Utility Commission Meeting Minutes 2007

Utility Commission
Monday, December 17th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Mayor Ron Bosak
Members Absent: Ed Brockner, Dennis Druecke, Randy Schaefer
Also Present: Dennis Sheldon, Mike Laue

The meeting was called to order at 7:05 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Mike Laue of MSA Regarding E. Center St. Change Orders
Laue distributed report “FINAL QUANTITY BREAKDOWN BY ACCOUNT”. For Sanitary Sewer, there were a number of trade-off’s. The largest change was the need to truck in backfill. The millings from the street grinding were also re-used. Other factors were replacement of manhole cones and capping laterals at the mainline. For Water, most of the change occurred in the final 2 blocks on the east end. They found curb stops with weeper holes that would allow back-siphoning. These were replaced. Laue also pointed out replacement of 1” services with 1.5” services at apartments on the west end. In response to a question about releasing the retainage, Laue commented that this was a local contractor with a solid track record. Wegener commented on the late notice about the changes and expressed that the Commission should be kept informed of project progress on a more timely basis. Laue pointed out that much of the significant change was discovered late in the project as they arrived at the east end of Center Street.

Marose/Gratton to accept the changes for E. Center Street as recommended by MSA. Motion carried 5-0.

Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $185,856.34, vouchers of $3,177.25, and checks of $338,334.75. Motion carried 5-0.

B. Review Prior Month Income Statement. Noted the small profit in Sewer due to the large consultant costs.

C. Review List of Delinquent Customers. Bosak asked what Utility AT&T receives in order to be on this list. Wegener noted the operation on E. Center. Gratton inquired whether businesses were subject to the moratorium. Utility Billing Clerk is directed to pursue disconnections on delinquent businesses.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Actions to approve the Employee Agreement and the Center Street Change Order were noted.

G. Meter Rereads. No comments.

H. Consumption Loss. Marose inquired what would be considered a “good” result. Wegener indicated that 5-10% for Water and 15-20% for Sewer would be considered normal. Marose pointed out that the results for 2007 are worse than last year and hopefully the Center Street project will have a positive impact.

I. Job Closing. The Glasfloss project was reviewed. Marose asked what an “imbedded credit” represented. Wegener explained that it is a PSC mandated credit for existing materials and services.

Report of Officials:

A. Clerk/Treasure:
1. Utility Cash Update. Sheldon referenced a schedule of cash holdings included in the agenda packet and showed that the Utilities had sufficient investment holdings to cover the costs of the E. Center Street change order.

B. Electric Superintendent:
1. Projects Update. No report.

2. View and Possibly Approve Pick Up Truck Bid. Wegener opened a bid from Brian Wenzel of rural Waterloo indicating a bid of $1,500-$2,000. Selchert/Marose to accept a bid of $2,000 from Brian Wenzel. Motion carried 5-0.

C. Water/Wastewater Superintendent:
1. Projects Update. No report.

2. Approve Purchase of a Portable Wastewater Sampler Using Equipment Replacement Fund. Canniff/Marose to approve purchase of a Portable Wastewater Sampler at a cost of $3,500, using Equipment Replacement Fund. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported: Public Hearings for gas pump Conditional Use Permit for Piggly Wiggly and rezoning follow-up for several properties; Conditional Use Permit for the gas pumps at Piggly Wiggly was approved, and Building Inspector will research the sign requirements for the site; approved rezoning for various sites and approved change to the text of an Ordinance defining “discontinued use”; a concept plan from Greg Nehls was reviewed for property located north of Victory Street; Silk requested retaining the outbuilding that was to be razed and will present a site plan for relocating it to the Building Inspector; a site for a future skateboard park was approved.

B. Public Works – Robert Selchert, Dennis Druecke. Selchert reported that Laue did a presentation on the E. Center Street Change Order and that the improvements to the South Wind subdivision were recommended to the Council for approval.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that the Joint Committee changed how leave time is calculated for Part-Time employees. It will be based on actual hours worked in the previous year instead of the projected hours on the job description. The Joint Committee also supported using North Shore Bank for converting accumulated sick leave for health costs. Utility Personnel adjusted wages for Utility employees.

D. City Finance – Paul Marose. Sheldon reported that the changes for E. Center Street were discussed and that the insurance agent presented the renewal. Work Comp experience has turned negative turning the rates from a 19% discount off standard rates to a 19% premium over standard rates. Over $95,000 in claims were incurred for the 2006 claim year. The State uses a 3-year average in calculating experience modifications from base rates so this will have an impact for several years.

E. CDA – Paul Marose. Marose reported that the “spec” building in the Industrial Park is for sale and that some showings have been held.

F. Utility President – Dan Wegener. Wegener commented that the Commission has an obligation to question any overages and that the Commission needs to be kept up to date on progress of projects. Wegener also expressed a Happy Holiday wish to all.

Mayoral Comments. Ditto.

Old Business: None.
New Business: None.

Motion by Gratton/Selchert to adjourn the meeting at 8:31 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
December 10th, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Dave Gratton, Ross Canniff, Paul Marose, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent: Dennis Druecke
Also Present: Dennis Sheldon, Joe Wirth, John Andres

The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Motion by Selchert/Gratton to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 5-0.

Discuss PSC Sewer Rate Proceedings with Attorney Joe Wirth.

Bosak arrives 7:04 PM.

Motion by Marose/Selchert to reconvene to open session as per §19.85 (2) at 7:52 PM, and disclose findings if any. Motion carried 5-0.

Clerk/Treasurer: Sheldon reported that Mike Laue will appear at the December 17th meeting to discuss a Change Order for the E. Center Street project.

Utility Accountant:
1. Discuss and Possibly Approve 2008 Capital Budget.
Schaefer requested a portable sampler for manholes at a cost of approximately $3,500. Utility Accountant is directed to place use of Equipment Replacement funds for this purchase on the agenda for the December 17 th meeting.

Selchert/Gratton to approve the 2008 Capital Budget as presented. Motion carried 5-0.

2. Discuss Year End Community Contributions.
Marose/Canniff to approve $332.50 to the Chamber of Commerce for Park upgrades and $1,330.00 for Addie Joss lighting improvements/repairs. Motion carried 4-0-1, Wegener abstaining. Wegener noted that he will donate his services for replacing ballasts.

Electric Department:
1. Projects Update. Brockner reported that the streetlights on E. Center Street are up and estimates that the cost will be under the original $70,000 projection. Year-end inventory is being taken, and the new pick-up truck is set up.

Brockner requests that the bids for the old truck be placed on the December 17th agenda.

Water/Sewer Department:
1. Projects Update. Schaefer reported that the Water Dept. has been removing snow from fire hydrants.

2. Adjust Tim Gassner’s Wages Per Passing of Exam. Canniff/Selchert to approve adjusting Tim Gassner’s wages, effective November 7, 2007, to $19.05, 24-D on the wage scale. Motion carried 5-0.

President’s Report: No report.

New Business: None.

Old Business: None.

Motion by Gratton/Marose to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (8:25 PM.) Motion carried 5-0.

Adjust Wage Increases to 2008 Wage Scale.

Motion by Canniff/Marose to reconvene to open session as per §19.85 (2), and disclose findings if any. (8:33 PM.) Motion carried 5-0.

Canniff/Marose to approve the following wage increases:

Brockner 22.96 28-I

Lineman 26.40 33-E

Schlagel 19.54 33-E (74%)

Schaefer 25.40 Salaried

Gassner 19.83 24-G

Hayden 19.83 24-G

Hoefler 19.83 24-G

Gentz 17.62 21-D

Motion carried 5-0.

Motion by Selchert/Canniff to adjourn meeting at 8:37 PM. Motion carried 5-0.

Minutes reported by: Dennis Sheldon

Monday, November 19th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Mayor Ron Bosak, Dennis Druecke, Randy Schaefer
Members Absent: Ed Brockner
Also Present: Dennis Sheldon, Gil Hantzsch of MSA

The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Gil Hantzsch Regarding WWTP Upgrade
Hantzsch reviewed the 3 goals for the upgrade: 1) increase the capacity of raw waste pumps 2) reconstruct the old sludge drying beds 3) provide new steel components to the compact plants. Hantzsch also introduced a new goal of replacing the grit unit. Discussion followed about whether the west, masonry wall must be opened to do the replacement or whether it could be done through the south wall. Hantzsch will investigate. Wegener requested that this element of the project be bid separately as an alternate since a cost of $50,000 was suggested by Hantzsch. The grit unit replacement, loan services and bidding services will be built into an amended service contract with MSA. Wegener signed an intent to apply for a Clean Water Fund Loan, which must be filed with the State before the end of the calendar year.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $207,324.44, vouchers of $7,588.13, and checks of $100,933.59. Motion carried 5-0.

Selchert questioned the purpose of the payment to Forster Engineering in the amount of $1,011. Utility Accountant is directed to report at the next meeting.

B. Review Prior Month Income Statement.

C. Review List of Delinquent Customers. Utility Billing Clerk is directed to provide an explanation for the next meeting as to why there are multiple accounts listed under the name of Mark Pribbanow. It was noted that the old accounts have been transferred to the tax roll.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Wegener noted that Bullseye will provide lawn care on the lift station parcel on Kindt & Western that is being split off via CSM.

G. Meter Rereads. Exceptionally good this month.

H. Consumption Loss. Look better than last month. Schaefer explained that flushing has been completed on E. Center Street. Wegener noted that infiltration on E. Center was verified during the recent construction and was caused by abandoned laterals that were not properly capped.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. Nothing to report.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported that about half the streetlights are up on E. Center.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the re-piping project at Well # 2 should be completed this week. Wondra Construction is sealing manholes and adjusting curb stops on E. Center. Wegener described tracer wire requirements in Sun Prairie. Such a change to our construction standards is a possible topic for the future.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported: zoning map changes were approved; objections to rezoning plans were discussed with individuals; Robert Buhr briefed the Commission on the CSM at Kindt & Western; discussed occupancy issues at a potential future site with the Pastor of the Heart Community Church; approved abandonment of a right-of-way on Leonard Avenue; discussed installation of gas pumps with Jonathan Jensen of Piggly Wiggly; referred development agreement negotiations with White Pine Resources to the city Finance Committee; approved the 2008 service contract with Vandewalle & Associates; referred property maintenance issues to Building Inspector.

B. Public Works – Robert Selchert, Dennis Druecke. Selchert reported: discussed sump pump connection to storm sewer on Ridge Road with Orville Nehls; approved dedication of Ridge Road to the City; E. Center Street special assessments will not appear on this year’s tax roll due to reporting deadlines.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that an employee discipline form has been approved. The Joint Personnel Committee met in negotiations with the employee group and settled on wages. In addition, the maximum vacation days was raised from 27 to 28, and the agreement was changed on how vacation time is earned.

