Members Present: Dan Jahnke, Jon Schuster, Robert Affeld, Wayne Bubolz, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 5:00 PM and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried 3-0.
Review November 3 rd, 11 th, and 2 meetings on the 17 th minutes.
Affled/Schuster to approve the November 17 th minutes. Motion carried 3-0.
Public/Citizen Comments: None
Drainage between Cox’s & Schaalma’a – Letter sent?
Wayne to get Joe Sciascia to draft letter.
East North & North Mill Ditch Update:
a) Spring of 2010 to be completed
Welcome to Juneau Signs:
a) Update: No update. Signs are measured to go on “to do” list.
b) Get all signs looking the same.
Community Center:
A. Report any new issues
Thanksgiving had a furnace issue. Just a simple issue. Chad fixed it.
B. Reviewed Contract and made changes
Take copies to review and will bring back to the next meeting for approval. Put on next month’s agenda.
City Cemetery:
A. Re-plat authorized by the Council
Street Repair Issues:
A. West North & Western Avenue (CTY W)
1. Dan Jahnke called Kenny (Foreman)
Will call them next spring to repair.
Broom Purchase update:
Paid $750.00 and additional $400.00 in parts. They are still working on it.
East Oak Grove Street:
1. Moving forward
Wayne talked to engineer in Madison. Has been submitted. The state has documents. Has all been approved. State looking at 2/23 for bids.
Sidewalk Repair:
A. 729 East Center Street
Wayne talked to Mike Laue. No word back from Ptaschinski. There are more addresses with cracked sidewalks. Mike Laue knows about this.
B. East North Street Apartments
Take a look in the spring.
Local Road Improvement Grant Update:
Applied for county grant. Applied for variable state wide competition. Wayne is to be contacted by the Dodge County Highway Commissioner to review all grant applications.
EPS Energy System Grant Update:
No word back. Has been applied for.
DPW Superintendent Report:
1. $1,600.00 grinding leaf pile – using budget money.
2. Sand barrels ready for winter
3. Streets are swept.
4. Wayne to get some brochures for Christmas Decorating.
Affeld/Schuster to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
DPW Street Superintendent Position
Affeld/Schuster to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried 3-0.
Affeld/Schuster to proceed with advertisement of the Street Superintendent/Working Foreman position. Motion carried 3-0.
S. Hyland was never approved by the Public Works Committee. Put on next Common Council agenda. Checked with prior Public Works minutes to see if this was recommended to City Finance and it was on July 7 th, 2009.
Old Business: None
New Business: None
Set date and time for the next meeting: Tuesday, January 5 th, 2009 @ 5:00pm
Affeld/Schuster to adjourn meeting at 6:25 PM. Motion carried 3-0.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Robert Affeld, and Mayor Bosak
Members Absent: Wayne Bubolz and Robert Selchert
Also Present: Chad Stange
The meeting was called to order at 6:00 PM and roll call was taken.
Schuster/Affeld to approve the agenda. Motion carried 3-0.
Affeld/Schuster to approve the minutes from November 3 rd, 2009. Motion carried 3-0.
Public/Citizen Comments: None
Review Community Center Contract:
Reviewed and made changes. Will have new one typed up with changes. Will review at next meeting.
Schuster/Affeld to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0
Street Superintendent Position
Affeld/Schuster to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried 3-0.
Take position to the City Personnel Committee with the Department of Public Works thoughts.
Old Business: None
New Business: Brush in front of City Hall should be taken care of. Will be checking with Wayne.
Set date and time for the next meeting:
Special Public Works: November 17 th at 5:45 PM
Joint City Personnel/Public Works: November 17 th, at 6:00 PM
Regular Public Works: December 1 st, 2009 - @ 5:00pm
Affeld/Schuster to adjourn meeting at 7:45 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Robert Affeld, Wayne Bubolz, Robert Selchert, and Mayor Ron Bosak
Members Absent: None
Also Present: Chad Stange
The meeting was called to order at 5:00 PM and roll call was taken.
Schuster/Affeld to approve the agenda. Motion carried 3-0.
Schuster/Affeld to approve the minutes from October 6 th, 2009. Motion carried 3-0.
Public/Citizen Comments: None
Drainage between Cox’s and Schaalman’s – Sign off paper completed?
Affeld/Schuster to have Wayne to send letter to Cox’s and Schaalma’s that the City has fixed the issue but is not responsible for keeping the catch basin open or flooding issues. City to maintain the piping. Motion carried 3-0.
