Members Present: John Schuster, Daniel Schamberger, Butch Chase, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:30 PM and roll call was taken.
Chase/Schamberger to approve the agenda. Motion carried.
Schamberger/Chase to approve the minutes from Wednesday, November 3 rd, 2010. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
S. Mill Street:
Looked over pictures taken of storm sewer will get report written up for Sensient. No real bad problems in our pipes were found. Nothing found that would collapse the road.
Community Center
A. Any new issues
Tuned up two furnaces, changed belts and filters.
Street Superintendent/Working Foreman monthly report:
Black Top Repairs by Lift Station #5:
Will check on this next spring when the blacktop plant opens up.
Possible Relocation of Stop Sign. See attached.
Went to Public Safety and was voted down. Chase/Schamberger not to relocate stop sign. Motion carried 3-0.
Part-Time On-Call Snow Plower : - this is a go
Schamberger/Chase to send to the Common Council to hire Gerald Tidyman for $10.00 per hour. Motion carried 3-0.
Part-Time Help – Dumpster Attendant:
Schamberger/Chase to send to the Common Council to hire Gary Sugden as the Dumpster Attendent at $10.00 per hour if he agrees. Motion carried 3-0.
Les Benson’s Retirement. See attached.
Chase/Schamberger to accept Les Benson’s retirement and to send to the Common Council. Motion carried 3-0.
Old Business: None
New Business: None
Set Date and Time for the next meeting: January 5 th, 2010 at 4:30 PM.
Chase/Schamberger to adjourn meeting at 5:05. Motion carried.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Daniel Schamberger, Butch Chase, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 5:05 PM and roll call was taken.
Chase/Schamberger to approve the agenda. Motion carried.
Schamberger/Chase to approve the Wednesday, October 6 th, 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
S. Mill Street:
Next week will use camera to check the storm sewer condition. May check on November 10 th and the 11 th.
Community Center
a) Any new issues
Lock at the back door by the small meeting room is bad. Getting a lock smith to check it.
Street Superintendent/Working Foreman monthly report:
Ridge Road Lighting:
Will maybe get one light up this year and maybe more next year as they are needed. Chad will check to see if we have a light pole.
Black Top Repairs by Lift Station #5.
Need more information. Chad will check into it.
Possible Relocation of Stop Sign. See attached.
Will check into relocating the stop sign. Needs to go through the proper channels. Schamberger/Chase to send to the Public Safety Committee to move the sign from N. Depot to E. North Street. Motion carried 3-0.
Old Business:
Make sure ad for on call snow plow operator gets in the paper.
New Business:
None
Chase/Schamberger to adjourn into closed session as per §19.85 (1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion carried.
Review and Possibly Ending Probation
Schamberger/Chase to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried.
Chase/Schamberger to send to the City Personnel Committee to remove Joe Ludtke from probation and his supervisor suggested a $1.00 per hour raise. Motion carried 3-0.
Set Date and Time for the next meeting: December 1 st at 4:30 PM.
Schamberger/Chase to adjourn meeting at 5:45. Motion carried.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Dan Schamberger, Butch Chase, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Ed Savard, Chris Ginn, Mike Laue, and Gladys McKay
The meeting was called to order at 5:05 PM and roll call was taken.
Schamberger/Chase to approve the agenda. Motion carried.
Schamberger/Chase to approve the Wednesday, September 1 st, 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
S. Mill Street.
Chase/Schamberger to sent to the City Finance Committee S. Mill Street project for next year with Tea Grant Application. Motion carried.
Drainage Ditch (Dead Creek) – Dave Beal
Dead Creek ditch still needs cleaning. Maybe budget money for next year. Dave is still working for grants to help out.
Community Center
A. Any new issues. No new issues.
Street Superintendent/Working Foreman monthly report:
Ridge Road Lighting:
Schamberger/Chase to send to the Utility to add street lights on Ridge Road up to Cross Street from north. Motion carried 3-0.
Adjust Tire Deposit Fee:
Schamberger/Chase to raise the tire deposit fee to $5.00 per tire effective January 1 st, 2011. Motion carried 3-0.
Advertise for Part Time – On Call Snow Plow Person:
Chase/Schamberger to advertise in the Dodge County Independent to hire part time on call person with experience to plow snow. Run ad for two weeks. Motion carried 3-0.
EMC Insurance Company – Insurance Claim. See attached.
