Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, Robert Wegener, Cathy Lamb, and Robert Buhr
Members Absent: Mayor Bosak
Also Present: Wayne Bubolz
The meeting was called to order at 4:45 PM, and roll call was taken.
Thompson/Wegener to approve the agenda. Motion carried.
Thompson/Wegener to approve the minutes from the previous meeting. Motion carried.
Ice Rink:
Wayne would like to put in on the south edge of parking lot. Can’t be done until the ground is frozen. There is a light there. He plans on damming it up to level it with sand. Fencing could be placed in the area designated for the ice rink. Ideally red clay should be added to the ground to provide a better bed for the rink. The weather has not been cooperative to build this rink. We should have Mike Laue check into what is actually needed to provide a better area.
Update on Trips:
January 13 th - Wisconsin Northwestern. Cost is $45.00 per person in the 200 level.
January 7 th – Marquette Syracuse game. Cost is $28.00 per person in the 400 level.
January Calendar:
Shelli provided us with the Recreation calendar for January. She also shared with us a recap of the district area meeting of December 8 th, 2006. Shelli states that she will be establishing her schedule based on the Recreation calendar schedule. We are reiterating the fact that Shelli doesn’t have to be in her office at 8:00 AM just because there are walkers.
New Business:
Shelli to look into getting someone to instruct adult fitness classes in conjunction with the school’s PEP grant. We should invite Marcia Modaff and Sue Kuhn to our meeting in January. Shelli received a .25 cent raise for January to June 2007. Another evaluation will be done in June 2007.
Old Business:
Gib Thompson announced that he is resigning from the committee. This was his last meeting.
Set date and time for next meeting. January 10 th, at 5:00 PM at the Community Center.
Wegener/Schecher to adjourn the meeting at 6:40 PM. Motion carried.
Minutes Reported By:
Cathy Lamb and Gib Thompson
Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, Robert Wegener, Cathy Lamb, Robert Buhr, and Mayor Bosak
Members Absent: None
Also Present: None
The meeting was called to order at 4:43 PM, and roll call was taken.
Thompson/Wegener to approve the agenda. Motion carried.
Schecher/Thompson to approve the minutes from the previous meeting. Motion carried.
Budget Update
Public hearing will be held before the Common Council approves the budget. Some items in the Recreation Department budget are: Playground Equipment $7,50.00, Tennis Courts $13,000.00, Basketball Court $3,000.00, Tennis Court $5,000.00, Bleachers $3,000.00.
Drug Testing/Background Checks
The Common Council approved an exemption from testing. All previously employed or volunteered.
Trips
December 3 rd Chicago Shopping Trip
December 13 th Ho Chunk
January 7 th Syracuse/ Marquette 4:45 departure $28.00
January 13 th Badger/Northwestern, about $45.00
Holiday Activity
Candy Cane hunt for children 2 to 8 years old. Limited to 20 children. Cost is $4.00 per child, $3.00 per adult. Includes finger food. Tuesday, December 5 th, 2006 between 5:30 and 6:30 PM.
Open Gym
Kevin Klueger is willing to supervise gyms 10:00 AM to noon on Tuesday, December 26 th, Wednesday, December 27 th, and Thursday, December 28 th, 2006 at the Community Center.
Family open gym is Sunday, January 21 st and Sunday January 28 th, 2007 from 5:00 to 6:00 PM.
Middle School is Sunday, January 21 st and Sunday January 28 th, 2007 from 7:00 to 8:00 PM. February 11 th and 18 th same scheduling.
Schecher/Wegener to adjourn into closed session at 5:20 as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. Motion carried.
Employee Evaluation
Thompson/Wegener to reconvene into open session at 6:40. Motion carried
New Business
Shelli’s December calendar was presented. Shelli has up to 27 days of pay out days not all are considered vacation. One personal day, 5 carry over days from last year, 5 comp days, and 16 days of vacation based on years of service.
Old Business
Sensor at the tennis and basketball courts. Dan Wegener doesn’t recommend putting a sensor as it draws more energy.