East North and North Mill Ditch Update:
A. Canniff hook-up backyard – Next year.
B. Keep connection to the front for now. Call Ross to let him know about next spring.
Welcome to Juneau Signs – Update:
A. Removal of old ones. Two signs are done.
B. Installation of new signs at all City Entrances - All the same.
This is on the to-do list. Will keep working on this.
South Mill Street – Update:
A. Removed from 2010 Budget. Maybe 2011
No discussion.
Community Center:
A. Report any new issues. No issues.
B. Need to review entire contract and get updated.
C. Set separate meeting to go through the contract – set date: November 11 th at 6:30 PM.
City Cemetery:
A. Re-plat update – Joe Sciascia Letter.
Affeld/Schuster to recommend to the Common Council to re-plat the city cemetery. Motion carried.
B. Cemetery Lawn Cutting – Send out bids in the spring.
Don Klug, Fit’z Lawn Care, Fox Den – Mayville, F & R – Horicon, Butch Chase, A to Z – Horicon
Street Repair Issues:
A. West North and Western Avenue (CTY W)
1. Findings – dipping – warranty
General Asphalt – Kenny
DPW – Dumpster Supervision:
A. Assign Dumpster Supervision Into Weekly Schedule – No Overtime. Keep the same.
B. Discuss Schedule Options
C. Discuss Issues – Findings
New Truck Purchase Update:
End of the week delivery.
Broom Purchase Update:
Ken Schimmel to talk to the school board and to get back to the Department of Public Works.
City Custodian Form Update:
Nothing yet.
East Oak Grove Street Update:
Sidewalk Cracks:
A. 729 E. Center Street – Findings
Gave to Mike Laue.
B. East North Street Apartments
Will look at in the spring.
Local Road Improvement Grant Update:
Dodge County has $110,000 available. They are looking at 9 projects. Must be applied for by November 18 th. Affeld/Schuster to have Mike Laue apply for grant with request for Mill Street Project. Motion carried 3-0.
Energy Audit and Grant:
EPS – Energy Proposal. Looked at various city buildings to change energy efficiency lighting. Possible E-Grant to pay for entire thing? Schuster/Affeld to have Sandy apply for E-Grant for EPS Energy System. Motion carried. 3-0.
Work Agreement – Summer Hours:
City Personnel.
Public Works Superintendent:
A. Monthly Report
Old Business: None
New Business: Letter of resignation from Wayne Bubolz. Recommend to the Common Council to accept his letter. Motion carried 3-0.
Set date and time for the next meeting: Special Meeting November 11 th, 2009 @ 6:00 PM
Regular Meeting: December 1 st, 2009 @ 5:00 PM.
Schuster/Affeld to adjourn meeting at 5:52 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Wayne Bubolz, and Mayor Bosak
Members Absent: Robert Affeld and Robert Selchert
Also Present: None
The meeting was called to order at 5:00 PM and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried 2-0.
Schuster/Jahnke to approve the minutes from September 15 th, 2009. Motion carried 2-0.
Reviewed minutes from September 1 st, 2009. Previously approved on September 15 th, 2009.
Public/Citizen Comments: None
Drainage between Cox’s & Schaalma’a – Sign off paper:
Wayne to contact the Cox’s and Schaalma’s regarding this sign off paper.
East North & North Mill Ditch Update – When:
A. Canniff hook-up backyard
On September 18 th Dodge County signed a document to stay away from a new building. See attached sheet. Dennis is to get a copy from Wayne.
B. Mike Laue assistance
Wayne is going to have a crew work on it as soon as the weather gets better.
Welcome to Juneau Signs – Update
A. Removal of old ones
Working on them. County Highway W and W. North Street is removed.
B. Review placements at City entrances: Working on Center Street.
South Mill Street – Update:
A. Utility Commission: No discussion.
B. Sensient flavors detour options: No discussion.
Community Center:
A. Report any new issues: No discussion
B. Need to review contract: Need to review entire contract. Make 6 copies of the Community Center Contract. Give to Mayor Bosak by October 9 th, 2009.
City Cemetery
A. Re-plat update
Currently by Joe Sciascia and waiting for response.
B. City Cemetery bids – any?
F & R Lawn Service $60.00 per hour. Base on facts Approximately $22,000.00. Still looking.
Street Repair Issues:
A. West North & Western Avenue (CTY W)
1. Findings – dipping – warranty
Contacted twice and received no call back.
Wayne to call in October.