Chase/Schamberger to deny claim and to send to the Common Council. Motion carried 3-0.
Old Business: None
New Business: None
Adjourn into closed session as per §19.85 (1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion carried.
S. Mill Street
Reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried.
Did not go into closed session.
Set Date and Time for the next meeting: November 2 nd, 2010 at 5:00 PM
Schamberger/Chase to adjourn meeting at 6:15. Motion carried.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Daniel Schamberger, Butch Chase, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Chase/Schamberger to approve the agenda. Motion carried.
Schamberger/Chase to approve Wednesday, August 4 th, 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items:
No one present.
Drainage between Cox’s & Schaalma’s – Update:
They are taking care of lawn and grate.
Community Center
a) Any new issues
Small freezers needed from, working on now.
2010 Budget:
Went over and discuss budget. Chase/Schamber to send budget to the City Finance Committee. Motion carried.
Street Superintendent/Working Foreman monthly report
A. Backhoe Purchase.
Schamberger/Chase to revise Resolution 39-2010 to 5 payments at approximately $13,163.05 Motion carried 3-0.
B. Ditch at Dodgeland School.
Getting cost together and permission from property owners.
C. Truck Auction.
No action was taken. Truck was sold for $3,500.00.
D. Monthly Report.
Old Business:
Nothing
New Business:
Manholes on E. Oak Grove Street need height adjustment.
Set Date and Time for the next meeting: 5:00 PM at Wednesday, October 6 th, 2010.
Schamberger/Chase to adjourn meeting at 7:40 PM . Motion carried.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Dan Schamberger, Butch Chase, Chad Stange, and Robert Selchert
Members Absent: Mayor Bosak
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Chase/Schamberger to approve the agenda. Motion carried.
Schamberger/Chase to approve the Monday, July 12 th, 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items: None
Drainage between Cox’s & Schaalma’s – Update: None
Community Center
A. Any new issues
Cooler broke down again and was fixed. Still waiting on the new cooler.
Sidewalk repair – First Ward Review:
Residents still working on repairing bad sidewalks.
Ditch at Dodgeland School:
Get a bid and set up for next year.
S. Mill Street – Storm Water Issues:
Storm sewer grate and pipe are bad. Dug up and repaired temporarily.
Equipment Purchase – Chain Saws – Contingency Funds:
Chase/Schamberger to recommend to the City Finance Committee to release $1,420.00 from the contingency fund to purchase two chainsaws from Doug’s Saw Shop in Clyman. One for $1,070.00 and one for $350.00. Motion carried 3-0.
Street Superintendent/Working Foreman monthly report:
Sale of Truck 24C:
Schamberger/Chase to sell truck for not less than $3,500.00. Motion carried 3-0.
Chase/Schamberger to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. AMENDED 7-7-10 at 4:20PM. Motion carried.
Employee Evaluation
Chase/Schamberger to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried. 3-0.
Did annual evaluation for Chad Stange as probation is up.
Old Business: None
New Business: None
Set Date and Time for the next meeting: September 1 st, 2010 at 5:30 PM.
Chase/Schamberger to adjourn meeting at 6:40. Motion carried.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Daniel Schamberger, Butch Chase, Chad Stange, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Schamberger/Chase to approve the agenda. Motion carried.
Schamberger/Chase to approve the Monday, June 7 th, 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
Updates of 2010 Street Projects:
a) East Oak Grove Street – Update
E. Oak Grove Street has been completed.
b) South Hyland Street Reconstruction- Update
S. Hyland is complete. One problem with black top in one place. Will repair when the second coat is installed.
Drainage between Cox’s & Schaalma’s – Update:
Nothing to report.
Community Center:
a) Any new issues
One grease trap is leaking. Chad knows about it.
Sidewalk repair – Conduct overview – inform the public – Update:
a) Safe Step Update
Letters have been sent out. Property owners are to repair the sidewalks. First ward has been done.
Update – EPS Energy System Grant – Update:
Chase/Schamberger send to the Common Council to drop the grant due to hidden costs that the City cannot cover as the City has to pay upfront and then will be reimbursed.
Sink Hole – West North Street (repaired last year – sunk same year) – Update:
Sent to Joe Sciascia to get some answers.
Cemetery – Granite Monument – Update:
Turned down by the City Finance Committee at this time.
Street Superintendent/Working Foreman monthly report:
Utility Trucks:
Has been forwarded to the Utility Commission to vote on.
