Chase, Robert Affeld, John Schuster, Mayor Ron Bosak
Members absent: None
Also present: Curt Ninmann, Sue Ludtke, Ed Oestreich, Dave Beal, Cathy Firari
Citizens Present: None
I. Approve Agenda : Motion by R. Affeld, second by J. Schuster to approve the November 26, 2008 agenda. Motion carried.
II. Approve Minutes from: October 29, 2008 : Motion by J. Schuster, second by R. Affeld to approve the October 29, 2008 minutes. Motion carried.
III. Public Appearance : None
IV. Public Safety Chairman Report :
1. Address Cat Ordinance : Chairman Chase received a letter from Attorney Sciascia that was sent to Ron Drezdon regarding the decision of the public safety committee and that the cost and potential injury to police officers was taken into consideration and that the committee has decided not to amend the current policy of not picking up cats. Consensus is to not pick up cats.
V. Report by Police Chief
1. Monthly Report : Chief Oestreich passed out monthly reports. Parking ordinance is in effect 11/15 to 4/15, no parking from 2am to 6 am and enforcement will start on Dec 1 st. The parking ordinance will only be done when someone is working after 2 am. Chief Oestreich stated that if you have guest staying overnight that need to park on the city street you are to contact the Juneau police department at 920-386-4810 and not the Dodge County Sheriffs Department.
2. Set Forfeitures for Ordinance 163-2008 (Unlawful Use of Telephone): Chief Oestreich received a letter from Attorney Sciascia indicating that the city ordinances do not have forfeitures classified as Class A or Class B. Chief Oestreich stated that the forfeitures should be indicated under the penalty section as fines can vary in costs. Motion by R. Affeld, second by J. Schuster to recommend to council to indicate that forfeitures are to be placed under the regular penalty section of the city ordinances. Motion carried.
3. Missing Street Numbers referred from Plan Commission : Chief Oestreich stated that it has been brought to his attention from the plan commission that some people do not have house numbers on their residence after doing remodeling projects. The police department will be going around the city and sending notices to these people to get their house numbers on.
4. Training on December 4, 2008 for Three Officers Update on Domestic Abuse : Chief Oestreich would like to send three officers to the Domestic Abuse training in Watertown on December 4, 2008. There is no cost for the training, only wages and meals. Can not send all officers as this is an 8 hours class and part-time employees are working their full-time jobs and someone needs to be working the city. Any officers staying back will have the information passed on to them. Motion by J. Schuster, second by R. Affeld, to send three officers to training on December 4, 2008 in Watertown and to pay for wages and meals. Motion carried.
5. Sale of Used Police Equipment : Received new PBT units and have sold the old ones. New radar has been installed. Company would not take old radar in for trade. Received $50 each for old PBT (3) units, and $100 for the (3) old radar units. Motion by R. Affeld, second by J. Schuster to recommend to the finance committee the sale of used police equipment (totaling $450) and to place this money into the squad car contingency fund. Motion carried.
VII. Report by Emergency Medical Coordinator
1. Monthly Report : EMS Coordinator Ludtke passed out monthly reports for October and November. 55 calls, 4 calls were for the second unit.
2. Hardship Case : Coordinator Ludtke brought to the committee’s attention a bill that was sent from LifeQuest indicating that a younger male was involved in an auto accident and was not working at this time and when he goes back to his job if he could make payments on his ambulance bill. Currently there is no hardship policy in place and consensus of committee is to not start one.
3. New Cot : Coordinator Ludtke is looking at purchasing a used cot at the cost of $9,000. A new cot would cost approximately $10,000 and then equipment would have to be put on it. Used cot already has equipment needed and is ready to go. This is a budgeted item from the capital account and also the sale of the candy will go towards this purchase.
VIII. Report from Fire Chief
1. Monthly Report : Fire Chief Ninman passed out monthly report. Three calls for last month. City will also be reimbursed $725 for the call to Emmet and that all wages and use of the fire truck will be paid.
2. Approve Hold Harmless Agreement between the City of Juneau and Dodge County . Chief Ninmann indicated that there were some issues in the agreement and that it has been sent back to the county. Place on next months agenda.
3. Address House on E. Center Street owned by John Hummel . This item is the same as item #2. This item reflects the Hold Harmless Agreement between the City of Juneau and Dodge County. No action taken.
IX. Report from Emergency Management Director
1. Monthly Report: EM Director Dave Beal informed the committee that FEMA has approved a 4” pump for the WWTP and has a diesel engine. $18,000 was approved, Received $27,263.32 for reimbursement from FEMA and $14,636 can be spent on projects (black top E. North St. & N. Fairfield Ave. ditch work on the Wild Goose rec. trail. W. Oak Grove and S. Western Avenue ditch by Dodgeland School). A laptop computer has also been purchased to track for disaster situations. Dave indicated that FEMA has been very good to the City of Juneau.
X. Old Business : R. Affeld mentioned about last months minutes regarding the rooms for the WEMSA conference and that the city will not pay for anyone to go down early to the conference and stay overnight. Coordinator Ludtke indicated that everyone in the EMS was informed about the new policy regarding paying for conferences and that it is based upon their participation of scheduled time. She indicated that there is another person going to the conference from another municipality and is being sent by that municipality but does run for the Juneau EMS and they were wondering who would pay for this persons training. Consensus was that the municipality sending this person is to pay for their conference and that the City of Juneau will not be held responsible for this. Sue indicated that this is not a mandatory training however WEMSA is counted towards the 24 hours of continuing education.
XI. New Business : None
XII. Mayoral Comments : Mayor Bosak wishes everyone a Happy Thanksgiving.
XIII. Set Next Date and Time for Next Meeting : Due to the upcoming holidays the Public Safety meeting will be held on Monday, December 22, 2008 at 6:30 p.m.
XIV. Adjourn : Motion by R. Affeld, second by J. Schuster to adjourn the meeting at 7:14 p.m. Motion carried.
Minutes by:
Catherine A. Firari
Administrative Assistant
Approve Agenda : Motion by R. Affeld, second by J. Schuster to approve the October 29, 2008 agenda. Motion carried.
Approve Minutes from September 24, 2008 : Motion by J. Schuster, second by R. Affeld to approve the September 24, 2008 minutes. Motion carried.
Public Appearance : Ron Drezdon a citizen from Juneau approached the committee again addressing the issue of the city picking up cats. Chief Oestreich stated that the police department has not picked up cats for the past two years because of liability to the officers. Mr. Drezdon would like for this to change as he feels that if there is a sick cat that someone could be injured. He also asked who would be responsible should someone get bit. Affeld stated nothing has been addressed at this time and that the budget is a high priority and that the cost of picking up cats would be too costly.
Public Safety Chairman Report :
1. Address Cat Ordinance : Chairman Chase stated that money is the issue regarding the picking up of cats which is $80 per cat. If any animal needs to be treated the city is responsible for the vet bill which is an additional cost. Majority of the villages, towns and cities do not take cats because of the risk of injury and the cost. If a private person picks up cat it will come out of their own pocket unless it is authorized by the chief of police. Chief Oestreich’s recommendation is not to pick up cats. Drezdon asked if he has a sick cat can he shoot it. Chief Oestreich stated to call the Humane Society. Consensus of committee was that anyone could get bit by an animal (cat, squirrel, rabbit) if trapped. Mr. Drezdon would like to be placed on the council agenda next month.
2. Use of City Owned Vehicles for School Events : Chairman Chase questioned as to why the fire trucks had the volleyball team riding in the trucks. Chief Ninmann stated that they won their event and that this happened around 5:30 p.m. According to the minutes from October, 2004 this same situation happened with the football team winning their division, however this did happen in the late evening hours. This was addressed at the October 2004 meeting and that from now on should there be any school events that would result in a parade around the city that the fire trucks can lead, however the students must be in a school bus or other vehicles and not city owned vehicles.
Report by Police Chief
1. Monthly Report : Chief Oestreich passed out the monthly report.
2. Ordinance for Electric Vehicles : Chief Oestreich would like this item to be tabled until more information could be obtained. Did receive a response from Attorney Sciascia and he found out that you can not operate these vehicles on any highways (Hwy 26 north and south). Will put on agenda when further information is obtained.
3. Hire Part-Time Police Officer and Costs : Chief Oestreich stated that it appears that Officer LaPean could be leaving either in December or January. Cost to start a new person would be about $1,400 for a part-time person and just wanted to bring it to the committee’s attention when it is time to hire a person.
4. Amend Resolution 60-2008 (Cost of PBT Unit): In the minutes from September 24, 2008 it was indicated that the cost was $1,070 for the new PBT units, however the correct cost should be $1,170. Motion by R. Affeld, second by J. Schuster to amend the September 24, 2008 minutes to reflect the correct cost of the PBT units to be $1,171. Motion carried.