DPW Uniforms:
A. T-shirts are in. T-shirts look good and the employee’s appreciate them.
DPW – dumpster supervision:
A. Make a determination by year end/Work Agreement
No action was taken. No discussion.
Street Signs – update:
Working on these every week. Take off the agenda.
New Truck Purchase options – Finance options:
Schuster/Jahnke to recommend to the Finance Committee to purchase the new turuck for $37,000.00. with down payment of $10,000.00 and financed through Farmers and Merchant Bank through line of credit at a rate of 3.98% for three years. Purchase must be done this year. Motion carried 2-0.
Broom Purchase update:
Waiting on Dodgeland High School Board Annual Meeting in October. Offer is in writing. A $750.00 offer has been made.
East Oak Grove Street update:
Work in progress.
Sidewalk 729 East Center Street:
Wayne to send this to Mike Laue.
Sidewalks cracked East North Street – Apartments:
Take a look at this in spring.
Charter Communications Tony Klatt – Annual Billing for Street Opening Permits:
Communication on the resolution. Schuster/Jahnke to recommend to the Common Council to have Charter Communication have a down payment of $600.00 for annual billing for street opening permit billing date of December 1 st which will be billed out early. Motion carried 2-0.
Moraine Environment – Street Opening Permit Fee:
Needed to do two more holes. Already paid $25.00 fee and $600.00 for the permit deposit. The Committee approved Moraine Environment to go ahead with work.
Public Works Superintendent:
A. Contingency set up for parks/shelters
This was put in. Need to wait and see.
B. Energy Audit
Wayne to report back next month.
C. Hwy 26 Bypass – 2014
Working on Hwy. 26 (Hwy. 60/16). Proposed detour 26 to Clyman to DJ to Juneau. Schuster/Jahnke to approve the detour proposed from the Wisconsin Department of Transportation. Motion carried 2-0.
D. Grind Leaf Pile
There is $1,600.00 left in the account from the budget. Schuster/Jahnke to recommend to the Finance Committee. Wayne to get name to Dennis to go ahead and start grinding the leaf pile using budgeted dollar amount of $1,600.00. Motion carried 2-0.
E. Monthly report
1.
Cleaned up dirt pile.
2. Chad and Don went to sign school.
3. Did some work at the Wild Goose Park.
4. Need to come up with a better communication for renting city buildings.
Old Business: None
New Business:
1. We want all Huber workers to fill out time sheets.
2. Wayne to turn in monthly at the Department of Public Works meetings.
3. Juneau Victorians 4-H have $200.00 to donate to the Department of Public Works.
Looking at maple trees. Mayor to pass on the Juneau Victorians.
Set date and time for the next meeting: November 3 rd, 2009 @ 5:00 PM.
Schuster/Jahnke to adjourn meeting at 6:10 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Robert Affeld, Wayne Bubolz, , and Mayor Ron Bosak
Members Absent: Robert Selchert
Also Present: JoAnne Link
The meeting was called to order at 4:30 PM and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried 2-0.
Schuster/Jahnke to approve the minutes from Tuesday, September 1 st, 2009. Motion carried 2-0.
Public/Citizen Comments: None
Schuster/Jahnke to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 2-0.
Affeld/Schsuter to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried 3-0.
Jahnke/Schuster to reinstate Carl Owens as the City Custodian effective 9-15-2009. Motion carried 3-0.
Old Business: None
New Business: None
Set date and time for the next meeting: October 6 th, 2009 @ 5:00pm
Schsuter/Affeld to adjourn meeting at 5:11 PM. Motion carried.
Minutes Reported By:
Daniel P. Jahnke
Members Present: Jahnke, Schuster, Affeld, Bubolz, Selchert, and Mayor Bosak
Members Absent: Mike Laue
Also Present: Chad Stange
The meeting was called to order at 5:15 PM and roll call was taken.
Schuster/Affeld to approve the agenda. Motion carried.
Affeld/Schuster to approve the minutes from Tuesday, August 4 th, 2009. Motion carried.
Public/Citizen Comments: No comments, no citizens present. Chad Stange was present.
Drainage between Cox’s & Schaalma’a – Sign off paper:
Paperwork was sent out, waiting for mail back from both parties.
East North & North Mill Ditch Update – Ready to get done
a. Canniff hook-up backyard
Called Diggers Hotline for locates. The county needs to do something with the fibre optics. Wayne should contact Peter Thompson.
b. Mike Laue assistance
All staked at and flags are up. Project to start next week if weather holds up.
Welcome to Juneau Signs – Update
a. Removal of old ones
Working on trying to work with the Utility Commission when they get their signs.
b. Review placements at City entrances
Get all signs the same at all the entrances. Put on the to do list.