D. City Finance – Paul Marose. Marose reported that Finance has firmed up the City budget for 2008, including some late reductions to meet State expenditure restraint caps. Veolia will take over garbage collection as of January 1 st.

E. CDA – Paul Marose. Marose reported that the Commission will meet on December 20 th and discuss downtown revitalization with a representative from MSA. An Industry Leaders dinner was held recently, featuring a presentation by WPPI. The CDA rental building in the Industrial Park is being vacated, and a real estate broker has been contracted to sell or lease the building.

F. Utility President – Dan Wegener. Wegener thanked Alice Gentz and Ed Brockner for their work at the Energy Fair. They made a good connection with students who visited. The Chamber dinner and the Industry Leaders dinner have helped spread the word on available energy programs.

Mayoral Comments. Mayor Bosak remarked that it is gratifying to see the completed E. Center Street.

Old Business: None.

New Business: Gratton asked about activity at the old Coop property. Sheldon reported that he was informed by the Building Inspector that it is a soil clean-up project under the supervision of DATCP. Schaefer noted that it is fertilizer and pesticides that are able to be spread on farm fields.

Motion by Selchert/Gratton to adjourn the meeting at 8:14 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
November 12th, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Paul Marose, Dave Gratton, Randy Schaefer, Ed Brockner, Dennis Druecke, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz, John Andres, and Attorney Joseph Wirth.

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees.

Discuss PSC Sewer Rate Proceedings with Attorney Joe Wirth.

Motion by Canniff/Marose to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion passed 5-0. Randy has been directed to will put numbers together as to what we would be willing to accept from Sensient.

Clerk/Treasurer:
1. Review and Approve Resolutions Pertaining to Utility Revenue Note Extension. The closing is scheduled in March. Motion by Selchert/Marose to accept resolution to extend utility note extension, and recommend council’s approval. Motion carried 5-0.

Utility Accountant: Motion by Canniff/Gratton to table agenda items until next month. Motion carried 5-0.
1. Discuss and Possibly Approve 2008 Capital Budget.
2. Discuss Year End Community Contributions.
3. Discuss Billing Adjustments.

Electric Department:
1. Projects Update. Should finish cementing for street lights tomorrow, will start putting some up this week.

Water/Sewer Department:
1. Projects Update. Grit washer needs to be replaced, we can get an identical unit for $60,000. The consensus is to wait until the sewer upgrade and use Clean Water Fund Loan to cover the cost. Randy would like to buy a sand blasting unit. Motion by Gratton/Canniff to approve $1100 for a sand blasting unit. Motion passed 5-0.

President’s Report: Nothing to report.

New Business:

Old Business:

Motion by Selchert/Gratton to adjourn meeting at 8:58 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz

Utility Commission
Monday, October 15th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Mayor Ron Bosak
Members Absent: Ed Brockner, Dennis Druecke, Randy Schaefer
Also Present: Dennis Sheldon

The meeting was called to order at 7:06 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve amended minutes from previous meetings. The first sentence under Public Appearances is amended to read “water service lateral” instead of “water main”. Motion carried 4-0-1. Marose abstains.

Public Appearances: None.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $251,912.14, vouchers of $5,027.17, and checks of $229,641.75. Motion carried 5-0.

Mayor Bosak questioned the high cost of combined telephone and cell phone charges. Selchert pointed out the payment to Virchow Krause for the action before the PSC. Utility Accountant is directed to provide a breakdown of these costs. Marose questioned whether it is possible to recover those costs if the Utility should prevail in the suit. Gratton noted payment to the PSC, as well. Mayor Bosak questioned whether staff made a trip for a $1.79 bulb, but Canniff felt these supplies were delivered. Wegener noted another payment for the door locks at the Electric Building, and Utility Accountant is directed to clarify what was spent on the locks.

B. Review Prior Month Income Statement. Gratton questioned how ferric chloride purchases were classified in the Sewer Utility statement. There was no apparent purchase in September.

C. Review List of Delinquent Customers. The disconnection process was reviewed. Marose asked whether accounts marked as terminated still receive service. Wegener explained that final reads are done and the account transferred to another name. Mayor Bosak asked whether disconnected accounts must be restored during the moratorium, and Wegener indicated that they still must meet the reconnection criteria.

D. Customer Complaints. None.

E. Insurance Claims. Noted the recovery on the claim to cover the deduction on the Highway Commission back-billing.

F. Council Acts Affecting Utility. Gratton re-appointed for 5 years to the Utility Commission; Clean Water Fund borrowing resolutions were approved; the “agreed-upon” health care providers for 2008 were named; 2 E. Center Street change orders were approved.

G. Meter Rereads. Look very good this month.

H. Consumption Loss. Canniff questioned why trench water was pumped into the sanitary sewer as reported. Utility Accountant is directed to find out why this was done.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. Sheldon handed out email and a map concerning a right-of-way on Leonard Avenue. Sheldon also reported that Steve Hall of Forster Electric indicates that the ATC sale may not happen until mid-March. The delay apparently is caused by the State approval process. The Line of Credit financing the construction is payable on December 1, 2007. Sheldon was directed to seek another 6-month extension of the Line of Credit. Since WPPI holds ownership in ATC, Utility Accountant was directed to contact WPPI about any help they can provide in moving this along.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported a conversation with Mike Laue of MSA about a lack of a contract for the street light installation. It is important to keep the petroflex installation ahead of the construction activity.

C. Water/Wastewater Superintendent
1. Projects Update. No report.

Reports by Commissioners:
A. Plan Commission – Dan Wegener. Utility Accountant is directed to change the reporting responsibility to Dave Gratton. Gratton reported: discussion on rezoning for White Pine was tabled; an agreement with Tim Gassner was tabled until its 2010 maturity; enforcement referrals were discussed with Mary Kay Vogel, Building Inspector; budget for enforcement action was discussed; Public Hearing on zoning map updates was held, with follow-up scheduled for the next regular meeting.

B. Public Works – Robert Selchert, Dennis Druecke. Selchert reported: storm sewer mapping was approved; Mike Laue presented an update on the E. Center Street project; street project on Acorn Lane was discussed, but it does not qualify for an LRIP grant.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported: Joint Committee approved both Dean and Unity as “agreed-upon” health care providers for 2008; clarified the emergency response policy to prevent duplication of pay; a presentation was made by Northshore Bank on options for sick leave payouts to employees; Utility Personnel evaluated Supervisors and Utility Accountant and reviewed other evaluations.

D. City Finance – Paul Marose. The 2008 city budget was the primary topic.

E. CDA – Paul Marose. Marose reported that a Certified Survey Map to transfer land to Bullseye was discussed. The intent is to do this in a way that does not set a precedent, and it will be on the agenda for discussion again at the next meeting. Wegener would like to see the area staked out. Marose reported that North American Container will be leaving the CDA facility at the end of its lease on November 1 st.

F. Utility President – Dan Wegener. Wegener thanked Alice Gentz, Ed Brockner and Kelvin Schlagel for their efforts at the Open House. Wegener expressed 3 goals for the next year: solidify the Electric Dept. staff, provide a back-up for Alice Gentz and get the Sensient rate case resolved.

Mayoral Comments. Bosak reported that the incentives to Glasfloss Industries were presented and that Glasfloss now employs over 100. There has been an increase of 25. Bosak agrees with the goal of providing a back-up for Alice Gentz.

Old Business: None.

New Business: Marose inquired about the possibility of a wind tower to support renewable energy. Selchert indicated there was opportunity to work with WPPI on alternative energy.

Motion by Gratton/Canniff to adjourn the meeting at 8:24 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
October 8th, 2007
6:30 PM at Utility Commission Office

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the amended agenda. Motion carried 5-0.

Public Appearances: Mike Laue of MSA Regarding E. Center Street Progress. Wondra ran into a lot of problems on the west end with various pipes, wires, etc., which slowed progress considerably. Pictures taken showed water running out of clay tile. This concurred with the 1996 I&I report depicting significant infiltration on Center St. A change order in the amount of $3,400 was necessary to abandon 8 non-active service laterals. Rest of project should go quickly.

Clerk/Treasurer:
1. Review and Approve Resolutions Pertaining to Clean Water Fund Borrowing. Motion by Selchert/Canniff to approve and recommend council’s approval of Resolution for Authorized Representative to File Applications for Financial Assistance from State of Wisconsin Environmental Improvement Fund. Motion carried 5-0. Motion by Gratton/Marose to approve and recommend council’s approval of Resolution Declaring Official Intent to Reimburse Expenditures for Clean Water Fund Project. Motion carried 5-0. Dennis would like to have an update on the ATC sale timeline. Loan is due to be repaid by December 1. Dennis was directed to contact Steve Hall of Forster.

Utility Accountant:
Discuss Letter and Payment Received from Dodge Co. Hwy. Dept. Alice was directed to send the Hwy. Dept. a letter of acceptance, and to inform them of the need to make our office personnel aware of any future problems. Will look into insurance coverage. Motion by Selchert/Canniff to accept payment in full, and send letter of acknowledgment. Motion carried 5-0.

2. Discuss Commission Approval of Adjustments and Write-offs. Motion by Canniff/Gratton to continue with the policy of discussing adjustments with commissioners, and to document discussion in customer notes. Notes should be printed and included in adjustment book. Motion carried 5-0.

3. Discuss and Possibly Approve the Purchase of Cash Receipting Software and IntelliPay Setup Fee for Credit Card Processing. Will put in budget and re-address in April.

4. Discuss and Possibly Approve 2008 Operating Budget and Capital Budget. Motion by Selchert/Marose to approve the operating budget as presented. Motion carried 5-0. Operating budget will be addressed in a future meeting.

Electric Department:
1. Projects Update. Replaced wires on E. Center St. for the house by county shop; laid wire for street lights; Kelvin will attend school next week.

2. Discuss and Approve Attendance at MEUW 2007 District Dinner Meeting. There is a meeting next Wednesday in Waupun. Dan, Bob, Alice and Ed will attend.

3. Discuss Disposal of Old Pick-up Truck. An ad will be placed for sealed bids.

Water/Sewer Department:
Projects Update. Tracy & Sons will soon be doing the annual sewer jetting; wet well will be cleaned tomorrow at treatment plant; waste basin under Well #3 iron filter needs to be cleaned out.

