The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances: None
Monthly Business:
A. Motion by Canniff/Selchert to approve WPPI Transmittal of $155,968.06, vouchers of $1,476.39, and checks of $68,994.95. Motion passed 5-0. In response to Mayor’s question, Wegener explained that the Clerk of Courts fees are covered by the Court judgement.
B. Review List of Delinquent Customers.
It was noted that delinquencies are down but will probably grow during the moratorium period. There was speculation about the stipulation at Small Claims Court allowing installments. There was a question of what happens in the case of a default – does the Court automatically record the judgement or do we have to start over? It was suggested that minimum payments for installment plans be enforced more aggressively.
C. Customer Complaints. None.
D. Insurance Claims. None.
E. Council Acts Affecting Utility. The annual gift certificates to employees were approved; liability insurance carrier has changed; the 2007 wage scale for hourly employees was approved; the MSA contract for services on the Center Street project was approved subject to City Attorney review.
F. Meter Rereads. Exceptionally good.
G. Consumption Loss. Schaefer has some ideas to check out at the Treatment Plan. No water leaks have been detected.
H. Job Closing. Bartlett Acres Primary Extension. Sueflohn explained that the low cost for the transformer was due to a used transformer being installed.
Report of Officials:
A. Clerk/Treasurer
1. Discuss Liability Insurance Policy and Take Action If Needed.
Sheldon reported that no fault sewer backup coverage is now available from the League of Municipalities Mutual Insurance and that a new boiler/equipment breakdown carrier must be selected. The pros and cons of the optional coverages for sewer backup and equipment breakdown were discussed. The new agent will meet with Sheldon on December 21 st. The procedure for replacing the existing boiler coverage will be determined at this meeting, and an appearance by the agent to discuss the optional coverages may be set.
B. Electric Superintendent
Projects Update. Sueflohn reported that the electrical service to Silk has been completed and that a possible voltage change in the future to the Well building is now in place; The new poles for the ATC reconstruction will be dropped off this week, and Michel’s equipment will be stored inside the City Garage fence; line construction is tentatively scheduled for January 15 th-March 12 th, with financial closing scheduled for September 17 th. During the Silk installation, Sueflohn noted that Utility construction standards were not being followed. This was brought to the attention of the Building Inspector, and changes have been made.
C. Water/Wastewater Superintendent
Projects Update. Schaefer reported that Tracy & Sons are performing sewer jetting according to a plan calling for about 18 thousand feet per year – this will complete the second part of a 5-year plan. Schaefer noted a violation of Utility construction standards at a Wild Goose estate construction site, and the violation was fixed by the contractor; it was emphasized that the Building Inspector must enforce Utility standards. A letter to the DNR, as required under our new permit, was distributed to show compliance with ammonia standards. Gil Hantszch of MSA is working on plans for converting beds to an equalization basis for 900 thousand gallons. The cost is expected to approximate that of new construction of an equalization basis containing only 100 thousand gallons.
Reports by Commissioners:
Plan Commission – Dave Gratton: implementation plan for new clinic by Watertown Hospital was recommended to Council as was an implementation plan for Jason Tracy to convert the former Immaculate Conception Church to apartments; a CSM dedicating street right-of-way on the future Western Avenue south of Kindt Street was approved; permission was granted to the Building Inspector to issue building permits at South Wind subdivision in advance of Utility construction but with no occupancy permits being granted until construction is complete; a contract with Vandewalle & Associates for 2007 planning consultant services was approved.
Public Works – Robert Selchert: MSA discussed the future Center Street project; a Change Order for the Victory Street/Meadow Lane project was approved along with a $4 thousand hold-back on payments; snow removal chain of command was discussed along with a water runoff situation from Kwik Trip.
Personnel Committee – Ross Canniff: There was no Joint Personnel meeting. A closed session will be held later in the meeting to discuss Personnel matters.
City Finance – Paul Marose: Insurance coverage, discussed earlier, was the only topic at the latest meeting.
CDA – Paul Marose: 2 interviews were held earlier in the evening, and a recommendation will be forwarded to City Personnel.
Utility President – Dan Wegener: Alerted the Commission to an anticipated joint meeting with the Council to discuss the Center Street project, the Sewer rate Ordinance and the Sensient contract.
Mayoral Comments: Silk’s open house will be held December 27 th from 6-8 PM; Silk has purchased Tony Cox’s building, and there is a rumor that they have purchased the Oak Street Café for purposes of a parking lot; Wegener recommended that the City send a letter to Silk asking for compensation for tearing up the area around the Well Building during their construction.
Old Business: None
New Business: None
Motion by Gratton/Canniff to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0
A. Discuss Employee Evaluations
Motion by Selchert/Marose to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Make Recommendation(s) as needed.
Motion by Canniff/Gratton to grant Randy Schaefer a total pay increase of $.50 per hour at 2080 hours per year for 2007. Motion passed 5-0.
Motion by Selchert/Marose to grant Alice Gentz a total pay increase of $.50 per hour for 2007. Motion passed 5-0.
Motion by Marose/Gratton to adjourn the meeting.
Minutes reported by:
Dennis Sheldon and Dan Wegener
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Mayor Bosak, and Dan Zank
Members Absent: Jeff Sueflohn
Also Present: Dennis Sheldon, Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Agenda needs to be amended to read “Approve Ordinance 136-2006 to Repeal and Recreate Sewer Charges”. Motion by Marose/Canniff to approve the amended agenda. Motion carried 5-0.
Public Appearances: Aaron Worthman of Virchow, Krause & Co. Presenting Sewer Rate Study; Gil Hantzsch of MSA Presenting Sensient Contract; Attorney Joe Sciascia.
Motion by Gratton/Canniff to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 5-0.
1. Discuss Sensient Contract and Sewer Rates.
Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Motion by Marose/Selchert to advance to council the amended Ordinance 136-2006 to Repeal and Recreate Sewer Charges with outlined changes. Motion carried 4-0. Gratton abstained.
Motion by Canniff/Marose to approve Sensient Contract. Motion carried 4-0. Gratton abstained.
Clerk/Treasurer:
1. Approve MSA Engineering Contract for E. Center St. Project. Needs approval by council and utility commission. Discussed concerns about inspection, which is covered in the contract. Motion by Marose/Gratton to approve MSA Contract subject to attorney approval. Motion carried 5-0.
Utility Accountant:
1. Motion by Selchert/Gratton to approve capital budget as presented. Motion carried 5-0.
Electric Department:
1. Projects Update. Working on Silk’s service, Michels is renting lot across from City Garage to store project materials. Poles will be delivered next week.
2. Motion by Canniff/Selchert to approve the hiring of Edward Brockner with a start date of December 4 th, 2006 at $15.00 per hour without benefits, and not to exceed 1030 hours annually. Motion carried 5-0.
Water/Sewer Department:
1. Projects Update. Had to replace a section of sewer in Acorn Lane.
President’s Report:
Discuss the Continuation of Advertising for Full-Time Electric Lineman. Will advertise in LiveLines, on WPPI website, etc. Will advertise more aggressively in the spring.
New Business:
Old Business:
Motion by Canniff/Marose to adjourn meeting at 8:55 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, Jeff Sueflohn, Dan Zank, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 7:05 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances: None
Monthly Business:
A. Motion by Selchert/Canniff to approve WPPI transmittal of $166,471.52, vouchers of $13,556.78, and checks of $64,578.24. Motion carried 5-0.
B. Review List of Delinquent Customers. Sheldon reported that over $19,600 had been turned over to the County as special charges on the tax roll and that special charges are payable in full with the first installments by January 31 st.
C. Customer Complaints. None.
D. Insurance Claims. None.
E. Council Acts Affecting Utility. None.
F. Meter Rereads. Exceptionally good.
G. Consumption Loss. Schaefer indicated that 15% is too high for water pumping and that the department is listening at hydrants to detect leaks.
H. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer. Sheldon described the process for enacting an Ordinance and indicated that action by the Council to dispense with the 2 nd reading would be necessary to have the new sewer rates in place by the start of the year. Also mentioned that the City Finance Committee will be receiving a quote from both EMC and the League of Municipalities insurance companies this year and that the League offers sewer back-up coverage and may offer expanded coverage for the boiler policy. Plans for a new clinic have been received for the Watertown Hospital site for action by the Plan Commission, and those plans will be shared with the Utility Superintendents.
B. Electric Superintendent
1. Projects Update.
2. Discuss Silk services. Sueflohn reported that service was started last week and that there will be activity over the next few weeks. Acorn Lane must be opened to complete the work. There was discussion about changes at the Well Building to allow consolidation with the Silk service. For now, the Well will be left as is, but Sueflohn will allow for a later update to the Well Building motor.
3. Discuss Wild Goose Estates. Work is contracted to “ZDB” and should be complete by next week. Costs fall within the amount collected previously.
4. Discuss Bartlett. Service is complete and energized, except for the street lights.
C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the hydrant abandonment on West Street has been completed. Has also had some conversation with Badger Meters about an automated metering system. This system would transmit readings to the electric meter, instead of being hard-wired like the system considered earlier. The transmitter would operate from a 20-year battery.
2. Approve purchase of Dehumidifiers for wells and that the money used will come from the Equipment Replacement Fund. Motion by Canniff/Selchert. Motion carried 5-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton: cost-sharing proposal for Western Avenue street right-of-way was approved; received an update on plans for the former Immaculate Conception Church; Commission volunteers will work on a land use inventory; training opportunities for the Commissioners were presented; appearance by a vendor seeking permission to install an outside burning device – failed due to lack of a motion since an Ordinance prohibits such devices.