Backhoe Purchase:
Should be set. Was passed by the Utility Commission and will then be sent to the Common Council.
Schamberger/Chase to adjourn into closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
Discuss Employee Issue
Schuster/Schamberger to reconvene into open session as per § 19.85 (2) and disclose findings if any.
Chase/Schamberger to send situation with employee to the City Personnel Committee. Chad is to attend this meeting. Motion carried 3-0.
New Business:
Chad’s probation is up August 4 th. Send to City Personnel for update.
Set date and time for the next meeting: August 4 th, 2010 at 5:30 PM.
Schamberger/Chase to adjourn meeting at 6:35 PM. Motion carried 3-0.
Minutes Reported By:
John Schuster
Members Present: John Schuster, Daniel Schamberger, Butch Chase, Chad Stange, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Chanse Schomber
The meeting was called to order at 6:00 PM and roll call was taken.
Schamberger/Chase to approve the agenda. Motion carried.
Chase/Schamberger to approve the Wednesday May 5th , 2010 minutes. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
Updates of 2010 Street Projects:
A. East Oak Grove Street – Update
Pending machine on Wednesday, June 9 th, 2010. Working on one soft spot on Hyland Street.
B. South Hyland Street Reconstruction- Update
Everything on schedule. No problems.
Drainage between Cox’s & Schaalma’s – Update:
No news.
Community Center:
A. Any new issues
No new issues. Check on capacity of the building.
B. Contract due in June – set meeting date with tenant in June
Chase/Schamberger to approve and to send to the Common Council. Motion carried 3-0.
Sidewalk repair – Conduct overview – inform the public – Update:
A. Safe Step Update
First ward has been completed. Working on contacting property owners that need to repair their sidewalks.
Update – EPS Energy System Grant – Update:
Contract is signed and working on procurement.
City garage insulation – Update:
Working on getting the walls done.
City Custodian – Update:
A. Employee time sheet (NEW) – Detailed (In progress)
New sheets are being used.
B. Weekly schedule in order?
Schedule and sign sheets at the Community Center, parks and bathrooms. Send to personnel to get fill-in person to cover for Carl if he is not able to clean.
C. Performance review
Not done yet.
Sink Hole – West Center Street (repaired last year – sunk same year) - Update
When they pave E. Oak Grove they will patch this hole.
Cemetery – new section
A. Cemetery Lot prices for new section - update
Same prices as in the past. Schamberger/Chase to send quote for a granite monument and angel to be placed in the cememtery to the Finance Committee. Invite Chad to explain more. Motion carried 3-0.
B. Metal Detector purchase - update
Has been purchased and is being used to find stakes.
Street Superintendent/Working Foreman monthly report:
Utility Trucks:
Chase/Schamberger to officially request to donate two used utility trucks to the Public Works Department. Motion carried.
Backhoe Purchase:
Chase/Sachamberger to send to the Finance Committee to purchase Case 2009 580 Super M TLB with Utility Commission approval. This should be put on the Utility Commission agenda. Motion carried 3-0.
Old Business: None
New Business: None
Set date and time for the next meeting: July 12th, 2010 at 5:15 PM.
Schamberger/Chase to adjourn meeting at 7:00 PM. Motion carried
Minutes Reported By:
John Schuster
Members Present: Schuster, Schamberger, Chase, Stange, Mayor Bosak
Members Absent: Selchert
Also Present: Mike Laue – MSA
The meeting was called to order at 6:00 PM and roll call was taken.
Schamberger/Chase to approve the agenda. Motion carried.
Chase/Schamberger to approve the minutes from Tuesday, April 6 th, 2010. Motion carried.
Public/Citizen Comment Re: Agenda items: No one present.
Updates of 2010 Street Projects:
a) East Oak Grove Street – Update
Preconstruction meeting scheduled for Thursday, May 13 th at 9:00 AM at City Hall.
b) South Hyland Street Reconstruction- Update
Already started, and will take a couple of weeks to complete.
c) Catch basins – estimate
1) Town & Country - $4,350.00 – Sent to Finance - Update
2) Possible recommendation - Update
This is being sent to the Common Council.
Tim Sharkey driveway and storm sewer – Update:
The driveway has been completed.
Salt Order:
Chad has ordered 125 tons with 25 tons in reserve.
