Members Present: Ross Canniff, Dave Gratton, Bob Selchert, Roxanne Buss, Randy Schaefer and Mayor Bosak.
Members Absent: None.
Also Present: Alice Gentz, Gladys McKay, Paul Marose, Kelvin Schlagel and Aaron Worthman.
The meeting was called to order at 7:00 PM by utility vice president Ross Canniff and roll call was taken. Motion by Selchert/Gratton to approve the agenda. Motion carried 3-0.
Motion by Gratton/Selchert to approve the minutes from previous meetings. Motion carried 3-0.
Public Appearances/Comments:
1. Aaron Worthman of Baker Tilly to Present Sewer Rate Study. This study satisfies DNR requirement to look at rates every 2 years. Nothing has changed with the format of the study since the last study. The rate study calls for an overall 6.7% increase. Aaron explained if we removed the forecasted capital additions from the study no rate increase would be needed. Another option would be a cost of living increase of 2% or 3%.
2. Take Action on New Sewer Rates. Motion by Selchert/Gratton to accept the rate study and leave rates as they are. Motion carried 3-0.
Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI purchased power invoice of $247,478.39, utility checks of $59,264.95, and vouchers of $59.87. Motion carried 3-0.
B. Review Prior Month Income Statement: Looks good.
C. Review List of Delinquent Customers: Concerned about businesses not being shut off. Juneau Chiropractic closed a few weeks ago. Discussed whether it should be put in landlord’s name. Mayor will contact White Pine Resources Mayor and ask about the pump that no longer is there.
D. Customer Complaints:
E. Utility Overtime: Not bad.
F. Council Acts Affecting Utility: Approve Wages Increase for Clerk/Treasurer, Street Superintendent, Police Chief, Water Superintendent, and Electric Superintendent.
G. Meter Rereads: One customer read his own meter; that is allowed but the utility needs to get on premises every 6 months and read the meter.
H. Consumption/Loss: Water is up a little. May be due to water tower being off-line. Will keep an eye on it, if it stays up there must be a break somewhere.
I. Job Closings: none.
Reports of Officials:
1.
Utility Accountant:
Discuss and Take Action on Equipment Rental Rates. Ed found big variances for bucket truck and digger derrick rates. Randy suggests we only rent equipment in case of emergency, as defined by Diggers Hotline. Discussed stopping renting to others; only for mutual aid. Would like to have 2 separate rates, one for job costing, one for mutual aid. Will put on next month’s meeting agenda.
2. Electric Superintendent:
Projects Update: Nothing new.
3.Water/Wastewater Superintendent.
1. Projects Update: Charter Communications hired a company to do boring to run fiber to cell tower. They did a lot of damage to the lawn along driveway. Charter will come in spring to fix lawn; received $600 from them for street opening permit. Randy ran into Steve Kranz and asked about the construction project at the WWTP. Ross will be in touch with him about the project.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: no meeting.
B. Public Works – Robert Selchert: no meeting.
C. Personnel Committee – Dave Gratton: no meeting.
D. City Finance – Ross: liability insurance; turnout gear for EMS; software will be updated and City Hall may be closed for training; discussed fee schedule for equipment.
E. CDA – Ron: meets tomorrow, nothing for utility.
F. Utility Vice President – Ross Canniff:
1. Appoint Bob Selchert to Joint Personnel. Ross appointed Bob to Joint Personnel.
G. Mayoral Comments: none
Old Business: Explained to Kelvin the outcome of the personnel meeting, will post for a lateral move on the lead lineman’s job.
New Business : none.
Motion by Selchert/Gratton to adjourn the meeting at 8:00.
Minutes recorded by:
Alice Gentz
Members Present: Ross Canniff, David Gratton, Robert Selchert, Ed Brockner, Randy Schaefer, Roxanne Buss, and Ron Bosak
Members Absent: None
Also Present: Alice Gentz, Kelvin Schlagel, Chad Stange, Chris McCracken and Rick Janes of Sensient Flavors.
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Selchert/Gratton to accept the agenda. Motion carried 3-0.
Public Appearances/Comments :
Rick Janes and Sam McCracken appeared to give the commission an update on their building project. The construction of building has been delayed until April. Should be a more efficient high-end process; wet end will be the same; they will be drying in the new building. They are trying to get the word out to the public of their plant upgrades. They will have 2 water laterals, one for fire protection, one for potable water.
Utility Accountant:
1. Discuss and Take Action on Equipment Rental Rates. We don’t really rent equipment; need the rates for adding costs to jobs. Chad raised his rates by $5.00 each. Will research bucket truck and digger derrick costs and bring up next week’s meeting.
Electric Department:
1. Projects Update. Tree trimming; replacing connecters on service wires; vehicle maintenance.
2. Approve Ed Attending Superintendent’s Conference. The conference is in Stevens Point; Ed wasn’t able to go last year. Motion by Gratton/Selchert to send Ed to the MEUW Superintendent’s Conference. Motion carried 3-0.
Water/Sewer Department:
1.
. Projects Update. Had to shut water off at the curb stop on Victory Street. Had to put a new valve in; cut through concrete in the driveway. Scraping out old piping and meters. Randy received a letter from Mike Laue about gathering records for the asset program. Mike needs water main break locations, in spring will need to locate every curb stop.
2. Approve Purchase of Gas Detection Meter for Confined Spaces. Motion by Selchert/Gratton to approve the purchase of the gas detection meter. Motion carried 3-0.
3. Discuss and Approve New spectrophotometer for System Testing. Will have to investigate who the representative is because phone messages are not being returned.
4. Discuss and Take Possible Action on Expansion and Storage at WWTP. Commissioners went out and looked at the area, may extend the garage area on the treatment plant. Will need an estimate if the expansion will be on the main building. Randy thinks we should look at different options, not just a brick/block extension. Questioned whether Randy looked into pallet racking.
5. Discuss and Approve Time Clocks for Utility Buildings. Randy didn’t put this on the agenda at this time, Randy & Dan discussed it a long time ago. Discussed at supervisors meeting, will need to put policies in place if we purchase time clocks. Steve Zach recommended that we wait until after the union vote. Consensus was to wait on this issue. Discussed having personal equipment on City property.
Vice President’s Report:
1. Discuss and Take Action on Kelvin’s Wages. In previous meeting Kelvin was given a raise, then found out we couldn’t give that kind of a raise. Under new law, union employees can only be given a cost of living raise. Kelvin explained that we have a lead lineman position that is currently vacant. Will discuss at utility personnel, set at 6:30 next week. Mayor reported that at superintendents meeting job descriptions were handed out to be looked at and updated. Wage scales will be simplified.
Mayor’s Report: None
New Business: None
Old Business: None
Motion by Gratton/Selchert to adjourn meeting at 7:15. Motion carried 3-0.
Minutes reported by:
Alice Gentz
Members Present: Ross Canniff, Dave Gratton, Bob Selchert, Roxanne Buss, Ed Brockner, Randy Schaefer and Mayor Bosak.
Members Absent: None.
Also Present: Dan Wegener, Alice Gentz, and Kelvin Schlagel.
The meeting was called to order at 7:00PM by utility vice president Ross Canniff and roll call was taken. Motion by Gratton/Selchert to approve the agenda. Motion carried 3-0.
Motion by Selchert/Gratton to approve the minutes from previous meetings. Motion carried 3-0.
Public Appearances/Comments: No one wishes to be heard.
Monthly Business:
A. Motion by Gratton/Selchert to approve WPPI purchased power invoice of $265,256.74, utility checks of $79,882.33, and vouchers of $6,237.11. Motion carried 3-0.
B. Review Prior Month Income Statement: noted loss in electric fund.
C. Review List of Delinquent Customers: low because delinquent utility bills were put on tax roll.
D. Customer Complaints: Discussed Margelofsky complaint.
E. Utility Overtime: Kelvin put a meter back in after 3:30.
F. Council Acts Affecting Utility: none.
G. Meter Rereads: looks good.
H. Consumption/Loss: sewer looks better than water.
I. Job Closings: New Underground Primary to Haase farm.
Reports of Officials:
A. Utility Accountant:
1.