5. Adopt §947.012 Unlawful use of telephone : Chief Oesteich indicated that cell phone complaints are up and that people are making threats to other people via cell phone and text messaging and would like an ordinance adopted so that a citation would be issued to the violator. Cost of citation ranges from $160-$250 for first offense. Motion by R. Affeld, second by B. Chase to recommend to council to adopt an ordinance per §947.012 Unlawful Use of Telephone. Motion carried.
6. Humane Society Contract for 2009 : Per the 2009 contract the cost of dogs only would be $75 per dog. Police department usually picks up 3-4 dogs per year and the owner does usually come and picks the dog up. A walk through was conducted of the new Humane Society building and given instructions on how to drop the dogs off without the Humane Society coming to Juneau. Motion by R. Affeld, second by J. Schuster to recommend to council the Humane Society Contract for 2009. Motion carried.
VIII. Report by Emergency Medical Coordinator
1. Monthly Report : EMS Coordinator Sue Ludtke stated that her computer was in for repair and that she did not have any report for this month and will provide two for next month. Sue asked about hiring Kathy Conti. Chief Oestreich stated that he has not received the application to do a background check. Sue reported that the ECG machines are not in operation as the paperwork was not completely filled out and is currently getting all the information and will be sending it to the state as soon as possible. She also indicated that she was not aware that there was no one else in the county who has these machines beside the city of Juneau. However the city of Horicon is possibly looking at getting them. She indicated that the IT person who is working on the computer will provide a report should he find anything that does not belong on the computer and a report will be kept on file.
2. Candy Bar Sales: Candy sales are going well. Football games are a good seller. Will look at doing this again next year. EMS is looking at possibly selling hot dogs and beverages at other sporting events as currently no organization is doing this to raise money.
3. Change of Lock on EMS Coordinators Door : Sue reported that the lock has been changed on the EMS Coordinators door. Reason for this is that six keys were given to the past coordinators and only five can be accounted for and it was in the best interest that the lock be changed. It was brought up of having a push button combination for the doors. This will be looked at in the future.
4. Approve Rooms & Registration for WEMSA Conference January 2009 : The executive board has looked at the budget cuts and has developed a proposal for anyone who wishes to go to the WEMSA conference. The city pays about $1,000 for this conference. The board has proposed that if a person runs full-time 100% of the conference would be paid, if running 50% then the city pays 50% and the employee pays 50%, if running 25% then city pays 25% and the employee pays 75%. Currently there are only three people who have turned in forms, Sue Ludtke, Kim Montgomery and Jim Ronge. Six rooms have been reserved and can be given back or sold to another agency. Motion by B. Chase, second by R. Affeld to approve rooms and registration for the WEMSA Conference in January 2009. Motion carried.
VIII. Report from Fire Chief
1. Monthly Report : Fire Chief Ninmann reported 1 traffic accident on Hwy M. Water and man power for the kennel fire over by Beaver Dam. False alarm at Clearview making this 5 or 6 times. Chase asked why the fire department responded to Watertown for the homicide. Chief Ninmann stated that the county had the pump and that the sheriff requested the Juneau Fire Department to respond. City will be reimbursed for all costs involved in this investigation.
2. Grant Updates : Source capture units have been installed. Rails need to be installed before completely finished.
3. Equipment Sale : Sold off air packs that were sellable. Clyman purchased $600 worth, Helenville purchased $400, generated approximately $2,500 which could purchase a new air pack.
4. Equipment Purchase : Chief Ninmann met with the finance committee and received bids from Seagrave, Pierce and Kustom. Can get a 2006 motor as an option and save money but has only until December 10, 2008 to purchase this vehicle and would save $33,000. Cost of truck would be $550,000 but could possibly get it down to $400,000 by 12/10/08. Need to consider for the future (a) the age of the current trucks (b) to replace the pumper or buy used equipment. Four trucks will be 30+ years. Curt has also been directed by the finance committee to look into lease to purchase option. Place on next months agenda.
IX. Report from Emergency Management Director
1. Monthly Report : No report
Old Business : Chief Oestreich wished to thank all the firemen for their help with crossing the kids during Trick or Treat.
New Business : None
Mayoral Comments : None
Set Next Date and Time for Next Meeting : Wednesday, November 26, 2008 at 6:30 p.m.
Adjourn: Motion by R. Affeld second by J. Schuster to adjourn the meeting at 7:20 p.m. Motion carried.
Minutes by:
Catherine A. Firari
Administrative Assistant
Members Present: Butch Chase, Mac Affeld, Curt Ninmann, and Mayor Ron Bosak
Member Absent: John Schuster
Also Present: Sue Ludtke, Wendy Jo Smedema, Kim Montgomery.
The meeting was called to order at 5:30 PM, and roll call was taken.
Affeld/Chase to approve the agenda. Motion carried.
Affeld.Chase to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. Motion carried.
Affeld.Chase to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried.
No findings.
Affeld.Chase to adjourn the meeting. Motion carried.
Minutes Reported By:
Mayor Bosak
Members present: Mayor Ron Bosak, Robert Affeld, John Schuster, Clarence Chase
Members absent: None
Also present: Jim Burke, Dave Beal, Curt Ninmann, Ed Oestreich, Cathy Firari
Citizens present: None
I. Approve Agenda : Motion by R. Affeld, second by J. Schuster to approve the August 19, 2008 agenda. Motion carried.
II. Approve Minutes from July 30, 2008 : Motion by J. Schuster, second by R. Affeld to approve the July 30, 2008 minutes. Motion carried.
III. Public Appearance: None
IV. Public Safety Chairman Report : None
V. Report by Police Chief
1. Monthly Report : Chief Oestreich passed out the July monthly report. Laptop is up and running in squad car.
2. Discuss Public Safety Website : Place on September agenda
3. Budget : Motion by R. Affeld, second by J. Schuster to recommend to the finance committee the 2009 budget for the police department, public safety building and CounterAct with the stipulation that all monies received from the range fees be placed back into the police department budget. Motion carried.
4. Identify Theft Training on September 29, 2008 at Milwaukee Police Academy : Chief Oestreich would like to send Det. Beal to this training on September 29, 2008. No cost for training only to pay for wages as Det. Beal will take unmarked squad. Motion by R. Affeld, second by J. Schuster to send Det. Beal to Identify Theft Training and to pay for wages only. Motion carried
5. Grant Money Received : Chief Oestreich and Det Beal applied for a grant for tazers totaling $5,700 and will received $3,300. Cost of each tazer is approximately $800 a piece; and the holster is approximately $100 each. Will be able to purchase three tazers with holsters.
VII. Report by Emergency Medical Coordinator:
1. Monthly Report : EMS Coordinator Burke reported 30 calls for the month of August. Of those 30 calls 5 were in the Town of Oak Grove.
2. Approve Hiring Two New Personnel for EMS : Two people have shown interest in joining the EMS. One would be a rehire and would be taking his refresher course in Randolph. The other is the wife to a firefighter and has medical training. Has already enrolled in school herself and should be licensed in December. Motion by B. Chase, second by J. Schuster to recommend to personnel the hiring of the two individuals for the Juneau EMS. Motion carried.
3. Approve Advanced Basic Life Support Rate: Resident $425, Non-resident $475. Motion by R. Affeld, second by J. Schuster to recommend to council to approve an additional cost of $25 for resident and $75 for non-resident for advanced basic life support charges when using the ECG machine on a patient. Motion carried.
4. WEMSA Annual Meeting at Chula Vista in Wisconsin Dells, September 26 & 27, 2008: Affeld felt that only one person should go to this conference. Cost would be $99 per room and to pay for wages, and mileage. Motion by R. Affeld, second by J. Schuster to send only one person to the WEMSA annual meeting on September 26, 2008 and to pay for wages, mileage and lodging for one night. Motion carried.
5. Resolution to Not Pay for Training for Future EMS Personnel : Chairman Chase indicated that do to running into problems with an EMS person getting close to the 600 hours that the personnel committee has decided not to pay wages for anyone interested in going to school and that the city would pay for the schooling and mileage. Estimated number of hours to become an EMT would be about 150 hours which would include the exam time. Motion by R. Affeld, second by J. Schuster to recommend to council a resolution to not pay for wages for an EMS member and to only pay for the schooling and mileage. Motion carried.
6. Budget : Mayor Bosak questioned the capital account for 810 as it showed it had $51,000 as being spent for this year. Chiarman Chase will check with Dennis Sheldon to see what this was for. Motion by R. Affeld, second by J. Schuster to recommend to the finance committee the 2009 EMS budget. Motion carried.
VIII. Report from Fire Chief:
1. Monthly Report : Chief Ninmann reported two false alarms from Clearview. Will be checking with other communities as to how they handle false alarms and if they send a bill to the facility. Place on next months agenda. One call for a trailer that caught on fire when someone was doing welding.
2. Equipment Purchase: Spec writing is going out for bid in the next 3-4 weeks. Sending to three Wisconsin companies.
3. Grant Updates : Chief Ninmann received an e-mail from the AFG for grant money for the source capture. Total amount of the grant is $63,750, Federal portion is $60,562 and the city will have to pay $3,187. This will cover six pick up points (4-Fire Dept, 2-EMS)
4. Budget : Motion by J. Schuster, second by B. Chase to recommend to the finance committee the 2009 Fire Department Budget. Motion carried.