South Mill Street – Update:
a. Utility Commission findings – Mike Laue
New report. Projected utility cost is $170,453.00, city portion is $668,657.00. The total being $839,110.00 with no sidewalks. Discussed sidewalks concerning safety issues, usage, citizens walking in the road, and the expense.
b. Sensient flavors detour options
Discussed, this is not on table yet. Willing to discuss if this becomes a project.
Community Center:
a. Report any new issues
Roof leak has been checked out. This is possibly coming through the furnace.
City Cemetery:
a. Re-plat update
No word on this yet.
b City Cemetery grass cutting – options
Looking at getting an estimate. Possibly with Chase or Klug. Might put bids out.
c. Recommendation
Take a closer look at estimates next month.
Street Repair Issues:
a. West North & Western Avenue (CTY W)
1. Completed. Is there a warranty?
2. Starting to dip on north side already. Wayne to call and check. There is a dip in the road already.
b. South Hyland Street – update
Wish list.
DPW Uniforms:
a. T-shirt update
T-shirts have been ordered.
DPW – dumpster supervision
a. Employee findings
Employees like to get overtime for supervising the dumpster. Do we hire out? Do we include during the work week hours? Maybe should get a Monday off? More discussion to follow.
b. Recommendation
Bulk pick up date is Thursday, September 17 th.
Street Signs – update on leaning signs
Working on every Monday.
New Truck Purchase:
Badger Truck Center, 2009 $45,000.00 – Offered $33,000.00-$35, 000.00 for GMC Diesel.
Wayne to check out pricing options and report back at the next meeting.
Could get this at a super low price. Currently short on funds.
Broom Purchase:
There is $15,000.00 in the budget. School has one and is in great shape. Wayne is to check with Kenny to offer something for it.
East Oak Grove Engineering **Mike Laue **
Affeld/Schuster to recommend to approve MSA to start work for project to comply with the stimulus package. Motion carried 3-0. Affeld/Schuster to recommend to the City Finance Committee the approval of MSA to complete services for $19,450.00 for stimulus package. Motion carried 3-0.
Public Works Superintendent:
a. Painting of lines update
This have been completed.
b. Contingency set up for parks/shelters
Putting in the 2009 contingency.
c. Monthly report
Trail is complete and looks great.
Strassman sidewalk, need to check on the sidewalk.
Thanks to Kevin and Mary for helping paint the park.
Old Business:
Compliments to all departments for Juneau August Fest.
New Business:
Budget: Affeld/Schuster to send and recommend the recommended 2010 budget to the City Finance Committee. Motion carried 3-0.
1. Schuster/Affeld to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
Employee Evaluation
Schuster/Affeld to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried 3-0.
Set date and time for the next meeting: October 6 th, 2009 @ 5:15pm
Schsuter/Affeld to adjourn meeting at 6:35 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Robert Affeld, John Schuster, Wayne Bubolz, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: Mike Laue
The meeting was called to order at 5:15pm and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried 3-0.
Schuster/Affeld to approve the Tuesday, July 7 th, 2009 minutes. Motion carried 3-0.
Public/Citizen Comments: None
Drainage between Cox’s & Schaalma’a – Sign off paper
Nothing yet, working on it
City Hall Roof update:
Done , and was a great job, looks nice.
East North & North Mill Ditch Update
A. Canniff hook-up
1. Stakes are in
2. Ready to go
3. Canniff hook up to back yard
4. On to do list
B. Mike Laue assistance
1. Good to go
Welcome to Juneau Signs – Update
New/Used Truck purchase – Update
South Mill Street – Update
Community Center
1. Carpet as you enter gym is dirty. Wayne is to get estimate on cleaning and replacement.
City Cemetery
A. Re-plat
1. Currently in the hands of Joe Sciascia and MSA
B. Yearly Cost to maintain
1. Put on next month’s agenda
2. Continue to look at
Street Repair Issues
A. West North & Western Avenue (CTY W)
1.