Discuss and Approve up to $4,000 for Valve Replacement at Well #3 Backwash Waste Basin. Quote received from Crane Engineering for stainless steel valves for just under $4,000. Motion by Canniff/Gratton to spend an amount not to exceed $4,000 for valve replacement. Motion carried 5-0.

President’s Report: Review and Approve Extra Expenditures for Community Contributions. Motion by Marose/Canniff to appropriate a total donation of $2,000 to the Chamber of Commerce for park improvements. Motion carried 3-0, with Gratton and Wegener abstaining.

New Business:

Old Business:
Motion by Canniff/Selchert to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.

Discuss Employee Matters.

Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0. Nothing to report.

Motion by Gratton/Canniff to adjourn meeting at 9:30 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz

Utility Annual Organizational Meeting
September 27th, 2007
Immediately Following Utility Personnel Meeting at the Utility Office

Members Present: Ross Canniff, Dave Gratton, Paul Marose, Robert Selchert, and Dan Wegener
Members Absent:
Also Present: Mayor Bosak

The meeting was called to order at 7:45 PM and roll call was taken.
M otion by Canniff/Selchert to approve the agenda. Motion carried 5-0.

Election of Officers:
1. Utility Commission President. Motion by Selchert/Marose to elect Dan Wegener as President. Motion carried 5-0.

2. Utility Commission Vice-President. Motion by Selchert/Marose to elect Ross Canniff as Vice-President.

Set Date and Time for Meetings:
Monthly Commission Meetings. Motion by Canniff/Gratton to meet the 3 rd Monday of the month at 7:00 PM. Motion carried 5-0.

Monthly Project, Planning Meetings, and Finance Meetings. Motion by Gratton/Marose to meet the 2 nd Monday of the month at 6:30 PM. Motion carried 5-0.

Annual Organizational Meeting. Motion by to meet immediately following the September Utility Commission meeting. Motion carried 5-0.

President Appointment of Commissioners to Committees:

1. Public Works – Robert Selchert.

2. Plan Commission – Dan Wegener.

3. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose.

4. City Finance Committee – Paul Marose.

5. Project and Planning (Committee of the Whole)

6. Finance Committee (Committee of the Whole)

Motion by Canniff/Selchert to adjourn the meeting at 8:55 P.M.

Minutes reported by:
D J Wegener

Utility Commission
Monday, September 17 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Dennis Druecke, Randy Schaefer, Mayor Ron Bosak
Members Absent: Paul Marose, Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:05 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Motion by Gratton/Canniff to approve minutes from previous meetings. Motion carried 4-0.

Public Appearances: Steve Saniter of A&S Plumbing Regarding the Watertown Clinic.

Wegener explained that copper water service lateral is required under the construction standards, but plastic was used in the building. There is a legal opinion from Saniter’s attorney that the city’s jurisdiction ends at the Right-of-Way. There is an occupancy deadline of October 1 st. Saniter indicated that any city restriction on private property must be approved by the State and that an Ordinance must go through the Dept. of Commerce for approval and only governs the Right-of-Way. This situation would require opening the floor and is holding up the occupancy permit. Wegener noted that the installation went through 3 inspections before being detected and that the contractor was more comfortable with the fitting being outside the building. Wegener was not certain about any State approval in the Ordinance process. Saniter indicated that he uses quality plastic as a standard for his business. Wegener felt that the Commission is trying to mandate something that the State says it can’t mandate and that the General Contractor never passed along this requirement to Saniter. It was noted that the copper standard has benefits for grounding purposes, especially since the city has its own Electric Utility.

Selchert/Canniff to allow use of plastic for the Watertown Hospital project, with further study to be done with the State on Ordinance requirements. Motion carried 4-0.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $281,929.89, vouchers of $44,041.75, and checks of $83,593.80. Motion carried 4-0.

B. Review Prior Month Income Statement. Selchert asked why sewer results were so low. Sheldon indicated that it was a 3-payroll month, and Schaefer indicated that jetting had been done.

C. Review List of Delinquent Customers. Wegener questioned whether there is a drift away from the deadline requirements and deadlines being enforced.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. None.

G. Meter Rereads. It was noted that they are low for the month.

H. Consumption Loss. Schaefer indicated that there was much estimation due to the water breaks on Center Street.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Discuss West Bend Savings Future Plans. Consensus was to redeem the investments when due and reinvest locally.

Sheldon reported that discussions were held with MSA and Baird about a Clean Water Fund loan. Baird is agreeable with MSA administering the application and draws on the loan. MSA was advised to provide accordingly in their contract.

Clerk/Treasurer was directed to emphasize disconnect deadlines with the Utility Billing Clerk.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener noted that Brockner is working alone this week due to Kelvin Schlagel’s school attendance.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported a water break on Hilltop Circle and that Public Works requests additional restoration.

2. Possibly Approve Replacing Iron Filter Piping at Well 2. Schaefer received 3 quotes: one for $9,300 that would require some work to be done by utility staff, one for $15,000 from the original builders of the tank, one for $17,870 from the usual service provider. Schaefer recommended the quote from the original builder due to the specialized work.

Selchert/Gratton to accept the $15,000 quote from Lane Christensen. Motion carried 4-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported meeting with White Pine Resources about rezoning to R-2 at Wild Goose Estates. Action was taken for review by White Pine Resources. Review of an agreement with Tim Gassner was tabled until Mary Kay Vogel can attend. Zoning map revision timelines were reviewed.

B. Public Works – Robert Selchert. Selchert reported: a Change Directive for storm sewer laterals was approved; the Community Center contract will be assumed by new lessee as of October 15 th; baseball field improvements were discussed; the shelter donated by the Chamber will be available on a first-come, first-served basis; reviewed the 2008 budget; a detour agreement with DOT was approved; aluminum can drop-off site at the City Garage. Wegener inquired why parking lanes on Center Street were peeled back to the City limits.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that a Disciplinary Action form was discussed, and the Committee is looking for examples. The Emergency Response Policy for firefighters was reviewed. A Utility Personnel meeting for evaluations of Superintendents and Utility Accountant was scheduled for Thursday, September 27th.

D. City Finance – Paul Marose. In Marose’s absence, Sheldon noted little activity impacting the Utilities. The major discussion was the garbage/recycling contract. The issue regarding Change Order # 1 for Center Street was resolved – the cost should be City storm sewer.

E. CDA – Paul Marose. In Marose’s absence, Bosak reported that the tenant for the CDA rental property would be leaving at the end of the lease.

F. Utility President – Dan Wegener. Discuss and Take Possible Action on Land and Maintenance at Lift Station #4 on W. Kindt St. Wegener noted that there has been no update from Bob Buhr on this situation.

Wegener noted the 911 and telephone outage on the previous Friday evening. Wondra cut wires out of the way for a storm sewer manhole.

Mayoral Comments. Mayor noted his extreme disappointment about the significant vandalism to park equipment at City Park.

Old Business: None.

New Business: Issues relating to the Watertown Hospital inspections will be discussed with the Building Inspector at the next Plan Commission meeting.

Motion by Selchert/Canniff to adjourn the meeting at 8:21 PM. Motion carried 4-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
September 10th, 2007
6:30 PM at Utility Commission Office

The meeting was called to order at 6:30 PM, and roll call was taken.
The agenda needs to be amended to place the electric department report first on the agenda.
Motion by Canniff/Gratton to approve the amended agenda. Motion carried 5-0.

Electric Department:
1. Projects Update. Ed and Kelvin worked on Saturday to get Glasfloss’ new service energized; Kelvin will be at school next week; Ed will be off the following week for vacation; having a lot of trouble loosening the bolts on the streetlights on E. Center St. to remove them; need to trench in some services but it is too muddy.

Public Appearances:
Gil Hantzsch of MSA Regarding WWTP Upgrade. Gil proposed different scenarios for the upgrade. The consensus is to bid the job with an option for 2 nd drying bed rehab. Gil will be ready with plans at 2 nd meeting in October.

Attorney Joe Wirth of Piper & Schmidt Law Firm Regarding Sensient Complaint.

Discuss PSC Sewer Rate Proceedings.

Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.

Clerk/Treasurer: Mike Laue was not satisfied with the paving on S. Main for the South Wind subdivision, held up partial payment until this issue is fixed.

Utility Accountant:
Discuss and Possibly Approve 2008 Operating Budget. Due to time constraints, we will discuss at a future date.

Discuss and Possibly Approve Alice Attending MEUW Annual Accounting & Customer Service Seminar. Motion by Marose/Gratton to approve Alice attending the MEUW Annual Accounting & Customer Service Seminar at a cost of $75. Motion carried 5-0.

Water/Sewer Department:
Projects Update. The main and lateral installation is complete on E. Center from Main St. to N. Depot; mains have been tied onto side streets; they will be working on storm sewer before they begin the next phase. Watertown Clinic plumbing is not up to our construction standards; building inspector is holding up occupancy until issue is resolved.

President’s Report: Dan talked to Mike Laue, the billing for the change order is still under dispute. Bullseye owns additional land near lift station, the city has mowed it in the past. Dan thanked the commission for the plant.

New Business: Marose brought up finance committee meeting, he doesn’t plan to attend since nothing on the agenda effects the utility.

Old Business: Motion by Canniff/Selchert to adjourn meeting at 8:46 PM. Motion carried 5-0.

Minutes reported by: Alice Gentz

Utility Commission
Monday, August 20th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer
Members Absent: Dennis Druecke, Mayor Ron Bosak, Ed Brockner
Also Present: Dennis Sheldon

Public Appearances: None

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $249,561.64, vouchers of $20,641.24, and checks of $179,612.03. Ayes: Gratton, Canniff, Selchert, Wegener. Nayes: Marose.

Utility Accountant was directed to report back on: reason for payment to PSC involving Sensient’s complaint; how much of the Koch’s Telecommunication payment for the Juneau Clinic site will be recouped from the builder; what is included in the $475 payment to JB’s Safe & Lock? Marose opposes payment to PSC until the reason for payment is clarified.

B. Review Prior Month Income Statement. No comments.

C. Review List of Delinquent Customers. Marose questioned whether there is any pattern to the 30/60/90 overdue categories. Jane Fude would have to answer that question. Gratton questioned why a customer balance would be entirely in 90 day category. Sheldon explained the “trm” notation on the list as being a terminated customer and also noted that terminated customers are taken to small claims court if leaving a balance over $125.

D. Customer Complaints. No discussion.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. A change order for E. Center Street was noted. Wegener recalled from Council notes that this change order involved storm sewer and questioned whether the Utilities were apportioned a share of the cost. Utility Accountant directed to look into this.