IX. Report from Emergency Management Director:
1. Monthly Report: EMD Dave Beal reported that he was up at city hall and signed off on a couple of projects for FEMA. FEMA will be reimbursing the city for up to $40,000 for damages from the recent flooding.
2. Budget : Motion by J. Schuster, second by B. Chase to recommend to the finance committee the 2009 Emergency Management budget. Motion carried.
X. Old Business : Affeld questioned about how many hours the one EMS person currently has. Chase stated that this person as of August 19, 2008 has 547 hours and that this person should be able to begin crossing guard duties on September 9, 2008.
XI. New Business : None
XII. Mayoral Comments : Mayor Bosak stated he was glad that everyone got their budgets done.
XIII. Set Next Date and Time for Next Meeting : Wednesday, September 24, 2008 at 6:30 p.m.
XIV. Adjourn into closed session as per §19.75(1)(c ) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. (Amended 8/19/08 @ 7:40 a.m.) Motion by R. Affeld, second by J. Schuster to adjourn to closed session per §19.75(1)(c ) at 7:38 p.m. Motion carried.
XV. Reconvene into open session as per §19.85(2) and disclose findings, if any. (Amended 8/19/08 @ 7:40 a.m.). Motion by B. Chase, second by R. Affeld to reconvene into open session per §19.85(2) at 7:55 p.m. and to recommend the matter of discussion to the personnel committee. Motion carried.
XVI. Adjourn: Motion by B. Chase, second by J. Schuster to adjourn the meeting at 7:55 p.m. Motion carried.
Minutes by:
Catherine A. Firari
Administrative Assistant
Approve Agenda: Motion by R. Affeld, second by J. Schuster to approve the agenda. Motion carried.
Approve Minutes from June 25, 2008: Motion by J. Schuster, second by R. Affeld to approve the June 25, 2008 minutes. Motion carried.
Public Appearance: None
Public Safety Chairman Report:
1. All training must be approved by the Public Safety Committee prior to attending any classes: Chairman Chase just wanted to remind all department heads that he must sign all training forms and that it must be brought before the committee for approval.
Report by Police Chief:
1. Monthly Report: Chief Oestreich passed out the monthly. Mentioned to the committee that he is looking to hire another part-time officer for next year. There are times when the two part-time officers can not work because of their full-time job and that another officer could also fill these positions.
2. 15 Minute Parking Sign On E. Oak Street Brought Back from Council: R. Affeld stated that he was the one who recommended to bring this back to the public safety committee. Upon discussion it was decided that the 15 Minute parking sign on E. Oak Street be totally eliminated and to return this parking stall back under the 2 hour parking zone, Chapter 10.04.070 Parking, stopping and standing regulated. Motion R. Affeld, second by J. Schuster to recommend to council to eliminate Ordinance 10.08.060(G)(2) and return this parking stall back under the 2 hour parking zone ordinance. Motion carried.
3. Approve Temporary Class “B”/Class B” Retailer’s License for Juneau American Legion Post #15: Motion by R. Affeld, second by J. Schuster to recommend to council to approve the Temporary Class “B”/Class B” Retailer’s License for the Juneau American Legion Post #15. Motion carried..
4. Approve Temporary Class “B”/Class B” Retailer’s License for Juneau Women’s Softball League: Motion by J. Schuster, second by B. Chase to recommend to council to approve the Temporary Class “B”/Class B” Retailer’s License for Juneau Women’s Softball League motion carried.
5. Recommend to Charge an Additional $5.00 for all Criminal History Checks: Chief Oestreich stated that the state of Wisconsin charges $5 for each back ground check and that the city has to pay for this. Recommends that this charge be paid for by either the person applying for a bartenders application or the establishment as well as when doing a back ground check for any city employee and that this would be charged to that departments budget. Affeld asked if this increase would be yearly. Chief Oestreich stated that this has been the charge from the state for quiet some time and did not know if they would consider raising the cost. Motion by R. Affeld, second by J. Schuster to recommend to council the additional charge $5.00 for all back ground checks. Motion carried.
6. Remove Yellow Parking Line in front of 313 S. Main Street (Joan Lemke Residence): Affeld stated that at one time there were two parking stalls in front of 313 S. Main Street when the old Dodgeland School was across the street. Would now like to remove one of the parking stalls so that the resident can have parking in front of their residence. This would be 25’ from the curb. Chief Oestreich was concerned that large box trucks would park there. Committee stated that this would be monitored because of visibility at the corner. Motion by J. Schuster, second by R. Affeld to recommend to council to remove 25’ of yellow curb line in front of 313 S. Main Street for a parking stall. Motion carried.
7. Discuss and/or Approve a Public Safety Website for the Police/Fire/EMS/EM: Cathy Firari stated that more municipalities have a website for just Police/Fire/EMS/EM. Items that could be placed on the website would be news releases, events being held by Fire or EMS, Emergency Management reports, etc. This website would be created and updated at the public safety building. Cathy is to find out further information as far as cost and bring back next month.
8. Discuss Crossing Guard Position: Chief Oestreich stated that he currently has a person who would be interested in doing crossing guard at the Dodgeland School. Committee asked Kim Montgomery is still interested in doing crossing guard for this upcoming school year and at this time she plans on doing it. Motion by R. Affeld, second by B. Chase to recommend to personnel the hiring of a crossing guard. Motion carried..
9. Training for December 12, 2008 for Four Officers: Chief Oestreich stated that the Dodge County Chief’s Association has a speaker appearing at the Beaver Dam High School. Dr. Gil Martin will address motivation issues, leadership for officers and other items. Cost would be $100 per officer and that there are a limited number of openings. Motion by R. Affeld, second by J. Schuster to allow four officers to attend this training on December 12, 2008 at the cost of $100 per officer. Motion carried.
VII. Report by Emergency Medical Coordinator:
1. Monthly Report: EMS Coordinator Jim Burke passed out the monthly report. Calls up from last month. Total calls year-to-day is 182. Township of Oak Grove was concerned if they were being billed properly. Address location and intersections are now being provided for verification on the bills. Jim brought up about the WEMSA conference in September. Item not on agenda and will have to be placed on next months agenda.
2. Elective HIV Testing to Members: Jim Burke stated that there have been some exposures and some members would like to be tested if possible. This would be voluntary. Health Works in Beaver Dam would charge $40 per test. There is money in the budget for this. This would be limited to one test per year per person. All information is confidential. Motion by R. Affeld, second by J. Schuster to allow members of the Juneau EMS to have HIV testing but are limited to once per year. Motion carried.
3. Approve EMS Coordinator to Attend LifeQuest Seminar August 24 & 25, 2008 and approve Lodging, Mileage and Wages: Seminar will talk about running a cost effective service, use of the software program as Jim is still learning how to use it. Cost would be $60 per night for lodging, to pay for mileage and training hours (8 hours). Seminar is in Wautoma and would stay overnight on Sunday August 24 th. Motion by R. Affeld, second by B. Chase to allow Jim Burke to attention the LifeQuest seminar on August 24 & 25, 2008 and to pay for lodging for 1 night lodging at $60, mileage and wages (8 hours). Motion carried.
4. Discuss Employee Hours: Jim Burke stated day staff is getting to a point that they can not provide adequate service. He has been scheduled on call for 92 hours each week. Rita Zillmer is also on call about same amount of hours as Jim. Jim ran a report of how many hours he has been on call and only responded to 17 calls for a one month period. Calls come between 5 am. and 6 p.m. If second unit gets called out, don’t know if a crew could get together. Jim has talked to people in the public to become members, but they don’t want to make commitment. Jim stated Dennis Sheldon was concerned that 40 hours is not a big enough cushion for Kim Mongtomery who is currently close to the 600 hour limit. Jim stated that he would police hours Kim’s hours. Affeld stated that he talked with Dennis Sheldon and stated that he would like to see a bigger cushion. Jim stated that this would be just the day shift. Motion by B Chase, second by J. Schuster to allow Kim Montgomery to run during the day shift only and to monitor her hours. Motion carried. Mayor asked how this would affect school crossing guard. Beginning August, Kim would be able to do crossing guard again.
5. Recommend to Personnel to Eliminate Wages for Schooling for EMS Personnel: Affeld stated that this did not get on the agenda for personnel and will be placed on the agenda. Jim did meet with Attorney Joe Sciascia and instead of paying an hourly pay for someone going to school to pay a bonus pay. City currently pays for EMT to get their license. No action taken.
VIII. Report from Fire Chief
1. Monthly Report: Fire Chief Ninmann passed out monthly report passed out. Eleven calls this past month. Majority were from the flooding.
2. Fairgrounds Contract: Motion by R. Affeld, second by B. Chase to recommend to council the Fairground Contract for 2008. Motion carried.