B. Public Works – Robert Selchert: update on the Victory Street project; discussed drainage issue from Kwik Trip; discussed fence damage due to a falling tree; Public Works has collected 1,700 gallons of waste oil for heating the City Garage.
C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose: Canniff reported that a Joint Personnel meeting is scheduled for November 21 st with the employee committee to discuss wages and dental insurance. The current dental carrier decreased coverage and raised prices for next year. A new carrier has been identified that offers similar coverage as current at a lower price. Utility Personnel must also schedule a meeting to go through evaluations.
D. City Finance – Paul Marose: a public hearing will be held on November 21 st. Council action on the budget and mill rate will follow.
E. CDA – Paul Marose: the Executive Director applicant was unable to take the position so efforts continue to resolve the vacancy; revolving loan delinquencies were discussed.
F. Utility President – Dan Wegener: Wegener and Zank met with City Engineer, ike Laue, to discuss a scaled-down version of the Center Street project – only a small savings was identified; Aaron Worthman of Virchow Krause should be at the December 11 th Project/Planning meeting to discuss the rate proposal; Brian Fields, County Highway Commissioner, sent an email indicating that there were no detour plans to interfere with the Center Street project; condolences have been sent on the death of Don Wiechman.
Discuss hiring short term part time help for Electric Dept. It was suggested that an interview could be held at the same meeting to be scheduled for evaluations, as discussed earlier.
Mayoral Comments: Bosak mentioned the November 21 st public hearing and that approval for a new dental plan must be accomplished at that council meeting in order for the plan to be in place by January 1 st.
Old Business: None.
New Business: None.
Motion by Gratton/Marose to adjourn meeting at 8:14 PM. Motion carried 5-0.
Minutes reported by: Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Jeff Sueflohn, Mayor Bosak, and Dan Zank
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Public Appearances: None.
Clerk/Treasurer:
1. Budget Public Hearing. There will be a public hearing Tuesday, November 21 st, at 7:00 at the Community Center. The Utility Commissioners are requested to attend to discuss the necessary E. Center St. sewer and water reconstruction. Tom Torp has financing and will be able to move forward with South Wind Subdivision development. Marose arrives.
Utility Accountant:
1. Approve Accepting Berlon’s Offer as Payment in Full. Motion by Gratton/Selchert to accept Berlon’s payment of $1,000 as payment in full per Joe Sciascia’s recommendation. Motion carried 5-0.
2. Approve Alice Attending MEUW Training: Communication Skills and Teambuilding. Motion by Canniff/Gratton to allow Alice to attend the MEUW training session. Motion carried 5-0.
Electric Department:
1. Projects Update. Pieper Power has repaired the risers in the Downtown Substation; this was causing problems for Sensient. Streetlights will need to go in at Wild Goose Estates; will wait to hear from DPW to see who will be paying for them.
Award Bid for ATC Project. Motion by Selchert/Canniff to approve awarding bid to Michels Power of Appleton. Motion passed 5-0. ATC will pay for labor for reconstruction of our distribution system, we will pay for materials.
Discuss Streetlight Repair on Center Street. Streetlights by county shop and City Hall keep burning out due to faulty underground wire. Consensus is to wait until after Public Hearing to see if E. Center St. project will proceed. Zank arrives.
Water/Sewer Department:
1. Projects Update. We were able to get a scratched dehumidifier at a cost savings; we have been offered two more units that are in damaged crates for $1475 each. Randy was directed to move forward with the purchase of the units, formal action will be taken at next week’s meeting.
2. Discuss Letter From MSA Regarding Phosphorous. MSA reviewed the data from our raw testing; they feel our proposed surcharge is reasonable. Will offer them a meeting point between what we wanted and what they offered. Need to contact Virchow, Krause to finish the contract so it can be in place by January 1 st.
3. Discuss Wellhead Protection Ordinance. Still working on it, working on how we can grandfather small businesses in.
President’s Report: Will be at public hearing to address any questions about future projects. Would like to see as many commissioners as possible attend this meeting.
New Business:
Old Business: Bob is going is to the meeting presented by Rural Water regarding project funding.
Motion by Canniff/Gratton to adjourn into closed session as per §19.85 (1)(f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Motion carried 5-0.
1. Discuss Matters of Concern.
Motion by Marose/Selchert to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Make Recommendation(s) as needed: No action taken.
Motion by Selchert/Canniff to adjourn meeting at 8:10 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Paul Marose, Robert Selchert, Ross Canniff, Dave Gratton, Dan Zank, Jeff Sueflohn, Mayor Ron Bosak
Members Absent: Randy Schaefer
Also Present: Dan Jahnke, Dennis Sheldon
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances: Finance Committee regarding E. Center Street Project.
Jahnke reported that the debt service for the project would give the city the highest tax rate in the county and that the Finance Committee would prefer to wait until 2012 when the bonds for the Highway 26 project are retired. Utility reconstruction can’t wait that long on the east end of Center Street. The possibility of a smaller, joint project east of Hyland Street was discussed. Utility would also like to address the water mains west of Hyland. Consensus was to contact City Engineer to provide new cost estimates for a scaled-down project, get financing alternatives from Baird and then schedule a joint meeting between the Utility Commission, City Finance Committee and the Public Works Committee.
Monthly Business:
A. Motion by Canniff/Selchert to approve vouchers of $4,927.60, checks of $124,380.21, and WPPI transmittal of $176,006.63. Motion carried 5-0.
B. Review List of Delinquent Customers. Concern was expressed about a customer moving within the city and having a new account set up without clearing up the old account. Sheldon reported that certification letters have been sent for putting outstanding balances on the tax roll and that small claims actions have gone forward. Wegener stressed that the billing clerk should pursue collections aggressively before the moratorium begins.
C. Customer Complaints. None.
D. Insurance Claims. None.
E. Council Acts Affecting Utility. Approve Mayoral Appointments to Cable TV and Utility Commission.
F. Meter Rereads. Continue to look good.
G. Consumption Loss. Wegener explained the consumption/loss reporting process for the benefit of those watching on Channel 19. Marose inquired whether the amount of infiltration caused by E. Center Street is known. Wegener explained that a study was done in 1996 by MSA and that heavy infiltration was noted already at that time.
H.
Job Closing. None
Report of Officials:
A. Clerk/Treasurer. No report.
B. Electric Superintendent.
1. Projects Update.
Sueflohn reported: staking for primary service was underway at Bartlett Acres; meeting with Silk about routing their service; ATC amending the bid documents to remove distribution materials. Gratton commented that the light on the WPPI sign coming into the city on CTH W needs to be altered to prevent glare to drivers. Mayor has received citizen comments about landscaping at the WPPI signs, and it was suggested to refer this to the Chamber of Commerce. Public Works Committee review was recommended for moving the city Welcome sign and having it lit.
C. Water/Wastewater Superintendent.
1. Projects Update.
Schaefer left a message that the hydrant abandonment near the jail would happen soon and that the cost would be passed on to the individual that damaged the hydrant. Selchert inquired about the status of the Wellhead Protection Ordinance. This should appear on the agenda for the next meeting.
Reports by Commissioners:
A. Plan Commission – Gratton reported: recommended rezoning of 348/360 S. Fairfield lots as a PUD; recommended rezoning of the former Immaculate Conception Church as a PUD allowing for an 8-unit apartment building, single-family residence in the rectory and a possible garage, with no change to the exterior of the church; discussed short-term rental of furnished apartments at the Blazek property and determined that it was permitted under Ordinance; recommended Ordinance to prohibit “flag lots”; approved revision of an easement for the ATC project; tabled a discussion of the W. Oak Grove Street zoning for a future appearance by planning consultant Mike Slavney; tabled discussion of dedicating the future Western Avenue south of Kindt.
B. Public Works – Selchert reported: Leo Mevis appeared with complaints about the quality of work on the Victory Street project; Special Assessments for the Victory Street project were approved; discussed fence advertising at the city park baseball field; determined not to invest in fuel tanks for the city garage.
C. Personnel Committee – Canniff reported that interviews would be held for the Electric Department position on Thursday, October 19 th.
D. City Finance – Marose reported that budget discussions took place regarding the Center Street project, paving other properties such as Acorn Lane parking lot, and other departmental capital requests.
E. CDA – Marose reported that interviews for the Executive Director position were held and that further discussion will be held with the City Personnel Committee on October 24 th.
F. Utility President – Dan Wegener
1. Approve Capital Projects Budget.
Motion by Gratton/Marose to table the Capital Projects Budget. The uncertain status of the Center Street project will impact other capital projects. Motion carried 5-0.
Wegener stressed his emphasis on getting the Sensient contract resolved before the end of the year. He also thanked Dan Jahnke for coming and keeping the lines of communication open.
G. Mayoral comments. Bosak commented that it is a pity that the city can’t move forward on the Center Street project, but he can’t support putting this level of tax burden on the citizens.
Old Business: Wegener mentioned that further action will be coming at a future meeting on the outstanding invoice for Berlon Industries.
New Business:
Motion by Selchert/Canniff to adjourn meeting at 8:18 PM. Motion carried 5-0.