G. Meter Rereads. No comments.

H. Consumption Loss. Noted.

I. Job Closing. Costs for new park shelter were noted.

Report of Officials:
A. Clerk/Treasurer. Sheldon reported a contact with R.W. Baird concerning a Clean Water Fund Loan. Baird indicated that there is still ample time to get an application in for next year’s potential construction at the Treatment Plant. Definition from the Engineer is needed and a determination whether the project meets the criteria for Clean Water Fund.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported: street lights went out on E. Oak Grove Street over the weekend; locates are being done for construction; trying to keep street lights operating in the construction zone; street light metering project continues on E. Oak Street.

2. Marose/Gratton to Approve Hotel Stay for WPPI Annual Meeting at a Cost of $89.00. Motion carried 5-0.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported: one homeowner on E. Center Street had back-up of trench water into their basement over the weekend; average monthly flow is 500-525 thousand gallons. Due to the heavy rain over the weekend, Friday-Saturday saw 524,000 gallons flow to the Treatment Plant, Saturday-Sunday 693,000, Sunday-Monday 1,557,000 gallons; one business in the construction zone was noted to have a sump pump connected into the sanitary sewer; staff was called out at 4:30 AM due to high water alarms - one pump failed and is being replaced by a rental; PVS Technologies is the raising the price of ferrous chloride used to treat phosphorus by about $20/load. The MSA Engineer will attend one of the September meetings to present plans for the Treatment Plant.

2. Canniff/Marose to Approve Randy Attending Mueller Products Training in Madison. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported: public hearing for Wild Goose Estates requesting PUD zoning. Commission suggested that the developer request rezoning as R-2 instead, with additional requirement for use of brick/stone and faster repayment schedule; approved zoning code changes to create a new R-1A zoning district, prohibit tents/tarps as accessory structures, expand driveway approaches, allow Plan Commission to initiate rezoning public hearings, provide for sump pump laterals to the storm sewer; established guidelines for the building inspector as zoning administrator and discussed property maintenance code enforcement; recommended that enforcement on nuisance properties be funded by the 20% retainage on building permit fees.

B. Public Works – Robert Selchert. Selchert reported: discussion with Tom Torp concerning storm water on S. Main Street – provisions are included in the developer’s agreement with the City; Change orders for E. Center storm sewer & signage, Bartlett Acres construction costs, Acorn Lane parking lot base for repaving.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported: Joint Personnel decided not to fill the IT Technician position – will rely on IT consultant in the short-term; updated job description for the Deputy Treasurer; Utility Personnel will meet on Thursday, August 23 rd, with an applicant.

D. City Finance – Paul Marose. Marose reported: discussion of the solid waste/recycling contract – presentations by Waste Management & Veolia; remodeling plans approved for City Hall.

E. CDA – Paul Marose. Marose reported that CDA will meet on Tuesday, August 21 st, and will discuss 2008 budget and the Glasfloss project, among other topics.

F. Utility President – Dan Wegener. Wegener reminded that all staff and Commissioners should try to limit inconvenience to homeowners in the construction zone. Bob Buhr inquired how much land the Utility really needs to retain for the lift station in the Industrial Park.

Mayoral Comments. In Mayor’s absence, Wegener reported that the Mayor has received complaints about street lights on E. Center Street.

Old Business: None.

New Business: Gratton needs the north side of the old park shelter to be marked for putting up a tent at AugustFest. Marose requests that the attorney representing the Utilities before the PSC brief the Commission in person prior to the proposed September 14 th meeting with Sensient.

Motion by Canniff/Selchert to adjourn the meeting at 8:07 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
August 13th, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Paul Marose, Randy Schaefer, Ed Brockner, Dennis Druecke, and Mayor Bosak
Members Absent: Dave Gratton
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.

Public Appearances: None.

Clerk/Treasurer:
1. Discuss Financing Needed for WWTP Upgrade. Motion by Selchert/Canniff to proceed with Clean Water Fund financing up to $1,250,000.00 Motion carried 4-0. Rent check from Verizon was received.

Utility Accountant:
1.Discuss and Possibly Approve Jane and Alice Attending Civic Systems Training. Motion by Canniff/Selchert to allow Jane and Alice to attend Civic training at a cost of $140 each and share a hotel room at a cost of $109.00. Motion carried 4-0.

2. Discuss Back-billing for Dodge Co. Hwy. Dept. Viewed letter sent to Highway Department and Ed explained the cause of the problem.

3. Discuss Replacing Randy’s Pager with a Cell Phone. Motion by Marose/Canniff to replace pager with a cell phone. Motion carried 4-0.

4. Discuss and Possibly Approve New Mowing Bid. Motion by Canniff/Marose to approve mowing bid of $155.00 Motion carried 4-0.

Electric Department:
1. Projects Update. The Watertown Clinic is now heated up; conduit has been put in at Glasfloss; will take down old poles on E. Center Street. Bob and Ed will be attending WPPI Annual Meeting and will be staying over night. Will put on next week’s agenda.

2. Discuss Purchase of Truck. Received two bids. Motion by Selchert/Canniff to accept bid from Mueller Auto for a 2008 Chevy ¾ ton pick-up truck for $19,842.00. Motion passed 4-0.

3. Discuss and Approve Memorial for Richard Kirchoff. Motion by Canniff/Marose to send a plaque, not to exceed $100, in recognition of Kirchoff’s service and dedication. Motion passed 4-0.

Water/Sewer Department:
1. Projects Update. There were a lot of unknown laterals for the E. Center Street apartment building, causing several problems; there have been about 6 water main breaks.

2. Approve Randy and Mike Attending WRWA Operator Expo. Motion by Marose/Canniff to approve Mike and Randy attending WRWA Operator Expo at a cost of $30 per person. Motion carried 4-0. Mueller Products has training at First Supply in Madison. Will put on next week’s agenda.

President’s Report:

New Business: No word back from our job applicant. The city will be putting on a double binder coat of asphalt on E. Center St; the State is to put on the final coat.

Old Business: South Main Street , by the South Wind Subdivision, was blacktopped today.

Motion by Selchert/Canniff to adjourn meeting at 8:00 PM. Motion carried4-0.

Minutes reported by:
Alice Gentz

Utility Commission
Monday, August 20 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer
Members Absent: Dennis Druecke, Mayor Ron Bosak, Ed Brockner
Also Present: Dennis Sheldon

Public Appearances: None

B. Review Prior Month Income Statement. No comments.

D. Customer Complaints. No discussion.

E. Insurance Claims. None.

G. Meter Rereads. No comments.

H. Consumption Loss. Noted.

I. Job Closing. Costs for new park shelter were noted.

B. Electric Superintendent

1. Projects Update. In Brockner’s absence, Wegener reported: street lights went out on E. Oak Grove Street over the weekend; locates are being done for construction; trying to keep street lights operating in the construction zone; street light metering project continues on E. Oak Street.

2. Marose/Gratton to Approve Hotel Stay for WPPI Annual Meeting at a Cost of $89.00. Motion carried 5-0.

2. Canniff/Marose to Approve Randy Attending Mueller Products Training in Madison. Motion carried 5-0.

D. City Finance – Paul Marose. Marose reported: discussion of the solid waste/recycling contract – presentations by Waste Management & Veolia; remodeling plans approved for City Hall.

E. CDA – Paul Marose. Marose reported that CDA will meet on Tuesday, August 21 st, and will discuss 2008 budget and the Glasfloss project, among other topics.

Mayoral Comments. In Mayor’s absence, Wegener reported that the Mayor has received complaints about street lights on E. Center Street.

Old Business: None.

Motion by Canniff/Selchert to adjourn the meeting at 8:07 PM. Motion carried 5-0.
Minutes recorded by: Dennis Sheldon

Utility Commission
Monday, July 16 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, Dennis Druecke, Mayor Ron Bosak, Ed Brockner
Members Absent:
Also Present: Dennis Sheldon, Joe Sciascia, Attorney Joseph Wirth of Piper and Schmidt Law Firm

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Attorney Joseph Wirth of Piper and Schmidt Law Firm

1. Discuss PSC Sewer Rate Proceedings.

Motion by Marose/Canniff to reconvene to open session as per § 19.85 (2), and disclose findings if any. Motion carried 5-0.

No findings to disclose.

Monthly Business:
A. Motion by Canniff/Selchert to approve WPPI transmittal of $233,668.63, vouchers of $6,935.35 and checks of $94,698.94. Motion carried 5-0.

B. Review Prior Month Income Statement. No discussion.

C. List of Delinquent Customers was reviewed.

D. Customer Complaints. One complaint wanting sewer credit without having the 2 nd water meter.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Number of property owners eligible for financing incentives on East Center Street optional improvements was increased to 27.

G. Meter Rereads. Up a little from previous months.

H. Consumption Loss. Little closer to normal; unusual electric loss.

I. Job Closing. Reviewed the Street Light on Meadow Lane and Loop on Victory Street & Move of Secondary Service at the Old Church. It was noted that the City has been billed for the street light on Meadow Lane.

Report of Officials:
A. Clerk/Treasurer. No report.

B. Electric Superintendent
1. Projects Update. No report.

2. Discuss and Possibly Approve Electric Apprenticeship.
Brockner reported that the application has been submitted for Kelvin Schlagel and that a contract will be coming from the State so that enrollment at the Technical College can be completed. One year of education was credited. Canniff reported that Kelvin will be eligible for full-time benefits when the contract is signed and that a wage rate needs to be established by Utility Personnel.

Canniff/Gratton to offer an Electric Apprenticeship to Kelvin Schlagel. Motion carried 5-0.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the annual well inspection was conducted by DNR last week and that their letter has been received. The Safe Drinking Water sampling will start this week.

2. Discuss and Possibly Approve Sludge Hauling Contract. Schaefer noted that an old copy of the contract proposal was included in the Commissioner’s packets. Item 4C was adjusted to include a provision for credit if fuel costs drop below $2.50/gallon.

Selchert/Marose to approve the sludge hauling contract with Tracy & Sons – SGS, LLC. Motion carried 5-0.

D. Matters at Hand
1. Approve Covering the Cost of Recycling CFL Bulbs for Residential Customers With Designated Drop-Off Site at Utility Office Building. Marose explained that CFL bulbs contain a trace of mercury and should be disposed of properly. Selchert suggested that WPPI be encouraged to support CFL recycling at their next meeting.

Marose/Gratton to Approve Covering the Cost of Recycling CFL Bulbs for Residential Customers With Designated Drop-Off Site at Utility Office Building. Motion carried 5-0.