Set date and time for next meeting. December 13 th, 2006 at 4:45 at City Hall.
Wegener/Thompson to adjourn the meeting at 6:50 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Robert Wegener, Gib Thompson, Cathy Lamb, and Robert Buhr
Members Absent: Signe Schecher and Mayor Bosak
Also Present: None
The meeting was called to order at 4:34 PM, and roll call was taken.
Thompson/Wegener to approve the agenda. Motion carried.
Thompson/Saugstad to approve the minutes from the previous meeting. Motion carried.
Wegener/Thompson to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation date of any public employee over which the government body has jurisdiction or exercises responsibility. Motion carried.
Employee Evaluation.
Wegener/Thompson to reconvene into open session as per §19.85 (2) and disclose findings if any.
Set date and time for next meeting. Already established. Put on agenda a need for closed session dealing with employee evaluation.
Thompson/Wegener to adjourn the meeting. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, Cathy Lamb, Robert Buhr, and Mayor Ron Bosak
Members Absent: Robert Wegener
Also Present: None
The meeting was called to order at 4:48 PM, and roll call was taken.
Thompson/Schecher to approve the agenda. Motion carried.
Thompson/Saugstad to approve the minutes from the previous meeting. Motion carried.
Budget
Tennis courts area are a concern. Resurfacing has become necessary. Shelli has concern about the tree. Shelli to check into future home for the tennis courts for upcoming 07-08 budget. Resurfacing quote for both tennis courts and the basketball areas was $12,170.00. Some discussion about separating the tennis courts and the basketball courts or adding another basketball court for older children elsewhere perhaps at the Wild Goose Park or by the Public Safety Building. Possibly move the tennis courts.
Yoga
Shelli has been discussing the possibility with Nancy Bauer who is the contracted instructor to try to offer a class. Will check to see if we can offer one free class to see if there is an interest.
Drug Testing/Background Checks
City attorney strongly suggested that new hire coaches have a drug test. Buhr will present this at the next Common Council meeting in November.
Evaluations
Gail Amsler is a positive person and always willing to help. Shelli is very pleased.
Discussion on evaluation for Shelli to take place at a later date due to insufficient available information. Meeting date planned for November 8 th, 2006 at 4:30 at City Hall in the Council Chambers as a closed session.
New Business
Rock River baseball team is looking at advertising on the fences on a per game basis. They will go up for the game and then down after the game. Profit generated to go toward field upkeep.
Trip Marquette/Syracuse basketball game January 7, 2007 Sunday in Milwaukee. Shopping trip to Chicago is Sunday, December 3 rd, 2006.
Shelli will be in Green Bay to a convention November 6 th to the 10 th, 2006. Shelli will be on vacation November 20 th to the 22 nd.
Old Business
2006 concession stand profit was $546.09. Biking event was cancelled because there were no responses. Trips were discussed at the Finance Committee regarding the insurance fees. Sensor instead of timer for lights on basketball courts was discussed.
Set date and time for next meeting: November 15 th, 2006 at 4:45 at the Community Center.
Schecher/Thompson to adjourn the meeting at 6:40 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Shelli Fernstaedt, Gib Thompson, Robert Wegener, Cathy Lamb, Robert Buhr, and Mayor Bosak
Members Absent: Signe Schecher
Also Present: None
The meeting was called to order at 4:47 PM, and roll call was taken.
Wegener/Saugstad to approve the agenda. Motion carried.
Wegener/Saugstad to approve the minutes from the previous meeting. Motion carried.
Baseball/Softball Field Rental Fees:
Our rental rate is $50.00 for residents and $100.00 for non-residents per day, plus $10.00 per day for lights at night. Wegener/Thompson motion to charge a $50.00 deposit at the time of a reservation if the individual/group cancels less that two weeks before the requested date they will lose their $50.00 deposit and if they cancel with more that a two week notice they will receive their full refund.
