Members Present: JoAnne Link, Dan Jahnke, Jason Buske, Wayne Bubolz, and Mayor Bosak
Member Absent: Robert Selchert
Also Present: Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Buske to approve the agenda. Motion carried 3-0.
Jahnke/Buske to approve the minutes. Motion carried.
Public Appearance: None
Installation Issues and The Street Repairs At The South End Of Midway.
City issue with trench disrepair. Tank east of rite of way using sanitary sewer bedding as drainage. Pump up to east Hyland didn’t patch the street yet from earlier repairs will be corrected in the spring when asphalt season starts for the year. This is the only issue at hand that we know of. Mike to follow up with a letter to Randy Schaefer, Dennis Sheldon, Department of Public Works Committee and Hank Hechimovich as to a solution.
Public Works Employee Raise Request.
Need to research this. Department of Public Works can’t be considered separate from the negotiating for yearly raises. But will look into it for next year. Public Works needs to bring this up next meeting for next years consideration for an increase to meet other communities rates. Please put on agenda for January’s meeting to start this ball rolling.
New Safety Regulations – Coats and Vest.
ANSI 107 started in November. Federal mandated Long sleeve safeties with stripes. Get each guy coats for $40.00 each with removable liners for summer usage. Total cost would be $160.00 for 4 guys. Jahnke/Buske to purchase 6 safety jackets at $40.00 each for the Department of Public Works Employees plus summer help and huber help. Motion carried 3-0.
Tree Removal Along Wild Goose Trail on Co-Op Property.
Utility removed these trees. Federal regulations mandated 30’ from the lines on both sides be cleared. This was not done by the Department of Public Works. This was hired out. Send to Utilities for questions. Schaalma property. Notification procedures public appeal/interaction. Tree on Jensen’s property is in lines yet.
Snow Removal Procedures.
Wayne checks at 3:00 AM. Police officers call if needed. There is a call list in place with Priorities, etc. Crosswalk is the homeowners responsibility. Please bring policy to the next meeting and place on agenda to review. People can not push snow across the street or plow into the roadway. Put onto agenda and forward to the Public Safety. There are issues with snow removal being done into the streets and such. Keep crosswalks clean and notify homeowners.
Chairman Comments: None
Public Works
1. Monthly Report.
Set date and time for next meeting. January 7 th at 6:30 PM.
Jahnke/Buske to adjourn the meeting at 7:19 PM. Motion carried.
Minutes Reported By:
JoAnne Link
Members Present: JoAnne Link, Dan Jahnke, and Wayne Bubolz,
Member Absent: Robert Selchert, and Mayor Bosak
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Link/Jahnke to approve the agenda. Motion carried 2-0.
Link/Jahnke to approve minutes from Wednesday, October 1 st, 2008. Motion carried 2-0.
Public Appearance: None
2009 Budgets: Angle beam possibility. Looking at a possibility for this year. Other than that, Wayne does a great job taking care of heating of building.
Employee Evaluations: Everything is turned in.
Chairman Comments: None
Public Works
A. Monthly Report:
Dave, Dennis and Pam Prepared:
Set date and time for next meeting. December 3 rd, 2008 at 6:30 PM
Link/Jahnke to adjourn the meeting at 7:04 PM. Motion carried 2-0.
Minutes Reported By:
Dan Jahnke
Members Present: Dennis Druecke, JoAnne Link, Dan Jahnke, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Member Absent: None
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Link/Jahnke to approve the agenda. Motion carried.
Jahnke/Link to approve the minutes. Motion carried.
Public Appearance: None
Hold Harmless Agreement.
Jahnke/Link to recommend approval to the Common Council for the Hold Harmless Agreement pending the Utility Commission approval. Motion carried.
E. Center Street Final Paving.
The street is finished. One storm drain manhole seems to be to low. Wayne will check into this.
Charter Communication Street Opening Permits.
Tabled until next month.