2. Discuss and Possibly Approve Lawn Mowing Bid. Wegener noted that the quote did not include the lift station on Western Avenue. Druecke reported that he has not talked to Wayne Bubolz about this but that it would free up time.

Marose/Selchert to accept the quote from Butch Chase for the remainder of 2007, to include the lift station on Western Avenue. Motion carried 5-0.

3. Discuss and Possibly Approve Bottled Water Donation Using Community Contributions Fund. A pallet has been received for Augustfest and a pallet for EMS/Fire Dept.

Canniff/Marose to Approve Bottled Water Donation Using Community Contributions Fund. Motion carried 4-0-1, Gratton abstaining.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported: Council was present to hear discussion of setback changes at Wild Goose Estates – Commission voted to recommend a PUD application to the developer; noted for previous minutes that a complaint had been received about front-yard accessory structures and action was taken; discussed zoning administrator duties; reviewed zoning text and map proposals from Vandewalle & Associates.

B. Public Works – Robert Selchert. Druecke reported that Curt Kubly will be leaving as Community Center Manager. He will help with finding a replacement and training. He will stay long enough to handle existing contracts. Rent was set for the new park shelter. E. Center Street construction will begin on July 18 th. DOT has delayed the detour so the original construction plan is back in place. The final paving for Ridge Road will occur in the next few weeks so the road will then be dedicated to the city.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that Joint Personnel was cancelled last month and that a Utility Personnel meeting will be scheduled soon. Brockner will receive dental insurance effective August 1 st.

D. City Finance – Paul Marose. Marose reported: Steve Kranz presented proposals for the City Hall security upgrade; eligibility for the E. Center Street financing incentives was recommended to increase to 27 properties; application for the State Trust Fund loan, supporting the Glasfloss incentives, was approved.

E. CDA – Paul Marose. No meeting last month. Next meeting scheduled July 17 th.

F. Utility President – Dan Wegener. Commended Brockner for getting electricity restored after last week’s windstorm and thanked the Fire Dept. for their help in the clean-up.

Mayoral Comments. Announced that Shelli Fernstaedt has resigned as Recreation Director and that a Special City Personnel Committee meeting is being scheduled to discuss replacement.

Old Business: None

New Business: None

Motion by Selchert/Marose to adjourn the meeting at 9:16 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Commission
Monday, June 18 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, Dennis Druecke, Mayor Ron Bosak

Members Absent: Ed Brockner

Also Present: Dennis Sheldon

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: None

Monthly Business:
A. Motion by Gratton/Marose to approve WPPI transmittal of $216,760.11, vouchers of $53,456.26 and checks of $64,182.94. Motion carried 5-0. Utility Accountant directed to report on payments to Resco for “anchor bolts”, to Alliant for Electric Building and to Virchow Krause for rate study.

B. Review Prior Month Income Statement. Marose questioned the “collection labor” line. Jane Fude spends approximately 60% of her time on Utility billings.

C. Review List of Delinquent Customers. Much better than the previous report.

D. Customer Complaints. One complaint to the PSC about disconnect notices. PSC dismissed the complaint.

E. Insurance Claims. None

F. Council Acts Affecting Utility. The Note extension with Hartford Savings was approved; Compliance Maintenance Annual Report was approved; financing incentives for optional improvements on Center Street was passed. Discussion followed whether financing incentives should be standard policy during joint street/utility projects. No action. Druecke reported that city funding for storm sewer stubs during the Center Street construction were recommended by Public Works for those wanting to connect sump pumps.

G. Meter Rereads. Up from last month. Druecke asked who decides when to reread. Jane Fude does a review after meter readings are taken.

H. Consumption Loss. Schaefer reported that there was over 3” of rain during this period and feels that the billing cycle may also contribute. Druecke noted that there has been a rise, even on an annual basis, for sewer.

I. Job Closing. None.

Report of Officials:
A. Matters at Hand:
1. Approve the Deposit of $33,788.33 from the Sewer Prime Account into the DNR Replacement Fund to Cover Lift Station Pump and Controls Replacement Cost. This is a recommendation from Gil Hantzsch of MSA. Druecke asked whether the funds could be removed from the Replacement Fund if this action was taken. Sheldon noted that the DNR Replacement Fund is restricted and that withdrawals can only be made for the specified purposes.

Marose/Gratton to approve the deposit of $33,788.33 from the Sewer Prime Account into the DNR Replacement Fund to cover Lift Station Pump and Controls replacement costs. Motion carried 5-0.

2. Discuss and Possibly Approve Donating Water to Juneau Augustfest.
Marose/Canniff to continue the practice of purchasing bottled water from WRWA and donating to Augustfest. Ayes: Marose, Canniff, Wegener. Abstain: Selchert, Gratton.

3. Discuss Community Contributions. Contribution for park equipment had been tabled pending determination of electric installation costs at the new park shelter. At this point, the electric conduit has not yet been located.

B. Clerk/Treasurer. Sheldon reported that follow-up letters were sent to E. Center Street property owners after the last Council meeting. These letters have generated more contacts about the optional improvements.

C. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported that softball field lights are up and that lights for the tennis courts and baseball field are now metered for special rates.

D.Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that he and Tim Gassner attended WRWA training on June 7 th and may have picked up on some ideas for Water consumption/loss; costs are being gathered for fixing pipe corrosion at Well # 2; Marose questioned a waste pile near Well # 1 after recent work, and Schaefer reported that it will be removed immediately if it is still there.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. There was discussion about setbacks at Wild Goose Estates – developer wants permission to build larger homes on the lots; use of tents/tarps as accessory structures was discussed. Enforcement action on one such use in a front yard has been taken.

B. Public Works – Robert Selchert. Druecke reported: discussion about vandalism at Wild Goose Park – Police will be monitoring; Garage door bids were received, and bid from Raynor was approved by Council; discussion of street opening permits – examples were gathered from other communities. Few policies of other communities address insurance requirements. The policy will be brought to Utility Commission when completed; finance incentives for E. Center were approved along with city funding of storm water stubs – Mike Laue of MSA will develop cost figures; still waiting for the DOT contract relating to the Center Street detour plan; a 5-year street plan was developed and will be brought to Utility Commission.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported approval for advertising for an IT Technician and approval of one policy change regarding the dress code to require quality leather shoes.

D. City Finance – Paul Marose. The Center Street financing incentives were the only topic involving the Utilities.

E. CDA – Paul Marose. Marose announced that meetings will be held only if there is substantial business to conduct. Otherwise, the Director will simply provide a written report to the Board members. It was noted that one delinquent utility customer was also a holder of a revolving loan through CDA and is of concern.

F. Utility President – Dan Wegener. Wegener remarked that, while regrettable, strict collection enforcement will continue and is effective.

G. Mayoral comments. Mayor Bosak reported that he and Economic Development Director Robert Buhr will meet with F&M Union Bank on Thursday at 1:30 to discuss their building plans.

Old Business:
Druecke noted that there is word-of-mouth among E. Center Street residents that may also generate interest in doing the optional improvements.

New Business:
Bosak asked whether Alice Gentz will again provide an information booth at Augustfest. This should be placed on next month’s agenda.

Marose questioned whether there is mercury in the high-efficiency light bulbs being distributed and whether that is an issue for disposal. It was noted on a box that it does contain mercury and should be recycled accordingly. Utility Accountant is directed to follow up for next month’s meeting.

Selchert reported that WPPI is interested in setting up a meeting about service improvement.

Motion by Selchert/Gratton to adjourn the meeting at 8:22 PM. Motion carried 5-0.

Minutes recorded by:
Dennis Sheldon

Utility Project & Planning
June 11 th, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Dave Gratton, Paul Marose, Randy Schaefer, Ed Brockner, Dennis Druecke, Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.

Public Appearances:

Steve Reifsnider Regarding Dodge County Foam Trailer Contribution. Reifsnider showed us the foam trailer, explained how it works, and thanked us for the contribution.
Bill Bass of United Liquid Waste Recycling Inc. Regarding Sludge Hauling Contract. Bass explained their services and indicated their interest in being allowed to bid on the service contract.
Bernie Blazek Regarding Collections. Blazek explained his concerns about utilities being put on tax roll. He feels the utility then has no incentive to pursue the collection on the delinquent account. We explained what our procedures are, and that if the balance would not have been paid it would have gone to small claims court.

Clerk/Treasurer: 1. Discuss Timing for Revenue Note for ATC Project. Motion by Marose/Selchert to extend the line of credit for six months. Motion carried 5-0.

Utility Accountant:
1. View Costs in ATC Project. Viewed report that Alice passed out.

2. Take Formal Action to Appoint WPPI Director and Alternate. Motion Marose/Canniff to appoint Bob Selchert as director and Ed Brockner as alternate. Motion carried 5-0.

3. Discuss Including Lift Station Pumps and Controls Replacement Costs into DNR Replacement Fund Deposit. Motion by Marose/Canniff to table discussion until next week when new deposit schedule has been prepared. Motion carried 5-0.

Electric Department:
1. Projects Update. Trucks were tested today; had boom truck fixed; Kelvin is working out fine; finished putting up light on Meadow Lane.

2. Discuss Purchase of Pick-up Truck. Ed inquired about ordering a truck, will advertise for bids.

3. Discuss Roof over Electric Garage. Shingles are missing, roof is 17 years old. Will get a cost estimate and put into next year’s budget.

Water/Sewer Department:
1. Projects Update. Watertown Clinic has not moved curb stop. Mary Kay will write them a letter.

2. Discuss Proposed Contract From Tracy & Sons and Decide Whether to Bid Out Sludge Hauling Contract. Will discuss further at a future meeting.

Mayor’s Report: Discuss Playground Equipment. Will put on a future agenda.

President’s Report: Sensient lawsuit dropped, they are taking it to the PSC. Sciascia feels this is a good move.

New Business: Bob Selchert brought information on the trip to the Elm Grove Generation Plant.

Old Business: Dennis Druecke brought up that in 2008 Highway 33 through Horicon will be closed for reconstruction. The detour route will be on E. Center St. through Juneau. Therefore, the city will put on 2 binder coats of asphalt this year, each 1 ½” thick. In 2009 the DOT will apply the final coat, 1 ½” thick.

Motion by Marose/Gratton to adjourn meeting at 9:03 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz

Utility Commission
Monday, May 21 st., 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Dennis Druecke, Mayor Ron Bosak
Members Absent: Randy Schaefer, Ed Brockner
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Marose/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Melissa Lischka and mother, Roni Sue Lischka for presentation of Power Public Scholarship. Aaron Worthman of Virchow, Krause presented our 2006 financial statements. The utility is in good financial standing.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $184,397.82, vouchers of $12,501.57 and checks of $86,909.26. Motion carried 5-0.