Drainage between Cox’s & Schaalma’s – Update
Waiting for confirmation from Joe.
East North & North Mill Ditch:
a) Spring of 2010 to be completed - Update
Working on this with the county.
b) Need to have Mike Laue coordinate with City & County - Update
Mike Laue is working on this with county.
c) Need to make sure something is done as County proceeds - Update
Waiting on the county.
Welcome to Juneau Signs – Completion in 2010:
One left on County Highway W, west of the city.
Community Center
a) Any new issues
Problem with water faucet on sink. This has been fixed.
b) Contract due in June – set meeting date with tenant in May – Meet with Chanse
Went over contract, will meet with Chanse in June.
City Cemetery – Lawn cutting
a) Conduct time study in spring with employees and document-Update
It takes twenty two hours to mow with no weed eating.
b) New lawn mower for cemetery – update – demo
Schuster/Chase to recommend to the Common Council to purchase 2010 Ferris Evolution 2652 for $7,440.00 with funds from the Perpetual Care Fund from Ballweg Implement Co., Inc. Motion carried 3-0.
Sidewalk repair – Conduct overview – inform the public – Update:
a) Safe Step Update
Working on checking the sidewalks.
Update – EPS Energy System Grant – Update:
The city has been awarded this grant.
City garage insulation – Update
The ceiling is all up. Starting to working on the walls.
City Custodian - Update
a) Employee time sheet (NEW) – Detailed (In progress)
Still working on this.
b) Weekly schedule in order?
Still working on this.
c) Performance review
Will be reviewed.
Furnace update – bids turned in? Update:
Furnace is in and working at City Hall.
Utility Cart Transmission – Update:
Transmission has been fixed.
Concrete Saw – bad engine:
Has not been repaired yet.
Sink Hole – West North Street and Western Avenue (repaired last year – sunk same year) – Update:
Chad will contact General Asphalt.
Cemetery – new section:
a) Cemetery Lot Marking for new section- update
All marked from new section.
b) Cemetery Lot prices for new section - update
Chad will check with Sandy on prices.
c) Metal Detector purchase - update
Still looking into getting the right one.
Street Superintendent/Working Foreman monthly report:
Old Business: None
New Business:
Cleaned gutters at City Hall. Cleaned shelters and the building at the city park.
Set date and time for the next meeting: June 2 nd, 2010 at 5:30 PM.
Chase/Schamberger to adjourn meeting at 7:25 PM. Motion carried
Minutes Reported By:
John Schuster
Members Present: Dan Jahnke, John Schuster, Robert Affeld, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Mike Laue
The meeting was called to order at 5:00 PM and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried.
Schuster/Affeld to approve the minutes from March 2 nd, 2010. Motion carried.
Public/Citizen Comment Re: Agenda items: None
Updates of 2010 Street Projects:
a) East Oak Grove Street – Update
b) South Hyland Street Reconstruction- Update
1. Review & recommend award of contract
Town and Country was the apparent low bidder at $138,241.25. The coordination is looking very good at this point. Affeld/Schuster to recommend approval to the Common Council and Juneau Utility Commission. Motion carried 3-0.
c) Catch basins – estimate
1) Town & Country - $4,350.00
Schuster/Affeld to recommend to the City Finance Committee approval of Town and Country to repair catch basin at an estimated cost of $4,350.00. Motion carried 3-0.
2) Possible recommendation
See above
Tim Sharkey driveway and storm sewer:
Home Road – Jurisdictional Transfer approved:
Information only.
Drainage between Cox’s & Schaalma’s – Update:
Waiting for confirmation from Joe.
East North & North Mill Ditch:
a) Spring of 2010 to be completed
Working and waiting with county issues.
b) Need to have Mike Laue coordinate with City & County
Will stay in touch.
c) Need to make sure something is done as County proceeds
We are waiting for the county to see what they do.
Welcome to Juneau Signs – Completion in 2010:
Finished one more sign.
Community Center:
a) Any new issues
Problem with steamer. Water filter broke and was fixed. Hobert fixed the issue. No cost yet.
b) Contract due in June – set meeting date with tenant in May
Put on May agenda.
City Cemetery – Lawn cutting:
a) Conduct time study in spring with employees and document
Document time study.
b) New lawn mower for cemetery – update - demo
Looking for different model to use. Current one seems to be having some issues with keeping straight.
Sidewalk repair – Conduct overview – inform the public:
Start with first ward checking sidewalks. Put Center Street sidewalks on next month’s agenda.