3. Equipment Sale: There is a sale pending on the old air packs.
4. Equipment Purchase: Specs are just about done on truck.
5. Grant Updates: 2006 grant is done. 2007 all bids are back relating to the source capture unit.
6. Tire Fire Check: Check was received from the state for the tire fire in Watertown in the amount of $1,643.31. Ninmann would like this money to go into the truck replacement fund. Motion by R. Affeld, second by B. Chase to recommend to the finance committee to place $1,643.31 into the fire department truck replacement fund. Motion carried.
IX. Report from Emergency Management Director:
1. Monthly Report: EMD Dave Beal who on July 23, 2008 did go around the city with a FEMA representative and also toured the WWTP regarding the flooding in the city. Checked out storm drains in backyards. Dave Beal did find out that FEMA will not cover mutual aid of fire departments going to other communities. Rep. Petri will be here and Beal will be addressing issues with him regarding mutual aid for fire departments and to be reimbursed in emergency situations. Dave Beal stated he has received check for snow emergency from FEMA and will present this at the August council meeting
2. Attend Two Day Seminar in September for Public Information at the County and to Pay for Wages: Dave stated that this would be September 9 & 10, a Tuesday and Wednesday from 8am to 4 pm at the Dodge County Sheriffs Department. Seminar would talk about media relations, press releases. Would be paid hourly wages for these two days. This would be paid under police officer wages but comes out of Emergency Management budget. Motion by R. Affeld, second by J. Schuster to allow Dave Beal to attend the training on September 9 & 10, 2008 and to pay for hourly wages. Motion carried. Chief Oestreich stated that this could cause overtime for these two days for the police department.
Old Business: None
New Business: None
Mayoral Comments: Mayor Bosak reminded that Juneau August Fest is August 22, 23, and 24 th and that all departments would be in the parade. Fire department will be having a pork chop dinner on Saturday and water ball contest on Sunday; Police Department will be handing out DNA kits. EMS will be doing blood pressure checks. It was also brought up that the city would not be reimbursed by FEMA for the use of the Public Safety building during the flooding incident.
Set Next Date and Time for Next Meeting: The next meeting will be held on Tuesday, August 19, 2008 at 6:30 p.m.
Adjourn: Motion by R. Affeld , second by J. Schuster to adjourn at 7:35 p.m.
Minutes by:
Catherine Firari
Administrative Assistant
Members present: Butch Chase, Mayor Ron Boask, Robert Affeld,
Members absent: John Schuster
Also present: David Beal, Jim Burke, Curt Ninmann, Ed Oestreich, Cathy Firari
Citizens present: Kim Montgomery
I. APPROVE AGENDA : Motion by R. Affeld, second by B. Chase to approve the June 25, 2008 agenda. Motion carried.
II. APPROVE MINUTES FROM MAY 28, 2008: Motion by B. Chase, second by R. Affeld to approve the May 28, 2008 minutes. Motion carried.
III. PUBLIC APPEARANCE: None
IV. PUBLIC SAFETY CHAIRMAN REPORT: None
V. REPORT BY POLICE CHIEF:
VI. REPORT BY EMERGENCY MEDICAL COORDINATOR:
VII. REPORT FROM FIRE CHIEF
VIII. REPORT FROM EMERGENCY MANAGEMENT DIRECTOR:
IX. OLD BUSINESS: Curt Ninmann just wanted to bring up again about paying the fire department once a year. Stated that his software program can run a report each month showing how many hours each firefighter has. Affeld talked with Pam and she was not in favor of it. This was referred to finance. New member has passed his physical and will be starting July 1 st.
NEW BUSINESS : None
MAYORAL COMMENTS: Mayor Bosak stated that when he spoke with FEMA representatives they were very impressed with the residents of Juneau as well as Wisconsin and that we should be proud of our efforts during this disaster in helping everyone in this situation.
SET NEXT DATE AND TIME FOR NEXT MEETING: The next Public Safety meeting will be on Wednesday, July 30, 2008 at 6:30 p.m.
ADJOURN : Motion by R. Affeld, second by B. Chase to adjourn at 7:24 p.m.
Minutes by:
Catherine A. Firari
Administrative Assistant
Members present : Butch Chase, John Schuster, Robert Affeld, Mayor Ron Bosak
Members absent : None
Also present : Curt Ninmann, Jim Burke, Ed Oestreich, Cathy Firari, Dave Beal
Citizens present : Kim Montgomery. Sue Ludkte
I. Approve Agenda : Motion by R. Affeld, second by J. Schuster to approve the May 28, 2008 agenda. Motion carried.
II. Approve Minutes from April 23, 2008 : Motion by J. Schuster, second by R. Affeld to approve the April 23, 2008 minutes. Motion carried.
III. Public Appearance : None
IV. Public Safety Chairman Report :
1. EMS Hours: Chairman Chase indicated that there are some EMT’s that are reaching their peak of 600 hours. A situation that had just happened was that someone had just completed their EMT schooling which generated 150 hours which when added to the hours that they currently had would bring that person is just under 600 and therefore this person can no longer do any duties for the city until their hours are back to normal. Part-time people have a revolving payroll and not a calendar payroll so hours must be based payroll by payroll period so that they do not exceed the 600 hours. Jim Burke stated that he would like to see the EMS get paid like they did before on a volunteer basis. Personnel has tabled until they can get more detailed information. More licensed people are needed during the day which is a problem. Several people are on a leave of absence and will also be taking off for the summer because their kids are out of school. Affeld stated that the city can not go back to the way they were paid in the past. Personnel will have this topic on next months agenda. Chairman Chase indicated that the graffiti in city park was cleaned up by the juveniles that did the damage. Chief Oestreich gave credit to Det. Beal for getting this done in a timely fashion and getting the people responsible.
V. Report by Police Chief:
1. Monthly Report : Chief Oestreich passed out the monthly report. Officer LaPean is the next to be hired by Sheboygan County Sheriffs Department, but it is unknown when this will happen. Chief Oestreich has informed his officers that they will be doing limited traveling in the squad cars and to shut off the cars when stationary. Trying to save money on gas. Exceptions would be transporting someone to Madison or Beaver Dam.
2. Approve Summer Conference for Ed Oestreich for August 17-20, 2008: Conference will be in Eau Claire. Cost is $125 for conference and $82 per night for room. Motion by R. Affeld, second by B. Chase to allow Chief Oestreich to attend the Mid-Summer Conference August 17-20, 2008 and to pay for lodging, mileage, meals and hourly rate. Motion carried.
3. Approve Parade Route for Juneau August Fest : Motion by J Schuster, second by B. Chase to approve the parade route for Juneau August Fest. Motion carried.
4. Update on Police Officer Applications : Testing will be on Saturday, May 31, 2008 at the Dodgeland School. Gym at Community Center was booked and there will be at least 60 people taking the test. Test results will be calculated and letters will go to the top 10 who scored highest.
5. Discuss and Consider Police Department Work Schedule : Chief Oestreich wished to bring up to the committee the possibility of changing the work schedule beginning January, 2009 making it 5 days on and 3 days off working 9 hour shifts. Reason for starting in January is because of the work agreement and that everyone has their vacation scheduled. New schedule would save approximately 1,000 on call hours. Any time over 9 hours would be paid at time and a half. There would be more overlapping shifts. If Officer LaPean would leave, new person would be trained before new schedule comes out. Chief Oestreich will meet with personnel.
6. Approve Liquor License for the 1850’s and The Benchmark from 7/1/08 to 6/30/09: Motion by R. Affeld, second by J. Schuster to recommend to council the liquor license for the 1850’s and The Benchmark from 7/1/08 to 6/30/09. Motion carried.
7. Discuss Stop Sign Situation at W. Center and West Street : Chief Oestreich received a letter regarding people not stopping for the stop sign on W. Center Street. A temporary stop sign has been placed on the south side of W. Center and West Street so that people know they have to stop. When stopping people they indicate that they are looking for the courthouse and do not see the stop sign. A permanent sign will be placed by the DPW. Mayor stated he has received complaints that the deputies for the sheriffs department do not obey the speed limit on E. Center Street. Chief Oestreich stated that residents should see what time of the day this is happening, the date and if possible, obtain a squad car number and that they should then contact Sgt. Molly Soblewski from the sheriffs department to make a complaint. If a time and date and squad number is available the sheriffs department can track who was in the vicinity at that time.
8. Recommend to Council to remove the following ordinance under Chapter 10.04.070 (Parking, stopping and standing regulated)
Old Dodgeland School ( 302 S. Main Street): Motion by R. Affeld, second by J. Schuster to recommend to council to remove the parking (yellow line) at 302 S. Main Street. Motion carried.
Affeld will speak with Joan Lemke to see if you would like to see the yellow line removed in front of her property.