Minutes reported by: Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Jeff Sueflohn, Mayor Bosak, and Dan Zank
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz
The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Public Appearances: None.
Clerk/Treasurer: Approve Construction Plans Dated September 15, 2006 for South Wind Development as Signed and Sealed by Robert J. Davy of Lake Country Engineering, Inc. Motion by Selchert/Marose to approve construction plans dated September 15, contingent on review and approval of water/wastewater superintendent. Motion carried 5-0.
Move to Authorize the City Engineer to Prepare Letter to DNR Stating Commission Has Approved Plans. Motion by Marose/Gratton to authorize the city engineer to prepare a letter of approval to DNR contingent on superintendent’s approval. Motion carried 5-0.
Discuss Condo Declaration. Discussed letter from Attorney Sciascia stating that each unit needs its own utility connection. Condominiums can have one utility connection for whole condo, with one billing for all units. Dennis will pass this information on.
Utility Accountant:
1. Approve Submitted Budget. Motion by Gratton/Canniff to approve operating budget as printed. Motion carried 5-0.
Electric Department:
1. Projects Update. Looking for back-up transformer for Sensient; discussed street light layout on Ridge Road; will look into fiberglass light poles; there was a fuse blown in the regulator in north-side substation, causing problems for Clearview. Will work on S. Main project when help is available.
Water/Sewer Department:
1. Projects Update. Water tower was inspected and found to be in good shape, we received a DVD of the inspection; decided that it would be best to abandon the fire hydrant that was hit behind the Sheriff’s department; Randy and Ross will meet with Gil Hantzsch of MSA next Wednesday to discuss modifications needed at the treatment plant and smoke testing; received a quote from Crane Engineering to rehab clarifier, will be about $50,000. Checked our phosphorous before Sensient raw samples, our levels are low. Hayden and Randy will go to pond workshop in Beaver Dam next week. Bob brought up a workshop about funding for water/wastewater projects. Letter to Beaver Dam Community Hospital written by Sciascia will be accepted. There will be student tours of the WWTP next Monday and Tuesday, will try to get some publicity.
President’s Report: Dan wants Sensient contract signed by Dec. 1 st and implemented by Jan. 1 st.
New Business: Paul Marose will attend Finance Committee meeting.
Old Business: Dan thanked Alice, Jeff and Teresa for their work on the Energy Fair. Educating the public and school children is very important.
Motion by Selchert/Gratton to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion passed 5-0.
Discuss Employee Situation.
Motion by Marose/Selchert to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion passed 5-0.
Make Recommendation(s) as needed: Motion by Canniff/Gratton to set up a future personnel meeting to interview prospective lineman/apprentice applicants. Motion carried 5-0.
Motion by Selchert/Gratton to adjourn meeting at 8:10PM. Motion passed 5-0.
Minutes reported by:
Alice Gentz
Dan Wegener
Members Present: Dan Wegener, Paul Marose, Robert Selchert, Ross Canniff, Dave Gratton, Dan Zank, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 8:10 PM, and roll call was taken.
Election of Officers:
Utility Commission President. Wegener relinquished the chair to Vice-President Canniff. Marose/Selchert to nominate Dan Wegener as President. Selchert moved that nominations be closed and a unanimous ballot be cast. Motion carried.
Utility Commission Vice-President. Wegener assumed the chair. Marose/Selchert to nominate Ross Canniff as Vice-President. Selchert moved that nominations be closed and a unanimous ballot be cast. Motion carried.
Appoint WPPI Board of Directors Representative. Selchert/Gratton to appoint Jeff Sueflohn as WPPI Representative as of October 1, 2006. Motion carried.
Appoint WPPI Board of Directors Alternate Representative. Canniff/Gratton to appoint Robert Selchert as Alternate WPPI Representative. Motion carried.
Set Date and Time for Meetings:
Monthly Commission Meetings. Marose/Selchert to meet the 3 rd Monday of the month at 7:00 PM. Motion carried.
Monthly Project, Planning Meetings, and Finance Meetings. Marose/Gratton to meet the 2 nd Monday of the month at 6:30 PM. Motion carried.
Annual Organizational Meeting. Selchert/Canniff to meet immediately following the September Utility Commission meeting. Motion carried.
President Appointment of Commissioners to Committees:
Public Works. Robert Selchert.
Plan Commission. Dan Wegener
Personnel Committee. Ross Canniff, Dave Gratton, Paul Marose.
City Finance Committee. Paul Marose.
Project and Planning. Committee of the Whole.
Finance Committee. Committee of the Whole.
Canniff/Gratton to adjourn at 8:23 PM.
Minutes reported by: Sheldon
Members Present: Dan Wegener, Paul Marose, Robert Selchert, Ross Canniff, Dave Gratton, Dan Zank, Mayor Ron Bosak
Members Absent: Randy Schaefer, Alice Gentz
Also Present: Jeff Sueflohn, Mike Laue, Dennis Sheldon
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances: Mike Laue appeared in regards to plans for South Wind subdivision. Manholes are planned in the parking lane of a standard 36’-wide street. Laue recommended action to allow him to prepare a letter to the DNR. Discussion on whether any action could be taken since it was not specifically listed on the agenda. Consensus to allow Laue to proceed with the letter, and formal action on the DNR-approved plans to be taken at the next meeting.
In response to questions about other projects in progress, Laue reported that Utilities have been installed on Meadow Lane and that he is trying to complete special assessment costs for the next Public Works Committee meeting. Utilities have also been installed at Bartlett Acres, and concrete work is expected to start soon.
Monthly Business:
A. Motion by Marose/Gratton to approve vouchers of $5,629.23, checks of $54,789.62, and WPPI transmittal of $212,496.52. Motion carried 5-0.
B. Review List of Delinquent Customers. Noted.
C. Customer Complaints. Noted.
D. Insurance Claims. None.
E. Council Acts Affecting Utility. South Wind developer’s agreement approved and plat approved conditionally. Conditions relate to Laue’s discussion earlier.
F. Meter Rereads. Exceptionally good.
G. Consumption Loss. Water is down, but still high.
H. Job Closing. None.
Report of Officials:
A.
Clerk/Treasurer. Sheldon reported that Jeff Bartlett had inquired about street lights at Bartlett Acres subdivision. In a follow-up conversation with Public Works Chairman Dan Zank, Zank had indicated that it was the City’s intent to install street lights, but at a time warranted by the level of development.
B. Utility Accountant. No report.
C. Electric Superintendent. Sueflohn reported: the design was complete for the Bartlett Acres street lights, Forster Engineering was going out for bids on the ATC rebuild, Laue would provide a CAD base map, the 5-year inspection reports were located and that the last activity was 2003, Hustisford Utilities helped locate the burn-out by the County facility on E. Center, the problem area on the far eastern side of Center Street had been fixed.
D. Water/Wastewater Superintendent. In Schaefer’s absence, Wegener reported that the Sensient contract was a high priority for Randy.
Reports by Commissioners:
A.
Plan Commission. Gratton reported: South Wind developer’s agreement and plat conditional on DNR approval was approved and recommended to Council, Jason Tracy appeared regarding converting the former Catholic Church to apartments, Building Inspector discussed property maintenance letters and wanted responses from citizens receiving these letters, Arletta Zahn Letter of Intent for land division was approved and recommended to Council, zoning map updates were discussed, and a “flag lot” Ordinance was discussed. Zank arrives.
B. Public Works. Canniff reported: Laue/Leistico from MSA appeared regarding the cemetery plat – some smaller lots for cremations & infants were approved, storm sewer mapping to be budgeted, Bartlett Acres sidewalks will go forward, Sandberg request to allow a new driveway off Ridge Road to the Vet Clinic was approved, 36’-width for S. Main Street south of Cross was approved, Center Street project was recommended to Finance with additions for concrete near the County Highway shop and deducts for sidewalk repairs instead of replacement, Utility request for relief from charges during digs was denied, softball field lighting problems were discussed, discussed requests for baseball field infield improvement along with a backdrop for the outfield fence and construction of dugouts, discussed progress on construction projects, and discussed possible action on the city parking lot and Acorn Lane which would impact sewer in that area.
C. Personnel Committee. Selchert distributed a letter from City Attorney Sciascia.
D. City Finance. Selchert reported that employee cost saving comments were reviewed along with insurance coverages.
E. CDA. Sheldon reported that 2 interviews for the Executive Director position were scheduled for October 9 th and that the mortgage for the rental building needed to be renegotiated.
F. Utility President. Motion by Canniff/Gratton to approve Utility Accountant Department report directly to the Utility Commission. Motion carried 5-0.
G. Mayoral comments. Bosak reported that there will be responses to the employee cost saving comments and that many of the comments were inter-departmental jabs.
Old Business: None
New Business: Motion by Gratton/Marose to adjourn into closed session as per §19.85 (1) (c) considering, employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
Motion by Gratton/Marose to reconvene to open session as per §19.85 (2). Motion carried 5-0.
Selchert/Canniff to end Teresa Patton’s probation and increase pay to Step 13F, $13.29/hour. Motion carried 5-0.
Motion by Marose/Canniff to adjourn meeting at 8:09 PM.
Minutes reported by: Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Jeff Suehlohn, Mayor Bosak, and Dan Zank
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz
The meeting was called to order at 6:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Public Appearances: None.