Update – Local Road Improvement Grant – Update:
Denied any funds.
Update – EPS Energy System Grant - Update:
Pending.
City garage insulation – Update:
All insulation has been purchased and ¾ of the way done. Just need to find time to finish.
Adoption of Local Wage Rate for construction projects:
Affeld/Schuster to recommend to the Common Council. Motion carried 3-0.
Equipment Operator update – offer has been made:
Pending Common Council approval.
City Custodian:
a) Employee time sheet (NEW) – Detailed (In progress)
Working on, should be done.
b) Weekly schedule in order?
Set schedule.
c) Performance review
Make sure it’s completed.
Furnace update – bids turned in?
Finance Committee – we need answers now.
City Garage Electrical Upgrade Approved - $2,810.00:
Done
Sidewalks Safe Step:
Discussed, good idea to let citizens know about.
Utility Cart Transmission:
Third time out. Machine repair budget. Affeld/Schuster to have St. Lawrence fix the utility cart transmission for $1,294.70. Motion carried 3-0.
Concrete Saw – bad engine:
Walk behind engine blew up. $1,500.00 to repair. Affeld/Schuster to recommend to the City Finance Committee to purchase a new concrete saw from Northern Tool and Equipment at a cost of $1,500.00 plus shipping. Motion carried 3-0.
Sink Hole – West Center Street (repaired last year – sunk same year)
Fixed, emergency situation. Chad to get a copy of the bill. Send to the Utility Commission to see if they can assist with the fill issue.
Cemetery – new section:
a) Cemetery Lot Marking for new section
Mike Laue stated, blocks are marked, square blocks. Chad to check up on this.
b) Cemetery Lot prices for new section
See above.
c) Metal Detector purchase
Have Chad to proceed to discuss with Sandy from Northern Tool and to put as a package deal.
Summer help:
Affeld/Schuster to ask the Finance Committee how this taken out of the budget. And we want a response back by the next meeting. Motion carried 3-0.
Street Superintendent/Working Foreman monthly report:
Done street sweeping and they did a very good job.
Chad’s monthly report:
Old Business: Check W. North Street and County Highway W.
New Business: None
Set date and time for the next meeting: May 4th, 2010 @ 5:00pm
Schuster/Affeld to adjourn meeting at 6:25 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Robert Affeld, Robert Selchert, and Mayor Bosak
Members Absent: None
Also Present: Mike Laue
The meeting was called to order at 5:00 PM and roll call was taken.
Schuster/Affeld to approve the agenda. Motion carried 3-0.
Affeld/Schuster to approve the minutes from Tuesday, February 2 nd, 2010. Motion carried 3-0.
Public/Citizen Comment Re: Agenda items: None
Updates of 2010 Street Projects:
a) East Oak Grove Street – Resurface Bids
Mike Laue gave the following report:
b) South Hyland Street Reconstruction Update
Affeld/Schuster to allow Mike Laue to proceed on bids for this project. Motion carried 3-0.
C) Catch basins – Chad – Going to get with Mike Laue as snow/ice melts.
Home Road – Jurisdictional Transfer approval:
Affeld/Schuster to recommend to the Common Council approval of Resolution of Jurisdiction Transfer of Home Road. Send copy to City Attorney for review prior to the Common Council meeting. Motion carried 3-0.
Drainage between Cox’s & Schaalma’s – Update:
Check with Joe Sciascia to see if anything has been filed on this.
East North & North Mill Ditch
a) Spring of 2010 to be completed
Going to wait to see what the county does in the yard for retention ponds before proceeding.
b) Check with County & Mike Laue to see if any issues
Mike to stay in touch with Chad on what the county does.
Welcome to Juneau Signs – Completion in 2010:
Chad to stay on top of it as weather gets better.
Community Center
a) Any new issues – none.
b) Copy of Contract sent to Chance Schomber– Tenant for review
Set up meeting with Chanse in May to discuss the contract.
City Cemetery – Lawn cutting
a) Conduct time study in spring and document
Have several employees cut the lawn and track the time for each and report back to the committee.
b) New lawn mower for cemetery - update
Cost for 52” Ferris Revolution is $4,840.00 with trade in of the John Deere 725 currently used. Chad to demo as soon as the grass grows. Will make a decision at that time.