E. Oak Grove Street Repair.
Repairs have been finished.
2009 Budgets.
Finished
Employee Evaluations.
Done
Chairman Comments:
Talked about drainage behind Joe Sciascia’s house.
Public Works
A. Monthly Report.
Getting plows ready for winter. We have plenty of salt for the streets.
Set date and time for next meeting. November 5 th, 2008 at 6:30 PM.
Jahnke/Link to adjourn the meeting at 7:26 PM. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Dennis Druecke, JoAnne Link, Dan Jahnke, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Link to approve the agenda. Motion carried.
Link/Jahnke to approve the minutes from Wednesday, August 6 th, 2008. Motion carried.
Public Appearance: None
Chad Stange – Ending Probation Period
Druecke/Jahnke to recommend to the Personnel Committee to remove Chad Stange from probation and to raise his pay grade from 18-G $16.03 per hour to 20-F $17.32 per hour. Motion carried.
2009 Budgets.
Discussed Public Works Budget. A copy was given to the Finance Committee and to Dennis.
Link/Jahnke to forward the 2009 budget proposal to the Finance Committee. Motion carried.
Employee Evaluations.
Wayne turned in employee evaluations.
Chairman Comments: None
Public Works
A. Monthly Report.
Several items were approved by FEMA for repairs on flood damage.
Set date and time for next meeting. October 1 st, 2008 at 6:30 PM
Link/Jahnke to adjourn the meeting at 7:18 PM. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Dennis Druecke, Jo Anne Link, Dan Jahnke, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Members Absent:
Also Present: Chad Stange, Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Link to approve the agenda. Motion carried.
Link/Jahnke to approve the minutes from Wednesday, July 2 nd, 2008. Motion carried.
Public Appearance: None.
Chairman Comments:
Personnel evaluations due by September meeting.
Budget due by September meeting. Copy to Dennis and worksheet on contingency.
Evaluation for Chad Stange.
Radios for Public Works Department.
FEMA reports on road repairs.
Baseball diamond.
Community Center Contract.
Link/Jahnke to recommend to Council to approve new contract for Community Center effective July 1 st , 2008. Motion carried.
Approve BID for E. Center Street - Second Layer of Asphalt.
Jahnke/Link to recommend to Council to approve low bid of $108,600 from Dodge Construction for second layer of asphalt on East Center Street. Motion carried.
County Fiber Ring Street Opening Permit.
In process of doing a Hold Harmless Agreement.
City Cemetery Rates.
Jahnke/Link to recommend approval to Council to increase the prepaid grave openings to $400 and eliminate the after hours/weekend charge for prepaids. Motion carried.
Public Works
A. Monthly Report. City work as normal. Checked the drainage ditch – need to take down some small trees.
Set date and time for next meeting. September 3, 2008, at 6:30 PM.
Jahnke/Link to adjourn the meeting at 7:15 PM. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Dennis Druecke, JoAnne Link, Wayne Bubolz, and Robert Selchert,
Members Absent: Dan Jahnke and Mayor Bosak
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Link/Druecke to approve the agenda. Motion carried.
Link/Druecke to approve the minutes from Wednesday, May 7 th, 2008. Motion carried.
Public Appearance:
Gene Becker appeared and complained about his street noise coming from vehicles. Wayne will look into repair the street.
Chairman Comments:
A. New Front End Loader.
Everything is done except the fenders need to be put on.
Community Center Contract. See attached.
Hold over until next month.
Snow Plowing and Removal Policy Update.
On going.
Additional Lighting At The City Park And Wild Goose Park.
Done, some lights were not working but were fixed. No more lighting is needed.
Community Center – New Freezer.
Done, Chanse purchased a new one.
E. Center Street - Second Layer of Asphalt.
Out for bids. Bid opening will be later this month. There are some soft spots that need to be repaired before the final layer.
