Recreation Committee Meeting Minutes 2011

Wednesday, December 21st, 2011
5:45 at City Hall

Members Present: Jason Buske, Gail Amsler, Jodi Hirsch, Jonathan Jensen, , Julie Kluz, and Mayor Bosak
Members Absent: Jim Engels
Also Present: None

The meeting was called to order at 5:45 PM and roll call was taken.
Jensen/Hirsch to approve the agenda. Motion carried.
Jensen/Kluz to approve the minutes. Motion carried.

Public Comments: None

Budget:

No capitol projects were in the budget this year. The money that was going to be put into contingency fund will not be added in. Field maintenance is only thing that will be done.

Winter Programs:

Gail went to Sun Prairie for WPRA Annual Meeting. They discussed skate park and will check into for a possibility in 2013. Getting contact lined up.
Also discussed possible sledding hill and hay ride in the future
Girls basketball finishing and the boys are starting.
Handed out open gym schedule.
Chicago trip: 53 out of 56 people went
Senior exercise class: need ten people in order to offer the class.
Walking in the Community Center is available Monday thru Thursday between 8:15 AM to 10:00 AM.

Directors Report:

Working on new programs for fall and winter 2012.
Working on summer brochure. Trying to work around summer school.
Tennis Courts person came and looked at the courts that are cracking already. Will follow up in the spring.

Old Business: None

New Business: None

Kluz/Hirsch to adjourn meeting at 6:07 PM.

Minutes Reported By:
Julie Kluz

Wednesday, September 21st, 2011
5:45 PM at City Hall

Members Present: Jason Buske, Jonathan Jensen, Julie Kluz, Gail Amsler, Jim Engels, and Mayor Bosak
Members Absent: Jodi Hirsch
Also Present: None

The meeting was called to order at 5:45 PM and roll call was taken.
Jensen/Engels to approve the agenda. Motion carried.
Jensen/Kluz to approve the minutes. Motion carried.

Public Comment: None

Budget:
Gail walked us through the budget worksheets. Engels/Kluz to send budget worksheets to the Finance Committee.

Tennis/Basketball Courts Update:
All done and looks good.

Director’s Report:

Flag Football – ends October 17 th Going pretty well.
Punt/Pass/Kick – About 20 kids participated. Numbers down because of WIAA Regulations.
Soccer ends on October 29 th. Going well.
Swim Lessons are from October 17 th to November 2 nd
Flyer will go home next week for upcoming events.

New Business:
Hardball field lights. Kids have been accessing electrical box. It has been locked, but unknown how it gets unlocked. Gail spoke with them and told them they can’t turn the lights on.

Recreation Fees – Possible increase of fees. Worried it would cause some to stop participating.

Old Business: None

Set Time and Date for the next meeting: October 19 th, 2011 at 5:45 PM.

Kluz/Jensen to adjourn meeting at 6:20 PM.

Minutes Reported By:
Julie Kluz

Wednesday, July 20th, 2011
5:45 PM at City Hall

Members Present: Jason Buske, Jodi Hirsch, Julie Kluz, Gail Amsler, Jim Engels, and Mayor Bosak
Members Absent: Jonathan Jensen
Also Present: None

The meeting was called to order at 5:45 PM and roll call was taken.
Bosak/Hirsch to approve the agenda. Motion carried.
Hirsch/Kluz to approve the minutes. Motion carried.

Public Comment: None

Summer Programs:
Limited t-ball due to the weather. Make up games will be next week.

Baseball/Softball done soon. Hosting pony all start game on July 29th
August programs will be starting soon.

Tennis/Basketball Courts Update:
Hopefully will be done in two weeks. Need to try to keep kids off of the courts.

Pony Field Fence Update:
Take care of and it looks good.

Park Security Lighting/Concession Stand:
Using money donated from Silk for various things since money isn’t going toward cameras. Chad and Gail discussing options. Bosak would like $2,000.00 for concession. Hoping to use outlets that are already there. Asked Gail to bring in some plans for the next meeting. Would like to put at least one pole if not two in the park.