Broom update (cables):
a) Damage
Repairs were made in house and cost $50.00 to $60.00 for the welding that needed to be done out of house. It is now working with no problems.
b) Additional training needed?
Chad offers training to all employees.
Sidewalk repair – Conduct overview in spring:
Soon to be done.
Update – Local Road Improvement Grant – Update:
No word yet.
Update – EPS Energy System Grant – Update:
They did check out statistics on Juneau’s credit rating.
City garage insulation – Update:
Purchased for middle bay to be done. Completed 1/3 so far of the whole building.
Adoption of Local Wage Rate for construction projects (Annual):
No action, keep on agenda.
Equipment Operator application update – Deadline March 8 th, 2010
a) No internal candidates inquired
Review applications on Monday, March 8 th, 2010.
Department work force issue:
Ok, summer help put on for next month’s agenda.
Furnace City hall estimate – re-visit motion:
a) Bleich Company - $7,495.00 – Affeld/Schuster
Chad to furnish copies of all bids to Jane
City Custodian:
a) Employee time sheet (NEW) – Detailed
Working on, hopefully done.
b) Schedule
Chad to stay on top of. Report to custodian on keeping regular schedule.
c) Performance review
Chad to sit with customer and do a review.
City Snow melting salt review:
a) Set Policy if needed
b) Selling to local contractor: See above
c) Citizen access: Must use barrels around the city.
d) Salt garage door stays open all times: Salt shed to be locked at all times.
Street Superintendent/Working Foreman – Update on new job. (Chad Stange):
Things are going well. No issues.
City Garage Electrical Upgrade:
Affeld/Schuster to recommend to the City Finance Committee to approve Wegener Electric to do City Garage electrical upgrade for $2,810.00. This needs to be done as we are experiencing severe safety issues. Motion carried 3-0.
Street Superintendent/Working Foreman monthly report.
Old Business: None
New Business: None
Set date and time for the next meeting: March 8 th at 5:15 PM.
Affeld/Schuster to adjourn meeting at 6:11 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, Robert Affeld, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 5:06 PM and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried 3-0
Schuster/Affeld to approve the minutes from Tuesday, January 5 th, 2010, Wednesday, January 6 th, 2010, Wednesday, January 13 th, 2010, Tuesday, January 19 th, 2010, Wednesday, January 20 th, 2010, Tuesday, January 26 th, 2010. Motion carried 3-0.
Public/Citizen Comments: No one present.
Updates of 2010 Street Projects:
a) East Oak Grove Street: Still saving money.
b) South Hyland Street: Chad to look at catch basins in budget that need to be replaced. Two in area.
Home Road – Update:
In the hands of lawyers. County met with Utility Commission.
Drainage between Cox’s & Schaalma’s:
Still in Sciascia’s hands and Mike Laue.
East North & North Mill Ditch:
a) Spring of 2010 to be completed
b) Wait to see when County starts projects
Mike Laue is keeping Chad up to date with what the county is going to do.
Welcome to Juneau Signs on work list:
Still progressing.
Community Center:
a) Any new issues
Issues with curtain, other than that, no issues.
b) Review contract
Send Chance Schomber a copy of the lease to review and to get back to the committee.c) Approve revised contract
City Cemetery – Lawn cutting
a) Conduct time study in spring and document
Chad showed us a new cutting lawn mower which could provide more efficiency. Chad to do study and document in spring. Chad to inquire on a demo and cost.
Broom update (cables:
Cables are in and need to be installed.
Sidewalk repair – Conduct overview in spring:
Spring Item.
Update – Local Road Improvement Grant – possibly March we hear results:
March hopefully.
Update – EPS Energy System Grant:
In process. Should find out mid-February.
Approve purchase of insulation for City garage:
Schuster/Affeld to recommend to the City Finance Committee to approve purchase of insulation for city garage from Pro Build at a cost of $5,018.25. This is a capital budget item. Motion carried 3-0.
Approve training for Chad Stange:
Sent Chad to a trade show to view new equipment and new ideas for the Department of Public Works.
Street Superintendent Report
a) Street Superintendent/Working Foreman position accepted by Chad Stange. Forwarded on to the Common Council for approval.