Approve 2011 Economic Development Funds. Ron got a quote from Flyway Sings for a sign in the industrial park for $2700. Between the Chamber of Commerce’s funds and this donation the cost will be covered. Motion by Selchert/Gratton to donate $2,000 from the Economic Development Fund to the CDA to purchase a sign for the industrial park. Motion carried 3-0.
B. Electric Superintendent:
1. Projects Update: Tree trimming, inventory done.
C. Water/Wastewater Superintendent.
1. Projects Update: broken valve has been repaired and tank is back online. Portable radios were $500 for all 4 radios, not $500 each. Beal will try to get owner’s manuals for the radios. Randy found a price for the vacuum breakers to prevent backflow. The cost is $5.39 each, but will be able to get a better price if we order 100. There is a problem with the gas detection meter for confined spaces. An equivalent meter will cost $880. Randy will order it tomorrow, and it will be approved at next month’s meeting. In this year’s budget an addition to the shed at the WWTP. Randy presented the building plans and wants to get the ground scraped and filled so it can settle over the winter. Commissioners would like to see the site.
2. Discuss and Approve New Spectrophotometer for Water System Testing. Haven’t heard back from the salesmen. Will put on next month’s agenda.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: Discussed new coffee shop, approved conditional use permit.
B. Public Works – Robert Selchert: discussion about streets, applications for grants, discussed making a 5 year street plan.
C. Personnel Committee – Dave Gratton: haven’t heard about any meeting to be scheduled; not sure if there is a union, voting on it will be in January.
D. City Finance – Ross: approved budget for publication, special finance meeting tomorrow. S. Mill Street & Acorn Alley will be put off until 2013.
E. CDA – Ron: discussed coffee shop, discussed certificate of appreciation to give to new businesses, discussed Industrial Park sign.
F. Utility Vice President – Ross Canniff: nothing to report.
G. Mayoral Comments: Happy Thanksgiving.
Old Business: None.
New Business : None.
Motion by Selchert/Gratton to adjourn into closed session at 7:34 as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
Employee Evaluations.
Motion by Canniff/Selchert to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 3-0.
Make Recommendation(s) as needed: We recommend that Kelvin Schlagel’s wagers be adjusted from $26.75 to $30.00 affective Jan. 1 st, 2012. The other employees will be adjusted in the future.
Motion by Selchert/Canniff to adjourn the meeting at 8:34.
Minutes recorded by:
Alice Gentz and Dave Gratton.
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Selchert/Gratton to accept the agenda. Motion carried 3-0.
Public Appearances/Comments :
1. Tom Hanrahan of WPPI Energy.
2. Update on Current Events at WPPI. Tom is the General Counsel at WPPI. It is WPPI’s goal to have a senior staff member meet with member utilities annually. Power supply is the main issue, since it is 95% of WPPI’s budget. We have reached two milestones this year. The final unit at Elm Road Power Plant in Oak Creek went into service this year. This is one of the cleanest coal plants in the country. A bluff collapsed into Lake Michigan on the south campus, but had no impact on our units. WPPI entered into a contract to take nuclear energy from Point Beach Nuclear Plant. This puts us in a good position through 2033.
3. Answer Questions from Commissioners and Council Members.
Utility Accountant:
1. Approve Alice Attending WRWA Utility Management Conference. Motion by Selchert/Gratton to allow Alice to attend conference. Motion carried 3-0.
2. Approve 2011 Community Contributions and Economic Development Funds. Table Economic Development until next week. Motion by Gratton/Selchert to give half of remaining amount in the fund to the Lions Club and half to the local Food Pantry. Motion carried 3-0.
3. Approve 2012 Community Contributions. Discussion on back-flow preventers, Randy will look into prices. Motion by Selchert/Gratton to make 2012 community contributions of $500 to the City of Juneau Police Department for the CounterAct Program and $200 to Diggers Hotline Safety Meeting. Motion carried 3-0.
4. Discuss and Possibly Approve MSA’s Asset Management System. Motion by Gratton/ Selchert to accept the bid from MSA for the Asset Management System for $16,700. Motion carried 3-0.
Electric Department:
1. Projects Update. Normal locates, changed out a pole on N. Fairfield and a switch on W. North Street.
Water/Sewer Department:
1. Projects Update. Took water tower off line on Oct 25 th for 5 year cleaning and inspection. Drained the tower, cleaned it out, very little iron settlement; re-filled, chlorinated, and got 2 safe samples, back on Oct 28 th. Wells run continuously when tower is offline. Annual sewer jetting finished; replaced a curb stop on W. Oak Grove St.
2. Discuss and Approve Dehumidifier for Raw WW Pump Room. Randy can get a Hi-E Dry dehumidifier for about $1600. Motion by Selchert/Gratton to purchase dehumidifier for Raw WW Pump Room at WWTP at cost of 1600. Motion carried 3-0.
3. Discuss and Approve New Spectrophotometer for Water System Testing. Required to run tests for iron, chlorine and fluoride on raw and final water. Current one isn’t working correctly. Will be at least $2,000; can wait until we have actual amount. Will put it on next week’s agenda. Found a problem with a valve on the bottom of the tank when we hauled sludge last week. Portable radios are not worth what we paid for them. Randy is to check with Dave Beal about returning them. New ones cost $800.
Vice President’s Report: Need to have Personnel Meeting about evaluations.
Mayor’s Report: Suggested closed session at end of next week’s meeting.
New Business:
Old Business:
Motion by Selchert/Gratton to adjourn meeting at 7:44. Motion carried 3-0.
Minutes reported by Alice Gentz
Members Present: Canniff, Gratton, Selchert, Buss, Marose, Schaefer and Mayor Bosak.
Members Absent: None.
Also Present: Dan Wegener, Tim Hayden.
The meeting was called to order at 7:01PM by utility vice president Ross Canniff and roll call was taken. Gratton/Selchert: to approve the agenda. Motion carried: 4-0.
Selchert/Gratton: to approve the minutes from previous meetings. Motion carried: 4-0.
Public Appearances/Comments:
Tim Hayden to Discuss Termination of Personal Land Line.
Take Action as Necessary: Gratton/Selchert: to require utility personnel to have a communication device able to be reached by the emergency call-out system. Motion carried: 4-0.
Monthly Business:
A. Selchert/Gratton: to approve WPPI purchased power invoice of $296,159.23, utility checks of $61,262.48, and vouchers of $1,696.28. Motion carried: Selchert/Marose: motion carried 4-0.
B. Review Prior Month Income Statement: no action taken.
C. Review List of Delinquent Customers: Regarding Thomas and Cindy Stone: Are we certain this Chapter 13 action was “dismissed” and not “discharged.”
D. Customer Complaints: None.
E. Utility Overtime: No action taken.
F. Council Acts Affecting Utility: Personnel approved health-care providers.
G. Meter Rereads: No action.
H. Consumption/Loss: Randy notes that since the Clearview South building has disappeared, a sewer output difference of 50,000 to 60,000 gallons has been noticed.
I. Job Closings: none.
Reports of Officials:
A. Electric Superintendent:
1. Ed Brockner presents no report.
2.
Projects Update: None.
B. Water/Wastewater Superintendent.
Projects Update: : Schaefer reports that at the Courtney fish farm property’s curbstop was disconnected and might be the old curbstop installed before a street upgrade. As to the location of the wastewater treatment plant’s outdoor diesel fuel tank, Schaefer proposes a shelter be built for the tank to prevent deterioration. Schaefer also will seek another quote regarding the cold-storage shed at the waste-water treatment plant. Regarding Well No. 2, the clutch went out on the natural-gas-engine driven, right-angled-gear drive wellhead operator and it is hoped the clutch can be repaired.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: approved certified-survey map for property purchased by the county. White-Pines payments were discussed, the conceal-and-carry law and city options were considered and building permit violators were noted.