Softball Field Lights:
Lights located in the concession stand over heats. Changes took place within the last year by the Utility Commission. This was forwarded to the Utility Commission
Trips:
The trip to see Annie is Sunday, September 24 th. Family bike ride is on Sunday, October 15 th. Kevin to support bike trail out to Hwy. 26. The Chicago Christmas shopping trip is on Sunday, December 3 rd.
Discuss Recreation Cost Savings:
City Finance Committee sent out a letter to please discuss cost savings ideas. They are asking about increasing adult fees for programs such as: tennis, volleyball and trips. For example the costs for tennis would include the lights, and equipment. The charge to play volleyball is $75.00 to $90.00 per team for the fall league.
Advertising @ Addie Joss Field:
Rock River brought this to the Public Works Committee. They want to hang advertising signs on the fence. The income would be used toward field maintenance. Signs should be uniform and neat. Beaver Dam, Mayville and Brodhead allow the signage. Shelli to attend the October 5 th Public Works meeting.
Background Checks:
Different legal issues happen when using outside sources. Must share results with the person. Edward Oestreich currently does criminal checks.
Drug testing was discussed for volunteers. Questioned who we will check. One day volunteers, step in volunteers? There was also the concern about the cost.
Budget:
The budget for 2007 will be the same as 2006 with the basic increases. Capital items were discussed. Playground equipment $15,000.00. Requesting $60,000 for tennis courts. Cost to replace tennis courts is between $25,000.00 to $30,000.00 per court. Bleachers for the Wild Goose Park will be added to the capital budget.
New Business:
Monday, September 25 th is Punt Pass and Kick. This is open to boys and girls between the ages of 8-15 years old. School Pep grant, City involved T & R activities and programs Shelli to work with Marcia Modoff looking to start in early October.
Old Business:
Is the softball scoreboard working? Wayne Bubolz will be talking to Pardeville this fall. Will forward to the Public Works Committee.
Set date and time for next meeting. Wednesday, September 18 th, 2006 at 4:45 PM.
Thompson/Wegener to adjourn the meeting at 6:07 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Shelli Fernstaedt, Gib Thompson, Robert Wegener, Robert Buhr, and Mayor Bosak
Members Absent: Signe Schecher, Cathy Lamb
Also Present: None
The meeting was called to order at 4:38 PM, and roll call was taken.
Thompson/Wegener to approve the agenda. Motion carried.
Thompson/Wegener to approve the minutes from the previous meeting. Motion carried.
Approve Field Request:
Wegener/Thompson to approve request from Juneau Hoops, Dave Muenchow for use of softball field for Co-ed softball tournament on September 8 th - September 10 th at a cost of $150.00 for three days at $50.00 per day for residents. Motion carried.
Soccer Goals:
Soccer goals were delivered the second week of June and are being used. Soccer programs going well.
Trips:
Insurance issues with city insurance carrier regarding trips. Will try bike trip possibly in September or October. Already have two trips scheduled to Chicago this fall.
New Business:
Summer Recreation programs are going well. Open recreation members varied greatly.
Old Business:
Condition of tennis courts getting worse.
Set date and time for next meeting. Wednesday, August 16 th, 2006, tentatively at 4:45 PM and then on September 20 th at 4:45 PM.
Wegener/Thompson to adjourn the meeting at 5:15 PM. Motion carried.
Minutes Reported By:
Robert Buhr
Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, Cathy Lamb, Robert Buhr, Mayor Bosak
Members Absent: Robert Wegener
Also Present: None
The meeting was called to order at 4:58 PM, and roll call was taken.
Thompson/Schecher to approve the agenda. Motion carried.
Schecher/Thompson to approve the minutes from the previous meeting. Motion carried.
Soccer Goals:
WPPI and the Juneau Utilities donated $877.00 for soccer goals. The goals were purchased from Keeper Goals and will arrive in one to two weeks. Keeper Goals will set them up. Shelli will be sending a thank you to them.