Clerk/Treasurer: Plan Commission sent a plat map to the utility for development for S. Fairfield properties; there is a perspective buyer for former Catholic Church; Watertown hospital wants to build medical clinics on property they own.
Utility Accountant:
1. Discuss Utility Website and Receiving Credit Card Payments. Motion by Selchert/Marose to table until October. Motion carried 5-0.
2. Discuss Receiving Payments at Utility Office. Motion by Canniff/Selchert to table receiving payments at utility office until more info has been compiled. Motion carried 5-0.
3. Discuss Preliminary Budget. Commissioners and superintendents need to get necessary changes to Alice so budget can be finalized next month.
Electric Department:
1. Projects Update.
2. ATC Transmission Line Update. Jeff met with Steve Hall last week. The project is going out for bids today; will know timeframe for project by next month.
Water/Sewer Department:
1. Projects Update. North plant is down for cleaning and repairs. The water tower will be inspected on Friday. Beaver Dam Community Hospital would like to use Juneau as a water supplier in an emergency situation. JLP would truck the water, approximately 18,000 gal per day. Will need a hold harmless contract.
President’s Report: Greg Weber resigned to take a position with WE Energies. We are happy to have Jeff here. We are running an ad on the internet for a lineman, or an apprentice with appropriate training. PSC states that total electrical system has to be inspected within a 5 year period.
New Business:
Old Business:
Motion by Marose/Gratton to adjourn meeting at 7:10 PM. Motion carried 5-0.
Minutes reported by: Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Mayor Ron Bosak, Randy Schaefer, Dan Zank, and Dennis Sheldon
Members Absent: Paul Marose
Also Present: Alice Gentz, Mike Laue, and Jeff Sueflohn
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Gratton/Canniff to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances:
A. Tom Torp to Discuss South Wind Subdivision. Discussed placement of sewer line.
B. Mike Laue to Discuss Center St. Water/Sewer Reconstruction. Mike presented maps and options for water and sewer replacement.
Monthly Business:
A. Motion by Canniff/Selchert to approve vouchers of $6,892.43, checks of $60,619.13, and WPPI transmittal of $213,158.54. Motion carried 4-0.
B. Review List of Delinquent Customers. Still high.
C. Customer Complaints.
D. Insurance Claims.
E. Council Acts Affecting Utility. Approve Final Plat Map for Bartlett Acres.
F. Meter Rereads. All time low.
G. Consumption Loss. Had 5” of rain in this time frame, causing infiltration into sewer system.
H. Job Closing.
Report of Officials:
A. Clerk/Treasurer
1. Discuss ATC Transmission Project. Project not moving along timeline as anticipated. Line of credit set up until this fall; need to discuss this with Hartford Savings.
B. Utility Accountant:
1.
Projects Update. Sensient meeting is Friday at 1:00; AMR information is in everyone’s mailbox; Alice received a scholarship from WPPI to attend APPA Business & Financial Workshop in September; boring tool came today.
2. 2006 Budget Update. Will update monthly.
C. Electric Superintendent
1. Projects Update. Worked on street lights, got WPPI sign on E. Oak Grove St. lit.
D. Water/Wastewater Superintendent
1. Projects Update. Will schedule water tower maintenance; flushing hydrants that will be painted; listening for water leaks; got industrial dehumidifier quotes, dumpster at WWTP burned up.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Welcomed new member Tom Schulte; discussed lots on S. Fairfield for duplexes; approve Bartlett Acres final plat; revising zoning map; discussed South Wind subdivision; permits need to be posted at 112 E. Oak; 81 letters were sent for property maintenance issues.
B. Public Works – Ross Canniff. Toured city buildings, city garage needs a new roof and doors, at the Community Center the stage will be removed to make room for storage, City Hall needs some small improvements; awarded Bartlett Acres bid to Wondra Excavating.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Hired Jeff Sueflohn as new superintendent; he will be starting Sept 5 th.
D. City Finance – Bob Selchert. There will be an increase to State Retirement.
E. CDA – Paul Marose. Catherine Porter resigned, advertising for a replacement.
F. Utility President – Dan Wegener. Working with Greg to finish projects.
G. Mayoral Comments. Welcomed new superintendent; thanked Utility and WPPI for bottled water; Augustfest is this weekend.
Old Business:
New Business: Need street lights turned off for September 11 th parade. Dave needs locate around pavilion in park for Augustfest.
Motion by Gratton/Canniff to adjourn meeting at 9:10. Motion carried 4-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Mayor Bosak, and Dan Zank
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Public Appearances: Representatives of Sensient Regarding Industrial User Contract. The Commission appointed a subcommittee of Ross Canniff and Randy Schaefer to meet with Bill Krill, Gil Hantzsch, and Ben Sparks on August 24 th or 25 th, if agreeable to all parties. Limitation levels will be determined at this time. Virchow, Krause is to decide penalties and surcharges.
Clerk/Treasurer: Nothing to report.
Utility Accountant:
1. AMR Meters Update. No action taken at this time.
2. Approve Raising Administrative Fee to 4.5%. Motion by Selchert/Gratton to approve raising the administrative fee on invoices to 4.5%. Motion carried 5-0.
3. Discuss Loomis Invoice.
4. Discuss Supporting WPPI’s Plug-In Partner Program. Motion by Marose/Canniff to support WPPI’s Plug-In Partner Program urging automakers to accelerate development of the plug-in hybrid electric vehicle (PHEV). Motion carried 5-0.
5. Approve Classes for Teresa and Alice and Safety Training for Jeff and Greg. Motion by Canniff/Selchert to approve Communications class and book for Teresa. Motion carried 5-0. Motion by Marose/Gratton to approve CADD class and book, to pay for Alice’s time at the class and allow Alice 4 hours off during work week to avoid overtime, provided Teresa can cover that time. Motion carried 5-0. Motion by Selchert/Gratton to approve safety training for electric employees. Motion carried 5-0.
Electric Department:
1. Projects Update. Jeff had trouble getting the light for WPPI sign on E. Oak Grove St. lit.
2. Approve Boring Tool Purchase. Motion by Canniff/Gratton to purchase boring tool for $3,834. Motion carried 5-0.
3. Substation Maintenance. WPPI has put in a temporary regulator in the Industrial Substation and has sent ours in to Siemens’ for service.
Water/Sewer Department:
1. Projects Update. Ours wells need to have dehumidification, approximate cost around $4,500. Will be taking down north compact plant in two weeks. Had locates done for hydrant replacement, storm sewer may be in the way; will get an estimate from Town and Country. Work started today without a contract at Bartlett Acres. Randy did not get plans for the project and wasn’t invited to the preconstruction meeting.
2. Discuss and Approve Water Tower Inspection. Every five years the tower needs to be inspected. Approximate cost will be $2,500. Motion by Selchert/Marose to approve water tower inspection by Liquivision Technology. Will view DVD at next week’s meeting. Motion carried 5-0.
President’s Report:
1. Discuss and Approve Small Claims Court Procedure. Motion by Marose/Canniff to direct Jane to make small claims court filings every six months of terminated customers with a balance of at least $150. Jane is to expedite current filing due to advancing tax roll deadline. Motion carried 5-0.
New Business: Invitations sent for WPPI Annual Meeting on Sept. 14-15. Let Alice know if you plan on attending.
Old Business: Motion by Gratton/Canniff to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
Discuss Employment Situation.
Motion by Selchert/Gratton to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Make Recommendation(s) as needed: Motion by Canniff/Marose to offer Greg an additional six months of employment with benefits beginning after his first six months of employment. Motion carried 5-0.
Motion by Selchert/Gratton to adjourn meeting at 9:45 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Mayor Ron Bosak, Robert Affeld, Butch Chase, Dennis Druecke, Dan Zank, David Gratton, John Engels, Ken Steffen, Daniel Wegener, Tom Schulte, Ross Canniff, Robert Selchert, Paul Marose
Members Absent: Robert Buhr, Daniel Jahnke
Also Present: Dennis Sheldon and Mike Laue
The meeting was called to order at 6:34 PM, and roll call was taken.
Zank/Gratton to approve the agenda. Motion carried.
Review Present Sub-Dividers Construction Obligations/Requirements.
A. Make Changes or Additions
Laue presented a “Schedule of Public Improvements According to the Municipal Code”. Wegener questioned whether the Street Lighting requirement was actually enforced. Engels questioned the goal for making any changes, whether to make it more difficult or easier for developers. The consensus was that consistency between various City bodies was the primary goal. Laue suggested that the seal coat requirement be replaced with a binder coat of asphalt, with a final coat of asphalt required at the time of Curb/Gutter & Sidewalk installation. It was further suggested that the type of gravel base could be specified in the Ordinance. Wegener asked where the timing of Curb/Gutter & Sidewalk was specified. Neither Laue nor Sheldon have been able to find where this is specified in the Ordinance, although some informal guideline seems to exist. It was suggested that the timing be specified in the Ordinance. Steffen questioned how to handle manholes if going to a binder coat. Laue felt that inserts could be installed at the time of final asphalt coat. Wegener pointed out that pipe sizes for water and sewer are routinely smaller than those listed in the Ordinance and that smaller sizes are even sometimes suggested to developers by the Utility Commission. Laue commented that the Ordinance is not telling the developers what sizes they must use, just what they are obligated to pay for. Laue described the process sequence for a developer: concept plan, preliminary plat (Developer’s Agreement should be negotiated at the same time), construction plans submitted to Public Works and Utility Commission for review, submit plans to State for Utility extensions. There are two options for approval and recording of the final plat: 1) approve and record after construction is complete 2) approve and record prior to construction if adequate financing protection is built into a Developer’s Agreement.