Utility meeting findings
2. Recommendation
B. South Hyland Estimate
1. Finance Committee Findings
2. Still waiting on this
DPW Uniform
A. T-shirt estimate
1. Advantage Safety Company – DPW Logo, $10.20/shirt & $11.20/larger shirt
2. Affeld,/Schuster to authorize purchase of 3 shirts per employee and additional for Huber employees. Motion carried 3-0
B. Identify Huber workers
1. Make sure they wear vests
C. Safety Vests
1. Make sure they wear them
Tietz Property Ditch Clean-up: Done
DPW employee work log
Brush Pick-Up
Larger amounts of pickup
DPW – dumpster supervision
A. Hours
1. Reviewed hours vs. pay
B. Frequency
1. Got info vs. pay
2. Wayne to get employee feedback, maybe get 3 day weekend
Street Signs
Going to fix the signs throughout the city that are leaning
Summer work schedule
Working fine at this time, we feel this is a good thing
Public Works Superintendent
A. Monthly Report
1. Painting sidewalks/lines throughout the city
2. Cleaning city park buildings etc.
3. Posts are rotting on the old park shelter, this needs to be looked at
4. Possibly set up a contingency to keep park/shelters in order, should be looked at soon
Old Business: None
New Business:
Schuster/Affeld to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried.
A. Employee Evaluation
Schuster/Affeld to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried 3-0.
Set time and date for next meeting: September 1 st, 2009 at 5:15pm
Affeld/Schuster to adjourn meeting at 6:36 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Robert Affeld, John Schuster, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Chad Stange
The meeting was called to order at 5:15 PM and roll call was taken.
Schsuter/Affeld to approve the agenda. Motion carried 3-0.
Schsuter/Affeld to approve Wednesday, June 3 rd, 2009 minutes. Motion carried 3-0.
Public/Citizen Comments.
Mike Laue handed out denial letter that is attached. Still available are other possibilities.
Drainage between Cox’s and Schaalma’s – Update.
This has been completed. Have something drawn up to have owners sign off.
City Hall Roof Update.
This is next on the project list. Update will be reported next month.
East North and North Mill Ditch Update – Cost Estimate
Welcome to Juneau Signs
a. CDA Recommendation - None
b. Move Sign on West North Street Update
Chad had photo on possible new look. Committee agreed that is would work. Forward onto the Utility Commission to see if they approve. Report back to the Public Works Committee.
New/Used Truck Purchase
a. Finance Committee Recommendation
This is on the City Finance agenda tonight.
b. Truck Box Purchase Update
The box has been picked up and is located at the shop.
5-Year Street Plan
a. South Mill Street – Utility Findings.
Huber Claim Update.
This is on the City Finance agenda tonight. The county has paid the bill. Looking at policy
Community Center
a. Report of any new issues. None
b. Contract Update. New contract will reflect a $25.00 increase and will continue on and be used next year when the contract is up.
City Cemetery Update
a. Cemetery Maintenance Policy
Reviewed the policy. Affeld/Schuster to recommend to the Common Council to approve the new cemetery policy as attached. Motion carried 3-0.
b. Re-imbursement Issues. No action.
c. Cemetery Re-Plat Update
Plat is done. Sandy is to contact Mike Laue.
Street Repair Issues.
a. West North & South Western – (County W)
1. Repair Estimate
Send estimate to the Utility to see if Utility could address this issue. Ask to have Wayne and Dan on the agenda. Will contact Alice to put this on the Utility agenda.
b. South Hyland
1. Repair Estimate
Affeld/Schuster to send S. Hyland Street estimate to the Finance Committee for approval. Motion carried 3-0.
DPW Uniforms
a. Summer clothing
Wayne to get some estimates. Bring back for the next meeting.
b. Huber indentification
Wayne to check into t-shirts for them.
c. Safety vests
Reminder to have all employees and helpers wear their safety vests.
4-Wheeler
a. SMV Sign
Ditch Clean-Up – Tietz Property . Should be taken care of within two weeks.
Public Works Superintendent.
a. Monthly Report
Schuster/Affeld to approve Wayne to send Chad and Don to sign class. Approximate cost is $40.00 to $50.00. Sign Retro Flectivity. Motion carried.
Old Business:
New Business:
Set date and time for next meeting. August 4 th at 5:15 PM.
Schuster/Affeld to adjourn meeting at 6:32 PM. Motion carried.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Robert Affeld, John Schuster, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:15 PM and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried 3-0.
Schuster/Affeld to approve minutes from Tuesday, May 5 th, 2009. Motion carried.
Public/Citizen Comments: None
Drainage between Cox’s and Schaalma’s – Update
This is on the list of things to do.
City Hall Roof.
The material are here. Looking to start in a week or two.
Ditch Update: North Mill & East North Street.
Mike Laue took a look at it tonight with Dan Jahnke. Laying a pipe would work.
Public Safety Building Leaky Roof.