Approve Part-time Recreational Aide – Tammy Bornshlegel:
Schecher/Lamb to recommend to the Common Council to hire Tammy Bornschlegel as a Recreational Aide at a rate of $7.75 per hour or city pay scale. Tammy will start on June 14 th and help until August 9 th. Motion carried.
Discuss Possible Youth Trips:
Discussed having a canoe trip at Harnischfeger Park. Could also have frisbee, golf, and mini golf.
Bike Trip
Also looking at paintball. This could have insurance issues. Shelli will see what she can set up.
New Business:
The Chamber of Commerce donated $575.00 to the Recreation Department. Shelli will send a thank-you.
Old Business: None
Set date and time for next meeting. July 19 th, 2006 at 4:45 PM.
Thompson/Schecher to adjourn the meeting at 5:15 PM. Motion carried.
Minutes Reported By:
Robert Buhr
Members Present: Kent Saugstad, Shelli Fernstaedt, Gib Thompson, Robert Wegener, Cathy Lamb, and Bob Buhr
Members Absent: Signe Schecher and Mayor Bosak
Also Present: None
The meeting was called to order at 4:50 PM, and roll call was taken.
Thompson/Saugstad to approve the agenda. Motion carried.
Thompson/Saugstad to approve the minutes from the previous meeting. Motion carried.
Soccer Goals/Bleacher:
Quotes attached: Keeper Goals
The Juneau Utility Commission is willing to donate $1,000.00 toward soccer goals. Thompson/Wegener to recommend purchasing two goals at the quoted price of $2,552.00 and $1,325.00 pending financial determination from the Juneau Utilities. Motion carried.
Can we get Dodge County to roll the fields to make them smooth?
Approve Soccer Instructor Wage – Kevin Klueger:
Kevin has ten years of service and was paid $500.00 last year. Wegener/Lamb to recommend that this year we recommend an increase of $75.00 for a total of $575.00. Motion carried. See attached sheet.
Little League Field Netting: Council approved the purchase of this netting from Foxx Fence.
Mickey Mantle Baseball: Still working on this. Trying to get participants.
New Business:
Chamber of Commerce has their quarterly meeting and white elephant sale. The Recreation Department will be receiving half of the profits.
High school age activity suggestions include: canoeing, paintball, and disc golf. There could be insurance issues. Perhaps we could provide transportation to Harnischfeger Park or simply car pool. Family bike riding is another option.
Old Business:
The numbers for baseball registration were low. Reeseville and Juneau are together for the 11 and 12 year old boys. Will consider combining 1 st grade to 5 th grade for softball because of our numbers being low for the 7 and 8 year old girls. No 7 th and 8 th grade boys baseball registrations yet.
Set date and time for next meeting. May 17 th, 2006 at the Community Center
Wegener/Thompson to adjourn the meeting at 5:50 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, and Cathy Lamb
Members Absent: Robert Wegener, Dan Janhke, and Mayor Tillema
Also Present: Howard Zubke
The meeting was called to order at 4:48 PM, and roll call was taken.
Lamb/Thompson to approve the agenda. Motion carried.
Saugstad/Thompson to approve the minutes from the previous meeting. Motion carried.
Approve Field Requests – Howard Zubke
Three requests have been received. Two requests were from Howard Zubke and Mike Scher and the other request is from the Rock River Baseball League. Tournaments are May 19 th-21 st, July 14 th-16 th, and July 21 st-23 rd. The fee is $100.00 per day. Lamb/Thompson to approve the above tournament dates and per day charge. Motion carried.
Rock River Baseball
There are 17 teams in the night league with five home contests. Sunday League schedule is set. Spring tournament is April 8 th, and the following three weeks.
Recreation Director’s Job Description
Schecher/Thompson to approve the job description as presented and to forward to the City Personnel Committee. Motion carried.
Little League Field Netting
Schecher/Thompson to approve as presented. Motion carried.