County Fiber Ring Street Opening Permit. See attached. (AMENDED 6-30-08 at 4:00 PM) Hold over. We need to do a hold harmless agreement with the county.
Public Works
1. Monthly Report.
Set date and time for next meeting. August 6 th, 2008 at 6:30 PM.
Link/Druecke to adjourn the meeting at 7:20 PM. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Dennis Druecke, JoAnne Link, Wayne Bubolz, and Mayor Bosak
Members Absent: Dan Jahnke and Robert Selchert
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Link/Druecke to approve the agenda. Motion carried.
Druecke/Link to approve the minutes from Wednesday, May 7 th, 2008. Motion carried.
Public Appearance: None
Chairman Comments:
A. New Front End Loader. Front end loader will be finished by the end of the week.
Community Center Contract: See attached. Carry over to next month.
Snow Plowing and Removal Policy Update: Still in progress.
Additional Lighting At The City Park And Wild Goose Park: Wayne to check with Ed about adding extra lighting in the city park to help prevent damage to the play ground equipment. Not to exceed $500.00.
Community Center – New Freezer: Wayne to talk to Chanse about buying a new freezer for the center. City will split the cost 50/50 with him.
Orville Nehls – Water Problems – 354 Hilltop Circle: Wayne will take care of this.
Stop Ahead Signs – W. Center Before West Street: Added second stop sign. There is now a sign at the south side and north side of the street.
Clean Carpets At The Community Center: Mayor will take care of this.
Curb on East Oak By Post Office And House #251 In Front of Hydrant Can We Replace It? Wayne will check on it and put it on his work list.
E. Center Street :
A. Watering.
Randy has taken water meters out to the five hydrants for watering the new grass seed.
B. Screened Dirt.
None is required.
C. Second Layer of Asphalt.
Druecke/Link to recommend to the Common Council to approve the bid letting for the final coat on
E. Center Street. Motion carried.
Public Works
A. Monthly Report.
Patching holes on various streets.
Summer help is working out well.
Set date and time for next meeting: July 2 nd, 2008 at 6:30 PM.
Druecke/Link to adjourn the meeting. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Dennis Druecke, JoAnne Link, Dan Jahnke, Wayne Bubolz, and Robert Selchert
Members Absent: Mayor Bosak
Also Present: Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Link to approve the agenda. Motion carried.
Jahnke/Link to approve the minutes from Wednesday, April 2 nd, 2008. Motion carried.
Public Appearance:
A. Randy Schaefer – Sidewalk.
Randy complained about his new sidewalk being lower than his curb making a little ditch which would retain water. I will talk to Mike Laue about it and redoing the walk pitch to get the sidewalk higher.
B. MikeLaue:
1. E. Center Street Update
Work was stared today on repairs to the concrete. Will start filling in with dirt in a few weeks.
2. Fiber Optics Ring – See attached.
Jahnke/Link to approve fiber optic ring draft and send to Dodge County. Motion carried.
Chairman Comments: None
Community Center Contract. See attached.
Recommendation by Jahnke to increase the monthly rent by $50.00.
Snow Storm Reimbursement.
Jahnke/Link to recommend to the Common Council to return the monies received from the snow storm reimbursement fund to the Public Works budget. Motion carried.
Snow Plowing and Removal Policy Update.
Wayne is still working on the policy. I will help him then and then will bring it back to the committee.
Paint Center Street Parking Stalls and No Parking Areas.
Wayne will take care of this.
Cemetery Prices.
Jahnke/Link to recommend to the Common Council to increase the cemetery prices to $300.00 per lot, $500.00 for opening and closing with an additional $75.00 for closing after hours. Motion carried.
Update Hood System at the Community Center. See attached.
Link/Jahnke to recommend to the Common Council to complete upgrade for the hood system at the Community Center for a cost of $1,534.00 by Jefferson Fire and Safety Inc. Motion carried.
Street Opening Application. See attached.
The form is ok.