Fall Soccer Leagues:
Adding another team – U7, U10, U12, and U14. The fee is $45.00. If they already have a uniform the fee is $35.00. First come, first serve basis.

Donation (Rec Equipment Fund):
Dave Courtney donated $200.00 towards girls softball. Have bought face shields with the money. Will get bats with any left over money.

Director’s Report:
Looking at fall, winter, spring programs. May do three separate flyers when close to season. Juneau 1 – Pony League made the playoffs, but were eliminated quickly.

New Business:
One coach was pretty rude to umpires (Dyllan and Brent). They handled it very well. Dyllan going to maintenance for fields seminar in Madison on August 2 nd.

Old Business:
Merry-go-round at the city park needs a bearing that will cost $2,500.00 or $3,500.00.

Set Date and Time for the next meeting: August 17 th, 2011 at 5:30 PM.

Kluz/Hirsch to adjourn meeting at 6:15. Motion carried.

Minutes Reported By:
Julie Kluz

Wednesday, May 18th, 2011
5:30 PM at City Hall

Members Present: Jason Buske, Jodi Hirsch, Julie Kluz, Gail Amsler, and Mayor Bosak
Members Absent: Jonathan Jensen and Jim Engels
Also Present: None

The meeting was called to order at 5:33 PM and roll call was taken.
Hirsch/Kluz to approve the agenda. Motion carried.
Buske/Hirsch to approve the minutes. Motion carried.

Public Comments:
None

Thank You to Signe Schecher:
Will sign thank you card to send.

Tennis/Baseketball Courts Update:
Mid June is the earliest they can start. He will contact Gail when it gets closer.

Pony Field Fence Update:
Coming Monday and Tuesday to tear down. Should be done by Thursday.

Concession Equipment:
Heated pizza merchandiser. Gail would like to purchased it for $298.00 to help keep up with demand from Restaurant Equippers Warehouse. Buske/Hirsch to purchase pizza warmer for $298.00 plus shipping from restaurant Equippers Warehouse. Motion carried.

Baseball/Softball Equipment:
Bought pitching machine for $599.00 plus shipping. Needed for girls softball. This was the best price.

Buske/Kluz to approve spending $628.00 on pitching machine. Motion carried.

Director’s Report:
Bathrooms are being vandalized pretty badly. Chad fixed them. They had to be closed for a few days. Had some extra dispensers that were used to replace the damaged ones. May talk to Juneau Police Department about locking them overnight. Waiting to hear back regarding money that was donated for cameras to be used for more lighting.

Summer workers all set to start. Spring soccer is done this week-end.
Baseball/Softball – starts on Monday
Summer Soccer is filling up.
Would like to look into concession /storage stand in the Wild Goose Park sometime in the future.

Old Business:
None

New Business:
May need to purchase some helmets. Will probably need 3 or 4 new bats. Contacting Sensient about donations for equipment.

Set date, time and place for next meeting:
June 22 nd, 2011 if needed at 5:30 PM.

Kluz/Hirsch to adjourn the meeting at 5:54 PM. Motion carried

Minutes Reported By:
Julie Kluz

Wednesday, April 27th, 2011
5:30 PM at City Hall

Members Present: Jason Buske, Jonathan Jensen, Julie Kluz, Gail Amsler, Mayor Ron Bosak
Members Absent: Signe Schecher and Jim Engels
Also Present: None

The meeting was called to order at 5:30 PM and roll call was taken.
Jensen/Kluz to approve the agenda. Motion carried.
Jensen/Kluz to approve the minutes. Motion carried.

Public Comments: None

Recommendation to Wave Fees:
Uniform fees will be taken care of by Jonathan Jensen. Jensen/Kluz: recommends waiving the fees for “Jane Doe” family. Motion carried.

Tennis/Basketball Courts:
Gail had pictures of the various cracks. Received the following two quotes to fix:

$12,269.00 from Fahrner Asphalt Sealers
$25,747.00 from Munson Fence Division

We have almost $21,000.00 in funds. Jensen/Kluz to recommend to the City Finance Committee to accept the quote from Fahrner Asphalt Sealers estimate for the total of $12,269.00 to repair the tennis and basketball courts with available contingency funds. Motion carried.