B. Public Works – Robert Selchert: Discussion regarding Acorn Lane rehabilitation and financing therefore.
C. Personnel Committee – Dave Gratton, Paul Marose: met with attorney Steve Zach regarding grievance procedures required by the state. Health-care providers were approved and new language in our drug-testing policies was considered.
D. City Finance – Dan Wegener: Renewed contract with Bomar Appraisals; transferred money from the siren account to the radio account and discussed funding for Acorn Lane rehabilitation.
E. CDA – Paul Marose: Discussion regarding revolving loan to Oak Street Café.
F. Utility Vice President – Ross Canniff:
1. Discuss and Possibly Approve Utility Budget: Regarding the wire-storage shed at the utility yard on Lincoln Drive $20,000 will be budgeted for this capital purpose in 2012. Selchert/Gratton: to approve the 2012 Utility Capital Project’s budget, which will include a contingency estimated to be $170,000 for rehabilitation of utilities on or near Acorn Lane, if the city approves its portion of the Acorn Lane project. Carried 4-0.
2. Approve Utility Sponsoring Dan Wegener’s Attendance at MEUW District Dinner Meeting. Marose/Gratton: to approve same. Carried: 4-0
G. Mayoral Comments:
1. Discuss using Economic Development Funds for Industrial Park sign.
2. No action: the Mayor reports he awaits a quote from Flyway signs and asked the matter be laid over until next meeting..
3. The mayor thanks the utility commission for its professional conduct regarding the removal of Wegener from the utility commission. He notes the relatively small amounts of money involved and promises an ordinance that will be a “good fit” for the city and utility.
Old Business: Canniff notes his support for Wegener’s reappointment to his commission. Gratton wishes to encourage the mayor to reappoint Wegener in which sentiment Marose concurs.
New Business : None.
Selchert/Gratton: to adjourn meeting at 7:45 PM. Motion carried 4-0.
Minutes recorded by: Marose.
Note: the routine reorganizational meeting has been postponed until receipt of the mayor’s promised revisions and ordinance.
Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Roxanne Buss, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent: None
Also Present: Alice Gentz, Mike Laue of MSA, and Sam McCracken of Sensient Flavors.
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Marose/Selchert to accept the amended agenda. Motion carried 5-0.
Public Appearances/Comments :
1. Sensient Officials and Mike Laue of MSA.
2.
Discuss and approve possible utility extensions. Mike passed out a map showing Sensient’s proposed water and sewer laterals. Sensient did pressure testing on Hyland Street and E. Oak Street; both had about the same results. They are proposing a 6” sewer lateral and a 6” water lateral connecting to Hyland Street. Randy is concerned about the proposed tapping sleeve, may weaken main. Mike said preferred method is to put in a cut in tee. Questioned cast iron private service, which is only 2’; Mike recommends allowing ductile iron. Will have separate piping for processing and domestic wastewater discharge. Discussion on meters at existing Sensient building for bathrooms/showers; water is coming from Sensient’s well, so there is no way to meter wastewater. Motion by Canniff/Marose to approve utility extensions with change of tapping sleeve being replaced by a cut in tee, and requirement of a separate potable water lateral with a meter, with meter and remote reader being coordinated with utility staff during construction. Marose questioned whether water lateral would be able to service the future building. Sam explained only part of building is sprinkled, so the north side of building is best spot for fire protection lateral. Motion carried 5-0.
3.
Mike Laue of MSA
4.
Discuss and approve possible Acorn Lane utility reconstruction. Mike passed out maps and an estimate of costs. Mike’s concern is on the east side of the block due to the length of laterals. Mike questioned whether we want to continue the water main loop to Fair Street, probable cost would be $19,530. Discussed lining sewer mains. Driving factor is to get public utility out from under privately owned buildings. Motion by Gratton/Canniff to coincide financing on our part if the City decides to move forward with project. Motion carried 5-0. Mike would like to see the most current televising of Acorn Lane; Randy will try to locate it.
5.
Discuss and approve asset management system. Mike demonstrated a digital mapping system that could replace the paper maps MSA provides us with annually. The system could incorporate other information besides utilities, such as zoning, TIF districts, signs throughout city; can be remotely accessed from anywhere. Searches can be done for mains, breaks in mains, year of construction, etc. Can add attachments of pictures of main breaks, plan sheets, field notes, as-builts; can make limited information available to the public. Cost would be about $7,000 for base system, another 7,000 to populate details; could add electric details for about $3,000. Can be edited by a staff person. Mike is asking us to consider budgeting for next year. Dan directed Mike to come up with a proposal and suggested using Equipment Replacement Funds to finance purchase.
Utility Accountant:
1.
Discussion on Water Rate Study. Public Service Commission staff person who worked on water rate study questioned why the study was cancelled and asked to share with the Utility Commission that many hours had been put into designing the rates, with a cost of $2,945.37. Dan stated that they felt it wasn’t worth going through the work of implementing the rates until there was an actual need for an increase in revenue. Passed out capital budget to be acted on next week.
Electric Department:
1. Projects Update. Got 2 garages at Clearview hooked up on one meter; changed out transformers; working on street light maps; next will update secondary locations on maps. MEUW meeting will be next Tuesday in Waupun.
Water/Sewer Department:
1.
Projects Update. Dave Courtney, owner of the fish farm, wants to put a meter in 236 N. Depot to keep track of water used for fish farm; found that we need to replace curb stop. Fuel tank needs to be repainted; contacted company regarding the extension on building; high winds broke the stop sign at WWTP. A cross connection control program will need to be put in place next year; can hire a company to do the survey. Suggests using Community Contribution funds to provide residential customers with backflow preventers.
President’s Report: Roof is being worked on.
Mayor’s Report:
New Business:
Ross thanked the commission for the plant for his brother’s funeral.
Old Business:
Motion by Canniff/Gratton to adjourn meeting at 8:22. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Roxanne Buss, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent: None
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to move #1 under Mayor’s report to President’s report and to accept the agenda as amended. Motion carried 5-0.
Public Appearances/Comments: No one appears.
Utility Accountant:
1.
Approve Training for Jane and Alice. Alice will be attending the Civic Symposium to learn about our new software; Jane went to Rural Water training on Thursday. Marose/Gratton to approve training for Jane and Alice. Motion carried 5-0.
2.
Discuss and Possibly Approve 2012 Utility Operating and Capital Budget. Passed out proposed 2012 and year-to-date 2011. Will take S. Mill Street out of 2012 budget; need to get updated radio costs from Dave Beal; 60% of telemetry equipment costs will be sewer, that money will come from DNR Replacement Fund. Check with Gladys for the date she must have the operating budget. Motion by Marose/Canniff to postpose the budget until next week. Motion carried 5-0.
Electric Department: Projects Update. Finished up 2 projects - Victory Street, and S. Main St; both were budgeted projects. Started working for Sensient, moving stuff for new additions, planned outage tomorrow.
Water/Sewer Department:
1.
Projects Update. Wall on Well #2 is fixed; tomorrow blacktop will be replaced from our water main breaks.
2. Approve Training for Tim Hayden. Already went to one class, wants to go to class on backflow prevention. Motion by Marose/Canniff to approve training for Tim Hayden. Motion carried 5-0.
3. Discuss and Approve Repairs of Bar Screen. It will cost $8000 to repair the press; proposing to replace the whole unit for $16,042.55; money can be taken out of the DNR Replacement Fund. Gratton/Canniff to approve replacing the whole bar screen. Motion carried 5-0.
President’s Report:
1. Award Bid for Roofing Project. Dan had talked to each of the commissioners to get their approval of the contractor that Steve Kranz recommended. Motion by Selchert/Marose to approve the roofing proposal by Goebel Roofing for $16,275. Motion carried 5-0.
Mayor’s Report: Nothing to report.