1. Met with insulation companies.
2. Heating – furnace at City Hall.
Chad reviewed estimates. Affeld/Schuster to recommend to the City Finance Committee to purchase furnace/air conditioner, heating and cooling equipment for City Hall at a cost of $7,495.00 from Bleich Company. This is a capital item in the budget. Motion carried 3-0..
b) New issues
Schuster/Affeld to approve Chad to purchase signs for the back of trucks that say “Stay Back 200’” from Lange Enterprise for $131.75. Motion carried 3-0.
Monthly Report From Chad:
Review and set up Equipment Operator advertisement pending Council approval of Chad Stange
See next item.
Set Date and guidelines for the internal posting and advertising for the open position based on Council approval: Post internally from February 10 th to the 16 th. Advertising starting the 22 nd of February to March 6 th with the deadline as Monday, March 8 th. Advertise with the same outlets as the Street Superintendent/Working Foreman position. Start wage at $15.00 per hour based on experience.
Tour of Public Works Department:
a) Document detail list of things to do
Old Business:
New Business: Put salt issue on the agenda for next month.
Set date and time for the next meeting: Tuesday, March 2 nd, 2010 @ 5:00 PM.
Schuster/Affeld to adjourn meeting at 5:55 PM and the committee toured the building. Motion carried
Minutes Reported By:
Dan Jahnke
Public Works Members Present: Dan Jahnke, Robert Affeld, John Schuster, and Mayor Bosak
City Personnel Members Present: JoAnn Link and Butch Chase
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Chase/Schuster to approve the agenda. Motion carried 5-0.
Public Comment: No public.
Affeld/Link to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
Superintendent/Working Foreman Position
a) Possible recommendation
Chase/Schuster to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried 5-0.
Affeld/Chase to recommend to the Common Council to hire Chad Stange for Street Superintendent/Working Foreman position. Starting wage $40,000.00 effective upon Common Council approval. Motion carried 5-0.
Old Business: None
New Business: None
Set date and time for the next meeting: February 2nd, 2010 at 5:00 PM at Public Works Department.
Affeld/Chase to adjourn meeting at 5:55 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Public Works Members Present: Dan Jahnke, Robert Affeld, John Schuster, and Mayor Bosak
City Personnel Members Present: JoAnn Link and Butch Chase
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 5:30 PM and roll call was taken.
Chase/Schuster to approve the agenda. Motion carried 5-0.
Public Comment: No public.
Affeld/Link to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
Superintendent/Working Foreman Position
a) Possible recommendation
Chase/Schuster to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried 5-0.
Affeld/Chase to recommend to the Common Council to hire Chad Stange for Street Superintendent/Working Foreman position. Starting wage $40,000.00 effective upon Common Council approval. Motion carried 5-0.
Old Business: None
New Business: None
Set date and time for the next meeting: February 2nd, 2010 at 5:00 PM at Public Works Department.
Affeld/Chase to adjourn meeting at 5:55 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Public Works Members Present: Dan Jahnke, Robert Affeld, John Schuster, Robert Selchert, and Mayor Bosak
City Personnel Members Present: JoAnne Link and Butch Chase
Members Absent: None
Also Present: None
The meeting was called to order at 5:45PM and roll call was taken.
Link /Schuster to approve the agenda. Motion carried 4-0.
Public Comment: None
Link/Affeld to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll call vote, passed unanimously.
Superintendent/Working Foreman Position
a) Possible recommendation
Link/Schuster to reconvene into open session as per § 19.85 (2) and disclose findings if any. Open Session. Motion carried 5-0.
Old Business: None
New Business: None
Set date and time for the next meeting: January 26th, 2010 at 5:30 PM.
Link/Schuster to adjourn meeting at 6:35 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Public Works Members Present: Dan Jahnke, Robert Affeld, John Schuster, and Mayor Bosak
City Personnel Members Present: JoAnne Link and Butch Chase
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Chase/Schuster to approve the agenda. Motion carried.
Public Comment:
Affeld/Chase to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
Superintendent/Working Foreman Position
a) Interview Candidates
b) Review Interviews
c) Possible recommendation
Affeld/Chase to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried 5-0.
Affeld/Chase to offer position to leading candidate at 6:00 PM with meeting at 5:45 PM. Motion carried 5-0.
Old Business: None
New Business: None
Set date and time for the next meeting: January 20th,, 2010 at 5:45
Affeld/Schuster to adjourn meeting at 8:42 PM. Motion carried
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, Robert Affeld, John Schuster, and Mayor Bosak
Members Absent: Robert Selchert
Also Present: None
The meeting was called to order at 6:00 PM and roll call was taken.
