Members Present: Merlin Luedke, Jerry Stolzman, Roxanne Buss, Mark Lentz, Dave Muenchow, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent:
Also Present: Gladys McKay, Aaron Worthman, Corey Ronge, Alice Gentz, Paul Marose, and Bob Strassmann
The meeting was called to order at 6:00 PM and roll call was taken. Motion by Lentz/Muenchow to approve the agenda. Motion carried 5-0.
Motion by Buss/Lentz to approve the minutes from previous meetings. Motion carried 5-0.
Public Appearances/Comments:
1. Aaron Worthman of Baker Tilly to Present Financial Statements. Utilities are in a strong cash position, and in a strong equity position. Our rates are adequate: electric rates are current, having taken effect in 2010; water rates have been in effect since 2003 with no need for an increase; sewer rates were studied in 2011 and found to be adequate. Well positioned for any future construction.
2. Gretchen Last of Juneau Chamber of Commerce Regarding Community Contributions. Corey Ronge appeared to represent the Chamber of Commerce. The Chamber is requesting a pallet of bottled water for Juneau Augestfest as in prior years. They are making their request early to enable time for the Juneau labels to be put on the water. Stolzman/Muenchow to approve contribution of water to Juneau Augustfest. Motion carried 5-0. Alice will order it, Randy will bring it back from Technical Conference.
Monthly Business:
A. Motion by Muenchow/Stolzman to approve payment of WPPI invoice of $263,329.68, checks of $227,078.61, and vouchers of 4,588.66. Motion carried 5-0.
B. Review Prior Month Income Statement.
C. Review Delinquent Accounts Receivable Reports. Moratorium will be over on April 15 th so Jane, Ed, and Kelvin will be busy with disconnects.
D. Customer Complaints. None
E. Council Acts Affecting Utility. Approve Personnel Policies; resolution represents the transition between work agreement and personnel policies.
F. Consumption/Loss. Water leak accounts for some of water loss; Bailey concrete will be coming soon to pave the water leak area.
Reports of Officials:
A.
Utility Accountant.
1. Choose Scholarship Recipients. Tabled until end of meeting.
2. Discuss Closing of Now Bank Account. Gladys explained that the Now Account acts as a pass through account for moving money from the Utility Prime account to the City’s checking account to pay invoices and payroll. It may have been established because only 6 checks per month could be written from the Prime account. It is no longer an issue with Electronic Fund Transfers, only 5 checks at most need to be written to cover payables and payroll. Motion by Muenchow/Buss to close the Now Account. Motion carried 5-0.
3. Present Economic Development Fund Check to CDA. The Utility President presented the Economic Development Fund check to CDA chair Paul Marose.
B. Electric Superintendent.
Projects Update. Tree trimming finished; replaced a transformer on Fairfield Ave. & Jewel St.; disconnecting temporary services at Clearview. Clearview North will remain as a County building, housing Human Services, so will need to replace primary line and transformer; will use money budgeted for wire storage shed and N. Fairfield loop and delay those jobs until next year. WPPI will have a regional meeting in Hubertus on May 23.
C. Water/Wastewater Superintendent.
Projects Update. Randy attended the Rural Water Conference in Green Bay; there were many sessions on new rules and regulations; visited vendors; discussed telemetry system – MSA will put together specs and bid information. Cross control inspections should be done in April; numbering of our codes will need to be revised in our ordinance. Visu-Sewer televised Acorn Alley: it is in good shape, they will review and make a recommendation to us. May schedule a Project & Planning meeting with Visu-Sewer and Steve Kranz to discuss WWTP building addition. There are 2 tests required by State are we have been sending to TestAmerica in Watertown; they will stop having pick-up service, so we will have to FedEx the samples to Chicago; looking into other labs that can do testing; Mayville has ability to do testing.
D. Utility President:
Received a letter from Fire Department requesting donation of our pickup truck when Randy’s truck gets replaced. Will table it until Randy gets new one; timeframe may be within 6 months.
Mayoral Comments: Nothing to report; dismissed non-voting people while scholarship recipients are chosen.