New Business: Bob got a note that a WPPI senior staff member would like to come to a meeting in October or November to give an update on WPPI and answer any questions.
Old Business: None.
Motion by Selchert/Gratton to adjourn meeting at 7:29. Motion carried 5-0.
Minutes reported by Alice Gentz
Members Present: Chairman Wegener, Mayor Bosak, Gratton, Canniff, Buss and Marose.
Members Absent: None.
Also Present: City Councilman Mark Lentz and WWTP Superintendent Randy Schaefer.
The meeting was called to order at 7:00 PM, and roll call was taken. Canniff/Gratton: to amend agenda to move items listed under G in Reports by Commissioners to F listed above. Carried unanimously.
Selchert/Gratton: to approve the minutes from previous meetings. Carried unanimously.
Public Appearances/Comments: Mark Lentz to discuss Hyland Street Sewer Lateral Project:
Residents Mark Lentz and three others along the sewer route lodged complaints with the commission tonight. Improvements will be made and shut-off valves will be adjusted.
Monthly Business:
A. Gratton/Selchert: to approve checks and vouchers as presented. Motion carried unanimously.
B. Review Prior Month Income Statement: No questions or comments.
C. Review List of Delinquent Customers: Mayor Bosak asks whether this many terminations ever have occurred before. Terminations may be due to vacant properties which remain unsold.
D. Customer Complaints: None, other than those lodged by Lentz.
E. Utility Overtime: Questions regarding Well 3 failure listed.
F. Council Acts Affecting Utility: Wegener reports council act causing employee contributions to pensions will be undertaken on a pretax basis.
G. Meter Rereads: discussion regarding reread requests in light of high consumption.
H. Consumption/Loss: Question whether recent rain will raise these figures.
I. Job Closings: Veterans Memorial work done by our electrical crew.
Reports of Officials:
A. Electric Superintendent:
1. Projects Update: Ed is not present, so his report from last week stands.
B. Water/Wastewater Superintendent:
Projects Update: Warranty of the John Deere tractor is about to expire. Should the utility purchase an extended warranty? About 70 hours are on the tractor to date. The north compact plant is down and work there should be completed by Aug. 16.
Reports by Commissioners: Plan Commission – Dave Gratton: reports discussion of Rolling Stone Pizza Pub LLC and White Pine LLC’s obligations. Also discussed were the Airport Overlay District and the Grant Steger property in the city.
B. Public Works – Robert Selchert: reports discussions regarding ATC’s lines and the recreational trail.
C. Personnel Committee – Dave Gratton, Paul Marose, Dan Wegener: Gratton reports discussions on how to proceed in relations with employees.
D. City Finance – Dan Wegener: reports three city employees were recommended for raises due to termination of their probationary periods. Discussion of the TEA Grant and Sensient Industries’ obligations regarding jobs.
E. CDA – Paul Marose: CDA will meet Aug. 24 th to allow signature of paperwork for the revolving loan to Hohenstein Stained Glass that was approved by the CDA last month and confirmed by the city council Aug. 9 th.
F. Utility President – Dan Wegener:
1. Open and Award Bid for Roofing of Utility Shop. Wegener opens bids on utility building roof:
Westphal, Reeseville: $13,370.00 for one type of shingle or duration premium shingle of $15,670.00.
Goebel Roofing and Siding, Eden: $14,775.00 base bid. Premier shingle additional $1,500.00.
H.I.S., Hartford: 40-year dimensional shingle $17,834.00.
Laubenstein, Cedarburg: 30-year dimensional shingle to match office with 5-year warranty $19,100.00, or 50-year shingle for additional $2,008.00.
Maertz and Haase, Juneau: total bid: $15,600.00 for IKO shingle with limited warranty on the shingles only.
Selchert/Canniff: to postpone bid award until all bids may be compared by Steve Kranz and Wegener. Carried unanimously.
2. Review and Approve Community Contributions. Selchert/Canniff to absorb the bill for utility staff labor for their work on the Juneau Veterans Memorial by applying money from the Community Contributions fund. Carried unanimously.
G. Mayoral Comments: None
Old Business: Schaefer notes water main break near the former Enamco building caused some curb damage which now has been fixed, as were two other projects.
New Business: Gratton reports the Sensient water shut-off on Short Street is about 12 inches below grade.
Canniff/Marose: to adjourn meeting at 8:16 PM. Carried unanimoulsy.
Minutes recorded by:
Marose.
Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Roxanne Buss, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz, Gretchen Last, Sam McCracken, and Chris Ginn.
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Marose/Gratton to amend the agenda to move Gretchen Last to first under public appearances and to accept the agenda as amended. Motion carried 5-0.
Public Appearances/Comments :
1. Gretchen Last of the Juneau August Fest Committee to Discuss Water Contribution. Gretchen appeared asking for any kind of help we could give to Juneau August Fest, whether monetarily, man-power, or equipment. The committee likes the bottles the utility have donated in the past. Dan thought the repair of the fire truck better served the community for the use of the money, and has worked something out with the president of the Chamber of Commerce. Marose thought truck repair was pending our contribution, but since the repair has already been paid for thinks we could use money for water. Motion by Marose/Selchert to vacate June 13 th motion in regards to spending of Community Contributions and Economic Development Funds. Motion carried 5-0. Marose/Selchert move to donate $350 from Community Contribution Funds to Juneau Chamber of Commerce to buy water for Juneau August Fest. Motion carried 4-0; Gratton abstained. Gretchen expressed much appreciation.
2. Sam McCracken of Sensient Flavors to Discuss Expansion and Future Utility Needs. Chris Ginn was in attendance and introduced Sam McCracken, who is the project manager for the expansion. There will be a new drying facility on the east side of plant, which will need fire protection, water, and sanitary sewer hook-ups. Will probably hook into Hyland Street utilities in a few months. The sewer usage would be for bathrooms and locker rooms. Hyland Street has a 6” water main, so might need to run the fire protection main from E. Oak Grove Street. Will relocate existing overhead power to underground for new equipment. Sam inquired what the next step should be. He was informed to bring blueprints to us so we can have our City Engineer go over them. Street opening permit can be obtained at City Hall.
Utility Accountant:
1. Discuss and Take Possible Action on Community Contributions. We still have $580 left after the contribution for water. Alice is to gather information about the cost of the electric service for the legion memorial for next week’s meeting.
2. Discuss Utility Taxes. Alice passed out a report showing the additions to plant that prevented the lowering of PILOT taxes after the sale of the ATC transmission lines. Dan brought up that the utilities on Acorn Lane will need to be replaced in the near future, which will be minimal cost to the City.
Electric Department:
1.
Projects Update. The loop on North Street by Beaver Dam Medical Clinic is finished; replacing wire on Victory Street. On July 19 th & 20 th the fans on the Downtown substation kicked on due to the excessive heat; just missed the peak usage of August 2006; no low voltage during heat. Sensient’s engineer called to discuss electrical needs; talking with Forster about options, will have more information at next month’s meeting. May need to put bigger transformer in at downtown substation. Passed out comparisons for our Industrial rates customers.
Water/Sewer Department:
1. Projects Update. Last week grit chamber plugged up; pumped down today with trash pump. Later this week we will start cleaning west basin, aeration unit and clarifier. Bytec will clean it out completely, won’t go back online until next week so anyone interested can see it empty. Should start working on corner of well building soon; using same company that works on County building. There is leakage in the hallway at the treatment plant, getting estimates for doing sections over several years. Mike and Randy going to Rural Water Expo on August 25 th, will deliver water to Juneau August Fest.
President’s Report: Ads are out for the roof bids; will open bids during next week’s meeting.
Mayor’s Report: Dave Gratton should attend next CDA meeting on Aug. 24 th; will discuss sign placement and come up with ideas for the $2,000 in the Economic Development Fund. Dan explained that just because there is money available in the fund, it doesn’t have to be used.
New Business:
Old Business:
Motion by Gratton/Selchert to adjourn meeting at 7:32. Motion carried 5-0.
