Public Works Committee Meeting Minutes 2011

Wednesday, November 2nd, 2011
4:30 pm at City Hall

Members Present: Dan Schamberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Mike Laue

The meeting was called to order at 4:30 PM and roll call was taken.
Affeld/Lentz to approve the agenda. Motion carried.
Lentz/Affeld to approve the minutes from Wednesday, October 5 th, 2011. Motion carried.

Public/Citizen Comment Re: Agenda items: None

Mike Laue:
A. S. Mill Street
Affeld/Lentz to send both applications for local road improvement and discretionary funds to MSA. Motion carried.

B. N. Fairfield Avenue
No action taken at this time.

C. Local Road Improvement Grant
Have to come up with a 5 year road improvements plan.

Community Center:
A. Any new issues
Garbage disposal went out. Estimated to be around $100.00 or so to fix.

Park Street Catch Basins: Asphalt is done.

Budget: Still with the Finance Committee.

Street Superintendent/Working Foreman monthly report:

Fix catch basins
Mulching leaves
Ditch digging and hauling dirt

Old Business:
A. Wild Goose Trail.
Leave on the agenda. Need to repair the oil pan on the salt truck.

New Business: None

Set date and time for the next meeting: December 7 th, 2011 at 4:30 PM.

Affeld/Lentz to adjourn the meeting. Motion carried.

Minutes Reported By:
Dan Schamberger

Wednesday, October 5th, 2011
4:30 pm at City Hall

Members Present: Dan Schamberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, Mayor Bosak
Members Absent: None
Also Present: None

The meeting was called to order at 4:30 PM and roll call was taken.
Affeld/Lentz to approve the agenda. Motion carried.
Affeld/Lentz to approve the Wednesday, September 7 th, 2011 minutes. Motion carried.

Public Comments: None

Community Center:
a) Any new issues
No new issues.

Park Street Catch Basins:
Three of them are done. We are waiting on Town and Country for two of them.

Budget:
Has been turned in.

Street Superintendent/Working Foreman monthly report:

Landscaping has been completed by the salt shed.
Took delivery of sale and the shed is full.
Hauled 60 loads of fill from the yard.
Doing some tree trimming.
Lines are all painted.
Hauling fill from the ditch by the school with the help of the Nehls Brothers. Will continue with that as fill in work.
Till snow is too deep.
Will begin leaf clean up when they start falling.
Will be doing building maintenance. Supervisors should make a list.
Catch basins are almost ready to pour. Weather will make the final decision.
Local Road Improvement Grant – which road project should be looked at.

Old Business:
A. Wild Goose Trail.
Still working and checking in with Dodge County.

B. Equipment Operator
Affeld/Schamberger to propose hiring Equipment Operator. Motion carried 3-0.

C. Local Road Improvement Grant
Affeld/Lentz to have Mike Laue submit proposals for S. Mill Street and N. Fairfield Avenue for road improvements. Motion carried.

New Business:
The sweeper was running for a funeral. Address the problem. Finance reviewed the proposal and estimates of Acorn Lane Utility/Street project for budget.

Set Time and Date for the next meeting: November 2nd, 2011 at 4:30 PM.

Lentz/Affeld to adjourn meeting at 4:52 PM.

Minutes Reported By:
Dan Schamberger

Wednesday, September 7th, 2011
4:30 pm at City Hall

Members Present: Dan Schamberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Gladys McKay

The meeting was called to order at 4:30 PM and roll call was taken.
Affeld/Lentz to approve the agenda. Motion carried.
Lentz/Affeld to approve the Wednesday, August 3 rd, 2011 minutes. Motion carried.

Public/Citizen Comment Re: Agenda items: No one present for public comment.

Community Center: a) Any new issues
Air conditioning is not able to keep up.

Park Street Catch Basins:
City Finance Committee has reviewed and approved this item.

Budget:
Went through the budget with Chad and Gladys. Affeld/Lentz to send the budget to the City Finance Committee to be approved. Chad would be interested to have left over money to carry to the 2012 budget.

Street Superintendent/Working Foreman monthly report:

Mowing lawns – weed notice.
Sealed cracks.
Poured concrete for salt shed.
Washed police station.
Have 50% of the lines painted.
Dug ditch by Dodgeland.
Cleaned up the cemetery for the holiday.
Tree trimming and brush chipping.

Old Business:
A. Wild Goose Trail.
Bill, from Dodge County Park is working on this.

B. Equipment Operator
That has been sent to personnel.

C. S. Mill Street
This is on hold right now, Sensient is working through obtaining permits from DNR for the new dryer construction.

New Business: None

Set Time and Date for the next meeting: October 5 th, 2011 at 4:30 PM.

Schamberger/Affeld to adjourn meeting at 5:47 PM.