Public Works:
A. Monthly Report.
New loader is almost done
Received new utility vehicle
Did walk through on E. Center Street.
Les Benson to be off for two months.
Summer Help (AMENDED 5-5-08 at 11:00 AM
1. Full Time – Street Department
Druecke/Link to rehire Joe Cox at $9.39 per hour for full time summer help for the Street Department. Motion carried.
2. Part Time – Recreation Department
Link/Druecke to rehire Mary Buhr at $9.39 per hour for part time summer help for the Recreation Department. Motion carried.
Set date and time for next meeting. June 4 th, 2008 at 6:30 PM
Link/Druecke to adjourn the meeting at 8:05 PM. Motion carried.
Minutes Reported By:
Dennis Druecke
Members Present: Rachel Sharp, Jon Schuster, Wayne Bubolz, and Mayor Bosak
Members Absent: Dan Jahnke and Robert Selchert
Also Present: Chad Stange
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Sharp to approve the agenda. Motion carried.
Schuster/Sharp to approve the minutes from Wednesday, March 5 th, 2008. Motion carried.
Public Appearance:
1. Chad Stange was present to observe.
2. Mike Laue spoke regarding the request to use County Highway S as a detour while Horicon streets are being improved. Mike's observations were that semis may have a difficult time turning from Center Street onto Hwy 26. He felt that the second layer of asphalt should be postponed until after the extra traffic and that the roadway would hold up for this year. Also a short discussion on the condition of the sidewalks and laterals on East Center Street was held regarding special assessments.
Community Center Contract. See attached.
A letter is to be sent to Chanse Schomber that the contract review
will be at the June Public Works meeting. The present contract expires June 30th.
Snow Storm Reimbursement. See attached.
Dave Beal and Dennis Sheldon should proceed on possibly getting reimbursement for the snow storm on February 5 and 6, 2008.
Special Assessments – 211 E. Center Street. See attached.
Mike presented the Mayor with a check from MSA for the extra costs incurred on E. Center St.
Snow Plowing and Removal Policy Update.
Wayne will still work on updating the snow plowing and removal policy.
Update of Current Budget.
Current budget through February 2008, around 63% of the total $34,094.00 snow removal budget of which $21,545.18 is left. Of the $12,000 for salt, $9,000 is left. No salt was available to purchase so we used sand/salt mix from the County. Thirty-five percent of the overtime budget was used.
Chairman Comments: None.
Public Works
1. Monthly Report.
Wayne and Chad Stange toured the plant in Decatur, Illinois where the newly purchased loader was built.
Wayne also noted that his department has been sweeping streets, repairing and readying lawn mowers for the summer, took down two trees, serviced the furnace at the Community Center and have a person from Huber who will be painting. There is some waste oil left at the City garage for heating in spite of the cold winter.
Ron Bosak said that a change table needs to be added to the ladies room in the Community Center.
Mike Laue has been working on storm sewer maps and an update as to the progress on these maps is needed.
Wayne stated that he will be taking a medical leave for 2 to 4 weeks when he has his knee operated on.
Mayor Bosak commented on the list of needed repairs at the Public Safety Building. Wayne and Chad will work on these items as soon as possible. There will be a dumpster at the City garage for cardboard and paper as the home recyclable bins get too full to take some of these items. Mayor Bosak will address these items in his weekly column.
Set date and time for next meeting. May 7 th, 2008 at 6:30 PM.
The meeting was adjourned. Motion carried.
Minutes Reported By:
Rachel Sharp
Members Present: Rachel Sharp, John Schuster, Wayne Bubolz, and Mayor Bosak
Members Absent: Dan Jahnke and Robert Selchert
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Sharp to approve the agenda. Motion carried.
Schuster/Sharp to approve the minutes from Thursday, February 7 th, 2008. Motion carried.
Public Appearance: None.
Special Assessments – See attached.