9. Cost of Cameras for City Park and Wild Goose Park: Chief Oestreich explained that there has been vandalism down at the City Park and Wild Goose Park and that this has been going on for years. Mayor Bosak stated that people come to enjoy the parks and do not need to see graffiti and bad language on the playground equipment. An estimate was received from CSE & Associates out of Milwaukee at the cost of $1,519 per camera for a total of $3,038. Mayor Bosak suggested that the cost be divided amongst Public Safety, Public Works, Recreation and the city departments. Mayor received a complaint from Carl Owens who is the custodian for the city reference the park bathrooms this past weekend and how dirty they were. The time spent for cleaning and maintenance would pay for these cameras. The camera in the city park would have to have power. Chief Oestreich stated that his portion would be around $760 and at that time does not have it in his budget. Motion by R. Affeld, second by B. Chase to recommend to Finance the purchase of cameras for the public safety portion. Motion carried.
VI. Report by Emergency Medical Coordinator:
1. Monthly Report : EMS Coordinator Jim Burke passed out monthly. 33 calls for the month.
2. Review Village and Township Contract for ECG Price : Jim Burke passed out new contracts for towns and villages. Changes in the contracts would be an additional $1,500 per year for all villages and townships except the Town of Oak Grove which would be $1,500 per quarter to pay for the ECG machine. The deadline for the ECG price is May 31, 2008. Motion by Affeld to recommend to council the villages and township contracts. Motion died due to lack of second. Motion by B. Chase, second by R. Affeld to send contracts to Town of Oak Grove and other villages and townships and to have them sign the contracts and return them back to Dennis Sheldon. Motion carried.
3. Review Cost of Loaded Miles for Ambulance Transports : LifeQuest has recommended that the city increase the cost of loaded miles due to the increase in diesel fuel. Suggested between $1-$2. Current rate is $9.50 for resident and $9.75 for non-resident per loaded mile. Jim is asking to raise it up and additional $1.50. Motion by J. Schuster, second by R. Affeld to recommend to council raise the loaded mileage an additional $1.50 per loaded miles, (resident $11.00 and non-resident $11.25). Motion carried.
4. Paying Flat Rate to EMT’s per Call : Jim passed out information from the US Department of Labor. This item will be on the June personnel agenda. Affeld will talk to Sciascia and see what he has to say regarding the paying of EMS. Kim Montgomery stated she worked hard to get her license and now she can not use it. She also can not do crossing guard because of this situation of her coming close to the 600 hours. Mayor Bosak asked if the prior EMS people who left several months ago would consider coming back temporarily. Sue Ludtke stated that there is a couple that would return.
VII. Report from Fire Chief:
1. Monthly Report : Chief Ninmann stated there were two calls last month. Cooking fire at 422 S. Fairfield apartment complex and a truck accident on Cty Trk W.
2. Grant Updates : 2006 Grant: Chief Ninmann received a call today and was accepted for extension of $4,900 for personal protected equipment. 2007 Grand: All quotes for source capture will be submitted to Fema and they will help to choose which source capture unit is best. This would include for two pickup trucks. Grant is $50,000 but will go up to $65,000. 2008 Grand: Have not heard anything at this time.
3. Truck Replacement Update : Currently writing the specs for a rescue pumper. Looking at alternatives for rebuild on equipment trucks. This will be the first truck out for accidents and second truck out for fire calls. Holds 700 gallons of water with 50 gallons at home. Has a dual foam system, 8 man cab, and extrication equipment.
4. Payroll : Chief Ninmann pointed out that in the Wisconsin Municipality for May, 2008 under Act 7 regarding paying wages annually. Currently some firefighters are getting checks that are less then $50. Curt stated that he would reconcile hours and pay and provide reports to Pam if paying yearly would help. This item is to be placed on the finance agenda and was a recommendation from Affeld.
VIII. Report from Emergency Management Director:
1. Monthly Report : EM Director Dave Beal stated that there was a power outage however there should have been more communication between the utility department and emergency management director as he did not know anything about the outage until confronted by people. Stated that communication between departments needs to be a better in these type of situations. Send to the utility department to put on their agenda. On Tuesday, June 3, 2008 there will be a large scale drill put on by the military at the old Dodgeland School and that the police will be somewhat involved in this.
Old Business : None
New Business : Fire Chief Ninmann was presented a check in the amount of $1,200 from Walmart. This money will be put towards the purchase of pagers.
Mayoral Comments : No comments
Set Next Date and Time for Next Meeting : Next meeting will be June 25, 2008 at 6:30 p.m. J. Schuster stated that he will not be present.
Adjourn into closed session as per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility . Motion R. Affeld, second by J. Schuster to go into closed session per §19.85(1)(c) considering employment promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility at 7:50 p.m.
Reconvene into open session as per §19.85(2) and disclose findings, if any . Motion by Affeld, second by Schuster to reconvene into open session as per §19.85(2) and disclose findings, if any. Motion carried. No action taken.
Adjourn: Motion by R. Affeld, second by J. Schuster to adjourn the meeting at 8:05 p.m. Motion carried.
Minutes by:
Catherine A. Firari
Administrative Assistant
Members present: Butch Chase, Mayor Ron Bosak, Robert Affled, John Schuster
Members absent: JimBurke
Also present: Ed Oestreich, Dave Beal, Curt Ninmann, Cathy Firari
Citizens present: Dave Gratton, Jackie Skolaski, Dave Justmann, Jeff Field, Christina Seremet, Devin Piehl
Approve Agenda : Motion by R. Affeld, second by J. Schuser to approve the April 23, 2008 agenda. Motion carried.
Approve Minutes from March 26, 2008 : Motion by J. Schuster, second by R. Affeld to approve the March 26, 2008 minutes. Motion carried.
Public Appearance: Dave Gratton representing Juneau Chamber of Commerce : Dave Gratton, representing the Juneau Chamber of Commerce is asking again if the city park could be used for Juneau August Fest. The buck skinners would use the park from Thursday-Monday. Would like to close off the entrance to Lincoln Drive for handicap parking. Not sure if there will be a tractor pull this year however the youth group may possibly be doing cooler races. Would like to use the gators on parade route again. There is a possibility of him moving to Arbor Drive and would like to be able to leave gators at his residence and if he could drive the gators on the road for the purpose of the festivities. Parade route has not yet been determined as of this time.
Public Safety Chairman Report : Chairman Chase stated that last month when there was a fire call that the fire garage doors were left open. Fire Chief Ninmann stated that he was contacted by the individual that Chairman Chase spoke with and that the doors were only open for about 30 seconds. Chairman Chase also spoke to an EMS person who was washing the rig when it was cold and that the garage door was also open when this was happening and that the heat to the garage was on. Advises all departments that garage doors are to be closed when heat is on. Personnel Chairman Affeld stated that next month there will be a closed session regarding the public safety building.
Report by Police Chief:
1. Monthly Report : Chief Oestreich passed out the monthly report. Up about 60 complaints from last year. Will be conducting a bike safety program at Dodgeland and St. John’s in May. One bike will be drawn at each school. Det. Beal has applied for a grant for a digital recording system which has been approved. This system will help with recording interviews.
2. Recommend Approval of Alcohol Beverage License for Cristina L. Seremet. d/b/a: The 1850’s Inn : Motion by R. Affeld, second by J. Schuster to recommend to council the approval of a Alcohol Beverage License for Christina L. Seremet, d/b/a: The 1850’s Inn. Motion carried.
3. Recommend Approval of Alcohol Beverage License for ADE Family Holding Co., LLC d/b/a: The Benchmark Motion by J. Schuster, second by B. Chase to recommend to council the approval of a Alcohol Beverage License for ADE Family Holding, Co., LLC d/b/a: The Benchmark. Motion carried.
4. Approve Juneau August Fest Activities down at the City Park : Motion by J. Schuster, second by R. Affeld to recommend to council to approve the activities for the Juneau August Fest at the city park from August 22-24, 2008. Motion carried.
5. Update on Applicants : Chief Oestreich stated that he has been contacted by the Sheboygan County Sheriffs Department on a back ground check regarding Officer LaPean. Applications were taken back in February and received 73 applications. Will begin the testing process in May and narrow down to five people. It is unknown when Officer LaPean will be leaving as the Sheboygan County Sheriffs Department did not know at this time when he would be hired.
6. Purchase of MDC (Mobile Data Computer) for squad car : Chief Oestreich stated that he had put in his budget for two MDC’s at the cost of $8,000 per unit with a printer. Cost would be approximately $7,700 installed. Would only be doing one car this year. Car would be taken to Neenah for the installation and would be up and working. Training would be a couple of days. Company is PayCom out of Green Bay. A modem would be used instead of purchasing phone cards monthly which would save money. Motion by R. Affeld, second by J. Schuster to recommend to council the purchase of one MDC (Mobile Data Computer) and printer for squad car. Motion carried.
7. Job Description for Administrative Assistant for Pre-Employment : Personnel Chairman R. Affeld stated that the administrative assistant for the public safety building would handle the scheduling of all pre-employment exams for the police, fire and EMS. Exams would be through Healthworks out of Beaver Dam. Drug testing will still be scheduled through Alice Gentz.