Minutes reported by Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Roxanne Buss, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz, Eric Kostecki of WPPI Energy to Discuss Solar Project.
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 5-0.
Public Appearances/Comments :
Eric Kostecki of WPPI Energy to Discuss Solar Project. Dan would like to “Lead by Example” with a renewable example, and thought our building has a good location by the park. Dan thought that since the shingles on the Utility Garage need to be replaced, this might be the time to coordinate a solar project for the roof of the Utility Building. Eric informed the group the project would happen after the roof is finished so the project could be done anytime. The cost for solar is approximately $6.00 - $7.50 per watt. The office/shop uses about 18,000 kWh annually. Eric thought it might be more useful to look at ways to be more energy efficient. WPPI does have dollars available for renewable projects, but we’ve already put up a project at Dodgeland. Focus on Energy is no longer providing incentives to businesses. Eric questioned whether we should reintroduce the Dodgeland project to the community. He has some resources the science teacher could use. With no incentives it will be a 40 year recovery for the funds spent on a solar project. Discussed wind power, LED street lighting, and solar lighting on WPPI signs. Eric will get us information on various projects. Eric informed us that the cost of CFL’s will be going up.
Utility Accountant:
1. Approve Alice Attending Water Efficiency Symposium. Motion by Gratton/Marose to allow Alice to attend the symposium. Motion carried 5-0.
Electric Department:
1. Projects Update. Changed out transformers on Victory and N. Fairfield. Installing underground fault indicators. Started working on W. North St. Loop. 20 people defaulted on their payment arrangements; Kelvin knocked on doors before pulling meters; only 4 had to be removed, then 1 today.
Water/Sewer Department:
1. Projects Update. Roof was repaired around hatch at Well 2. Tim Gassner took pictures of the rotted wood. We will need to go out for bids for shingling of the electric garage roof. Looked at the press on the bar screen; parts are corroded; getting quotes. We may possibly pipe the controls of the hydraulic pump up a level to get the controls out of the wet well room. We shut off the water to Animix; there seems to be a leak on their service.
2. Approve Randy and Mike Attending WRWA Outdoor Expo. Motion by Marose/Canniff to allow Randy and Mike to attend expo. Motion by 5-0. Dave brought up that Sensient ran about 5,000 gals through their sprinkler system.
President’s Report: Jane’s been keeping Dan up to date on the delinquents; commended Ed and Kelvin for knocking on doors before pulling meters.
Mayor’s Report:
New Business:
Old Business:
Motion by Selchert/Gratton to adjourn meeting at 7:29 PM. Motion carried 5-0.
Minutes reported by Alice Gentz
Members Present: Selchert, Gratton, Canniff, Buss, Marose and Chairman Wegener.
Members Absent: none.
Also Present: WWTP Supt. Schaefer and Mayor Bosak.
The meeting was called to order at 7 PM, and roll call was taken. Motion by Gratton/Canniff: to approve the agenda. Motion carried unanimously.
Motion by Selchert/Canniff: to approve the minutes from previous meetings. Motion carried 4-0, Marose abstains.
Public Appearances/Comments: No one is present who wishes to be heard.
Monthly Business:
A. Motion by Canniff/Gratton: to approve WPPI purchased power invoice of $286,739.46, utility checks of $90,931.72, and vouchers of $2,213.27. Motion carried unanimously.
B. Review Prior Month Income Statement.
C. Review List of Delinquent Customers.
D. Customer Complaints.
E. Utility Overtime. Note, the electric utility is directed to wait until the next business day to reconnect rather than expend overtime.
F. Council Acts Affecting Utility.
G. Meter Rereads.
H. Consumption/Loss.
I. Job Closings: None.
Reports of Officials:
A. Electric Superintendent: The commission takes note of the new electric utility map displayed in the commission chambers.
1.
Projects Update:
B.
Water/Wastewater Superintendent:
1.
Projects Update: Tomorrow all annual samples are set to be taken for water quality.
2. Schaefer reports repairs proposed costs for roof and hatch repairs. Wegener suggests hatch repair be done as soon as possible. No bids are necessary as this is a maintenance item.
3.
Schaefer also reports the landscaping is complete at the wastewater treatment plant. Note to Alice: please withhold payment on the asphalt and landscaping project at the treatment plant until ordered to do so by the commission.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: Sign at Clearview by the driveway has been moved back and to the west to provide better visibility. Whether that sign violates the setback requirements remains to be seen.
B. Public Works – Robert Selchert: No meeting.
C. Personnel Committee – Dave Gratton, Paul Marose, Dan Wegener: Gratton reports no joint personnel meeting was held.
D. City Finance – Dan Wegener: Sue Luedtke met with finance and the committee reviewed a timetable for 2012 budget preparation.
E. CDA – Paul Marose: No meeting was held nor is one planned, but if necessary one will be scheduled later this month.
F. Utility President – Dan Wegener: No report.
G. Mayoral Comments: If any commissioner wishes to speak with the mayor, they are invited to call or make an appointment.
Old Business: None.
New Business: None.
Motion by Canniff/Selchert: to adjourn meeting at 7:26 PM. Motion carried unanimously.
Minutes recorded by: Marose.
Members Present: Bob Selchert, Ross Canniff, Dan Wegener, Dave Gratton, Paul Marose and Roxanne Buss.
Members Absent: Mayor Bosak
Also Present: Dan Schamberger and Gladys McKay.
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 5-0.
Public Appearances/Comments : No one is present who wishes to be heard.
Motion by Selchert/Gratton to adjourn meeting to tour water tower and substations. Motion carried 5-0.
Motion by Marose/Canniff to reconvene meeting at Utility Commission Office Building at 7:36. Motion carried 5-0.
Utility Accountant:
1. Discuss and Possibly Approve Ideas for Community Contributions. Alice showed commission what funds are still available this year. Ed discussed putting in a service for the tractor pull for Juneau August Fest; cost should be about $500. Dan explained that the fire department’s ladder truck repairs cost $2,900; wondering if we could use Economic Development Partnership money. Motion by Marose/Selchert to donate money to the Public Safety budget for the purpose of repair and maintenance of the fire truck. Motion carried 4-0; Wegener abstained.
Electric Department:
1. Projects Update. Changed out 2 transformers, one was leaking oil; locates; trees on N. Fairfield trimmed. Ed and Dan attended the MEUW Annual Conference last week; speaker from APPA discussed topics that all commissioners and council members would have benefited from hearing; Dan and Bob received Pillars of Public Power Awards from the length of time served on the Utility Commission. Forster is currently printing system maps.
Water/Sewer Department:
1. Projects Update. Problems last week with phone system; found some trees along trail that need trimming. Dan informed everyone that problems with fiber should be directed to Koch Telecommunications. On May 5 th lab was audited by the DNR; there are a few minor things that need to be straightened out. We have 30 days to respond. Hayden is making out new bench sheets so all the proper things can be recorded. Received 2 quotes for telemetry system; one from Crane and one from LW Allen. Hatch on well #2 is leaking. Met with Steve Kranz and a representative from H.I.S. Corporation to repair roof hatch. Roof on garage is in bad condition; Wegener contacted Eric from WPPI about putting up solar panels when we put on new roof. Found a leak in the fire protection service at BD Medical Clinic; replaced section of pipe.
2.
Approve CMAR. Motion by Canniff/Gratton to approve CMAR and send it to council for approval. Motion carried 5-0.
3.
Review and Approve Interior Water Tower Cleaning Proposals. It has been 5 years since water tower has been inspected; this year it must be drained to be inspected. Motion by Selchert/Marose to approve Lane Tank Co. for the cleaning of the water tower. Motion carried 5-0.
President’s Report: Discuss and establish a charter for the utilities. This was a topic at the MEUW Annual Conference. A charter is a protection policy so the council cannot sell the utility quickly; gives us a 12 month timeframe before anything can be done. Dan was presented with a silver level award for the length of time he has served on the utility commission; he was asked to present Bob with his bronze level award. Another topic at the conference was the transmission line being built from La Crosse to Madison, which will tie Wisconsin into Minnesota’s line. Dan thanked the commission for allowing him to attend the conference.