B. Review Prior Month Income Statement.

C. Review List of Delinquent Customers. Down considerably. Discussed customer notes at great length.

D. Customer Complaints. None

E. Insurance Claims. None

F. Council Acts Affecting Utility. Annexation of Mike Rausch Property.

G. Meter Rereads. Noted.

H. Consumption Loss. Sewer is very high.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Update on Line of Credit. There will be minimal financing costs to extend the line of credit, which will become part of the loan.

B. Utility Accountant. We may want to put money into DNR replacement fund toward replacing motors and pumps at lift stations. Will discuss further next month.

C. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported that Ed is keeping busy with routine projects and locates.

D. Water/Wastewater Superintendent
1. Projects Update. In Schaefer’s absence, Alice reported that Randy has raised the potential cost of WWTP upgrades to $1,250,000 in the CMAR report.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Received letter of intent from Louie Nehls; update on annexation of Mike Rausch; discussed ordinance regarding signs at city entrances; discussed the garage on Acorn Lane, Mary Kay will let them know it needs to be removed.

B. Public Works – Robert Selchert. Dean Born appeared regarding sewer lateral; discussed Bartlett Acres, will move ahead with paving streets; letters sent out about financing laterals for E Center St; working on a 5-year street plan.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. At joint personnel there was discussion about hiring a part-time person for computer IT work; working on policy updates; the applicant from Eagle River is no longer interested in the superintendent position; our summer help candidate called Ed to let him know he got hired by Waupun Utilities.

D. City Finance – Paul Marose. Funding for Center St went through; discussed incentives and terms for lateral replacement; Glasfloss applied for economic development funding.

E. CDA – Paul Marose. There was a ground breaking ceremony for Watertown clinic; discussed Enamco building..

F. Utility President – Dan Wegener. A check will be presented for Dodge Co. Firemen’s Assoc. Foam Truck contribution at tomorrow’s meeting. Wegener appreciates WPPI’s participation and encouraging the utility to contribute to our community. Feels Ed is doing a great job.

Mayoral Comments. Park equipment is ordered. Will present ideas next month that Utility may be interested in contributing to.

Old Business: Paul cannot make it to WPPI Annual Meeting.

New Business: None

Motion by Marose/Gratton to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.

Discuss Hiring Summer Electric Employee.

Motion by Selchert/Gratton to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.

Make Recommendation(s) as needed: Motion by Canniff/Marose to hire Kelvin Schlegel as Electric Utility Groundmen for 6 month internship at $14.00 per hour with no benefits, with a starting date of May 23 rd. Motion carried 5-0.

Motion by Gratton/Marose to adjourn the meeting at 9:13 PM. Motion carried 5-0.

Minutes recorded by: Alice Gentz

Utility Project & Planning
May 14 th, 2007
6:30 PM at Utility Commission Office

The meeting was called to order at 6:31 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.

Public Appearances: Dean Born Regarding Sewer Lateral. The Borns took out a street opening permit to repair their sewer lateral. He felt he incurred extra costs due to inaccurate locate markings, and faulty sewer main. Motion by Selchert/Marose to compensate Dean Born $200 for repair of sewer main. Motion carried 5-0.

Clerk/Treasurer:
1. Discuss Revenue Note for ATC Project. Loan for the ATC Line of Credit is due on July 1 st. Motion by Selchert/Gratton to extend the loan for three months. Motion carried 5-0.

Utility Accountant:
1. Approve Alice Attending MEUW Seminar on Act 141 Public Benefits Changes. Motion by Gratton/Canniff to allow Alice to attend the seminar regarding Act 141. Motion carried 5-0.

2. Approve Agreement Concerning Responsibility for Compliance With Under Frequency Load-Shedding Reliability Standards. Motion by Canniff/Selchert to approve the agreement as submitted by WPPI. Motion carried 5-0.

Electric Department:
1.Projects Update. Busy with locates; material ordered for Center St. street light project; equipment and transformers ordered for Glasfloss and Watertown Hospital Clinic. Ed will be going to MEUW golf outing.

2. Discuss Apprenticeship Program. Application for apprenticeship needs to be submitted by July.

Water/Sewer Department:
1. Projects Update. Received information from Watertown Utility regarding Mutual Aid Agreement. Watertown Hospital Clinic placed the curb stop on their property, needs to be relocated in terrace, building inspector will discuss it with them. Hydrant painting has begun. MSA will be giving us a report about WWTP upgrade in our June meeting, costs to be around $766,000.

2. Discuss and Possibly Approve Compliance Maintenance Annual Report. Will reword and raise the limit of project. Motion by Canniff/Selchert to approve the Compliance Maintenance Report. Motion carried 5-0.

President’s Report: Dan welcomed Dennis Druecke back to the commission as council representative.

1. Choose Utility Scholarship Recipient. Motion by Marose/Gratton to award scholarship to Melissa Lischka. Motion carried 5-0.

New Business: Marose won’t be able to make it to the WPPI annual meeting. Gratton noticed that the tennis lights have been on in the evenings. A new timer was just installed.

Old Business:

Motion by Canniff /Gratton to adjourn meeting at 7:57 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz

Utility Commission
Monday, April 16 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer
Members Absent: Mayor Ron Bosak, Dan Zank, Ed Brockner
Also Present: Dennis Sheldon

Public Appearances: None

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $182,246.75, vouchers of $4,331.72 and checks of $86,592.49. Motion carried 5-0.

B. Review Prior Month Income Statement. This is a result of Selchert’s suggestion from the prior month. Sheldon noted that 3 payrolls in March would have impacted the reported performance. Commission thanks Alice Gentz for this information and would like to continue this reporting on a monthly basis if it is not too labor-intensive.

C. Review List of Delinquent Customers. Wegener emphasized that the established policy be followed and that minimum payments under the policy must be paid by the deadline.

D. Customer Complaints. None

E. Insurance Claims. None

F. Council Acts Affecting Utility. The Center Street project was approved.

G. Meter Rereads. Noted.

H. Consumption Loss. Water results are better, but wastewater is still a concern. Schaefer indicated that the reporting period does not include the recent heavy rains.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Discuss Street Lights on E. Center St. Sheldon reported that no provision for these costs was included in either the project estimates or funding plans. A special Public Works meeting will be held on Thursday, April 19 th, to address this issue. Wegener has discussed this with Brockner and City Engineer Mike Laue. Options and cost estimates will be provided to Public Works at their special meeting. Wegener reported that there are 19 street light standards, and spacing must be corrected.

2. Discuss and Possibly Approve Recommendation for Lateral Financing (see binder for draft letter to property owners and examples of old resolutions). Sheldon pointed out the history of such financing incentives as presented in the binder. Gratton asked whether these incentives can be handled like the special assessments. Sheldon responded that they have been similar in the past, but with shorter payback periods. Sheldon also cautioned about use of borrowed funds for financing such incentives since it is considered a “private placement” and could jeopardize tax-exempt status. The letter to homeowners, drafted by Mike Laue, was reviewed. Gratton recommended that the language emphasize sump pump connections with downspouts being secondary. Schaefer suggested that the letter mention that sump pump connections to the sanitary sewer are illegal. Wegener will contact Laue about making these improvements to the letter.

Canniff/Gratton to recommend both lateral financing and the improved letter to the Finance Committee for approval. Motion carried 5-0.

3. Discuss Notice of Claim Filed by Sensient Flavors, Inc. (see binder). Marose pointed out that discussion of this matter in open session could become part of litigation. Sheldon reported that he had been in contact with City Attorney Joe Sciascia. Sciascia directed that the notice be forwarded to the insurance carrier for a determination whether they will provide legal defense. Alice Gentz has been directed to prepare a report of additional costs associated with the Sensient situation. Sheldon reported that Virchow Krause was given a copy of the claim and was directed to send Gil Hantszch of MSA a copy of the claim as well.

Sheldon reported that a response had been received on the Raasch annexation, indicating that it is in the public interest to allow the annexation to go forward. Also, Verizon has intentions of installing a generator at the Treatment Plant tower location and is working with the Building Inspector on this.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported that Ed is keeping busy with routine business and that the volume of locates will pick up during the construction season.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported: Well # 2 is almost ready to be put back in service again and described the cause of latest repairs. Some corrosion was noted on the piping when painting the iron removal tank, and that will need to be fixed. Well # 1 has been painted, and no structural problems were noted. Well # 3 is currently being sandblasted prior to painting.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. A land division for Gilbert Bennett in the Town of Oak Grove was approved; a certified survey map for Jaystone Properties was approved for 328/330 S. Fairfield; the Raasch annexation was approved, with R-1 zoning; Building Inspector will report back on property maintenance activity; volunteer commissioners completed their zoning inventory and are waiting to meet with the planning consultants.

B. Public Works – Robert Selchert. Center Street was the major topic of interest to the Commission and pointed out the special meeting on Thursday to discuss the street lights. Also, action was taken to make Recreation an independent Committee.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that policy reviews are underway and that there was discussion about using carryover leave by City Hall staff. There is an issue of getting the leave used by the deadline due to the recent vacancy. The staff was encouraged to use the vacation according to policy.

D. City Finance – Paul Marose. Claire Peterchak of Baird discussed the upcoming borrowing, and Justin Reynolds gave a frank assessment of our needs and his capabilities, given his larger job at Dodgeland Schools.

E. CDA – Paul Marose. This month’s meeting has been cancelled, but the Council action regarding the incentive to Glasfloss was noted.

F. Utility President – Dan Wegener.
1. Discuss Sensient Meeting (see letter in binder). The matter was referred to earlier.

Mayoral Comments. Not present.

Old Business: Selchert reported that he would attend the WPPI meeting on May 31 st in Racine.

New Business: None

Motion by Selchert/Marose to adjourn the meeting at 8:27 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
April 9, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Randy Schaefer, Ed Brockner, Paul Marose, Mayor Bosak
Members Absent: Dave Gratton
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:34 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.

Public Appearances: None.

Clerk/Treasurer: Dennis received a message from Mike Laue, he is revising the agreement for annexation for the Mike Rausch property. At last week’s public hearing there were suggestions about the street light placement on E. Center St, Dennis said he would refer the matter to the commission. There was discussion about lateral replacement, citizens were told that arrangements for replacement can be made with the mainline contractor during the construction. Dennis received a call about incentives being offered for lateral replacement. The understanding is that the city will provide financing at the construction rate. Dan will talk with Mike Laue about putting together a letter to be mailed to the property owners.