Schuster/Sharp to approve the city and MSA each paying half of the total amount of $3,865.15. The City will invoice MSA for their half. Motion carried.
Cell Phone for Wayne.
The phone has been ordered.
Snow Plowing and Removal Policy Update.
Put this on next months agenda. Wayne will work on this for next month.
Sand Barrels.
Put extra barrels at certain areas for example at Kwik Trip, court house, library, etc. Paint barrels in the summer.
Update of Current Budget.
Wayne has not received a copy of his budget to date. Wayne will have a copy for the April meeting.
Chairman Comments: None
Public Works
A. Monthly Report.
Wayne reported that the loader and the utility vehicle have both been ordered. Chad is working out very well. Huber person is washing trucks, etc and is also working out well. Sharp/Schuster to give permission to Wayne and his employees to go on a Golden Key Tour sponsored by Brooks, John & Tractor. Les will be off another 3 to 4 weeks but is doing well. Wayne distributed a wage study compiled by his employees. Computer is up and being used. It is very useful. Write a letter about pushing snow across and into the street as this should be put on Channel 19.
Set date and time for next meeting.
Schuster/Sharp to adjourn the meeting at 6:30 PM. Motion carried.
Minutes Reported By:
Rachel Sharp
Members Present: Sharp, Schuster, Bubolz, Selchert, and Mayor Bosak
Members Absent: Jahnke
Also Present: Dave Bell, Fabco, Tim Schmidt-Brooks Tractor, Ray Rohsbeck – Miller Bradford Risberg
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Sharp to approve the agenda. Motion carried.
Schuster/Sharp to approve the minutes from Monday, January 28 th, 2008. Motion carried.
Public Appearance: None
Special Assessments – See attached.
Public Hearing before next Common Council meeting.
Open BIDS for Front End Loader.
Schuster/Sharp to approve bid from Brooks John Deere. Motion carried. Summary of bids received are summarized as shown below:
Brooks John Deere - Model # 444J with trade in for $83,717.00. We would have five equal payments of $7,801.53. Interest would be $3,907.69.
Miller Bradford – Case Loader Model #521 would cost $86,230.00. Five equal payments would be $8,525.00
Fabco Co – Caterpillar Model #924 would cost $113,705.00. Annual payment would be $12,286.11.
Open BIDS for Utility Vehicle.
Ballweg Equipment – Gator TX – $9,310.00 with cab and heat. Two wheel drive.
Waupun Equipment – Cub Cadet – 4x2 - $11,860.00 with cab and heat. Two wheel drive.
St. Lawrence Equipment – Bob Cat Model #220 - $11,850.00 diesel.
St. Lawrence Equipment – Bob Car Model #220 - $11,800.00 gas.
Land Pride 4220 ST - $10,800. Honda gas engine – air cooled.
Midstate Equipment Columbus – TX Gator - $11,149.00. Does not meet specs.
Kubato RTV 1100 $14,485.00
Schuster/Sharp to accept bid from Ballweg. If Ballweg does not meet specifications the bid will go to the next lowest bidder. Motion carried.
Community Center Front Door.
Mayor states that the door automatically locks and that the bottom of the door is in bad shape. Wayne said that Hometown will take a look at it.
Cell Phone for Wayne.
Sharp/Schuster to have Wayne get a cell phone. Motion carried.
Emergency Snow Plowing Plan.
Listed equipment and man power that is available. See Wayne’s list that is attached. Average snow fall on Wednesday was 11 to 13 inches.
Snow Plowing and Removal Policy Update.
Keep working on this and a little cleanup on streets, etc.
Department Head Attendance at Council Meetings. See attached.
This memo has already been approved.
Chairman Comments: None
Public Works
A. Monthly Report.
Wayne said that Dodge County has been giving the city salt. No salt is available in Milwaukee. Some salt is available in Superior.
Les Benson will be gone for about six weeks.
Set date and time for next meeting. March 5 th, 2008.