No leaks are in the roof. Now have leaks in gutters at the Library and Public Safety buildings. Try some new product to stop the leaks.
Welcome to Juneau Sign – West North Street
a. WPPI Sign Replacements
Affeld/Schuster to send to the CDA Committee to see on the possibility of replace the new Welcome To Juneau signage using the new WPPI signs to construct onto one sign.
Truck Update (Rescue Truck) - No report back
a. New/Used Truck Purchase Options
Affeld/Schuster to recommend to the City Finance Committee to authorize the Public Works Department to purchase 1992 Freightliner truck and box from Performance Motor Sports for a cost not to exceed $5,000.00. Motion carried 3-0.
Schuster /Affeld to authorize Public Works Department to purchase truck box at this time for $500.00 for on the truck. Motion carried 3-0.
Street Ranking - 5 year plan.
Looking at 2010 if it’s a possibility with funds and borrowing. S. Mill Street going to have Bob Selchert check with the Utility Commission regarding work on S. Mill Street.
Community Center
a. Steamer: This is done. Need to do some plumbing yet.
b. Electrical Coffee Pot: Done and is working great.
c. Contract Just a reminder that the contract is coming up.
City Cemetery
a. Memorial Day Complaints: The message has been relayed.
b. Mowing/Weeding Schedule
Schedule this as needed. Weed eat every 3 or 4 weeks.
c. Cemetery Clean Up Policy – Items.
Need to set up a policy. Dan is to check with Sandy the Cemetery Sexton to see if there is a cemetery maintenance policy.
Huber Injury Claim – See Attached.
Kevin Hill was present to represent the Dodge County Sheriff Department. Invite Kevin to attend City Finance meeting on July 7 th, 2009.
Affeld/Schuster to send to the City Finance Committee to have them set up an agreement/policy to handle situations like this in the future, as well as a recommendation on the claim. Motion carried 3-0.
Claim of Gaulke and Brandt
Schuster/Affeld to deny the claim. Forward to Dennis. Motion carried 3-0.
Public Works Superintendent
a. Monthly Report.
Did some landscaping at City Hall
Will be starting the roof at City Hall
Old Business: None
New Business.
1. Reminder of “Open Meeting Session” to be held on June 17 th between 6:00 and 9:00 PM.
2. Discussed mowing – Jensen’s and Hickey Hill.
Schuster/Jahnke to adjourn meeting at 6:46 PM. Motion Carried.
Next meeting to be held on Tuesday, July 7 th, 2009 at 5:15
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Member Absent: Robert Affeld
Also Present: Also
The meeting was called to order at 5:30 PM, and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried 2-0.
Schuster/Jahnke to approve the minutes. Motion carried 2-0.
Public/Citizen Comments: None
Drainage Between Cox’s and Schaalma’s – Update.
Shot grades – good to go.
All set for pipe to go in.
Approximately $200.00 Cost out of storm sewer budget.
On board to do this.
Keep this on the agenda for next month.
Alley by 511 E. Oak Grove Street. This is done.
Skateboarding Ordinance. Place this on the Common Council agenda for May 12 th to have no skateboard under shelter or equipment.
City Hall Roof.
Menards Prices
Steel Roof $8,300.00 do approximately cost
Would need dumpster – additional expense
Huber on hand very knowledgeable
Life-time warranty
Schuster/Jahnke to recommends to the City Finance Committee to authorize roof repair at City Hall not to exceed $10,000.00 out of the contingency fund. Motion carried.
Community Center
A. Stove – done.
B. Steamer – Found one on Craigslist. Former owner of a restaurant. It is seven years old. A new one costs $6,000.00, used $1,000.00. Will have to wire this in. Approximately $500.00 and purchase two pans one for $100.00 and $150.00. Schuster/Jahnke to recommend to the City Finance Committee to purchase Steamer, pans and hook up electrical not to exceed $2,000.00 for the Community Center. Motion carried.
C. Electrical – Coffee Pot
Schuster/Jahnke to recommends to hire a plumber/electrician to install for new coffee pot. Approximate cost is $500.00 at the Community Center. Motion carried 2-0.
D. Parking Lot- Sweeping
Done, parking lot has been cleaned up.
E. Any Other Issues
Passed Fire Inspection. Pull station has failed and now has been replaced.
Drainage Update: North Mill & East North Street
Going to check into this more.
Public Safety Building – Leaky Roof.
Public Works Department has looked at this and feel that the roof is repaired. Please call if there are any issues. Committee would like to express thanks to the Department of Public Works for working on this.
Welcome to Juneau Sign – W. North Street.