Establish A Record of Changes and Additions.
Motions were deferred until all agenda items were discussed.
Discuss Present Sidewalk, Curb and Gutter Scheduling.
A. Make Changes or Additions. Discussed under the previous topic.
B. Establish A Record of Changes and Additions. No discussion.
Discuss Possibility of Adding Utility Access Fees.
Laue presented a portion of a “2004 MSA Sewer User Charge Survey”. These fees would not impact the developer. They would be charged to the property owner when taking out a Building Permit. Roughly half of communities of Juneau’s size have such a fee, and the median is about $1,000.
Selchert leaves at 7:50.
Laue was asked to provide a report on how much this fee and other changes contemplated during this meeting would impact building costs in the City.
Discuss Possible Contributions To Developers For:
A. Engineering FeesWegener suggested that an incentive be offered to developers to use the City’s engineering firm. It could save developers money on duplicate engineering designs/reviews and could save the City time and money on reviews. Laue commented that the developer is obligated to pay for the City’s engineering review and inspection costs. He also indicated that there would be no ethical issue as long as the developer understands that the Engineer works for the City. Laue has two client municipalities that currently mandate such an arrangement. The consensus was that it would be too costly for the City to offer such an incentive, but the concept should be encouraged in informal contacts and in meetings with developers.
B. Inspection Fees. Discussed as part of the Engineering Fee discussion.
Discuss Present Policy of Street Restoration After Utility Digs.
A. Make Changes or Additions
Wegener indicated that the Utility Commission is assessed for street restoration after digging for emergency repairs to water main breaks. The Utility Commission would like relief from these assessments.
B. Establish A Record of Changes and Additions. Referred to Public Works Committee.
Center Street Construction.
Sheldon reported that TIF District # 3 would not be any help on this project since the District has no cash. It would require TIF financing with little prospect for TIF increment to repay the debt. The consensus was to reconstruct from Main Street east to the City limits. It was noted that Hyland Street to the east is the worst for the Utilities, while the west side is the worst for the City streets. Laue will prepare cost estimates to include: City street, utility reconstruction, complete sidewalk installation, replacement of existing Curb/Gutter & Sidewalk. Steffen inquired about sump pump connections during the project. The consensus was that this choice should be offered to the residents of E. Center Street. Marose inquired about replacement of laterals. The consensus was that this should also be offered as a choice to residents.
Capital Improvement Plans.
Plans from the Public Works Committee and Utility Commission were distributed. Highway shop traffic was discussed. Laue indicated that the cost differential between concrete and asphalt was not as extreme as it has been and that concrete could be considered for a portion of the project. Bosak commented that both plans list Acorn Lane and that the City parking lot on Acorn Lane also needs attention, as well as the Community Center parking lot.
It was noted that the antenna base in the parking lot was still there. Removal was referred to the Public Works Committee.
Wegener mentioned that sewer lines run under buildings abutting Acorn Lane. Options for eliminating that situation were discussed.
Discuss and Possibly Approve Bid Award – Bartlett Acres.
Sheldon reported that pre-conditions required by the Developer’s Agreement were not yet met. No further discussion or action.
Establish A Record of Changes and Additions
Affeld/Gratton to recommend to Council the following changes to the Subdivision Ordinance: 1) Binder coat, instead of seal coat, and specifying that the 9” gravel base consist of 5” of 3-inch breaker-run and 4” of ¾-inch TB 2) Street light costs become a City responsibility 3) Curb/Gutter, Sidewalk and Final asphalt coat be installed at City’s discretion after ¾ of the lots are sold, unless approved otherwise by the Council 4) Street Name Signs be ordered and installed by the City at Developer’s cost. Motion carried.
Druecke/Chase to adjourn the meeting at 9:04 PM. Motion carried.
Minutes Reported By:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Mayor Ron Bosak, Randy Schaefer, Dan Zank, and Dennis Sheldon
Members Absent:
Also Present: Alice Gentz
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances: None
Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $191,918.19, vouchers of $9,381.83, and checks of $90,115.78. Motion carried 5-0.
B. Review List of Delinquent Customers. Getting high.
C. Customer Complaints. Discussed complaint by Julie Hogan. Need better wording on estimates.
D. Insurance Claims.
E. Council Acts Affecting Utility. Approve FMLA Policy, Approve Substance Abuse Policy.
F. Meter Rereads.
G. Consumption Loss. Infiltration issues causing sewer to be high.
H. Job Closing. Primary by County Hwy Shop and Movie Gallery Sign.
Report of Officials:
A. Clerk/Treasurer
B. Utility Accountant
1. Discuss and Take Possible Action on AMR Meter Purchase Order. Motion by Canniff/Selchert to accept meter proposal plus what is needed for commercial water customers. Motion carried 5-0.
C. Electric Superintendent
1. Projects Update. There are full loads on the substations due to the heat; Health Facilities were experiencing low voltage; should shut down any appliances not needed.
D. Water/Wastewater Superintendent
1. Projects Update. E-mailed a locate for relocation of hydrant; one PH meter is up and running, still need to get one more going; Sensient’s suspended solids and phosphorus are running very high.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Welcomed new member John Engels; discussed Andy’s Roofing, needs DNR permit to store shingles outside; discussed South Wind subdivision; possible business coming on Western and Jewel; discussed rezoning W. Oak Grove St. and S. Main St; there is a change in the law regarding park fees in lieu of park dedication; TIF amendment was discussed; 81 letters send out regarding property maintenance upgrades.
B. Public Works – Ross Canniff. MSA will plot remaining cemetery; Victory St. reconstruction will begin August 1 st; good comments about campsite at new park; accepted bid to grind up compost; new scoreboard installed; discussed security in park buildings.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Nothing to report.
D. City Finance – Bob Selchert. City attorney raised rates; approved tire disposal fee of $2; line of credit approved for City; budgeting time around the corner.
E. CDA – Paul Marose. Nothing to report.
F. Utility President – Dan Wegener. Mike Laue will meet with Tom Torp of South Wind subdivision; received a call from Ben Sparks to meet personally with Dan, prefer meeting with whole commission.
G. Mayoral Comments. Meeting on Thursday for TIF; joint meeting next Thursday for Council, Utility Commission and Plan Commission - need to set agenda.
Old Business:
New Business:
Motion by Canniff/Gratton to adjourn the meeting at 8:42 PM. Motion passed 5-0.
Minute reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Mayor Bosak, and Dan Zank
Members Absent: Dennis Sheldon
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to adjourn the meeting to tour the WWTP at 6:35 PM. Motion carried 5-0.
Motion by Canniff/Gratton to resume meeting at 8:10 PM. Motion carried 5-0.
Public Appearances: None
Utility Accountant:
1. AMR Meters Update. Will take action at next week’s meeting.
2. Discuss WPPI Economic Development Funds. There is still $803 left for contributions.
Electric Department:
1. Projects Update. Changing out transformers. We need to figure out what we are going to do on S. Main St. Will be doing fiber project as soon as we hear from Forster.
Water/Sewer Department:
1. Projects Update. Dan and Randy looked at the damaged hydrant behind old sheriff’s department to decide where to put the new one. Randy was directed to get a quote for the new hydrant.
President’s Report:
1. Discuss Sensient Contract. We are still waiting to hear from Ben Sparks. Thanked Randy for tour of the WWTP.
New Business: Bob received an e-mail to meet with representatives of Hartford, Slinger, and Waupun to discuss WPPI representation. The meeting will be at Hartford Utilities on Aug. 1 st. The Mayor mentioned that the Cable TV committee is looking for interesting things to tape. The tour of the WWTP would be good, also may tape Utility Commission meetings. There will be a joint meeting of the Common Council, Utility Commission, and Plan Commission on July 27 th.
Old Business: Talked about personnel issues, looking for ways to save money throughout the city. Discussed plans to recognize Merlin’s retirement.
Motion by Marose/Canniff to adjourn meeting at 8:37 PM.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Mayor Ron Bosak, Randy Schaefer, Paul Marose
Members Absent: Dan Zank and Dennis Sheldon
Also Present: Alice Gentz, Jim Wasserman
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances:
A. Jim Wasserman Regarding AMR Meters. Jim answered questions raised by the commission.
Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $186,743.72, vouchers of $7,267.75, and checks of $67,520.73. Motion carried 5-0.
B. Review List of Delinquent Customers. Getting smaller.
C. Customer Complaints.
D. Insurance Claims.
E. Council Acts Affecting Utility. Bartlett Acres.
F. Meter Rereads. Look good.
G. Consumption Loss.
H. Job Closing. Service at 627 N. Main St. and Change Street Lights on Mill Street.
Report of Officials:
A. Clerk/Treasurer – absent.
B. Utility Accountant – nothing to report.
C. Electric Superintendent
1. Projects Update. Consensus of commission to begin fiber optic project. Transformer by County Highway dept. will be changed on Saturday.
D. Water/Wastewater Superintendent
1. Projects Update. Looked into the spacing of hydrants in area of damaged hydrant; will need to replace it, maybe across the street. Randy received a call from Dodge County Land Conservation to see if they could include the location of our wells in their agriculture information, will discuss at a later date. Gil Hantzsch will appear at next month’s meeting to discuss wastewater treatment plant needs. Waiting for Sensient to get back to us for the contract.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Druecke is now on commission, Doughty resigned. Will be reopening TIF’s; Mary Kay sent letters out for property maintenance issues; discussed changes on zoning map.