Discussed scholarship applicants; suggestion to look at dollar amount of scholarship next year. Motion by Muenchow/Stolzman to accept candidate #2 and #3. Motion carried 5-0.
Old Business: Roxanne asked about the changing of the locks on utility building. Still needs to be done.
New Business : Jerry received letter about receiving payments in drop box; feels that sends a negative message to our customers. Discussion on interruption of work at City Hall followed. Merlin suggested we will look into a drive-up box at Utility Office; would have to make sure payments get to City Hall in a timely manner to be included in daily deposit. Will discuss at a future meeting.
Motion by Stolzman/Lentz to adjourn the meeting at 7:18. Motion carried 5-0.
Minutes recorded by:
Alice Gentz
Members Present: Merlin Luedke, Jerry Stolzman, Roxanne Buss, Mark Lentz, Dave Muenchow, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent: None
Also Present: Alice Gentz, Paul Marose, and Bob Strassmann
The meeting was called to order at 6:00 PM and roll call was taken. Motion by Lentz/Stolzman to approve the agenda. Motion carried 4-0.
Motion by Lentz/Stolzman to approve the minutes from previous meetings. Motion carried 4-0.
Public Appearances/Comments:
Monthly Business:
A. Motion by Muenchow/Lentz to approve payment of WPPI invoice of $280,543.72, checks of $50,916.13, and vouchers of 28.33. Motion carried 5-0.
B. Review Prior Month Income Statement.
C. Review Delinquent Accounts Receivable Reports.
D. Customer Complaints. None
E. Council Acts Affecting Utility. None
F. Consumption/Loss.
Reports of Officials:
A. Utility Accountant.
Discuss and Take Possible Action on Community Contributions, Economic Development Fund, and Scholarships. Motion by Muenchow/Stolzman to contribute $2,000 from the Economic Development Fund to the CDA for the purchase of signs. Motion carried 5-0. Discussed scholarships: commission will choose recipient, Merlin will present it at Senior Awards Night.
B. Electric Superintendent.
1. Projects Update. Meter testing; installed fuse cutouts along trail, the fuse will blow and avoid an outage; tree trimming. Ed and Jerry attended the executive meeting a few weeks ago. Ed explained that the MEUW Livelines can be e-mailed to commissioners. Jerry talked about the executive meeting.
Utility President:
Discuss Touring WPPI. Will arrange a tour on the second Monday of April. We will call a meeting to order at Utility Office at 4:00 and reconvene to WPPI in Sun Prairie.
Mayoral Comments: None. Ed questioned about the old Andy’s Roofing, now under the DNR regulation.
Old Business: None
New Business : None
Motion by Muenchow/Buss to adjourn the meeting at 7:21. Motion carried 5-0.
Minutes recorded by:
Alice Gentz
Members Present: Merlin Luedke, Jerry Stolzman, Roxanne Buss, Mark Lentz, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent: Dave Muenchow
Also Present: Alice Gentz and Paul Marose
The meeting was called to order at 6:00 PM and roll call was taken. Motion by Buss/Lentz to approve the agenda. Motion carried 4-0.
Motion by Lentz/Buss to approve the minutes from previous meetings. Motion carried 4-0.
Public Appearances/Comments: None
Monthly Business:
A. Motion by Stolzman/Buss to approve invoices as presented. Randy answered question about bearing assembly. Motion carried 4-0.
B. Review Prior Month Income Statement. Randy and Alice explained some things.
C. Review Totals of Delinquent Customers. Discussion on delinquencies and winter moratorium.
D. Customer Complaints. None.
E. Council Acts Affecting Utility. There were quite a few do to the forming of the new commission.
F. Consumption/Loss. Randy and Ed explained what the report represents, and how often meters get tested.
Reports of Officials:
1. Projects Update: Projects that are ongoing: telemetry system; budgeted $40,000 to put an addition on cold storage building, contacted architect to look at adding to the main building. MSA is creating an Asset Management System which will start with online mapping of water/sewer mains and other assets; electric will be added later; and City may be as they can find the funds. Treatment plant has a leaky roof which has damaged walls and ceiling tiles. In water system 4 mainline valves need to be replaced this summer, for around $24,000. Need to put a new valve in the terrace going into Administration Building, probably on a Saturday because it will take several hours. Will be replacing our ‘99 Chevy in 2012. Received a letter from the Justice Facility, they are experiencing problems with hydrogen sulfide gas. We are testing gas in our manholes and will determine the pitch of sewer main.