Mayor’s Report: Absent.
New Business:
Old Business:
Motion by Marose/Selchert to adjourn meeting at 8:25 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Robert Selchert, Dave Gratton, Ross Canniff, Roxanne Buss, Dan Wegener, and Mayor Bosak
Members Absent: Paul Marose
Also Present: Ed Marose, Alice Gentz, and Randy Schaefer
The meeting was called to order at 7:00 PM, and roll call was taken. Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Selchert/Canniff to approve the minutes from previous meetings. Motion carried 4-0.
Public Appearances/Comments:
A. Ed Morse of WRWA to Discuss Wellhead Protection Plan. A Wellhead Protection Plan is required by state law for wells constructed since 1992; it is voluntary for us. The purpose is to reduce the risk of contamination of the municipal water supply. Contaminated water is very expensive to treat. Our water system is relatively vulnerable to contaminants, due to a shallow layer of clay above the aquifer. A wellhead protection ordinance and zoning codes will be established to prevent threatening situations to the wells. Motion by Gratton/Canniff to promote the wellhead protection plan and create a steering committee of Randy Schaefer, Ed Morse, Bob Selchert, Ross Canniff, Dan Wegener, and Ron Bosak. Motion carried 4-0.
Monthly Business:
A. Motion by Gratton/Selchert to approve WPPI purchased power invoice of $260,113.25, utility checks of $48,948.76, and vouchers of $863.96. Motion carried 4-0.
B. Review Prior Month Income Statement. No questions.
C. Review List of Delinquent Customers.
D. Customer Complaints. Tim called out sand filters ran over. Kelvin had to get stitches.
E. Utility Overtime.
F. Council Acts Affecting Utility. None.
G. Meter Rereads.
H. Consumption/Loss. All time high from inflows with all the rain.
I. Job Closings: None.
Reports of Officials:
A. Utility Accountant:
1. Discuss and Possibly Approve Sewer Rate Study. Motion by Canniff/Selchert to approve sewer rate study. Alice is directed to make sure that Chris Ginn of Sensient is aware of the study. Motion carried 4-0. Alice has gone through the PSC’s water rate study and no change in rate structure is required, unless we want to look into water conservation methods. Consensus is to move forward with conservation methods of low-flow toilet rebates and stepped water rates.
2. Approve Ed and Dan Attending MEUW Annual Conference. Motion by Selchert/Gratton to approve Ed and Dan to attend the MEUW Annual Conference. Motion carried 4-0.
B. Electric Superintendent:
1.
Projects Update: Tree trimming; repaired underground service and street light faults; locates; Kelvin doing pole inspections while Ed’s gone; pulled 10 meters when moratorium was over, 12 more when customers didn’t honor payment agreements.
C. Water/Wastewater Superintendent:
1. Projects Update. Locates. Randy inquired about a vent pipe by the former Farmer’s Insurance Building which has clear water running out of it. Dan will follow up on it. We had a visit from DNR for Discharge Permit. Currently our Phosphorus limits are 1 mg/l for discharge to the creek. EPA may change to 0.225 mg/l. Yearly average would be .05. Need to think about these issues with the new sewer rate study.
2. Possibly Approve Wellhead Protection Plan. Taken care of earlier. We will tour the water tower at the next Project & Planning meeting.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: Dave is now Vice Chairman; proposed rezoning for Nehls property; Airport issue will soon be resolved; White Pine is not making the payments on their loan.
B. Public Works – Robert Selchert: 40 tons of salt leftover, they have to replace an apron to keep salt contained. Several people met with State Commissioner for Highways, applied for $500,000 grant for next year. New employee off of probation.
C. Personnel Committee – Dave Gratton, Paul Marose, Dan Wegener: Took Alicia off of probation; waiting to hear from lawyer about union negotiations.
D. City Finance – Dan Wegener. Repaired tennis courts and pony league fence.
E. CDA – Paul Marose: absent. Mayor reported that we had good leads, but the fell through.
F. Utility President – Dan Wegener: Commends Jane for the good job she is doing with collections, it is a very stressful time with all the disconnections. Commends staff all around, including employees pulling meters.
G. Mayoral Comments: None.
Old Business: Bob will attend WPPI board meeting this Friday.
New Business:
Motion by Gratton/Selchert to adjourn meeting at 8:23 PM. Motion carried 4-0.
Minutes recorded by:
Alice Gentz.
Members Present: Selchert, Buss, Canniff, Wegener, Gratton and Marose.
Members Absent: None.
Also Present: Dan Schamberger and Mayor Bosak.
The meeting was called to order at 6:32 PM, and roll call was taken. Motion by Canniff / Selchert: to accept the agenda. Motion carried: unanimously.
Public Appearances/Comments : No one is present who wishes to be heard. Roxanne Buss is welcomed as Dan Schamberger’s replacement.
Motion by Canniff /Selchert: to adjourn meeting to tour wells. Motion carried unanimously.
Motion by Selchert/Gratton: to reconvene meeting at Utility Commission Office Building. Motion carried unanimously. All three wells are well. No further report.
Electric Department:
1. Projects Update. No report from Ed.
Water/Sewer Department:
1. Projects Update. In Well No. 2, there seems to be a leak in the roof hatch. The wood may be rotting and need to be replaced.
2. Replacement of the electronic control system may be necessary due to age.
3. Next Monday, Ed Morse is scheduled to attend the meeting and explain the well-head protection program.
4. Repair of the curbstop at 319 E. Oak St. may be required.
5. Reporting of use of water by the fire department again is an issue and the mayor would like the matter added to the next city public safety agenda.
President’s Report: Locates will be a primary project this summer.
Mayor’s Report: No report.
New Business: Gratton inquires regarding the power source on North Lincoln Ave.
Old Business: None.
Motion by Canniff/Selchert: to adjourn meeting at 7:45 PM. Motion carried unanimously.
Minutes reported by:
Paul Marose.
Members Present: Selchert, Gratton, Canniff, Marose, Schamberger, Mayor Bosak and President Wegener.
Members Absent: None.
Also Present: Supt. Randy Schaefer.
The meeting was called to order at 7:00 PM, and roll call was taken. Motion by Canniff/Gratton: to approve the agenda. Motion carried unanimously.
Motion by Selchert/Canniff: to approve the minutes from previous meetings. Motion carried unanimously.
Public Appearances/Comments: No one is present who wishes to be heard.
Monthly Business:
A. Motion by Gratton/Selchert: to approve WPPI purchased power invoice of $271,344.72, utility checks of $67,589.88, and vouchers of $2,565.81. Motion carried unanimously.
B. Review Prior Month Income Statement.
C. Review List of Delinquent Customers: None presented this month.
D. Customer Complaints: None.
E. Utility Overtime: High water brought some call-outs.
F. Council Acts Affecting Utility: Clarity upgrade to computers was approved.
G. Meter Rereads:
H. Consumption/Loss. Due to inflow and infiltration, consumption and loss is up.
I. Job Closings: Dodge Co. vehicle and storage shop.
Reports of Officials:
A. Electric Superintendent: No report.
1. Projects Update: presented at April 11, project and planning meeting.
B. Water/Wastewater Superintendent: Copies of the wellhead protection plan have been distributed. It is hoped that Ed Morse, or Rural Water, can attend our next project and planning meeting to explain the wellhead protection plan. It is suggested Morse attend the utility meeting May 16, so his presentation can be broadcast. Dodge County and surrounding townships must be notified of the plan.
1. Projects Update: the temperature data logger has been running in effluent for about a month and it works well, well enough to report to the DNR. The annual, compliance-maintenance report is due and expected by June.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: No meeting in March. April meeting is set for April 25, 2011.