Wayne will be checking on the sign issues with Dan Wegener. Bob is to ask about the sign at the next WPPI meeting on the 14 th.
Truck Update. ( Rescue Truck – Public Safety) See Public Safety Minutes.
Wayne and Chad to look at it again. Will report back to the chairman with your decision.
Street Ranking – Five Year Plan.
Five year plan. Coming, something on the books. Copy of road report to Dan Jahnke.
Chairman Comments:
Meeting at 5:15 every Tuesday. Finance will be held at 6:30 PM.
Public Works Superintendent
A. Monthly Report.
Worked on park bathrooms at the Wild Goose Park and City Park. Painted
Floors are stripped and waxed.
Walls are washed.
Trash picked up some to go – Wild Goose Trail.
Insulation done for now 30% done for now. Another $7,000.00 would complete this project.
Moved some trees at the Wild Goose
All park building and set to go for summer.
Old Business: No old business.
New Business: No new business.
Set date and time for next meeting. Tuesday, June 2 nd, 2009 at 5:15 PM.
Schuster/Jahnke to adjourn the meeting at 6:31 PM. Motion carried.
Minutes Reported By:
Daniel Jahnke
Members Present: JoAnne Link, Dan Jahnke, Jason Buske, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Member Absent: None
Also Present: Dave Beal
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Buske to approve the agenda. Motion carried.
Jahnke/Buske to approve the minutes from Wednesday, March 4 th, 2009. Motion carried.
Public Comments:
Dave Beal – Emergency Management Director met to applaud this department for staying on task since the flooding. Had set priorities after flooding and all tasks were accomplished.
Tree Trimming.
PJ’s tree trimming was done by employees on their own time using city equipment. Procedures were followed.
Street Lights.
LED street lights are yielding a 75% energy savings. Forward information to Utility Commission per Bob Selchert.
Drainage Between Cox’s and Schaalma’s.
Nothing has been done yet because of the snow and rain. This will be addressed yet.
Drainage Ditch. See Feb. 25 th Public Safety Minutes.
Will be fixed when it dries up.
Chairman Comments:
Nothing through Wayne on this item. Charter needs to pursue this through Wayne and he hasn’t heard anything yet. This is regarding the Charter Communications street opening.
Public Works
1. Monthly Report.
2. Stove at Community Center. Looking into this yet.
Old Business: None
New Business:
Set date and time for next meeting. May 6 th at 6:30 PM.
Jahnke/Buske to adjourn the meeting at 7:00 PM. Motion carried 3-0.
Minutes Reported By:
JoAnne Link
Members Present: Link, Jahnke, Buske, Bubolz, Selchert, and Mayor Bosak
Member Absent: None
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Buske to approve the agenda. Motion carried.
Jahkne/Busketo approve the minutes from Wednesday, February 4 th, 2009.
Public Comments: N/A
Drainage Between Cox’s and Schaalma’s.
Material cost is $300.00 plus labor to fix. Will work on it next month, report next meeting for grades.
Drainage Ditch. See Feb. 25 th Public Safety Minutes.
Still have trees and rubbish in the ditch. Will get back in there this spring. Wayne and crews are aware of it. Wayne will talk with Dave Beal about the manhole.
Alley by 511 E. Oak Grove Street – Embertson. (AMENDED 3-2-09 at 9:00 AM)
Will work something out with Jane on this. There are several alleys that the city doesn’t plow.
Skateboarding in the City Park.
Ordinance has been made and is in Jane’s hands for the next Common Council meeting. We will be making some revisions.
Adoption of Local Wage Rates for Construction Projects.
Forward as is. Jahnke/Buske to send to the Common Council. Motion carried 3-0.
Smoking at the Public Works Building.
Wayne will address this with the Hubers and see that it stops.
Saturday Dumpster Days.
Try to reduce a shift during the week to eliminate overtime incurred on this day. Wayne will talk around and see if this is possible.
Tire Recycling Slips.
Please put dates on the slips for the office people.
Phone System for City Hall.
Still ongoing. Just updating on specifics on the system. This is in the city budget not individual departments for the expenses.
Chairman Comments:
No comments.
Public Works:
1. Monthly Report.
2. Stove at Community Center. (AMENDED 2-27-09 at 2:30 PM)
The stove is not of restaurant grade. Range hood needs work as well. Will continue to look into this.
Old Business: None
New Business.