B. Public Works – Ross Canniff. Discussed video cameras in park bathrooms; preconstruction meeting for Victory St. & Meadow Lane; approved street light for Meadow Lane; soccer goals are in place; City Finance met about financing E. Center St.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Nothing to report.
D. City Finance – Bob Selchert. Discussed special event insurance; City bought renewal energy on 4 buildings; line of credit renewed.
E. CDA – Paul Marose. Nothing affecting utility, discussed North American building, County purchased 1 block of renewable energy for the Administration Building.
F. Utility President – Dan Wegener. Need to find out where the underground crossings are on S. Main St. to finish project.
G. Mayoral Comments. Dedication of commission is very commendable. Old records found in basement will be donated to Historical Society. Sesquicentennial is in a few years.
Old Business: Bob Selchert reported on WPPI newsletter, annual meeting Sept 13-14 in Middleton.
New Business:
Motion by Marose/Canniff to amend the agenda to drop closed session. Motion carried 5-0.
Motion by Canniff/Marose to adjourn meeting at 9:30 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Paul Marose, Randy Schaefer, Mayor Bosak, Dan Zank
Members Absent: Robert Selchert
Also Present: Alice Gentz, Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Gratton/Canniff to adjourn the meeting to tour the well buildings at 6:35 PM. Motion carried 4-0.
Motion by Marose/Gratton to resume meeting at 7:30 PM. Motion carried 4-0.
Public Appearances:
Scott Nampel to Appeal Utilities’ Recommendation. Scott called and cancelled his public appearance.
Clerk/Treasurer:
1. Cash and Investment Report. Dennis was directed to move money into a short-term CD if feasible.
2. Discuss Letter for Berlon’s Attorney. Motion by Marose/Canniff to direct Sciascia to proceed with a response to Berlon’s letter. Motion carried 4-0.
Utility Accountant:
1. AMR Meters Update and Financing Options. Will set up a meeting with Jim Wasserman at a future date.
Electric Department:
1. Projects Update. S. Main Street secondary main has been put underground; section cabinet replaced at Glasfloss; will proceed with fiber optic project.
Water/Sewer Department:
1. Projects Update. Hydrant knocked over behind old Sheriff’s department. May abandon the hydrant because there are plenty of hydrants around it; will research the distance between remaining hydrants. Testing large meters. Sampler at the sampling station is being repaired.
President’s Report: Dan Zank, Bob Selchert and Dan attended the WPPI dinner meeting in Okauchee. Everything is running smoothly; we will be looking at applications soon.
New Business:
Old Business:
Motion by Gratton/Marose to adjourn the meeting at 9:15 PM.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Dan Zank, Mayor Ron Bosak, Randy Schaefer and Dennis Sheldon
Members Absent: Paul Marose, Merlin Luedke
Also Present: Alice Gentz, John Andres, and Jamin Friedl
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances : John Andres of Virchow, Krause to Present Financial Statements. Presentation was given discussing major points in the financial statements. Feels utility is in good shape.
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $160,817.81, vouchers of $5,027.13, and checks of $84,143.68.
B. Review List of Delinquent Customers. Discussed various customers. Still have 4 properties with meters pulled. Paul Marose enters.
C. Customer Complaints.
D. Insurance Claims.
E. Council Acts Affecting Utility. Approve Compliance Maintenance Annual Report, Approve Employee and Volunteer Drug Testing Policy, Approve Purchasing Soccer Goals.
F. Meter Rereads. Looks good again.
G. Consumption Loss. Wastewater and water are high. Wastewater may be due to wet weather and possible sump pump use, not sure why water is high. May be due to a leak.
H. Job Closing.
Report of Officials:
A. Clerk/Treasurer. Checked Charter’s contract in the event the NConnect Wireless Internet comes to Juneau. Charter has a nonexclusive contract.
B. Utility Accountant
1.
Discuss Utility Charge Card. Motion by Marose/Gratton to issue a credit card in Jeff’s name. Motion carried 5-0.
2. Community Contributions Fund Update. No action taken.
3.
Approve Signing Utility Buildings up for Renewable Energy Program. Motion by Canniff/Selchert to sign up the Electric Dept. Garage, Electric Office, and City Hall (to be paid by utility) for 2 blocks of renewable energy each. Motion carried 5-0.
C. Electric Superintendent
1. Projects Update. Bob Selchert reported about the teleconference regarding the easements for ATC project. Remaining easements are not required because we have prescriptive rights—we can replace poles in the same place they were previously. Total payments for easements are significantly less than budgeted.
D. Water/Wastewater Superintendent
1. Projects Update. Talked to a representative from WPPI to see if wireless internet will work, thought fiber was a better solution for sharing data between buildings.
Will wait until we have more information.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Discussed preliminary plat for South Wind Estates, which is the old school track property; Bartlett will soon sign developer’s agreement; discussed lot divisions for 2 lots on S. Fairfield; updating zoning map and rezone some areas.
B. Public Works – Ross Canniff. Accepted bid for Victory Street and Meadow Lane improvements; reviewed assessments for those improvements; recreation department hired Mary Buhr and public works hired Joe Cox for summer help; gutters are on Historical Society; lot for sale next to City Garage, City is not interested; approved soccer goals purchase.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Accepted Merlin’s retirement; meeting on Thursday night for interviewing summer help.
D. City Finance – Bob Selchert. Monitoring budget, discussed insurance for special events.
E. CDA – Paul Marose. Meeting is May 22 nd; discussed concrete expansion of driveway at North American Container.
F. Utility President – Dan Wegener. Suggested we send the Historical Society a personal invitation to purchase green power. Thanked Bob Selchert for all the time he is putting in overseeing personnel issues. Hope to soon finish up ATC issues and Sensient contract.
G. Mayoral Comments. Nothing to report.
Old Business: Dave Gratton inquired about two electric meters at 475 S. Main. Discussion followed.
New Business:
Motion by Gratton/Canniff to adjourn meeting at 9:20 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, Paul Marose, Merlin Luedke, Randy Schaefer, Mayor Bosak, Dan Zank
Members Absent:
Also Present: Alice Gentz, Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Dan welcomed Mayor Bosak and council representative Dan Zank.
Public Appearances:
Aaron Worthman of Virchow, Krause to present 2005 Financial Statements. Unable to attend, presentation will be next week.
James Wasserman of LongBoat Systems Regarding AMR System. Thanked Merlin for championing this system and for his patience with the delays. Described the AMR system and the improvements made to the system since we ordered meters. We would be first sight in Wisconsin, other utilities are waiting to see how they work out for us. May want to finance project to get meters installed in a timely manner.
Scott Nampel regarding Garage Meter. Tom Netzer also appeared. The commission informed Tom and Scott about our service rules and the reasoning for the rules.
Clerk/Treasurer:
Discuss Purchase of Goals for Recreation Department. The consensus of the commission is to donate $877 to the rec. dept. towards the purchase of the second set of goals.
Utility Accountant:
1. Discuss Community Development Partnership Fund. Motion by Selchert/Marose to donate $1,000 for the Retail Analysis Study. Motion passed 5-0.
Report on Renewable Energy Program. 12 customers have signed up. It would be desirable to have utility and city buildings sign up for green power to set an example.
Electric Department:
1. Projects Update. Changed streetlights and wire on S. Mill St; 7 meters are out for nonpayment; worked on transformer in front of Steger residence; did landscaping by SBC building, streetlights were out on S. Main St; materials are in for the fiber optics, putting that job of hold until further notice.
Water/Sewer Department:
1. Projects Update. Still working on references in the Wellhead Protection Plan relating to existing businesses.
2. Approve Compliance Maintenance Annual Report. Motion by Canniff/Gratton to submit Compliance Maintenance Annual Report to council for approval. Motion carried 5-0.
President’s Report:
1 Report on Meeting with Sensient Pertaining to New Contract. Randy, Ross and Dan met with Ben Sparks and Bill Krill to work out issues. Felt it was a good meeting.
2. Report on Progress of ATC Line. There will be a conference call Friday at 10:00 at utility office with the ATC and Forster.
New Business:
Old Business: Alice reminded commissioners of the WPPI Regional Meeting on June 8 th at Oconomowoc.
Motion by Selchert/Marose to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.
A. Discuss Employment Situation
B. Discuss Candidate for WPPI Board of Directors.
Motion by Gratton/Marose to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Make Recommendation(s) as needed. Motion by Marose/Canniff to accept Merlin’s letter of resignation. Motion carried 5-0. Motion by Gratton/Selchert to authorize interviews for two potential candidates for lineman internship lasting approximately 6 months. Motion carried 5-0. Motion by Canniff/Selchert to advertise position as previously discussed. Motion carried 5-0. Motion by Gratton/Canniff to promote Bob Selchert to Member of Board of Directors of WPPI and appoint Paul Marose as alternate. Motion carried 5-0.
Motion by Selchert/Canniff to adjourn meeting at 9:23 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Dan Zank, Mayor Ron Bosak, Randy Schaefer and Dennis Sheldon
Members Absent: Paul Marose, Merlin Luedke
Also Present: Alice Gentz, John Andres, and Jamin Friedl
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances : John Andres of Virchow, Krause to Present Financial Statements. Presentation was given discussing major points in the financial statements. Feels utility is in good shape.