Pony Field Fence:
Gail had pictures of damage. We have a $500.00 deductible. Replacements cost is $2,985.31 from United Fence. Repair only cost is $1,205.48 also from United Fence. Jensen/Kluz to recommend to the City Finance Committee to replacing the damaged area to the backstop, if funds are not available will use available funds to repair only at $1,205.48. Motion carried.

Director’s Report:

East egg hunt went well. About 75 kids came. Will considering switching some things around for next year.
Baseball and softball numbers are up. Will have two pony leagues.
Spring soccer has started up.
Called donators of the security camera to see about other uses. Looking first if they would be willing to fund security lights in the city park. Another option would be for non breakable backboards in the Community Center. Waiting to hear back.
All girls baseball and softball bats, catchers masks and shields are illegal.
Gail working on schedules also.

New Business: None

Old Business: None

Set date, time and place for next meeting: May 18 th, 2011 at 5:30 PM.

Jensen/Kluz to adjourn the meeting at 6:05 PM. Motion carried

Minutes Reported By:
Julie Kluz

Wednesday, February 16th, 2011
5:15 PM at the Juneau Community Center

Members Present: John Schuster, Gail Amsler, Signe Schecher, Jonathan Jensen, Jim Engels, Julie Kluz, Mayor Bosak
Members Absent:
Also Present:

The meeting was called to order at 5:15 PM and roll call was taken.
Jensen/Engels to approve the agenda. Motion carried.
Jensen/Engels to approve the minutes. Motion carried.

Public Comments: Nobody present.

Review Summer Assistance Applications/Set up Times/Dates for Interviews.
Engels/Signe motion that we interview Dyllan Jensen, Brandon Justmann and Sarah Leissring. Gail will call and see if the college kids can be home and around the same time to schedule interviews.

Playground Equipment Update:
Paid $500.00 for merry-go-round. Just need the concrete. Chad will pick it up.

Director’s Report:
1. Finishing up basketball

2. Volleyball registration going on.

3. Looking at Navy Pier trip this summer. Not sure if it can be done this summer, will see.

4. Going to the soccer game this weekend with 50 kids and adults.

5. Summer Registration will be held: March 21-24 Monday 5-8, Tuesday 1-8, Wednesday 8-4, Thursday 8-4 registration. Jensen’s will help distribute information

6. Would like to start a 5 year projects plan.

Set date and time for next meeting. To be announced

Minutes Reported By:
Julie Kluz

Wednesday, January 19th, 2011
5:15 PM at City Hall

Members Present: John Schuster, Gail Amsler, Julie Kluz, Signe Schecher, Mayor Bosak, and Jonathan Jensen
Members Absent: Jim Engels
Also Present: None

The meeting was called to order at 5:18 PM and roll call was taken.
Jensen/Signe to approve the agenda. Motion carried.
Jensen/Kluz to approve the minutes. Motion carried.

Public Comments:
No one present.

Summer Helper/Field Helper:

Summer help needs to go down to 400 hours. Gail would then like to start June 1 st or after.
Field helper will be the same hours. Will see if Brent wants to come back.
Jensen/Signe to advertise in the paper for summer helper.

Summer Brochure:

Gail may work with summer school in the mornings. Waiting to see if she needs certification and who would pay her.
She is working on the summer brochure and is waiting to see about mornings.
Looking to cut down on costs on uniforms and hats.
Is holding one day clinics for coaches.

Summer School:
May combine some recreation and summer school programs.

Directors Report:

1-2 nd grade basketball.
Saturday league for the 4 th, 5 th, and 6 th graders and a 7 th and 8 th grade team is going well.
We have 6-8 women walkers in the morning.
Kids enjoyed movie day over Christmas break.
Walmart donated RCA (HD) TV to the Recreation Department and to Chanse. Working on thank you notes.

Old Business:
Haven’t heard anything back about merry-go-round from Voight.

New Business:
None

Set Date and Time for the next meeting: February 16 th, 2011 at 5:15 PM at the Community Center.

Jensen/Kluz to adjourn meeting at 5:41. Motion carried.

Minutes Reported By:
Julie Kluz