8. Approve Temporary Liquor Licenses for Street Dance to be Held on August 23, 2008 from 9 pm-1am : Justmann’s Lanes , Jackie & Donna’s , 1850’s , Silk , The Benchmark
Chief Oestreich stated that the street will be closed at the intersection of N. Main Street and E. Oak Street down to Fair Street and also Miller at E. Oak.. Motion by Affeld, second by J. Schuster to recommend to council to approve the temporary liquor licenses for the Street dance to be held on August 23, 2008 from 9 p.m.-1 a.m. for Justmann’s Lanes, Jackie & Donna’s, 1850’s, Silk and the Benchmark. Motion carried.
9. Pet License Procedures: Mayor Bosak stated that he has received calls from people regarding the registering of their animals. Deadline is March 31 st. People who receive tax bills do receive a renewal notice for their pets in the tax bills. People who rent do not receive a notice. Mayor Bosak felt that notices should be sent earlier to people who have not registered. Chief Oestreich stated that it seems to be the same people year after year that fail to register. Last year over 100 notices were sent, this year there were 90. It is the citizen’s responsibility to get their pets registered. Consensus of the committee is that next year a notice will be placed on the utility bills, however people who do not receive utilities bills will not be notified. Chief Oestreich stated that Cathy Firari is preparing a booklet for Juneau residents indicating the fees and ordinances which hopefully will be done within the next couple of months, if not when taxes come out. Mayor can also put this in his city hall notes.
VI. Report by Emergency Medical Coordinator
1. Monthly Report : EMS Coordinator Jim Burke was not present.
VII. Report from Fire Chief:
1.
Monthly Report : Fire Chief Ninmann reported that there were three fire calls. 1) N. Fairfield, smoke and odor in basement; 2) 316 N. Main for a medical assist; 3) Hwy 26 for an auto accident.
2. Membership : Chief Ninmann will be submitting one application to the personnel committee.
3. Equipment Purchase : Chief Ninmann stated that they recently went to the convention in Indianapolis and that they will begin writing specs for the truck.
4. Uniform Purchase (Budget Item ): Chief Ninmann stated that some of the firemen’s uniforms no longer fit as well as hats and that he is looking at getting new dress uniforms for those that need them. Has this in his budget and it could cost up to $1,500 and that this money would come from the sale of the air packs. Motion by R. Affeld, second by B. Chase to recommend to council the purchase dress uniforms up to the cost of $1,500. Motion carried
5. Grant Updates : 2006 grant is now closed. Grant that was applied for fire prevention was turned down. Chief Ninmann stated that there will be two trucks available for the committee to look at on April 29, 2008 at 6:30 p.m. and again on May 5, 2008 at 5:30 p.m. at the public safety building.
VIII. Report from Emergency Management Director:
1.
Monthly Report: EMD Beal worked on reimbursement from the snow emergency disaster that was back in March. The city should receive around $3,500 from the federal government. Tornado awareness week is here. Sirens will go off on April 24 th between 1-1:30 p.m. EMD Beal asks that residents be prepared in case there is a tornado and to have emergency items on hand (flashlight, radio, water, place to go in a basement). There is also a “NO BURNING ORDINANCE” in the city and that no one can burn leaves or grass and can only have open fire pits for cooking purposes.
2. Approve Purchase of Grant Radio for EMS : Money has been awarded for the purchase of a radio for one EMS ambulance. The cost would be $3,658.84 of which the grant will pay for $3,356.71 and the city’s portion would be $302.73. The radio out of the ambulance will be put to use somewhere else in the city. Motion by R. Affeld, second by J. Schuster to accept the grant money for the radio for ambulance. Motion carried.
Old Business : none
New Business : none
Mayoral Comments : Mayor Bosak welcomed the new business owners of the 1850’s and The Benchmark to Juneau.
Set Next Date and Time for Next Meeting : Next meeting will be Wednesday, May 28, 2008 at 6:30 p.m.
Adjourn : Motion by R. Affeld second by J. Schuster to adjourn the meeting at 7:05 p.m.
Minutes by:
Catherine Firari
Administrative Assistant
Members present: Robert Affeld, Butch Chase, Joann Link, Mayor Ron Bosak
Members absent: David Beal
Also present: Ed Oestreich, Jim Burke, Curt Ninmann, Cathy Firari
I. Approve Agenda: Motion by J. Link second by R. Affeld to approve the March 26, 2008 agenda. Motion carried.
II. Approve Minutes from February 27, 2008 : Motion by J. Link, second by R. Affeld to approve the February 27, 2008 minutes. Motion carried.
III. Public Appearance: None
IV. Public Safety Chairman Report : Chairman Chase indicated that he is the chairman for the Public Safety Committee and was approached by another EMS member regarding a recent snowmobile accident where there were issues addressed to EMS personnel by another agency that responded to this accident. Jim Burke stated that there were personnel problems and that he did talk to the fire chief of the agency that responded. This fire department has an employee who is also on the Juneau EMS but was not representing the Juneau EMS at the time of the call. Chief Ninmann stated that he was contacted by the fire chief and did give his side of the story. He stated that the Juneau EMS did nothing wrong and did what they were to do on the call. Chairman Chase asked why he was not contacted about this and had to find out from an EMS member. Jim Burke felt that everything was settled and there was no need to contact anyone. Jim will be updating the roster and those members not active will be removed off the list and their keys returned.
Affeld stated that they are redoing job descriptions for all employees. He indicated that when new employees are hired they will have to have a pre-employment physical. Cathy Firari will be in charged of scheduling all pre-employment physicals for the Fire/EMS and Police Department. This will be done through Health Works in Beaver Dam. This item will be placed on the April agenda.
V. Report by Emergency Medical Coordinator:
1. Monthly Report : Jim Burke stated there were 29 calls for the month, averages about one call per day. Chief Oestreich wished to bring to Jim Burke’s attention that when the ambulance goes out on a call that the emergency lights are not being turned on and only the siren is running. Jim Burke stated that the emergency switch should be left on at all times, but some people are turning it off. He will talk to his members about this. Mayor Bosak stated that he received a letter from LifeQuest asking permission to approve setting up a credit card for payments of ambulance bills. He stated that he was not aware that the city was going to do this and would like for Jim Burke to check into this as he will not sign any papers at this time.
2. Repair or Replace Lounge Computer : Jim Burke indicated that they are trying to clean up their computer in the lounge and that they can not access the Administrator passwords as they have been changed. Indicated that this had to happen when the computer was taken out of the lounge. Cathy Firari indicated that when Chairman Chase requested the computer to be taken out that this happen last spring. The IT person that the city had at that time only accessed the computer through the Members password and not through the Administrator password. Jim Burke is to contact our Klass Act Solutions and see if they can get this resolved. Jim stated that the computer is about 7 or 8 years old.
VI. Report from Fire Chief:
1. Monthly Report : Fire Chief Ninmann indicated there were six calls: vehicle fire at Kwik Trip, electrical wiring at Kwik Trip, auto accident on Hwy AI, severe weather with flooding of the streets, snowmobile accident on Strange Road and building fire in Beaver Dam. County mutual aid did work well, however there were still some issues.
2. Equipment Purchase : Chief Ninmann stated that there were two purchases. (1) Through fund raising the fire department purchased a chain saw which replaced a 15 year old saw, and also a new circular saw similar to cutting concrete. Spent about $1,500 outside of budget. (2) Chief Ninmann is also complying information on a truck and will begin writing specs.
3. 2006 Grant Update : This is basically done.
4. 2007 Grant : Chief Ninmann indicated the source capture writing spec will be going out next month and will decide which one to purchase. Current air exchange unit that was installed in the public safety building is not working and has not worked properly since the building was built but must remain there per building codes. Source capture unit is a magnetic system that is attached to the trucks.
5. Vehicle Maintenance for Fire Trucks (Amended 3/25/08 @ 4:15 p.m.): Chief Ninmann stated that truck 2391 water tanker is in need of tires. All money is in the 100 fund. Received state prices for both front and rear tires in the amount of $2,032.16. Current tires have split rims and tubes, would like to get rid of these. Tires are cracking and should be replaced every 10 years. Motion by B. Chase, second by J. Link to purchase the tires at the state price of $2,032.16. Motion carried.
VII. Report from Emergency Management Director:
1.
Monthly Report : Dave Beal was not present but did request the approval of the following items.
2. Approve Registration, Lodging and Expenses for Emergency ManagementDirectorto Attend the 41 st Annual Emergency Management Conference April 8-9, 2008: Motion by R. Affeld, second by J. Link to allow Dave Beal to attend the EM conference April 8-9, and to pay for all lodging, mileage, wages and meals. Motion carried.
3. Approve Registration, Lodging and Expenses for Fire Chiefs Convention in June, 2008: Dave Beal would like to attend this conference in June. Cost would be, lodging for two nights at $125 per night, basic registration is $100. Chairman Chase asked Police Chief Oestreich if this would cause any conflict with scheduling. Chief Oestreich stated that he would have to work it out with part-time people so that it would not create overtime, but some overtime may occur. Motion by B. Chase, second by R. Affeld to allow Dave Beal to attend the Fire Chiefs convention June 20-22, 2008. Motion carried.