Mayoral Comments: Thanked Alice for the extra reports included in packet; books can be taken home or viewed on Friday or Monday before meeting. Well on the way to a successful commission, worth the 5 month battle, thanked everyone for their participation.
Old Business:
New Business :
Motion by Lentz/Stolzman to adjourn the meeting at 7:32.
Minutes recorded by:
Alice Gentz
Members Present: Roxanne Buss, Mark Lentz, Merlin Luedke, Dave Muenchow, Jerry Stolzman, Randy Schaefer, and Ron Bosak
Members Absent: Ed Brockner
Also Present: Alice Gentz, Gladys McKay, Paul Marose
The meeting was called to order at 6:0 PM, and roll call was taken. Motion by Buss/Lentz to accept the agenda. Motion carried 5-0.
Public Appearances/Comments: None.
Question and Answer Session. General questions were answered; Mayor suggested taking a short recess for discussion among commissioners. Motion by Stolzman/Luedke to take a five minute break. Motion carried 5-0. Motion by Luedke/Muenchow to reconvene the meeting. Motion carried 5-0.
Election of Officers:
Set Date and Time for Meetings.
President Appointments of Commissioners to Committees:
Review Monthly Payments – Went through a few line items. Next meeting will be Feb. 6 th at 6:00.
New Business: Jerry questioned about the length of meetings. Gladys explained about the utility audit; invoices are paid in a timely manner, then presented at meetings.
Old Business: Merlin recognized the past commission and the fine job done by them.
Motion by Buss/Stolzman to adjourn meeting at 6:40 . Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Ross Canniff, David Gratton, Robert Selchert, Ed Brockner, Randy Schaefer, and Ron Bosak
Members Absent: Roxanne Buss
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Gratton/Selchert to accept the agenda. Motion carried 3-0.
Public Appearances/Comments: None
Utility Accountant:
Discuss and Take Action on Equipment Rental Rates. Discussed not renting to the general public; only for mutual aid and large users. User must qualified to run the equipment. Motion by Gratton/Selchert to recommend to joint personnel to limit rental of equipment to mutual aid, Dodge County and Sensient; in case of emergency rental will be at the discretion of the superintendents. Motion carried 3-0. Motion by Selchert/Gratton to accept the rates as listed. Motion carried 3-0.
Electric Department:
Projects Update. Annual meter testing; tree trimming; rebuilding overhead line on N. Main. Yesterday there was an outage at Juneau 26. Attended annual WPPI meeting in December, rate increase of 1.76% was approved; Elm Road power plant is down right now, work on it is still covered by warranty of the builders; WPPI needs to purchase power while that plant is down. There will be a tour at the Elm Road Plant.
Water/Sewer Department:
1. Projects Update. There will be an energy audit at WWTP this week, looking for ways to become more energy efficient.
2. Discuss and Approve New Bar Screen Hoist. Crane outside that we lift material from bar screen to dumpster is starting to fail, repairs would be costly. New one would cost about $2,800. Should come out of DNR replacement fund. Motion by Selchert/Gratton to purchase new bar screen hoist at WWTP with the money to come out of DNR equipment fund. Gratton suggested we salvage chain. Motion carried 3-0.
Vice President’s Report:
1. Discuss Lead Lineman Applicant. We had a lateral move posted, Kelvin applied; he is qualified.
2. Take Action as Needed. Motion by Gratton/Selchert to hire Kelvin Schlagel for the lead lineman position at $30.00, as of January 1 st, 2012. Motion carried 3-0.
3. Ross talked to Steve Kranz about building project a WWTP, he will get back to us in mid- February. If we build onto the main plaint, it needs to be a concrete building according to the fire codes. Suggested getting pallet racks for current building.
Mayor’s Report: Nothing to report.
New Business:
Old Business:
Motion by Selchert/Gratton to adjourn meeting at 7:10 . Motion carried 3-0.
Minutes reported by Alice Gentz