Utility Accountant:
Discuss and Possibly Approve Community Contributions for Playground Equipment. Ron Bosak distributed a drawing of the proposed placement of playground equipment at Wild Goose Park. No action was taken at this time.

Electric Department:
1. Projects Update.

Discuss Substation Regulators. Alliant may be installing the regulators this week.

ATC Project Update. Ed did a walk-through with Steve Hall; project is pretty much complete except for property restoration.

Discuss Property Damage Complaint. Received letter and pictures from Steve Schoepke complaining about damage to his lawn. Lawn restoration is part of the project.

Water/Sewer Department:
1. Projects Update. Received payment from H.I.S. Corporation for hydrant that had to be abandoned. Well #2 is down again. The pump failed, it shouldn’t be our cost to repair. Well tanks are getting painted this week.

President’s Report: Dan received a letter from Sensient’s attorney regarding a meeting on April 11 th.

New Business:

Old Business: Motion by Marose/Canniff to adjourn the meeting at 7:31 PM. Motion carried 4-0.

Minutes Reported by: Alice Gentz

Utility Commission
Monday, March 19 th, 2007
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer
Members Absent: Mayor Ron Bosak, Dan Zank, Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:04 PM, and roll call was taken.
Motion by Marose/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: None
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $162,568.51, vouchers of $16,877.50 and checks of $121,781.40. Motion carried 5-0. Selchert inquired about the possibility of reporting revenues and collections on a monthly basis in addition to checks and vouchers.

B. Review List of Delinquent Customers. Marose inquired about the impact of foreclosures, and discussion followed about the differences from normal real estate closings. Wegener noted the message from Jane Fude outlining the timeline for disconnections upon lifting of the winter moratorium. Marose indicated that this timeline could also be communicated through the newspaper.

C. Customer Complaints were noted.

D. Insurance Claims. None

E. Council Acts Affecting Utility. The Computer Use policy was approved.

F. Meter Rereads were reviewed.

G. Consumption Loss. Reductions for both Water/Sewer were noticed from prior month.

H. Job Closing. The Acorn Lane job was entirely Utility infrastructure. Costs for the Silk Service job exceeded the estimate. Temporary services must be addressed with the owner since the job is complete.

Report of Officials:
A. Clerk/Treasurer
1. Discuss and possibly approve the optional insurance
coverages. Rating information for equipment breakdown optional coverage was reviewed. It was noted that Replacement Funds are available for any equipment damage at the Treatment Plant.

Selchert/Canniff to table optional insurance coverage. Motion carried 5-0.

2. Update on Annexation of Raasch Property. Sheldon reported that Mike Raasch has filed his petition for annexation. Sheldon was directed to contact Mike Laue of MSA to prepare cost estimates for extending Water/Sewer service and to draft a service agreement. Sheldon was also directed to gather information about the change in property taxes that the petitioner might anticipate by annexing.

3. Discuss and possibly approve Community Contributions and Economic Development Contributions

Selchert/Canniff to approve a $500 Economic Development donation, with a $500 WPPI match, to the Juneau Augustfest Committee towards providing electric service for the new Band Shelter and to approve a $500 Community Contribution donation, with a $500 WPPI match, for the Dodge County Foam Truck trailer. Motion carried 5-0.

B. Electric Superintendent
1. Projects Update. In Brockner’s absence, Wegener reported: work continues on street lights on Victory Street; ATC project is near completion – some outage was noted on Hyland/Maple in order to make the swing; new regulators are on order, and used regulators from Sheboygan Falls are here awaiting installation by Alliant.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported: Work on Well # 2 is complete. Upon completion of tests, it will be placed back on line; Iron filters at the Wells are to be inspected this week prior to painting activity; Treatment Plant pumps have been repaired and placed back in service; Water loss has decreased since Well # 2 has been out of service. The master meter is going to be tested. If the master meter was inaccurate, it may explain some of the consumption & loss reported.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. A public hearing was held for a conditional use permit for an amusement arcade. Concerns were expressed about lack of manned supervision, and the matter was tabled in order to allow the petitioner to amend the business plan. A zoning revision was approved for the former Immaculate Conception church, as well as a land division to split the rectory off as a separate parcel, upon proof that the tunnel would be blocked off at the new property line. A change to the minimum lot width Ordinance for a zero-lot line duplex was discussed and rejected – a variance was recommended to the Board of Appeals for a proposed conversion to a zero-lot line duplex on S. Fairfield. Hazards were reviewed and none noted for reporting to the State on a group home on Victory Street. Commission volunteers reported on zoning inventory. Schaefer noted that the new lot for the Rectory must have its own water service.

B. Public Works – Robert Selchert. Bid opening for the Center Street project is scheduled for March 22 nd, with a bid award recommendation from Public Works scheduled for April 4 th. A public hearing on preliminary special assessments will be held on April 5 th. Sidewalks on Center Street will be inspected by Public Works to identify those needing repairs as part of the project. Tree removal has been completed on Depot Street.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. The Computer Use policy was approved, and the Committee is to review the Policies section of the Employee Handbook.

D. City Finance – Paul Marose. Personnel vacancy at City Hall was discussed, as was the existing Computer consulting arrangement.

E. CDA – Paul Marose. Discussion about a matter forwarded to the Council for a closed session. Council gave the Economic Development Director direction on options to offer to a local business.

F. Utility President – Dan Wegener. Wegener & Brockner met with Greg Weber. A Superintendent application was received and follow-up will occur. Brockner will continue to be available through this labor shortage.

Mayoral Comments. Not present.

Old Business: None

New Business: None

Motion by Gratton/Marose to adjourn the meeting at 8:14 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Utility Project & Planning
March 12, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Dave Gratton, Ross Canniff, Randy Schaefer, Ed Brockner, Paul Marose, Mayor Bosak
Members Absent: Dan Zank
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.

Public Appearances: None.

Clerk/Treasurer:
Discuss Potential Annexation of Mike Rausch Property. Dennis sent an example of the petition papers that must be filed, have heard nothing back from him.

Utility Accountant:
1. Discuss Jane Sending Out Disconnect Notices. Jane will send notices out so disconnections can take place as soon as the winter moratorium is over.

Discuss WPPI Member Network Services Program. WPPI would be able to service all city and utility issues. Dennis will discuss further at finance meeting.

Electric Department:
1. Projects Update. Working on an estimate for Glasfloss and Watertown Clinic, Jewel Street streetlights should work now.

2. Discuss Substation Regulators. The shipping date is May 31 st. Dave Schmitz of Alliant has located used regulators at Sheboygan Falls. He will get us a price for installing them temporarily.

Discuss Alliant’s Emergency Service Contract. Motion by Gratton/Canniff to enter into Alliant’s Emergency Service Contract. Motion carried 5-0.

Water/Sewer Department:
1. Projects Update. Well #2 is still down, haven’t heard on the progress of pump; had drive shaft for raw pump repaired; Kip Golden from Glasfloss informed Randy that he wants an 8” sprinkler in new building.

President’s Report: A ttended meeting about industrial development, working with Ed to get things on track.

New Business: Gratton reported that light on WPPI sign on County DJ is out.

Old Business: Shelli and Mayor looking at playground equipment as a possible contribution. We may want to contribute to Dodge County Foam Truck.

Motion by Selchert/Marose to adjourn the meeting at 7:20 PM.

Minutes Reported by: Alice Gentz

Utility Commission
Monday, Feb. 19 th, 2006
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Dan Zank, Randy Schaefer, Mayor Ron Bosak
Members Absent: Jeff Sueflohn
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0

Public Appearances:
1. Roy Thilly of WPPI Updating WPPI Priorities and Industry Issues. Roy discussed WPPI’s diversification of energy supply, new generation plans, and the priority of conservation. Juneau’s renewable sales are at 2.8%, the average for WPPI members is at 1.5%.

2. Mike Laue of MSA Regarding E. Center Street Water and Sewer Reconstruction. Close to going out for bids for construction. Mike displayed maps depicting the planned reconstruction of water and sewer mains. Mike discussed an act that was passed that water and sewer laterals need to be able to be located.

3. Dr. Heinen Regarding an Outstanding Invoice. Dr. and Mrs. Heinen explained that the invoice was from June 2005, when construction workers lifted up the asphalt in the driveway and water started squirting. They felt they were not treated appropriately, and felt their was no need to have a locate. After much discussion, Dr. Heinen said he is willing to pay the invoice, he just wanted to make his feelings known. It was the consensus of the commission that no interest will be charged.

Monthly Business: A. Motion by Canniff/Selchert to approve WPPI transmittal of $174,693.02, vouchers of $10,763.30 and checks of $112,431.14. Motion carried 5-0.

B. Review List of Delinquent Customers. List is growing.

C. Customer Complaints.

D. Insurance Claims.

E. Council Acts Affecting Utility.

F. Meter Rereads.

G. Consumption Loss. Sewer is high again. Water is down, not sure why.

H. Job Closing.

Report of Officials:
A. Clerk/Treasurer
1. Discuss Interest in Publishing Delinquent List. Motion by Canniff/Marose to table discussion until a future meeting. Motion carried 5-0.

2. Discuss Potential Annexation of Mike Rausch Property. Motion by Gratton/Selchert that the Utility Commission is going on record as supporting the annexation of the Rausch property and allow the same agreement as executed previously, subject that the agreement is legal and binding, that a legal description is added, and the document gets recorded at the court house. Motion carried 5-0.

3. Discuss and Take Possible Action on Insurance Proposal. Motion by Gratton/Canniff to table the discussion until a further meeting. Motion carried 5-0.

4. Approve MSA Contract for WWTP Improvements. Motion by Canniff/Gratton to approve the MSA contract, subject to attorney approval. Motion carried 5-0.

5. Discuss Letter Received Pertaining to Southwind Subdivision. Dennis received a letter from M & I Bank stating that Tom Torp has the funding for the project. All conditions have been met and plat has been recorded.

B. Utility Accountant
1. Discuss and Take Possible on Recreation Trip Donation. No action taken.

C. Electric Superintendent
1. Projects Update. Superintendent not present.

D. Water/Wastewater Superintendent
1. Projects Update. Discussed sewer backup problem at Huber Facility.

2. Approve Quote From Municipal Well & Pump for Well #2 Pump Failure. Motion by Gratton/Selchert to accept quote in the amount $19,997. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Public hearing for old church, property with church will be separated from property from house.

B. Public Works – Robert Selchert. Mike Laue appeared concerning the city cemetery; final asphalt coat on Ridge Road will not be completed immediately; welcome sign on North St. moved to city limits.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Discussed access to personnel safe at City Hall; discussed computer use policy, which Dennis will follow up on.

D. City Finance – Paul Marose. Nothing pertaining to utility.

D. CDA – Paul Marose. Movement of meeting to third Tuesday of each month.

E. Utility President – Dan Wegener. Discussed letter received by Sensient.

F. Mayoral Comments. Attended County Highway board meeting pertaining to Center St. and the issues with their trucks on the street.

Old Business:

New Business:
Motion by Marose/Gratton to a djourn into closed session as per §19.85 (1)(b) considering dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investigation of charges against such person, or considering the grant or denial or tenure for a university faculty member, and the taking of formal action on any such matter; provided that the faculty member or other public employee or person licensed is given actual notice of any evidentiary hearing which may be held prior to final action being taken and of any meeting at which final action may be taken. The notice shall contain a statement that the person has the right to demand that the evidentiary hearing or meeting be held in open session. The paragraph and par. (f) do not apply to any such evidentiary hearing or meeting where the employee or person licensed requests that an open session be held. Motion carried 5-0.

Motion by Selchert/Marose to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried 5-0. Motion by Gratton/Selchert to appoint the Utility Personnel Chair to act for the Commission on matters where a supervisor is not available. Motion carried 5-0.

Motion by Canniff/Gratton to adjourn the meeting at 10:28 PM. Motion carried 5-0.

Minutes recorded by:

Alice Gentz
Dennis Sheldon

Utility Project & Planning
February 12, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Dave Gratton, Ross Canniff, Randy Schaefer, Jeff Sueflohn, Paul Marose, Dan Zank, Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Rhonda Steiner, Gil Hantzsch

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.

Public Appearances:
1. Rhonda Steiner of the League of Wisconsin Municipalities Municipal Insurance Co.

Rhonda Steiner explained two types of optional coverages. No-fault sewer back-up covers residents, even if there is no City liability proven. Rhonda warned against setting precedents through decisions to pay claims. Second, boiler/machinery coverage is available. Currently, only boiler explosion is covered, but it could be expanded to cover mechanical equipment breakdowns. Rhonda distributed a proposal from 2 carriers for consideration.

2. Gil Hantzsch of MSA Regarding Infiltration and Inflow Removal Efforts.

Gil Hantzsch distributed a letter, reviewing findings of the Operations Needs study. Costs of implementing the suggestions would be approximately $800,000, plus about $45,000 in engineering costs. Given the timelines to complete plans, get DNR approval, and get bids, there probably won’t be time to do much in 2007. Schaefer would prefer to start with the work on the Equalization Tanks in early 2007. There was discussion about possible funding sources for the projects, including a Clean Water Fund and use of the DNR Replacement Funds.

A proposed contract with MSA for engineering services should be placed on the agenda for approval at the February 19 th Utility Commission meeting.

3. Ben Sparks of Sensient Regarding Sewer Rate Ordinance. Ben Sparks was not present.

Clerk/Treasurer:
Discuss Potential Annexation of Mike Rausch Property. Consensus was that Rausch could be serviced in the same way that his neighbor across the street was connected during the latest N. Fairfield extension. However, Sheldon was instructed to research the arrangement with the neighboring property owner and report back to the Commission.

Utility Accountant:
Approve Jane Attending Collections Seminar. Selchert/Marose to approve conference fee of $65 for Jane Fude to attend the MEUW Collections Seminar on March 8 in Wisconsin Dells. Motion carried 5-0.

Electric Department:
1. Projects Update.

2. Discuss and Take Possible Action on Substation Regulators. Quotes were received late this afternoon and are being reviewed. Siemens would throw in a 4 th control unit if 3 Siemens regulators are ordered. The quote came in at $41,900, with a 12-week lead time. Selchert/Gratton to approve ordering the replacement regulators from Siemens. Motion carried 5-0.

3. Discuss Watertown Hospital Service. Sueflohn suggested a loop feed system that would also serve the Well House. He will prepare plans for Commission review.

4. Discuss Timing of ATC Project. Michels Power started construction today. No current maps are available as a guide for the necessary switching. Steve Hedden of MEUW offered help for the switching to the Industrial Park substation. A new timeline was received from Michels since they had some delays due to some emergency work in the Dakotas.

5. Discuss Power Surge Issues. Silk-Juneau has reported problems with surges. A recorder has been placed on their metering panel to see if the problem is internal.

6. Discuss Job Applicants. There are 4 applicants with no experience, and 1 applicant with 4 months experience.

Water/Sewer Department:
1. Projects Update. Schaefer reported a failure at Well # 2. A quote from Municipal Well & Pump for repairs was distributed. Emergency repairs are already underway.

2. Formal approval of the quote from Municipal Well & Pump should appear on the agenda for the February 19 th Utility Commission meeting.

3. Approve Training for Tim Gassner. Each year, one Water Dept. employee attends the WRWA training session. Costs are $186 for hotel and $155 for the conference fee. It provides 14 hours of credits. Canniff/Marose to approve WRWA training for Tim Gassner. Motion carried 5-0.

President’s Report: No report

New Business: None

Old Business: None

Motion by Canniff/Marose to adjourn into closed session as per §19.85 (1)(b) considering dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investigation of charges against such person, or considering the grant or denial or tenure for a university faculty member, and the taking of formal action on any such matter; provided that the faculty member or other public employee or person licensed is given actual notice of any evidentiary hearing which may be held prior to final action being taken and of any meeting at which final action may be taken. The notice shall contain a statement that the person has the right to demand that the evidentiary hearing or meeting be held in open session. The paragraph and par. (f) do not apply to any such evidentiary hearing or meeting where the employee or person licensed requests that an open session be held. Motion carried 5-0.

Motion by Gratton/Marose to reconvene into open session as per §19.85 (2) and disclose findings if any. Motion carried 5-0.

Motion by Selchert/Canniff to adjourn meeting at 9:28 PM.

Minutes recorded by: Dennis Sheldon

Utility Commission
Monday, Jan. 15 th, 2006
7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, Jeff Sueflohn, Mayor Ron Bosak
Members Absent: Dan Zank
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0

Public Appearances: None

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $181,669.63, vouchers of $19,037.68, and checks of $74,294.05. Motion carried 5-0.

B. Review List of Delinquent Customers. Discussed publishing delinquent list in paper.

C. Customer Complaints. Discussed what could have caused the backup in the Marx basement.

D. Insurance Claims.

E. Council Acts Affecting Utility.

F. Meter Rereads. Looks good.

G. Consumption Loss.

H. Job Closing. Wild Goose Estates Primary Extension, Petroflex on Ridge Road.

Report of Officials:
A. Clerk/Treasurer
1. Discuss Tax Settlement of Delinquent Utilities on Tax Roll. Dennis gave an update on the tax settlement.

2. Discuss Open Records Request from Sensient’s Attorney. Information has been given to Sciascia regarding sewer ordinance and sewer rate study.

B. Utility Accountant
1. Discuss Utility Scholarship. Scholarship applications will be returned to utility office, the Commission will choose the recipient at May Project and Planning meeting.

C. Electric Superintendent
1. Projects Update.

2. Discuss Substation Regulators. Substation infrared testing was done in October, Alliant just brought the results 2 weeks ago. All three regulators in north side sub need to be replaced.

3. E. Center Streetlights Update. Lights were working as of last Friday.

D. Water/Wastewater Superintendent
1. Projects Update. Randy discussed the letter written by MSA to the DNR explaining our planned upgrades. Ron Preskar was concerned about the hydrant in front of his house, Randy checked it out and didn’t find any problems. Lane Tank Co. gave Randy a contract to sandblast three iron removal tanks. Mayor & Randy discussed the Police Range building, would like to have an electric service trenched to the building.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Approved Precise Implementation Plan (PIP) for 348-360 S. Fairfield Avenue; owners of old Catholic Church are looking to sell off the rectory; working on zoning.

B. Public Works – Robert Selchert. No meeting.
Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Discussed residence requirements; talked about computer policy; discussed policy procedures for disciplining employees.

C. City Finance – Paul Marose. No meeting.

D. CDA – Paul Marose. Hired Bob Buhr as new CDA director.

E. Utility President – Dan Wegener. Hopes everyone had a happy holiday.

F. Mayoral Comments. Contacted Scott Fitzgerald regarding grants for E. Center Street project, referred to Rep. Petri. It doesn’t look as if anything is available.

Old Business: Discussed door locks. Getting quotes for security systems.

New Business:

Motion by Marose/Selchert to adjourn the meeting at 8:06 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz

Utility Project & Planning
January 8, 2007
6:30 PM at Utility Commission Office

Members Present: Dan Wegener, Robert Selchert, Dave Gratton, Ross Canniff, Randy Schaefer, Jeff Sueflohn, Paul Marose, Mayor Bosak

Members Absent: Dan Zank
Also Present: Dennis Sheldon

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Marose/Selchert to amend the agenda to include approval of minutes fromprevious meeting. Motion carried 5-0.

Motion by Gratton/Canniff to approve the minutes of the previous meeting. Motion carried 5-0.

Public Appearances: None

Clerk/Treasurer:
Liability Insurance Coverage’s. Sheldon reported that an agent change was done to allow the existing Boiler policy to continue. The new agent was invited to appear at the next Project & Planning meeting to discuss optional coverages.

Utility Accountant: No report.

Electric Department:
Projects Update. Sueflohn reported on activity at E. Center Street to install new lights. Trees are being trimmed away from power lines, and notes are being taken for a mapping project. There is an applicant who is a resident of Juneau.

Water/Sewer Department:
Projects Update. Schaefer reported that he is working on year-end reports and is talking to Gil Hantszch of MSA about future projects. Tracy & Sons found storm sewers in poor condition while jetting on E. Center Street for City Public Works.

President’s Report:
Approve moving Alice’s wage to 20E on the wage scale. Motion by Canniff/Gratton to move Alice Gentz to 20E on the wage scale. Motion carried 5-0.

Wegener also read a letter from City Attorney Joe Sciascia, concerning Sensient’s reaction to the new Sewer Rate Ordinance. Sciascia suggested that Sensient propose modifications to the Ordinance if there are problem areas. Sensient suggested that there may be a challenge to the rates. Wegener stressed that the rates are cost-based.

New Business: None

Old Business:
Sueflohn reported that a list of missing tools has been turned over to the Police and that some personal items were also missing. There are signs that the building has been entered since the locks were changed, and it appears that someone must have a key. It was also noted that the City Garage has been found open in the morning by employees. Sueflohn was authorized to replace necessary tools and clothing.

Motion by Marose/Selchert to adjourn the meeting at 7:15 PM. Motion carried 5-0.

Minutes reported by:
Dennis Sheldon