Affeld/Schuster to approve the agenda. Motion carried 3-0.
Minutes from January 5 th, 2010 will be approved at the next meeting.
Public/Citizen Comments: None
Affeld/Schuster closed session as per § 19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
Review applications for S treet Superintendent/Foreman Position.
Schuster/Affeld to reconvene to open session per § 19.85 (2) and disclose findings if any. Motion carried 3-0.
Next meeting will be held on January 19 th, 2010 at 6:00 PM. Dan to schedule interviews with candidates.
Old Business: None
New Business: None
Set date and time for the next meeting: January 19th, 2010 at 6:00 PM.
Affeld/Schuster to adjourn meeting at 7:20 PM. Motion carried 3-0.
Minutes Reported By:
Dan Jahnke
Members Present: Dan Jahnke, John Schuster, and Mayor Bosak
Members Absent: Robert Affeld and Robert Selchert
Also Present: Mike Laue, Brian Fields, and Chad Stange
The meeting was called to order at 5:00 PM and roll call was taken.
Schuster/Jahnke to approve the agenda. Motion carried 2-0.
Schuster/Jahnke to approve the minutes from December 1st, 2009. Motion carried 2-0.
Public/Citizen Comments:
a) Clara Marx – Snow removal W. Oak Grove & S. Fairfield Avenue responsibility.
After reviewing maps, clearly this is the responsibility of the city to keep the corner and sidewalk cleaned up at all times. Committee to direct the Department of Public Works to put on their list.
Update of 2010 Street Projects:
a) East Oak Grove Street
Scheduled for D.O.T. to review BIDS by February 23 rd.
Bids will go out late January, early February.
Project after June before August. Looking at couple of weeks at most.
b) South Hyland Street
Mike reviewed S. Hyland Street
Phase #1: S. Hyland Street – utility needs to lower sewer pipes.
Phase #2: E. Oak Grove Street – black top.
Home Road – Jurisdictional Transfer – Brian Field - Dodge County Highway Commissioner: Reviewed proposal - .9 miles – Home Road.
Brian to go to Utility Project and Planning to go over Home Road with utilities.
County wants to take over Home Road and make all of County Road DF with future construction plans.
Drainage between Cox’s & Schaalma’a – Letter sent?
In hands of Joe Sciascia.
East North & North Mill Ditch
a) Spring of 2010 to be completed
On to do list.
Working on as weather gets better.
Might reconsider depending on county plans.
Welcome to Juneau Signs:
Working on as needed
Should be able to do them all with current sign inventory.
Community Center:
a) Any new issues: None.
b) Review contract
Change made
All set for final copy to be made.
See attached.
City Cemetery – Lawn cutting:
Chad reported that Wayne called several lawn mowing companies and has heard nothing back. We will review closer to spring to see if this a viable option.
Broom update:
Broom is mounted but waiting for cables to come in.
Cables should be here soon.
Sidewalk repair – view in Spring: Annual walk through.
Update – Local Road Improvement Grant: Mike Laue
Reviewed grant proposal of S. Mill Street.
Has to be sent to state by the end of next week.
Competes at state level, possibly by next March we would know.
Update – EPS Energy System Grant:
Still in processing. No word yet on outcome of grant.
Street Superintendent Report:
a) Department contact
As of now, we should contact Chad for any department issues.
b) Snow Removal
Schuster/Jahnke to recommend to the Public Safety Committee to review Winter Parking Ordinance. The Public Works Committee would like to see changed. Possibly like Beaver Dam and Horicon “Winter Parking Rules” – no parking when snows and 24-48 hours after? Other than that can park all year round. Motion carried 2-0. We have received plenty of complaints of inconsistency of parking citations.
Schuster/Jahnke to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried.
a) Review Applications – Street Superintendent/Working Foreman Position
Schuster/Jahnke to reconvene into open session as per § 19.85 (2) and disclose findings if any. Motion carried.
Mayor has called on emergency meeting for 6:00 PM on Wednesday January 6 th, 2010 to review applicants for position with closed session.
Set up Interview dates and times:
Will do on January 6 th, 2010.
Old Business: None
New Business: None
Set date and time for the next meeting: Wednesday, January 6 th, 2010 at 6:00 PM.
Schuster/Jahnke to adjourn meeting at 6:23 PM. Motion carried
Minutes Reported By:
Dan Jahnke