Schuster/Sharp to adjourn the meeting at 7:20 PM. Motion carried.
Minutes Reported By:
Rachel Sharp
Members Present: Rachel Sharp, John Schuster, Dan Jahnke, Wayne Bubolz, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 5:00 PM, and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried.
Schuster/Jahnke to approve the minutes from Wednesday, January 2 nd, 2008. Motion carried.
Snow Plowing and Removal.
Dan Jahnke discussed hours of actual snow removal in timely fashion. Should start earlier than 4:00 AM. The citizens are concerned about snow on their streets. It is not cost effective to remove snow while it is still snowing. Plowing starts at 4:00 AM. Policy needs to be updated according to Jahnke.
Jahnke: Need to have a policy as to who to contact in case Wayne is gone.
Mayor: Keep Public Safety Building lot plowed even if more than once.
Jahnke: Need contact numbers with the first person to call, second person and so on.
Wayne : Likes policy the way it is. Department currently is out of salt. Salt is ordered in May. We used 190 ton of last year. If salt orders are too far ahead and not used, the city has to pay for storage of the salt.
Jahnke: Are there still sand boxes on corners, etc.?
Policeman on duty should contact the street department superintendent, Wayne Bubolz to notify him if the streets are slippery or need to be plowed.
Committee should look over current policy before the next meeting on February 6 th and to place policy on the agenda. Put cell phone for Public Works Street Superintendent on this agenda.
Set date and time for next meeting. February 6 th, 2008 at 6:30 PM.
Schuster/Jahnke to adjourn the meeting. Motion carried.
Minutes Reported By:
Rachel Sharp
Members Present: John Schuster, Dan Jahnke, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Members Absent: Dennis Druecke
Also Present: Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried.
Schuster/Jahnke to approve the minutes Wednesday, December 12 th, 2007.. Motion carried.
Public Appearance:
A. Mike Laue:
1. Subsurface Drainage Proposal – Wild Goose Estates – Hechimovich Home, Inc. See attached.
Storm sewer is in place, but water problems due to lack of homes. Proposing to put in lift station. Schuster/Jahnke to allow a private drainage system as described in the letter dated November 29 th, 2007 with the understanding tanks and associated piping will be installed on private property with the exception of pipe entering Midway Street to tap in to gravel bedding on the existing sanitary sewer.
Motion carried. Schuster/Jahnke that all installation costs, operating cost and future maintenance costs to be done by the developer. Motion carried.
2. E. Center Street
A. Damages – See attached
Jahnke/Schuster that all claims and damages submitted in regards to the E. Center Street project will be reviewed and addressed in the spring. Mr. Ronge should provide an estimate of damages of claim for his lawn mower. Letter shall be sent out to all property owners that submitted claims, that we are reviewing them. Motion carried.
B. Special Assessments – See attached.
See above under damages.
Hodgson Claim – See attached.
Schuster/Jahnke that we have received the claim and recommend Mike Laue to forward to Ptaschinski Construction. Motion carried 2-0.
Snow Removal at the Public Safety Building. (From Public Safety Committee).
Superintendent Wayne Bubolz has reported that the number one priority will be the Public Safety Building after the committee discussion and committee direction. This will be forwarded to the Public Safety Committee.
Chairman Comments:
Committee has directed Wayne to come up with a possible emergency snow plowing plan and present to the committee at the February meeting. Priority snow plowing emergency plan of attack.
Public Works
A. Monthly Report.
Committee directed Wayne to contact the utility for assistance.
Outside help if needed with a contractor.
To get intersections cleaned up in the city by January 3 or 4 th this week.
Also to widen streets that are very narrow.
Set date and time for next meeting: Wednesday, February 6 th, 2008 at 6:00 PM.
Schuster/Jahnke to adjourn the meeting at 7:34 PM. Motion carried.
Minutes Reported By:
Dan Jahnke