VIII. Old Business: None
IX. New Business : Joanne Link brought up the issue regarding scheduling of crossing guards conflicting with other another city job. In the June 21, 2007 public safety minutes, it was indicated that the crossing guard would not run until the afternoon so that it does not interfere with her crossing guard duties. Has become an issue and is gone in the morning and is not at her post or someone else has to cover for her. Jim Burke needs to address this and change the scheduling of time so that it does not interfere with crossing guard duties. Jim Burke indicated he is short handed and has one person on medical leave, one had to cut back on time. Chief Oestreich stated that recently three crossing guards were gone at the same time and that there was an incident where two officers were engaged in two separate complaints so they could not do crossing guard. Butch Chase was in the office and was delegated to do crossing guard and Cathy Firari also filled in doing two posts. Both Mayor Bosak and Butch Chase will stop in and see Cathy Firari and fill out an application for crossing guard as an on-call position.
X. Mayoral Comments : No comment.
XI. Set Next Date and Time for Next Meeting : Will be Wednesday, April 30, 2008 at 6:30 p.m.
XII. Report by Police Chief
1. Monthly Report : Chief Oestreich passed out the monthly report.
2. Renew Lease with GI Office Technologies for New Copy Machine for Public Safety Building : Motion by R. Affeld, second by J. Link to recommend to council the renewal for a new copy machine (Toshiba eStudio230L Digital System) for a 48 month lease at the cost of $73.49 per month. Motion carried.
3. Crossing Guard Issues at Kwik Trip Forwarded from Public Works : It was discussed if switching of crossing guards could be done so that there would be someone at Kwik Trip when the St. John’s kids get out. Thought that maybe Gail Amsler could do the school and that Cheryl Schwoerer could do Kwik Trip. Gail would not be able to get out of school to be at the S. Western Avenue crosswalk and that some of the other crossing guards do not feel comfortable where there is a lot of heavy traffic.
4. Estimates for Replacement or Repairs of Gutters on Public Safety Building : Chief Oestreich stated that this past winter was hard with the amount of snow and that the snow fell onto the gutters and pulled the stakes out of the wall. Received a bid from Diversified Gutters in the amount of $630. All seams on gutters leak and will need to be replaced. Jim Burke stated that the outside light also fills up with water and needs to be looked at, as well as the entrance service doors do not shut tightly. Public Safety Committee will be forwarding this to Public Works with a list of problems associated with the public safety building.
5. Approve Renewal of Alcohol Beverage License Applications for :
United Cooperative, 470 N. Main Street
Skolaski Enterprises, Ltd, d/b/a Jackie & Donna’s, 160 E. Oak Street
Kwik Trip, Inc. #324, 210 S. Main Street
Jensen’s Family Foods, Inc,/Jensen’s Piggly Wiggly, 100 S. Western Avenue
Justmann’s Lanes, LLC, 150 E. Oak Street
STR, LLC/Silk Juneau, 112 E. Oak Street
Three Wisemen Tavern Group/1850’s Inn 172 E. Oak Street
Juneau American Legion, Post 15, 162 E. Oak Street
Entrees by Chef Chanse, 500 Lincoln Drive
Juneau Men’s Slowpitch Softball, Juneau City Park ( 500 Lincoln Drive)
Juneau Rock River Baseball League, Juneau City Park ( 500 Lincoln Drive)
Motion by R. Affeld, second by J. Link to recommend to council the approval of the above liquor license. Motion carried.
Adjourn into closed session as per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility . No action taken
Reconvene into open session as per §19.85(2) and disclose findings, if any.
XIII. Adjourn: Motion by R. Affeld, second by J. Link to adjourn at 7:08 p.m.
Minutes by:
Catherine Firari
Administrative Assistant
Members present: Butch Chase, Robert Affeld, Joann Link, Mayor Ron Bosak
Members absent: None
Also present: Jan Schultz, Cathy Firari, Curt Ninmann, DaveBeal, Jim Burke
Citizens present: None
This meeting started at 6:35 p.m. due to video problems.
1. Approve Agenda : Motion by J. Link, second by R. Affeld to approve the agenda. Motion carried.
2. Approve Minutes from January 30 2008 : Affeld referred to Item X (g) from the January 30, 2008 minutes that it should read Motion by R. Affeld, second by B. Chase to reconvene into open session per §19.85(2) at 7:35 p.m. and to not allow Dave Beal a master key to the public safety building, and to strike the rest of the paragraph.
III. Public Appearance : None
IV. Public Safety Chairman Report :
1. Review Job Descriptions for: Police Chief, Fire Chief, EMS Coordinator and Emergency Government Director : Affeld, who is chairman for the Personnel Committee has spoke to police chief Oestreich reference his job description and stated that all department heads are to send written reports to the common council and that this will be noted in their job descriptions in the future as this has come from the personnel committee.
2. Credit Card(s) for Department Heads or Public Safety Building : Dave Beal indicated that a credit card down at the public safety building would be more of a convenience rather then obtaining one from city hall. Need to contact Jane Fude to have her come down to building to update Norton Antivirus as this has to be done on a credit card. Also more hotels are asking for credit cards instead of purchase orders as a fall back in case the party fails to show and then a one night charge would be placed on the credit card. Dave indicated that purchases can not be over $1,000 as it has to go through committee. Chairman Chase felt that one card for the public safety building would be sufficient. Fire Chief Ninmann stated that each department should have a card and that their department would be responsible for purchases made. Motion by R. Affeld, second by J. Link to recommend to the Finance Committee approval or disapproval of a credit card for the public safety building. Motion carried.
3. Chairman Chase stated that the heat bill this last month was $1,500, almost triple. Heat in garage bays need to be kept down. Departments need to control temperature better.
VI. Report by Police Chief:
1. Monthly Report : Sgt Jan Schultz filled in for Chief Oestreich and handed out the monthly report.
2. Update on Police Office Eligibility List : Deadline was Feb 15, 2008 have received 73 applications.
3. Approve Sending Det. Dave Beal to the 2008 Wisconsin Association for Identification from March 26-28, 2008 and to approve Hotel Reservations for Two Days to Include Registration and Expenses : Cost is $225 for 3 days. Room reservation is $72 for two nights. Det. Beal will use unmarked squad car for transportation. Motion by R. Affeld, second by J. Link to send Det. David Beal to the 2008 Wisconsin Assocation for Identification from March 26-28, 2008 for training and to pay for wages, hotel reservations and class registration. Motion carried.
4. Approve Sending Officer Matt Bublitz and Officer Tim LaPean to WCTC for Training OWI Traffic Enforcement and 4 th Amendment Issues on March 19, 2008 to Include Registration and Expenses : Motion by J. Link, second by R. Affeld to send Officer Matt Bublitz and Officer Tim LaPean to WCTC for OWI Enforcement on March 19, 2008 to include the $35 registration fee for each and to pay wages. Motion carried.
5. Recommend to Personnel to Hire Tara S. Nielsen as a Fill-in Crossing Guard : Motion by R Affeld, second by J. Link to recommend to personnel to hire Tara S. Nielsen as a fill-in crossing guard. Motion carried.
6. Recommend to Personnel to Hire Shawn Rogers for Part-Time Administrative Assistant Position : Motion by J. Link, second by R. Affeld to recommend to personnel the hiring of Shawn Rogers for part-time Administrative Assistant position. Motion carried.
VII. Report by Emergency Medical Coordinator:
1. Monthly Report : EMS Coordinator Jim Burke passed out the monthly report. Calls are down from last month. Responded to a recent snowmobile accident and did have issues with portable radios with frequency channels.
2. 2007 Write Offs : LifeQuest is still working on these. Jim spoke to Jerry from LifeQuest he will compile a report in near future.
3. Purchase of New Stryker Cot (Amended 2/26/07 @ 9:07 a.m.) : Old cot is 15 years old and can not be replaced properly. Stryker has brought a cot to use on a trial basis for 7-14 days. List price is $12,792. Since this would be considered a demo the cost would be $9,802. Jim has checked with another company but feels the Stryker’s cot is much better. There is $8,000 budgeted and over $15,000 in state money. Older cot would have to be turned into a manual cot and would make it harder on crew for lifting purposes. Motion by J. Link, second by R. Affeld to recommend to the finance committee the purchase of the Stryker Cot at the cost of $9,802. Motion carried.
VIII. Report from Fire Chief:
1. Monthly Report : Fire Chief Ninmann passed out monthly report. Two calls last month, motor vehicle accident on Hwy 33 and a false alarm on Oak Dale Drive. Juneau did assist Beaver Dam for a fire call but the aerial truck could not be used. Have sold six air packs to Clyman.