Minutes Reported By:
Daniel Schamberger

Wednesday, August 3rd, 2011
4:30 PM at City Hall

Members Present: Dan Schamberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Bill Ehlenbeck, Dodge County

The meeting was called to order at 4:30 PM and roll call was taken.
Affeld/Schamberger to approve the agenda. Motion carried.
Affeld/Lentz to approve the Wednesday, July 6 th, 2011 minutes. Motion carried.

Public Comments on agenda items: None

Wild Goose Trail – Completion of Trail in City of Juneau:
We agreed to have Dodge County to start planning as soon as possible. Will look into easements with the utility department.

Vacancy – Equipment Operator:
Affeld/Schamberger to send to the Joint Personnel Committee to develop an Equipment Operator position.

Cemetery Equipment – Jumping Jack (Ground Pounder):
Affeld/Lentz to buy a ground pounder (Wacker BS 504S) for $2,049.00. Motion carried.

Street Superintendent/Working Foreman Monthly Report

Mowing lawns – weed notice.
Equipment repaired during slower grass mowing time.
Cracks filled on E. Oak Grove Street.
Repaired six sink holes and bad catch basins.
Will being painting lines before the end of August
Salt shed apron is dug out. Working on it as we can.
Hope to have merry go round back in the park before Juneau August Fest.
I am pushing the guys and myself to the limit. Need to discuss how and when we will get to full staff.

Affeld/Schamberger to adjourn into closed session as per § 19.85 (1) (c) considering employment, promotion or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.

Performance Evaluation Data

Affeld/Lentz to reconvene into open session as per § 19.85 (2) and disclose findings, if any. Motion carried 3-0.
No action was taken.

Old Business:
A. Fire Department Poles
No answer back from the fire department.

B. S. Mill Street
Nothing to report.

New Business: None

Set Date and Time for the next meeting: September 7 th, 2011 at 4:30 PM.

Schamberger/Affeld to adjourn meeting at 5:43. Motion carried.

Minutes Reported By:
Dan Schamberger

Wednesday, July 6th, 2011
4:30 pm at City Hall

Members Present: Dan Schmaberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None

The meeting was called to order at 4:30 PM and roll call was taken.
Affeld/Lentz to approve the agenda. Motion carried.
Lentz/Affeld to approve the Wednesday, May 4 th, 2011 minutes. Motion carried.

Public/Citizen Comment Re: Agenda items: None

Community Center:
A. Any new issues: Affeld/Schamberger that we recommend to the Common Council to update the term of the lease to June 2012 and review it in February 2012. Motion carried 3-0. Other than that, no new issues.

Wild Goose Trail:
Will table until next month and invite Dodge County Park – Bill Ehleneck.

Local Wage Rate:
Affeld/Schamberger to send this to the Common Council. Motion carried 3-0.

Community Center Lease – ends June 30 th, 2011: Done.

Street Superintendent/Working Foreman monthly report:

Mowing lawns – minor repairs – all normal.
Big snow blower is not finished yet.
Salt truck is back. It went over budget.
New crack sealer is here and going to seal some streets ourselves when the grass slows down.
S. Hyland Street second coat is done.
Patching holes when we can.
No huber help for two weeks.
Gail’s guys have been giving us help from time to time.
Merry go round bearing wore out.
Waiting for rubber to complete the Wild Goose Park. Gail’s guys will paint it.
Door kicked in on the score stand. Tidy will replace it by next month.
Meeting with Chris Ginn to clean out ditch. Nothing done yet.
Meeting with Hechimovich and told him that we want better maintenance on the land by the Wild Goose Park.
Weed notices have equipment hours, fuel, time at the top of the budget.
Repaired more than a dozen headstones in the cemetery.
Brush chipping continues to be more than one truck load a week.
Faucets in the cemetery leak. The style in there are $68.00 a piece.
No storm sewer, curb, road maintenance has been done this summer. I am pushing the guys and myself to the limit. Need to discuss how and when we will get to full staff.

S. Mill Street:
Affeld/Lentz to send this to the City Finance. Motion carried 3-0.

Salt Truck:
Salt truck was fixed for a total of $2,142.04.

Fire Department Poles:
Fire Chief should contact Public Works.

Snow Blower:
Affeld/Lentz to approve up to $1,600.00 to have the snow blower fixed. This is a budgeted item and recommend to the Common Council. Motion carried 3-0.

Old Business:
Clothing issues will be discussed at Joint Personnel.

New Business:
N. Fairfield Avenue. Chad will call Mike Laue and get estimate. Salt bid came in at $60.61 per ton.

Set date, time and place for next meeting: August 3 rd, 2012 at 4:30 PM.

Schamberger/Affeld to adjourn the meeting at 5:45 PM. Motion carried

Minutes Reported By:
Dan Schamberger

Wednesday, May 4th, 2011
4:30 pm at City Hall

Members Present: Dan Schamberger, Mark Lentz, Robert Affeld, Chad Stange, Robert Selchert, Mayor Ron Bosak
Members Absent: None
Also Present: Curt Ninmann

The meeting was called to order at 4:40 PM and roll call was taken.
Affeld/Lentz to approve the agenda. Motion carried.
Affeld/Lentz to approve the Wednesday, March 2 nd, 2011 minutes. Motion carried.