Would any stimulus money be available for us? Does Bob Buhr keep his eyes out for this? Need to contact Mike Laue to get on the ball. This fall local road improvement grant is available. Need two projects for this. Possibilities discussed are N. Fairfield, Mill Street, Industrial Drive out of the leaf site by Berlin.
Set date and time for next meeting. April 1 st, 2009 at 6:30 PM.
Jahnke/Buske to adjourn the meeting at 7:17 PM. Motion carried 3-0.
Minutes Reported By:
Jo Anne Link
Members Present: JoAnne Link, Dan Jahnke, Jason Buske, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Member Absent: None
Also Present: Chad Stange
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Buske to approve the agenda. Motion carried.
Jahnke/Buske to approve the minutes from Wednesday, January 7th, 2009. Motion carried.
Public Comments: None
Drainage Between Cox’s and Schaalma’s.
Drain is clogged and don’t know where. Goes north to Victory Street to main sewer. How should the city proceed with this? It is all on private property. No easement or city owned property. Get costs estimate/figure for what it would cost to hook it up right to the city sewer. More information is needed for next meeting.
Purchase Insulation For City Garage.
There is $3,000.00 in the budget to insulate the east end of the city garage. Received two quotes. One from Pro Builders for $3,075.00 and one from Zuern in the amount of $4,114.50. Jahnke/Buske to recommend to the Common Coucnil to accept bid from Pro Builders to purchase insulation for self installation. Motion carried 3-0.
Skateboarding in the City Park.
Ban skateboarding in shelters damaging picnic tables and benches. Jahnke/Buske to recommend that the Public Safety Committee develop an ordinance to ban skateboarding in the shelters and/or on park equipment. Motion carried 3-0.
Approving Changes To The Local Highway System In The City Of Juneau. See attached.
This needs to be passed by March 1 st for the city to get funding. The County has received funding for the last two years. Jahnke/Buske to send this to the Common Council. Motion carried 3-0.
Snow Removal Procedures.
Map that is at the city garage was reviewed. They will always have three plowers. Would like to see priority list A-B-A, etc. Don salts after others plow.
Chairman Comments:
Few problem areas, maybe a little more salt could be used.
Public Works
A. Monthly Report.
1. Drains throughout the city have been opened and are ready for the rain this week-end.
2. Maintenance at the Community Center is being completed. New upgraded lighting is being installed.
Performing maintenance on building and summer equipment items.
Few more items at the Community Center to clean and paint.
Old Business: None
New Business: None
Set date and time for next meeting. March 14 th, 2009 at 6:30 PM.
Jahnke/Buske to adjourn the meeting at 7:01 PM. Motion carried.
Minutes Reported By:
JoAnne Link
Members Present: JoAnne Link, Dan Jahnke, Jason Buske, Wayne Bubolz, Robert Selchert, and Mayor Bosak
Member Absent: None
Also Present: None
The meeting was called to order at 6:30 PM, and roll call was taken.
Jahnke/Buske to approve the agenda. Motion carried.
Jahnke/Buske to approve the minutes. Motion carried.
Public Appearance: None
Fire Hydrants:
Snow removal to be conducted by homeowner. The two west of Western Avenue on rural property will be forwarded to the Utility Commission via Mr. Selchert.
Street Drains:
Only one had been missed before the rains came last week. Police Chief Oestreich notified Chad and he took care of the problem.
New Safety Regulations – Coats and Vest:
They are here and being used.
Tree Removal Along Wild Goose Trail on Co-Op Property:
Ditches are cleaned out. There is minimal brushing to be completed once the snow diminishes.
Snow Removal Procedures:
Entire city is usually completed before first break of day, then pick up begins. There was a large amount of snow over the month of December which slowed this down. The guys have other duties to perform as well, including fixing malfunctioning snow equipment. The routes of each plow driver are going to be documented somehow at the city garage for the fill in guys to follow. They will be finished cutting hopefully this week. Will keep as eye on problem areas in the future. Try to keep the downtown area passable as well for weekend traffic.
Chairman Comments:
Glander does the school itself. If a truck is down, see about leasing options for the future. Huber help is limited as to what they can do.
Public Works
1. Monthly Report.
Snow, snow, snow. Broom in the budget for this year. Looking into other options at this point. May have other options for equipment out there. Working on hauling snow. Equipment breakage. Down to one hauler and the big blower having issues. Residents should keep an eye on their plowing. Sod does not run through the industrial blower either.
Set date and time for next meeting. February 4 th, 2009 at 6:30 PM.
Jahnke/Buske to adjourn the meeting at 7:05 PM. Motion carried.
Minutes Reported By:
JoAnne Link