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $160,817.81, vouchers of $5,027.13, and checks of $84,143.68.
B. Review List of Delinquent Customers. Discussed various customers. Still have 4 properties with meters pulled. Paul Marose enters.
C. Customer Complaints.
D. Insurance Claims.
E. Council Acts Affecting Utility. Approve Compliance Maintenance Annual Report, Approve Employee and Volunteer Drug Testing Policy, Approve Purchasing Soccer Goals.
Meter Rereads. Looks good again.
Consumption Loss. Wastewater and water are high. Wastewater may be due to wet weather and possible sump pump use, not sure why water is high. May be due to a leak.
Job Closing.
Report of Officials:
A. Clerk/Treasurer. Checked Charter’s contract in the event the NConnect Wireless Internet comes to Juneau. Charter has a nonexclusive contract.
B. Utility Accountant
Discuss Utility Charge Card. Motion by Marose/Gratton to issue a credit card in Jeff’s name. Motion carried 5-0.
Community Contributions Fund Update. No action taken.
Approve Signing Utility Buildings up for Renewable Energy Program. Motion by Canniff/Selchert to sign up the Electric Dept. Garage, Electric Office, and City Hall (to be paid by utility) for 2 blocks of renewable energy each. Motion carried 5-0.
C. Electric Superintendent
1. Projects Update. Bob Selchert reported about the teleconference regarding the easements for ATC project. Remaining easements are not required because we have prescriptive rights—we can replace poles in the same place they were previously. Total payments for easements are significantly less than budgeted.
D. Water/Wastewater Superintendent
1. Projects Update. Talked to a representative from WPPI to see if wireless internet will work, thought fiber was a better solution for sharing data between buildings.
Will wait until we have more information.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Discussed preliminary plat for South Wind Estates, which is the old school track property; Bartlett will soon sign developer’s agreement; discussed lot divisions for 2 lots on S. Fairfield; updating zoning map and rezone some areas.
B. Public Works – Ross Canniff. Accepted bid for Victory Street and Meadow Lane improvements; reviewed assessments for those improvements; recreation department hired Mary Buhr and public works hired Joe Cox for summer help; gutters are on Historical Society; lot for sale next to City Garage, City is not interested; approved soccer goals purchase.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Accepted Merlin’s retirement; meeting on Thursday night for interviewing summer help.
D. City Finance – Bob Selchert. Monitoring budget, discussed insurance for special events.
E. CDA – Paul Marose. Meeting is May 22 nd; discussed concrete expansion of driveway at North American Container.
F. Utility President – Dan Wegener. Suggested we send the Historical Society a personal invitation to purchase green power. Thanked Bob Selchert for all the time he is putting in overseeing personnel issues. Hope to soon finish up ATC issues and Sensient contract.
G. Mayoral Comments. Nothing to report.
Old Business: Dave Gratton inquired about two electric meters at 475 S. Main. Discussion followed.
New Business:
Motion by Gratton/Canniff to adjourn meeting at 9:20 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, Paul Marose, Merlin Luedke, Randy Schaefer, Mayor Tillema, Dennis Druecke
Members Absent:
Also Present: Alice Gentz, Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Public Appearances:
Clerk/Treasurer/Council Rep:
1. Discuss Future Center St. Improvements. Will need to borrow money for the project under one revenue bond issuance; utility will pay off their portion. Mike Laue will be directed to come up with preliminary numbers for borrowing. We will promote lateral replacement, make financing available.
Utility Accountant:
1. Discuss Community Contributions Fund and Community Development Partmership Fund. Catherine Porter will appear next week to discuss Community Development ideas. Reviewed ideas for Community Contributions. Motion by Marose/Canniff to contribute $1,000 towards the installation of gutters for the Historical Society building. Motion carried 5-0. Motion by Selchert/Marose to donate 45 cases of bottled water to the Juneau August Fest committee. Motion carried 5-0. Motion by Gratton/Selchert to donate $500 to the CounterAct Program for their fall program. Motion carried 5-0. Motion by Canniff/Gratton to sponsor the purchase of one or possibly both goals, up to $1,000. Motion carried 5-0. 50% of all of the above contributions will come from WPPI funds, 50% will come from matching utility funds.
Electric Department:
1. Projects Update. Underground wires are in from SBC building to the Hwy. Shop, boring under Center St. is 10 feet deep; locates; replaced overhead secondary wire on W. Oak Grove St; street light maintenance; annual test on the trucks was performed.
2. Revisit Electric Projects and Discuss Financing of Projects. Discussed budgeting for the primary job behind the County Hwy shop; looked at projects that will be completed this year. The number of GOAB switches purchased this year will be dependent on the cost of primary job.
Water/Sewer Department:
1. Projects Update. Received letter from DNR concerning our Needs and Operations Review. Discussed issues from Sensient contract. Gil Hantzsch may appear at next week’s meeting to discuss options for using drying beds.
President’s Report:
1. Discuss ATC Line. Dan called Steve Hall to request moving the location of the poles to help facilitate the signing of final easements.
New Business:
Old Business:
Motion by Selchert/Canniff to adjourn meeting at 7:56 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Dennis Druecke, Mayor Ross Tillema, Merlin Luedke, Randy Schaefer, Alice Gentz, and Dennis Sheldon
Members Absent: Paul Marose
Also Present:
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the amended agenda. Motion carried 4-0.
Motion by Canniff/Selchertf to approve the minutes from previous meetings. Motion carried 4-0.
Public Appearances: Joel Posthuma regarding utility easement. Concerned about ability to add on to garage. Advised to provide a sketch a plan of addition to discuss with ATC, submit to Kevin Lynch.
Monthly Business:
A. Motion by Gratton/Selchert to approve WPPI transmittal of $160,789.64, vouchers of $3,164.52, and checks of $79,765.78.
B. Review List of Delinquent Customers. Concerns about several customers.
Customer Complaints. None.
C. Insurance Claims. None.
D. Council Acts Affecting Utility. Approve City Owned Property Easements.
E. Meter Rereads.
F. Consumption Loss.
G. Job Closing.
Report of Officials:
A. Clerk/Treasurer. Aaron and Joe have been talking, we should have a contract soon.
B. Utility Accountant.
C. Electric Superintendent.
1. Projects Update. Problems with streetlights on E. Center to N. Depot, we need to think about re-doing it, with lights on one side of street; meter testing.
D. Water/Wastewater Superintendent
1. Projects Update. Randy received a phone call Friday night from a resident whose sewer was backing up, caused by tree roots.
2. Approve Mike Hoefler Attending Rural Water Conference. Motion by Selchert/Gratton to allow Mike Hoefler to attend Rural Water Conference. Motion passed 4-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Movie Gallery sign by south driveway; putting fence on Acorn Lane, discussed setbacks on rear lots.
B. Public Works – Ross Canniff. Received quotes for gutters on Historical Society; new lawn mower delivered to city garage.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Bob will be following up with Merlin; haven’t had a joint meeting lately.
D. City Finance – Bob Selchert. EMS & trauma training; expressed appreciation to Andy’s Roofing for Historical Society roof.
E. CDA – Paul Marose.
F. Utility President – Dan Wegener. Progressing as planned with Sensient contract; have had contact with Sciascia about ATC issues.
G. Mayoral Comments – Thanked the Commission for involving the Mayor in meetings.
Old Business:
New Business:
Motion by Canniff/Gratton to adjourn meeting at 7:52 PM. Motion passed 4-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, Paul Marose, Merlin Luedke, Randy Schaefer, Mayor Tillema, Dennis Druecke
Members Absent:
Also Present: Alice Gentz, Dennis Sheldon, Joe Sciascia.
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Public Appearances:
Clerk/Treasurer:
Utility Accountant:
1. Discuss and Take Possible Action on Water Meter Software Proposal. Motion by Selchert/Gratton to approve purchase of software with the funding coming from the cell tower fund. Motion carried 5-0.
2. Discuss and Take Possible Action on Renewable Energy Program as Presented by Mike Hodges of WPPI. Motion by Marose/Canniff to approve the renewable energy program and to promote this program through our local utilities. Motion carried 5-0.
Electric Department:
1. Projects Update. Locates; street lights; lightening strike on E. Center; new service on N. Fairfield; Black River Falls ran into a problem stringing fiber a long distance, we might have to go to single mode.
Water/Sewer Department:
1. Projects Update. Would like to remove heater in the well pump room and abandon and remove obsolete Polymer feed system to make room for storage. We have an alternative feed system. Porter informed Randy that someone is interested in putting up a windmill at the treatment plant.
President’s Report: None
New Business: None
Old Business: Joe discussed ATC transmission line project. Joe will recommend to the council to sign the easement. We need pole agreement in place with the ATC, received standard form for agreement; Joe has no problem with document. We will collect pole attachment fees and forward them to the ATC. There will be no charge to us for our distribution lines.
Motion by Selchert/Gratton to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees for former employees. Motion carried 5-0.
Discuss Sensient Contract Issues
Motion by Canniff/Gratton to reconvene to open session as per §19.85 (2), and disclose findings if any.
Make Recommendation(s) as needed: Motion by Canniff/Gratton to proceed with the consensus that was reached in closed session. Motion carried 5-0.