Public/Citizen Comment Re: Agenda items: No public or citizen comments.

Community Center:
A. Any new issues
One small electrical problem that was resolved. The steam table wiring was repaired.

Accident Policy Drug Testing:
Minor change, if you are able to work that the supervisor will determine if employee is able to work.

Street Superintendent/Working Foreman monthly report:
The following report was distributed:

40 Tons of salt is left
Mowers are ready
Baseball fields have been mowed
Wind damaged the backstop at the Addie Joss Field
Salt truck is in for repairs. Will take 3-4 weeks to get the parts. Total cost will be over $3,000.00
Salt shed needs concrete. Apron failed inspection and we will remove and re-pour concrete in house.

S. Mill Street:
Was discussed. Put on next month’s agenda.

Salt Shed:
Will repair concrete in house. This is a non budget item. Salt truck is also a non budget item.

Fire Department Poles. See attached Public Safety Minutes from April 21 st, 2011, Item #VIII.

Last used in 1992. Will be put back up. Discussing new location to place them.

Schamberger/Affeld to adjourn in to closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried.

Employee Review

Lentz/Affeld to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried.

Supervisor recommended a .50¢ raise. Affeld/Schamberger to recommend to take Personnel Committee to take Joe Luedke off of probation and to give Joe a .50¢. Motion carried 3-0.

Old Business:
Filling in where the plow dug up the grass. Continuing to do so.

New Business:
Put on the next agenda to put rental money for park building to account for all park maintenance.

Set Date and Time for the next meeting: June 1 st, 2011 at 4:30 PM.

Lentz/Affeld to adjourn meeting at 5:21. Motion carried 3-0.

Minutes Reported By:
Daniel Schamberger

Wednesday, March 2nd, 2011
4:30 pm at City Hall

Members Present: John Schuster, Dan Schamberger, Chad Stange, Robert Selchert, Mayor Bosak
Members Absent: Butch Chase
Also Present: None

The meeting was called to order at 4:30 PM and roll call was taken.
Schamberger/Schuster to approve the agenda. Motion carried.
Schamberger/Schuster to approve the minutes from Wednesday, January 5 th, 2011. Motion carried.

Public/Citizen Comment Re: Agenda items: No one present.

Community Center:
a) Any new issues – No issues at this time.

Accident Policy Drug Testing:
Personnel is still working on policy.

Street Superintendent/Working Foreman monthly report:

Part-Time Help – Dumpster Attendant:
Schuster/Schamberger to send to the Personnel Committee to recommend to hire Jeffrey Merryfield as Dumpster Attendant pending drug and alcohol testing at $10.00 per hour part time. Not to exceed 600 hours per year. Motion carried.

Community Center Fund Raiser Account:
Schamberger/Schuster to send to the City Finance Committee to set up a special account for fund raising money to be spent on Community Center entrance improvements. Motion carried.

Old Business: Nothing

New Business: Nothing

Set date, time and place for next meeting. April 6 th, 2011 at 4:30 PM.

Schamberger/Schuster to adjourn the meeting at 5:00 PM. Motion carried

Minutes Reported By:
John Schuster

Wednesday, January 5th, 2011
4:30 PM at City Hall

Members Present: John Schuster, Daniel Schamberger, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: Butch Chase
Also Present: None

The meeting was called to order at 4:30 PM and roll call was taken.
Schamberger/Schuster to approve the agenda. Motion carried
Schamberger/Schuter to approve the Wednesday, December 1 st, 2010 minutes. Motion carried.

Public/Citizen Comment Re: Agenda Items:
No one present.

Community Center:
No Problems.

Accident Policy Drug Testing:
Schamberger/Schuster to send to Joint Personnel Committee to check into the drug testing policy. Send the attached policy along.

Street Superintendent/Working Foreman monthly report:

Plowing and hauling snow
New guy started
One huber started
Total salt purchased is 250 tons. Used 155 tons so far. We are mixing sand with the salt for a couple weeks to make it through the season.
We will start equipment maintenance if the snow holds off.
Catch basins were all dug out for the rain.

Part-Time On-Call Snow Plower:
Jerry is hired and is working out well.

Part-Time Help – Dumpster Attendant:
Schuster/Schamberger to send two applicants to the Joint Personnel Committee for approval for the dumpster attendant. Motion carried 2-0.

Old Business:
Chad came in under budget for 2010.

New Business:
Nothing.

Set Date and Time for the next meeting: February 2 nd, 2010 at 4:30 PM

Schamberger/Schuster to adjourn meeting at 4:50. Motion carried.

Minutes Reported By:
John Schuster