2. Fire Chief’s Convention : Chief Ninmann would like to send three people for this convention which is June 20-22, 2008 at the Kalahari at the Wisconsin Dells. People going would be Chief Ninmann, Assistant Chief Dan Wegener and past Fire Chief Dave Schultz. Motion by R. Affeld, second by J. Link to send Ninmann, Wegener, and Schultz to the June 20-22, 2008 Fire Chief’s Convention at the Kalahari in the Wisconsin Dells. Motion carried.
3. Equipment Purchase : Chief Ninmann handed out information regarding the replacement of a new engine or rescue engine. This could take up to 1 ½ years for it to come together and could be deliver in mid-2009. Truck should have been replaced two years ago. Past Fire Chief Steve Reifsnider had a plan 10 years ago to get one truck every five years and this fell to the side as money was not put into budget. New truck would be used instead of ladder truck. At least $60,000 a year needs to be put in the plan no matter what to purchase new trucks. Affeld stated that truck does not need all the bells and whistles and suggested that Chief Ninmann start looking for specs on a truck. Can do lease option to purchase for the vehicle. Town of Oak Grove contributes approximately $30,000 a year for fire coverage.
4. FDIC Equipment Show : Show is April 14, 2007 four members will be going. This is held in Indianapolis. Hotel registration, mileage and conference registration will need to be paid, however Chief Ninmann did not have the full itinerary at this time. Members going will not receive any hourly pay. Motion by J. Link, second by R. Affeld to send four people to FDIC Equipment Show in Indianapolis on April 14, 2008 and to pay for hotel, mileage, and registration as this is a budgeted item and not to pay an hourly pay. Chief Ninmann will supply further information when it becomes available. Motion carried.
5. 2006 Grant Update : There was a remaining balance of $11,800 from the grant. Did send in amendment for grant to spend on fire prevention and education.
6. 2007 Grant : Fire department received a grant for source capture system in the amount of $47,500 through FEMA. This system would be for the fire department and EMS bays as an air exchange unit. May need help from the EMS for some funding.
Report from Emergency Management Director:
1. Monthly Report : EM Director Dave Beal stated that due to the recent rain that was received within the past week the streets did get flooded. DPW and Fire Department were called out to clean catch basins. Also contacted EMS to be on standby at the station due to the weather so that they could respond to a call if needed. All departments worked well together. EM Director Beal stated that he too will be attending the Fire Chiefs Conference in April as well as the Emergency Government Conference in June and will place on March agenda.
Old Business : None
New Business : None
Mayoral Comments : Mayor stressed to watch heat in public safety building. Indicated that there is a grant available through WPPI to purchase solar panels that would help to heat and cool the public safety building as well as the community center. Will know more in a couple of months regarding this.
Set Next Date and Time for Next Meeting : Next meeting will be Wednesday, March 26, 2008 at 6:30 p.m.
Adjourn Motion by R. Affeld, second by J. Link to adjourn the meeting at 7:25 p.m.
Minutes by:
Catherine A. Firari
Administrative Assistant
II. Approve Minutes from December 26, 2007: Motion by J. Link, second by R. Affeld to approve the December 26, 2007 minutes. Motion carried.
III. Public Appearance: None
IV. Public Safety Chairman Report: No complaints this month
V. Report by Emergency Medical Services Coordinator:
1. Monthly Report : EMS Coordinator Jim Burke passed out the year end report. Numbers are up from last year. Jim would like to have finance reconsider the purchasing of the ECG machines.
2. 2008 EMS Elected Officers :
Coordinator: James Burke
Assistant Coordinator: Sue Luedke
Secretary/Treasurer: Wendy Jo Smedema
Training Officer: Kimberly Rundburg-Montgomery
Affeld questioned if Kim Montgomery was able to hold the position of training officer as she is not currently an EMT. Jim Burke stated that there is nothing in the by-laws that indicate the training officer has to be an EMT. Kim is also going to school at this time to become an EMT. Motion by R. Affeld, second by J. Link to recommend to council the 2008 EMS elected officers. Motion carried.
3. 2007 Write Offs : Jim Burke stated that he has spoke to Dennis Sheldon and feels that these write offs should be turned over to LifeQuest to see if they can collect any further monies. Motion by B. Chase, second by R. Affeld to place on next months agenda. Motion carried.
VI. Report by Fire Chief:
1. Monthly Report : Chief Ninmann had no monthly report
2. 2007 Year End Report : Yearly report was passed out, 52 calls for 2007
3. Membership : One member is going to council in February.
4. Sale of Surplus Equipment (346): Ninmann stated that he has leads on selling some of the air packs. He would like the money to go back into the uniform fund. Is not sure if he will be able to sell the turnout gear or not. Air packs are selling for at least $250 each. Motion by J. Link, second by R. Affeld to recommend to finance from the sale of surplus equipment (air packs and turnout gear) this money be placed back into the uniform account (100-52-5220-346). Motion carried.
5. 2008 Fire Department Elected Officers :
Assistant Fire Chief: Daniel J. Wegener
2 nd Lt.: Howard Wondra
Secretary/Treasurer: Kevin S. Schultz
Trustee: John Schuster
Motion by R. Affeld, second by J. Link to recommend to council the 2008 newly elected Juneau Fire Department officers. Motion carried.
6. 2007 Write Offs : Only one write off in the amount of $10.00. This was for a fire department key that was lost, however that person did find the key after the invoice was generated and now has to come off the books. Motion by R. Affeld, second by J. Link to recommend to council to write off Invoice #326 in the amount of $10. Motion carried.
VI Report from Emergency Management Director:
1.
Monthly Report: Emergency Management Director Dave Beal stated that with the high winds that just came through this past week that people should be prepared for emergencies especially in the cold weather.
2. Purchase of 10 Mobiles and 2 Portable Motorola Radio’s, City’s Portion is $5,024.67 : Dave explained that the total amount of the 10 radios would be $20,098.64 and that the city only has to pay for 25% being $5,027.67 and that the rest of the balance would be paid for through a grant. There is $6,000 in the 2008 budget so this would not have to go to finance. Seven radios will go to the fire department and 3 to the police department in the squad cars. The three radios from the squad cars will then be turned over to the Department of Public Works. Motion by R. Affeld, second by J. Link to recommend to council to approve the purchase of 10 portable Motorola radios in the amount of $5,024.67. Motion carried.
VIII Mayoral Comments: Mayor Bosak stated that there was a special Public Works meeting and at that time it was requested that when the police department are out patrolling and they feel that the streets may need to be plowed, to contact Street Superintendent Wayne Bubolz and then Wayne will decide whether to start plowing early or wait until 4 a.m. Chief Oestreich asked if he could get a list of phone numbers as to who to contact. Mayor stated that a list is being prepared and will be provided to the police department.
Mayor indicated that all department heads received a memo from him stating that the Police Chief, Fire Chief, EMS Coordinator, Recreation Director, Emergency Government Director and Public Works Superintendent are no longer required to attend the council meeting. This would save the city approximately $1,300 per year on meting pay. Department heads are to give their reports to the chairman of their committee and if the chairman feels that the department head needs to attend the council meeting they will be invited. If a department head wishes to be on the council agenda, they are to contact Jane Fude and she will place them on the agenda. All reports must be to Jane Fude five days before the council meeting. This will be effective immediately.
IX Set Date and Time for Next Meeting: Next meeting will be Wednesday, February 27, 2007 at 6:30 p.m.
X Report by Police Chief:
1.
Monthly Report : Chief Oestreich passed out the December 2007 monthly report. Total contacts for 2007 were 2,098 compared to 1,659 in 2006. Officer Kevin Schultz will be finishing his training and will be working on his own starting February 15, 2008. Received about 23 applications so far for the eligibility list for police officer position, should one come up. Chief Oestreich will have his surgery on February 12, 2008 and will be out for approximately four months. After four weeks he plans on coming into the office to do paperwork.
2. Individual Officer’s Yearly : Chief Oestreich passed out the individual officers yearly reports for 2007. The reason calls are down at the Dodgeland School is that the new Superintendent had instructed the principals to take action in house before contacting the police department for minor issues.
3. Department Yearly: This report was handed out at the council meeting
4. Part-time Administrative Assistant : Received two applications. Deadline was January 29, 2008. Will set up meeting in the evening for interviews and testing. One applicant does have previous experience.
5. Recommendation from Personnel Committee to Public Safety: Police Chief Not To Attend Council Meetings Unless Invited . Mayor discussed this item already
6. Adjourn into closed session per §19.85(1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility . Motion by J. Link, second by R. Affeld to go into closed session per §19.85(1)(c) at 7:05 p.m. Motion carried.
7. Reconvene into open session per §19.85(2) and disclose findings if any . Motion by R. Affeld, second by B. Chase to reconvene into open session per §19.85(2) at 7:35 p.m. to not to allow Dave Beal a master key to the public safety building because he is a city employee and this would allow him access into the Police Chief and Sgt.’s office where he could have access to confidential papers. Motion carried.
XI. Adjourn: Motion by R. Affeld, second by J. Link to adjourn at 7:40 p.m. Motion carried.
Minutes by:
Catherine A. Firari
Administrative Assistant