Soccer Goals/Bleachers
Permanent vs. non-permanent was discussed along with safety and practicality issues for both. Shelli is to look into the non-permanent form in an 8 x 24 size. Discussed nets, goals, and possible team bleachers. Lamb/Schecher to recommend purchasing soccer equipment up to $3,000.00 including the goals and bleachers if the money is available.
New Business:
Fee for outside baseball/softball tournaments for the benefit of that group should be looked into. The fee is now $100.00 per day. Shelli will check with other communities on this fee schedule.
Discussion about non-recreation basketball/baseball potential conflicts with regards to fundraising. We should look to see who is running the concessions. Recreation groups should have first chance to run the concession for fund raising before a school group.
Dan Jahnke to report on the Mickey Mantel League next month.
Easter Egg Hunt will be held on April 8 th, 2006 at 10:00 AM in the City Park.
Registration is now open. It is going really well. Very heavy on Monday March 20th.
Old Business : None
Set date and time for next meeting. April 19 th, 2006 at 4:45 PM.
Thompson/Saugstad to adjourn the meeting at 6:23 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Shelli Fernstaedt, Signe Schecher, Gib Thompson, Robert Wegener, Cathy Lamb, Dan Jahnke, and Mayor Tillema
Members Absent: None
Also Present: None
The meeting was called to order at 4:48 PM, and roll call was taken.
Schecher/Wegener to approve the agenda. Motion carried.
Wegener/Saugstad to approve the minutes from the previous meeting. Motion carried.
Recreation Director’ Job Description:
It was decided to add the following to Shelli’s job description:
Authorize and monitor all fund raising efforts with any and all Juneau recreation activities.
Provide year end report on fund raising.
Shelli to make a modified monthly schedule.
Flexible schedule for recreation director based on 40 hours per week.
And programs?
This is tabled until next month.
Annie Trip in Chicago: The date was change to September 24 th, 2006. The cost is $40.00 per person which includes an upper balcony ticket and transportation.
Little League Field Netting:
Received two quotes for the first base side line. Fox Fence
* Fox Fence
* Beacon Fields
Shelli is to contact Don Schmucki from Foxx Fence for more specifics on the locations and height and potential changes in our requirements and wants. Will have a new quote at next month’s meeting from Fox Fence.
New Business: Shelli is to ask Cathy Firari about a cell phone for Recreation Director use. Registration is March 20 th, 2006.
Old Business: Ice rink will not be a possibility this year.
Set date and time for next meeting. March 22, 2006 at 4:45 at the Community Center
Wegener/Lamb to adjourn the meeting at 5:48 PM. Motion carried.
Minutes Reported By:
Cathy Lamb
Members Present: Kent Saugstad, Robert Wegener, Cathy Lamb, Mayor Tillema
Members Absent: Shelli Fernstaedt, Signe Schecher, Gib Thompson, Dan Jahnke
Also Present: None
The meeting was called to order at 4:50 PM, and roll call was taken.
Lamb/Wegener to approve the agenda. Motion carried.
Wegener/Saugstad to approve the minutes from the previous meeting. Motion carried.
Recreation Director’s Job Description:
Shelli handed out copies with the changes. Wegener/Lamb will table this until next month.
Annie Trip in Chicago:
The approximate fee for this trip is $40.00. This includes transportation and upper balcony ticket. Will go with Hustisford on Sunday, April 30 th, 2006 for the 2:00 PM afternoon matinee.
Approve Summer 2006 Fees:
Lamb/Wegener to present the attached form of fees to the Common Council for approval. Motion carried. Kent would like to see the hours for registration extended. Registration will be the week of March 20 th, 2005. Books to be ready around the middle of March.
New Business:
Shelli has attached a 2006 calendar of her meetings and seminars that she will be attending. Wegener/Lamb to approve Shelli’s meeting and seminar schedule. Motion carried.
Old Business:
We still need to work on the ice skating rink project.
Set date and time for next meeting. February 15 th, 2006 at 4:45 PM at the Juneau Community Center.
Wegener/Lamb to adjourn the meeting at 5:37 PM. Motion carried.
Minutes Reported By:
Cathy Lamb