B. Public Works – Robert Selchert: No meeting.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Waiting to hear from counsel regarding ongoing negotiations with employees.
D. City Finance – Wegener attended and a quarterly report is expected to review department budgets. Commission pay was discussed. Annual audit was presented. Upgrade of computer system discussed.
E. CDA – Paul Marose: Last meeting was April 14. Ongoing study for hotel in Juneau was discussed. Funding is an issue and TIF funding is not available. Next meeting: April 20, 2011, at 5:15 p.m.
F. Utility President – Dan Wegener: Lineman Scholarship applicant is void, as applicant does not live within the utility service area. As to the general-education scholarship, only one student applied, so only one scholarship will be awarded.
Discussion of meeting pay for utility commissioners: Mayor presents Juneau Code of Ordinances Sec. 2.20.020 stating: “All members of the commission shall receive such compensation as may be fixed from time to time by the common council.” Discussion regarding reduction in pay for commissioners ensues. Canniff/Gratton: to oppose reduction of utility commissioners’ per diem pay. Carried unanimously. Selchert abstains.
G. Mayoral Comments: None.
Old Business: None.
New Business: None.
Motion by Gratton/Canniff: to adjourn meeting at 7:50 PM. Motion carried unanimously.
Minutes recorded by:
Paul Marose.
Members Present: Ross Canniff, David Gratton, Paul Marose, Robert Selchert, Dan Schamberger, Ed Brockner, and Randy Schaefer.
Members Absent: Dan Wegener, Ron Bosak
Also Present: Alice Gentz, Gladys McKay, Aaron Worthman
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Selchert/Gratton to accept the agenda. Motion carried 4-0.
Public Appearances/Comments :
1. Aaron Worthman of Baker Tilly, Virchow Krause to Present Financial Statements. Aaron passed out a presentation highlighting the financial statements. All utilities are in good standing. Suggested we talk to someone at Baird for financial advice for investing our funds. Advised to look at sewer rates in accordance with DNR Clean Water regulations.
Utility Accountant:
Choose Scholarship Recipients. Motion by Marose/Gratton to award Public Power Scholarship to Samantha Schultz. Motion carried 4-0. Motion by Marose/Gratton to table Lineworker Scholarship choice until next week’s meeting. Motion carried 4-0.
Electric Department:
Projects Update. Put in new service for Rolling Stone Pizza, changed out transformer for Animix. Several streetlight underground faults; 3 service faults to houses, fixed 1 today. Meter testing is done for this year, Kelvin updated all meter records. A lot of locates are coming in.
Water/Sewer Department:
Projects Update. Problems with controls at Well #2, won’t work automatically. Trying to get quotes for new controls. Working on Wellhead Protection Plan. Randy has the plan and will get copies in commissioners’ mailboxes this week. Ed from WRWA will come to next month’s meeting to explain the plan. It will need to become an ordinance, and need to give public notice.
President’s Report: absent
Mayor’s Report: absent
New Business:
Old Business: Bob was not able to bring up utility issues because there was no public works meeting.
Motion by Selchert/Marose to adjourn meeting at 7:09 PM. Motion carried 4-0.
Minutes reported by
Alice Gentz.
Members Present: Wegener, Gratton, Canniff, Selchert, Schamberger, Schaefer, Marose and Mayor Bosak.
Members Absent: None.
Also Present: No one.
The meeting was called to order at 7:03 PM, and roll call was taken. Motion by Canniff/Gratton: to approve the agenda. Motion carried unanimously.
Motion by Selchert/Canniff: to approve the minutes from previous meetings. Motion carried unanimously.
Public Appearances/Comments: No one appears who wishes to be heard.
Monthly Business:
A. Motion by Gratton/Selchert: to approve WPPI purchased power invoice of $252,775.73, utility checks of $199,501.96, and vouchers of $15,820.01. Motion carried: unanimously.
B. Review Prior Month Income Statement.
C. Review List of Delinquent Customers: The clerk is asked to review and report on possible discrepancy in Amy Nitchke account. Questions arise regarding application of moratorium rules to delinquent business accounts and regarding startups for unpaid customers before all previous accounts are paid in full.
D. Customer Complaints:
E. Utility Overtime:
F. Council Acts Affecting Utility:
G. Meter Rereads:
H. Consumption/Loss.
I. Job Closings: Moved transformer for the county highway department.
Report of Officials:
A. Electric Superintendent:
1. Projects Update: No report.
B. Water/Wastewater Superintendent:
1. Projects Update: Infiltration has sharply increased.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: Action taken on wetland/shoreland zoning within city limits. White Pine is delinquent in its payments.
B. Public Works – Robert Selchert: The ban on landfilling of oil filters and oil absorbent is asked to be placed on public works agenda.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Awaiting word from counsel.
D. City Finance – No meeting.
E. CDA – Paul Marose: Any input regarding the Airport Overlay Zoning District should be directed to the county and Mayor Bosak as the zoning district committee prepares its final recommendation to Dodge County.
F. Utility President – Dan Wegener: No rate increases foreseen after audit.
G. Mayoral Comments: None.
Old Business: None.
New Business: None.
Motion by Selchert:/Gratton:: to adjourn meeting at 7:48 PM. Motion carried unanimously.
Minutes recorded by:
Paul Marose.
Members Present: Dan Wegener, Ross Canniff, David Gratton, Paul Marose, Robert Selchert, Dan Schamberger, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 5-0.
Public Appearances/Comments : None.
Utility Accountant:
1. Discuss and Possibly Approve Caselle Software Upgrade. Motion by Marose/Gratton to approve WPPI’s proposal subject City Finance approval. Motion carried 5-0. Discussed needing an ordinance to put electric utilities on tax roll.
Electric Department:
1. Projects Update. Along with the new software, WPPI will hold a meeting next month about smart metering; vendors will be present. Everything has been going good; Kelvin is back on light duty; will start tree trimming soon. Ed passed around a bill comparison from WPPI.
Water/Sewer Department:
1. Projects Update. We sold the last truck box, got $1500 for it. Scales for wells were installed today. We have been nominated for wastewater award through WRWA. Purchased data logger for effluent flow.
President’s Report:
Mayor’s Report:
New Business:
Old Business:
Motion by Gratton/Canniff to adjourn meeting at 6:59 PM. Motion carried 5-0.
Minutes reported by Alice Gentz.
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, Paul Marose and Dan Schamberger
Members Absent: Randy Schaefer and Ed Brockner.
Also Present: Sherry Jones and Dan Warmke of Animix and Ron Bosak.
The meeting was called to order at 7:02 PM, and roll call was taken. Motion by Canniff/Gratton: to approve the agenda. Motion carried 6-0.
Motion by Selchert/Canniff: to approve the minutes from previous meetings. Motion carried: 6-0.
Public Appearances/Comments: Sherry Jones and Dan Warmke of Animix appear regarding their recent purchase of the former Enamco Building. Production will be done at current facility on County Trunk Highway KW, so no impact, other than use of restrooms, is anticipated at the new location.
Monthly Business:
A. Motion by Gratton/Canniff: to approve WPPI purchased power invoice of $265,485.77, utility checks of $80,065.62, and vouchers of $2,062.36. Motion carried: 6-0.
B. Review Prior Month Income Statement.
C. Review List of Delinquent Customers: Note to Jane: the commission reminds all that new customers must have satisfied outstanding utility obligations before a new account will be opened in their names. Note to Alice: what progress on collecting outstanding fees from Stonegate Management LLC.
D. Customer Complaints: None.
E. Utility Overtime: no questions or comments.
F. Council Acts Affecting Utility: Wegener reports none.
G. Meter Rereads: the meter wand froze up.
H. Consumption/Loss. No questions.
I. Job Closings: None.
Report of Officials:
A. Electric Superintendent:
1. Projects Update: Wegener called Brockner out for streetlight fuse repair on North Street.
B. Water/Wastewater Superintendent:
1. Projects Update: Water main break near Kwik Trip taken care of by Town and Country.
2. Take Action on Handheld Programming: Selchert/Gratton: to buy two programs for hand-held meter reader with one programmed at $500. Carried 6-0.