Motion by Marose/Selchert to adjourn meeting at 8:45 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Dennis Druecke, Mayor Ross Tillema, Randy Schaefer, Alice Gentz, and Dennis Sheldon
Members Absent: Merlin Luedke
Also Present: Butch Chase, Ron Bosak, Dan Zank
The meeting was called to order at 7:00 PM, and roll call was taken.
Agenda needs to be amended to delete item #2 under Electric Superintendent and item #2 under Water Superintendent. Motion by Canniff/Selchert to approve the amended agenda. Motion carried 5-0.
Motion by Gratton/Canniff to approve the minutes from previous meetings. Motion carried 5-0.
Public Appearances:
A. Mike Hodges of WPPI regarding Renewable Energy Program. Presentation of the program and how Juneau can participate. Will discuss further at a later meeting.
B. Steve Hall of Forster Engineering, Kevin Lynch and Tom Leuker of Land Service Company regarding transmission line rebuild. Motion by Marose/Canniff to direct Steve Hall to relocate line approximately 5 feet so it will be on city property. Motion carried 5-0. Kevin will meet with people to let them know poles are being moved off their properties.
Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $188,361.66, vouchers of $30,981.53 and checks of $84,715.48. Motion carried 5-0.
B. Review List of Delinquent Customers.
C. Customer Complaints.
D. Insurance Claims.
E. Council Acts Affecting Utility. Approve City Owned Property Easements, Approve Park Lighting Electric Invoice.
F. Meter Rereads. Not many.
G. Consumption Loss. Water up, may be due to water main break estimated low.
H. Job Closing.
Report of Officials:
A. Clerk/Treasurer: Not going into closed session, contract not written correctly.
B. Utility Accountant: Nothing to report.
C. Electric Superintendent
1. Projects Update. Snow removal, locates, tested meters.
D. Water/Wastewater Superintendent
1. Projects Update. Nothing to report.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Discussed location of Movie Gallery sign; there will be a property maintenance sweep throughout the city; passed motion to update official zoning map; zoning changed on old Dodgeland land to R-3.
B. Public Works – Ross Canniff. Mike Laue appeared to discuss Meadow Lane construction, sewer lateral will be changed at that time; new lawnmower purchased by City; Historical Society hasn’t had gutters replaced yet; Nehls had paid in advance for the work on Meadow Lane, so the cost falls on City now.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Heard good comments on the way personnel issues were handled.
D. City Finance – Bob Selchert.
E. CDA – Paul Marose. Meet a week from tonight, no pressing issues.
F. Utility President – Dan Wegener. Pleased with commission about the way personnel issues have been handled.
G. Mayoral Comments – Issue with easements needs to be handled in a way that works with each of the individuals.
Old Business:
New Business:
Motion by Selchert/Marose to adjourn meeting at 9:27 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Public Appearances: Wesley Mulkey regarding utility easement. Mulkey’s have concerns about being able to build a garage on their property. Merlin will talk to Kevin Lynch to get a clearer definition of the easement and get back to the Mulkey’s.
Clerk/Treasurer: Other property owners have complained to Butch Chase about easements, Joe Sciascia has had concerns about the language in the easement; Ben Sparks called to see where new contract situation for Sensient is, believe it is down to issues being discussed between Aaron Worthman and Joe Sciascia.
Utility Accountant:
Discuss Utility Scholarship Guidelines. Motion by Selchert/Canniff to approve 1 scholarship with guidelines as presented. Motion carried 4-0.
Discuss Community Contributions. Will review at a later date.
Electric Department:
1. Projects Update. Locates, street light maintenance, meter testing, AMR meters should be here in early March.
Water/Sewer Department:
1. Projects Update. Randy is interested in attending a class given by Rural Water; Sensient’s suspended solids were up quite a bit last month; still working on well head protection ordinance; DNR informed Randy that we need to use a different method to project population growth for Operation and Needs Study.
President’s Report: Added closed session.
New Business: Not sure if access to driveways would be allowed off of alley.
Old Business:
Motion by Selchert/Gratton to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 4-0.
Discuss and Evaluate Performance of Utility Personnel.
Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 4-0.
Make Recommendation(s) as needed: No action taken.
Motion by Canniff/Gratton to adjourn meeting at 8:14 PM. Motion carried 4-0.
Minutes reported by:
Alice Gentz and D.J. Wegener
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Dennis Druecke, Mayor Ross Tillema, Randy Schaefer, Merlin Luedke, Alice Gentz, and Dennis Sheldon
Members Absent: None
Also Present: Ken Stock
Dan presented a plaque to Ken Stock in appreciation of his 10 years as Utility Commissioner.
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Marose/Gratton to approve the minutes from previous meetings, with the amendment to add names of members present at personnel meeting on Dec. 29 th. Motion carried 5-0.
Public Appearances: None
Monthly Business:
Motion by Canniff/Selchert to approve vouchers of $6,315.65, checks of $169,053.16, and WPPI transmittal of $188,862.70. Motion carried 5-0.
Review List of Delinquent Customers. Discussed foreclosure proceeding in connection with utilities.
Customer Complaints.
Insurance Claims.
Council Acts Affecting Utility. 2006 Work Agreement and Approve Cost for Street Lights - W. Cross Street.
Meter Rereads. New meter reader is doing a good job.
Consumption Loss. Water is up.
Job Closing. Fair St. Water/Sewer Project; New Roof – Well Building.
Report of Officials:
A. Clerk/Treasurer. The City Attorney has view the easements for 69Kv rehab, has issues about the width of the easements, forwarded to Kevin Lynch. City Personnel will meet Tuesday night to go over applications for City Hall position.
B. Utility Accountant. Mike Hodges will appear at February Utility Commission meeting to discuss renewable energy program. City council members are encouraged to attend.
C. Electric Superintendent
Projects Update. Transformer maintenance; testing meters; complaint of static on ham radio; Ben Sparks is interested in having infrared testing done by WPPI; Berlon Industries is changing their lighting, we will provide a $1600 incentive; WPPI will pay half of cost of solar light for sign.
Discuss and Approve Fiber to WWTP. WPPI will pay 50% to tie into our substations; cell tower fund will cover the cost from Utility Office to WWTP.
D. Water/Wastewater Superintendent
1. Projects Update.
Review, Discuss and Approve Wellhead Protection Plan. Motion by Selchert/Gratton to approve the Wellhead Protection Plan and proceed with an ordinance to send to council. Motion carried 5-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Approved Zahn’s land division; Tom Thorp appeared about rezoning old Dodgeland track land; discussed sign post for Movie Gallery; property maintenance ordinances are being looked at; thanked Cathy Farari for her work on Plan Commission, Catherine Porter is taking over the position.
B. Public Works – Ross Canniff. Residents of 123 S. Mill St. requested permission to grow buffalo grass; Jim Ronge appeared to complain about the lawn restoration after gas line work; utility to add street lights on N. Fairfield St; safety committee brought up that utility people should be using seat belts and safety vests.
C. Personnel Committee – Bob Selchert, Ross Canniff, Dave Gratton. Meeting Tuesday night.
D. City Finance – Bob Selchert. Park lights still an issue.
E. CDA – Paul Marose. Talked to Dave Carpenter about right of way sales along trail, suggest vehicles drive on trail since it is hard packed.
F. Utility President – Dan Wegener. Would like a letter of appreciation sent to thank Rural Water for their participation in the wellhead protection plan.
G. Mayoral Comments – Feels Paul Marose has good input, and all members are doing a good job on their respective committees.
Old Business:
New Business: Druecke reported Ray Zastrow is concerned about winter taxation on landlord account; Selchert will represent the utility at2006 Municipal UtilityLegislative Rally in Madison.
Motion by Selchert/Marose to adjourn meeting at 8:58 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz
6:30 PM at Utility Commission OfficeMembers Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Merlin Luedke, Mayor Tillema, Dennis Druecke, Dennis Sheldon, Rodney Doughty, Ken Steffen, Butch Chase
Members Absent: Catherine Porter
Also Present: Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Public Appearances: Kevin Lynch of Land Services Regarding City Owned Property Easements. City easements are being attained for $1.
Review, Discuss, and Approve Easements. Motion by Gratton/Doughty to approve the easements as described and recommend to council the acquisition of the easement as presented by Kevin Lynch of Land Services Co. regarding the City owned Properties, subject to city attorney review. Motion carried 7-0. Plan Commission was dismissed at 7:00.
Clerk/Treasurer: Will discuss Sensient later in meeting.
Electric Department:
Projects Update. Locates; street light maintenance; removed transformers and service for Co-op anhydrous plant; service on Jewel; transformer maintenance; may look into solar lights for our new sign on E. Oak Grove.
Water/Sewer Department:
Projects Update. Water main break on E. Center St. on Christmas Eve; broken valve at Little league building; DNR is requiring 2 more sample sites for bacteria samples; viewed MSA’s response to DNR.
Motion by Canniff/Gratton to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 5-0.
Discuss Sensient Contract Issues
Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.
Make Recommendation(s) as needed. Motion by Marose/Selchert to change the contract terms as proposed in MSA’s memo. Motion carried 5-0.
President’s Report: Nothing to report, thanked Randy and Dennis Sheldon for work related to Sensient contract.
New Business:
Old Business:
Motion by Canniff/Gratton to adjourn meeting at 8:08 PM. Motion carried 5-0.
Minutes reported by:
Alice Gentz