3. Approve WRWA Training for Tim Gassner. Marose/Selchert: to approve attendance at WRWA Annual Conference in Green Bay. Carried: 6-0.
4. Approve Water Supply Safety Training for Mike Hoefler. Canniff/Gratton to approve Water Supply Safety Training for Hoefler: Carried 6-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: Marose dragooned by unanimous ballot to be plan commission secretary. Wetland Zoning Regulations resolution was postponed until consultant can be consulted.
B. Public Works – Robert Selchert: Feb. 2, 2011 meeting cancelled.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Meeting set for Feb. 22. Employment negotiations are on-going.
D. City Finance – Marose reports no meeting in February.
E. CDA – Paul Marose: reports the CDA met Feb. 15, with an independent consultant regarding the suitability of Juneau for a hotel. The CDA is set to meet Feb. 22, at 5:15 p.m. and will consider a revolving loan application. Mayor Bosak states the CDA is committed to be “Official Welcomer” for the city.
F. Utility President – Dan Wegener: reports Animix likely will have no large impact on the wastewater treatment plant with its occupation of the former Enamco building in the industrial park.
G. Mayoral Comments: regarding the CDA as the city welcoming committee.
Old Business: Marose asks for a review of the project and planning meeting last week.
New Business: None.
Motion by Gratton /Canniff: to adjourn meeting at 7:55 PM. Motion carried: 6-0.
Minutes recorded by:
Paul Marose.
Members Present: Wegener, Canniff, Gratton, Selchert, Marose, Schamberger and Schaeffer.
Members Absent: Mayor Ron Bosak, Ed Brockner.
Also Present: No one.
The meeting was called to order at 7:04 PM, and roll call was taken. Motion by Canniff /Gratton: to approve the agenda. Motion carried 6 -.0.
Motion by Selchert/Gratton: to approve the minutes from previous meetings. Motion carried: 6 – 0.
Public Appearances/Comments: No one appears wishing to be heard.
Monthly Business:
A. Motion by Selchert/Gratton: to approve WPPI purchased power invoice of $261,124.77, utility checks of $64,686.45, and vouchers of $13,969.73. Motion carried 6 - 0.
B. Review Prior Month Income Statement. Discussion regarding frequency of Verizon payments. Request to Alice to brief the committee on this issue.
C. Review List of Delinquent Customers:
D. Customer Complaints: None stated.
E. Utility Overtime: Randy explains the bulk of overtime listed pertains to necessity of staffing wastewater treatment plant during recent severe snowstorm.
F. Council Acts Affecting Utility:
G. Meter Rereads:
H. Consumption/Loss:
I. Job Closings: None.
Report of Officials:
A. Electric Superintendent:
1. Projects Update: Brockner left a list of recent activity with the chairman.
B. Water/Wastewater Superintendent:
1. Projects Update: Schaeffer reports new scales are on the way.
2. Take Action on Justice Facility’s Testing Interval Request. Canniff/Gratton: to require the justice facility to continue testing three times per year (once every four months) as per previous discussion. Motion carried: 5-0. Marose abstains.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: No meeting in December.
B. Public Works – Robert Selchert: Accident policy and drug testing has been referred to the joint personnel committee. Also, the dumpster will be manned.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Gratton reports union negotiations continue.
D. City Finance – Wegener: No meeting in December.
E. CDA – Paul Marose: Set to meet Jan. 18, and consider application of revolving loan funds.
F. Utility President – Dan Wegener:
G. Mayoral Comments: None.
Old Business: None.
New Business: None.
Motion by Selchert /Canniff: to adjourn meeting at 7:30 PM. Motion carried 6- 0.
Minutes recorded by: Marose
Members Present: Wegener, Canniff, Gratton, Selchert, Marose, Schamberger and Schaeffer.
Members Absent: Mayor Ron Bosak, Ed Brockner.
Also Present: No one.
The meeting was called to order at 7:04 PM, and roll call was taken. Motion by Canniff /Gratton: to approve the agenda. Motion carried 6 -.0.
Motion by Selchert/Gratton: to approve the minutes from previous meetings. Motion carried: 6 – 0.
Public Appearances/Comments: No one appears wishing to be heard.
Monthly Business:
A. Motion by Selchert/Gratton: to approve WPPI purchased power invoice of $261,124.77, utility checks of $64,686.45, and vouchers of $13,969.73. Motion carried 6 - 0.
B. Review Prior Month Income Statement. Discussion regarding frequency of Verizon payments. Request to Alice to brief the committee on this issue.
C. Review List of Delinquent Customers:
D. Customer Complaints: None stated.
E. Utility Overtime: Randy explains the bulk of overtime listed pertains to necessity of staffing wastewater treatment plant during recent severe snowstorm.
F. Council Acts Affecting Utility:
G. Meter Rereads:
H. Consumption/Loss:
I. Job Closings: None.
Report of Officials:
A. Electric Superintendent:
1. Projects Update: Brockner left a list of recent activity with the chairman.
B. Water/Wastewater Superintendent:
1. Projects Update: Schaeffer reports new scales are on the way.
2. Take Action on Justice Facility’s Testing Interval Request. Canniff/Gratton: to require the justice facility to continue testing three times per year (once every four months) as per previous discussion. Motion carried: 5-0. Marose abstains.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: No meeting in December.
B. Public Works – Robert Selchert: Accident policy and drug testing has been referred to the joint personnel committee. Also, the dumpster will be manned.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Gratton reports union negotiations continue.
D. City Finance – Wegener: No meeting in December.
E. CDA – Paul Marose: Set to meet Jan. 18, and consider application of revolving loan funds.
F. Utility President – Dan Wegener:
G. Mayoral Comments: None.
Old Business: None.
New Business: None.
Motion by Selchert /Canniff: to adjourn meeting at 7:30 PM. Motion carried 6- 0.
Minutes recorded by: Marose
Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Dan Schamberger, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Marose to accept the agenda. Motion carried 5-0.
Public Appearances/Comments : Kelvin Schlagel appeared and thanked the commission for sending him through the lineman apprenticeship. Dan presented Kelvin with the certificate of apprenticeship he earned.
Utility Accountant: The Justice Facility requested lengthening their testing interval requirements. Alice passed out a spreadsheet showing the test results from the Justice Facility’s testing. Randy stated that every industry in Watertown tests quarterly. There was discussion about continuing the present schedule. Alice will put on next week’s agenda.
Electric Department:
1. Projects Update. Kelvin & Ed worked the Monday after Christmas by the request of Highway Department’s contractor to move the transformer for the County; heated up transformer for new building. Finished the Ridge Road Street lights. There is an underground fault causing the 3 street lights on E. Oak Grove to be out, probably due to the street work at that corner this past summer; strung overhead wire to get them on.
Water/Sewer Department:
1.Projects Update. Randy had Tim Gassner respond to a call on Jan. 1 st; basement at 290 N. Depot was flooding. Tim used the listening device, did not find a water main break. Melting ground water was backing up through the sewer; Tim pumped water out with submersible pump.
2. Discuss and Possibly Decide Whether to open Sludge Hauling Contract. Local hauler has been calling Randy, the Mayor, and others about getting our hauling contract. Randy contacted Sciascia and was told that service contracts to not have to be opened. Randy is happy with current hauler and doesn’t feel the need to switch. Motion by Canniff/Gratton to stay with our current hauler for at least another year. Motion carried 4-0. Wegener abstained.
President’s Report: Nothing to report. Hope everyone had Happy Holidays.
Mayor’s Report: At the council meeting tomorrow Les will be presented with a plaque commemorating his retirement; after that everyone is invited to Pam & Paul’s Pub & Grill. Labor negotiation meeting will be on Wednesday.
New Business:
Old Business:
Motion by Selchert/Gratton to adjourn meeting at 7:19 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz.