Utility Commission Meeting Minutes 2008

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner, Randy Schaefer
Also Present: Dennis Sheldon

The meeting was called to order at 7:02 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0-1, Marose abstaining.

Public Appearances: None.

Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $211,128.07, vouchers of $3,630.61, and checks of $211,128.07. Motion carried 5-0.

Bosak questioned the check to CDA, and Wegener explained that it is a donation for installation of street lights. Utility Accountant is directed to provide explanations for cost of trash pump hose from USA Blue Book and for costs from Horicon Hardware Hank.

B. Review Prior Month Income Statement. Bosak questioned the Electric Utility “Transportation” costs. Utility Accountant is directed to explain what is included under this category.

C. Review List of Delinquent Customers. Wegener reported that the Billing Clerk’s report is incomplete this month due to computer issues.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Approval of the Clean Water Fund Loan, employee gift certificates, Inter-Department Agreement with Dodge County, and the 2009 wage scales were reported. Sheldon explained the Inter-Department Agreement as being a cap of $7,500/parcel on the County’s payment for delinquent special charges on the tax roll.

G. Meter Rereads. No comments.

H. Consumption Loss. In response to a question from Marose, Wegener explained causes of an electric line loss. Losses <5% are considered good.

I. Job Closing. Street Lights project on Acorn Lane/E. Oak Street was noted. Selchert indicated that the existing system was over 50 years old. Ownership will be transferred to the City and should be on the Council agenda for January.

Report of Officials:
A. Clerk/Treasurer
1. Update on Sale of ATC Assets. Sheldon reported that the PSC has not yet approved the sale. Counsel feels that approval will be coming but must be placed on a PSC meeting agenda for action. The current timetable for the sale closing is December 29 th or 30 th. The deadline for repayment of the Line of Credit at Hartford Savings is January 1 st. So, this leaves virtually no time for accomplishing an extension of the Line of Credit, if the sale is not closed as expected.

2. Possibly Approve Using Existing Funds To Retire Line Of Credit. Sheldon reported that a $500,000 Certificate of Deposit was allowed to lapse early in December in order to have internal funds available to retire the Line of Credit in case the ATC sale closing did not happen before the end of the year. Selchert/Marose to Approve Using Existing Funds To Retire Line Of Credit, in the event that the ATC sale closing does not happen prior to the end of the year. Motion carried 5-0.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Staff is cleaning snow away from fire hydrants.

Reports by Commissioners:
A. Plan Commission – Dan Wegener. Utility Accountant is directed to change reporting responsibility to Dave Gratton. Gratton reported that the Commission finished reviewing rewrites and additions to the zoning code. Building Inspector property maintenance referrals were reviewed. A follow-up letter to the Attorney General on the Andy’s Roofing clean-up was reviewed.

B. Public Works – Robert Selchert. Selchert reported that City Engineer Mike Laue was directed to draft a letter concerning completion of street repairs on Midway. The Street Dept. is conducting a wage survey. Purchase of safety vests/jackets was approved. A question was noted about the Utility’s tree trimming project, and Wegener reported discussion at the Council meeting on this topic. One resident was upset about short notice before the trimming started.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that chain of command was discussed with Tim Hayden and that overtime/comp time was discussed with Randy Schaefer.

D. City Finance – Paul Marose. Marose reported approval of a Firetruck purchase and that Part-Time employees without benefits were recommended for a 35 cent raise. Those wages were frozen in 2008. This recommendation was approved by Council. The consensus was that the Council action included Andy Justmann.

E. CDA – Paul Marose. Marose reported discussion about funding options for a prospective dental business. The Commission also released some personal property from the list of collateral on a revolving loan.

F. Utility President – Dan Wegener. Discuss Street Light Contributions to the City (see attached). The explanation and schedule provided by Utility Accountant was reviewed. Utility Accountant is directed to discuss the CDA role in the transaction with Robert Buhr. Clerk/Treasurer is directed to distribute the schedule to CDA and Council members for action. Wegener recommends that the City consider an account for street light replacement in next year’s budget.

Mayoral Comments . Mayor expressed thanks that the recent rains didn’t create power outages as were seen in the Northeast.

Old Business: None.

New Business: None.

Motion by Selchert/Canniff to adjourn the meeting at 8:08 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner
Members Absent: Mayor Bosak
Also Present: Dennis Sheldon, Alice Gentz, and Kevin Schubert

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Gratton/Marose to amend the agenda to read November 10 and approve amended agenda. Motion carried 4-0.

Public Appearances:
1. Kevin Schubert of MSA
A. WWTF Upgrade Overview. Construction is 90% complete. Clarifier equipment in south compact plant has been installed, as well as replacement grit classifier and new fourth raw wastewater pump. The CWF loan will be closing on December 23 rd.

B. Discuss and Possible Approval of Revision to Change Order #5. Existing 14” clarifier influent pipe needs to be replaced for a cost of $1,542. Motion by Gratton/Marose to accept change order #5. Motion passed 4-0. Ross Canniff arrives at 6:45.

Clerk/Treasurer:
1. Update on Sale of ATC Assets. Dennis reported that the PSC is questioning how the CDA got involved in ownership of the transmission lines. As soon as they are satisfied, things should wrap up quickly.

Utility Accountant:
1. Discuss Sewer Back-Billing. Four residences in Juneau have not been billed for sewer usage charges. We don’t know how long this has been going on, but we can go back for two years and charge the customers.

2. Approve and Recommend to Council Ordinance 164-2008 Ordinance to Amend and Set New Rates for Sanitary Sewer in the City of Juneau. Alice passed out a communication from Attorney Joe Wirth, and a letter received from Clearview, stating they decline further testing. This issue has already been incorporated into the new ordinance. Attorney Joe Wirth was called for his opinion of the new sewer ordinance. Motion by Marose/Canniff to proceed with the proposed sewer ordinance with the only change being to add that testing should be done be a certified testing facility. Motion passed 5-0.

Electric Department:
1. Projects Update. Ed and Kelvin switched all three substations without a glitch for the work that needed to be completed for the ATC project. Tree trimming is complete; inventory is finished; Ed would like to see the reels of wire stored inside so reels don’t rot.

2. Discuss and Possible Approval of Ed Attending Superintendent’s Conference. Motion by Marose/Gratton to send Ed to the Superintendent’s Conference for both days. Motion carried 5-0.

3. Discuss and Possible Approval of Kelvin Attending The Arc Flash Compliance Seminar. Ed will be gone during this seminar and would like Kelvin to attend it. Motion by Selchert/Canniff to send Kelvin to the Arc Flash Compliance Seminar.

Water/Sewer Department:
1. Projects Update. Kevin had already filled everyone in on the treatment plant project.

President’s Report: Street lights are being donated to the city. Alice is instructed to have a report for next week’s meeting. This will be a 2008 donation with a resolution at the January council meeting.

Mayor’s Report: absent 

New Business: Bob Selchert asked about hiring a new auditing firm. Dennis replied that it is too late for this year, but could look into it after audits are complete. This would need to be discussed with finance committee, and collaborated with the city.

Old Business:
1. Motion by Marose/Gratton to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.

A. Discuss Superintendent’s Wages.

B. Discuss Overtime as Worded in Superintendent’s Job Description.
1. Motion by Canniff/Selchert to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion passed 5-0.

2. Make Recommendation(s) as needed. No action taken.

Motion by Marose/Gratton to adjourn the meeting at 8:48 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz / Dan Wegener

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, John Schuster, Mayor Ron Bosak, Randy Schaefer
Members Absent: Ed Brockner, Paul Marose
Also Present: Dennis Sheldon

The meeting was called to order at 7:04 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 4-0.

Public Appearances: None.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $179,549.69, vouchers of $17,290.68, and checks of $294,669.32. Motion carried 4-0.

B. Review Prior Month Income Statement. No questions.

C. Review List of Delinquent Customers. Wegener noted that the winter moratorium on disconnections has started. Gratton pointed out the repeat business delinquencies. Sheldon reported that approximately $12 thousand was removed from the delinquent list and applied to the tax roll. Wegener noted the information about small claims court judgments and the bankruptcy explanations.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. The appointment of Ross Canniff to another term and the merit increase for Pam Bunkoske was noted.

G. Meter Rereads. Exceptionally good.

H. Consumption Loss. Schaefer mentioned dry conditions for the sewer results. Wegener noted that the electric line loss was high.

I. Job Closing. E Oak streetlights, started in 2006, were completed. The Wild Goose Estates pump job was completed. The Mayor was requested to bring installation issues and the street repairs at the south end of Midway to the attention of the Public Works Committee. The Mayor suggested that the Hechimovich Bros. be invited to this discussion.

Report of Officials:
A. Clerk/Treasurer
1. Selchert/Gratton to Approve and Recommend to Council Resolution Authorizing The Issuance and Sale Of Up To $1,094,108 Joint Electric, Water and Sewer System Revenue Bonds, Series 2008, and Providing For Other Details and Covenants With Respect Thereto. Motion carried 4-0. The Resolution should be reviewed by City Attorney prior to Council action.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the grit washer is installed and running and that the compact plant may be back on line early next week.

2. Discuss and Possible Approval of Change Order #4. Schaefer indicated that it will take 6-7 weeks to rebuild the pumps and that MSA would prefer to extend the substantial completion 2 weeks further than the February 6 th date requested by Staab.

Canniff/Gratton to approve the change order # 4 to extend the substantial completion date to February 21, 2009 and to follow up with MSA regarding penalties for late completion. Motion carried 4-0.

Reports by Commissioners:
A. Plan Commission – Dan Wegener. Gratton reported that there were 4 public attendees regarding abandonment of the alley off S. Hyland Street. The Commission decided not to abandon the alley. One factor in the decision was that it would land lock some property. 40 possible changes to the zoning ordinance were reviewed with more discussion to follow at the next meeting. Property maintenance referrals to the Building Inspector were reviewed, with safety issues being the highest priority. The Fire Inspector’s order regarding the Andy’s Roofing property was reviewed again, and the Mayor was directed to write another letter to the Attorney General.

B. Public Works – Robert Selchert. Selchert did not attend the meeting. An MEUW meeting was held the same night.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported a meeting with the employees establishing a raise and no increase in health insurance contributions.

D. City Finance – Paul Marose. Sheldon reported that the Budget Public Hearing will be held on November 20 th.

E. CDA – Paul Marose. Bosak reported that a business dinner was held and that the Utility Commission was presented a plaque of appreciation.

F. Utility President – Dan Wegener. Discuss and Possible Approval of Community Contributions.

Wegener reported that the surplus generator discussed at last week’s meeting was already gone. EG Director Beal has located another surplus generator costing $2,800, but it could be free if Law Enforcement connection could be established. More streetlights on Fair St. and Acorn Lane need to be added to the job closing list.

Selchert/Canniff to zero out the community contributions account for purchase of lights on Oak, Miller, Fair and Acorn Lane for transfer to the city. Utility Accountant is directed to recalculate and report back. Motion carried 4-0.

Mayoral Comments. Mayor reported that he is still searching for a Ward 1 alderman and would appreciate suggestions.

Old Business: None.

New Business: None.

Motion by Gratton/Selchert to adjourn the meeting at 7:45 PM. Motion carried 4-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent: None
Also Present: Dennis Sheldon, Alice Gents, and Kevin Schubert

The meeting was called to order at 6:31 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances:
1. Kevin Schubert of MSA

A. WWTF Upgrade Overview. Construction is 75% complete. North compact plant clarifier equipment. Grit classifier will get replaced this weekend.

B. Discuss and Possible Approval of Revision to Change Order #3. Motion by Marose/Gratton to approve change order #3 with a direct purchase from Crane Engineering. Motion carried 5-0.

C. Discuss and Possible Approval of South Compact Plant Painting. Painting will not take place until spring.

Clerk/Treasurer: Dennis reported that Council approved the Call for the 1998 Bonds and the application for the State Trust Fund loan that will provide the funding for the called Bonds.  The State Trust Fund has given a conditional approval to the application and has sent it to the Attorney General for a legal sign-off.  The proceeds from the State Trust Fund Loan must be in hand prior to the Dec 9th Council approval of the Clean Water Fund Loan Resolution.

Utility Accountant:
1. Discuss Test Results from Clearview’s Sewage Sampling. Alice was directed to write a letter to Clearview informing them that we will require testing results every 4 months to establish a history of discharge.

2. Discuss and Possibly Approve Community Contributions. Dan suggested contributing the newly replaced streetlights on E. Oak Street to the CDA. Alice is directed to gather the costs of the project for the next meeting. Other suggestions were contributions to the Food Pantry and to Juneau EMS.

3. Discuss and Possible Approve 2009 Utility Capital Projects Budget. Motion by Selchert/Canniff to approve the capital projects budget as presented. Motion carried 5-0. Alice mentioned that the solar panel work had begun at Dodgeland.

Electric Department:
1. Projects Update. Ed has notified customers that tree trimming for the ATC project will begin soon. Finished work on Acorn Alley and E. Oak St. streetlights.

2. Update on ATC Project. We received a letter from Forster outlining the steps that still need to be taken. Everything is online for the sale to take place in mid-December.

Water/Sewer Department:
1. Projects Update. There was a water main break on South Street last Friday night. Dave Beal called and left a message on Randy’s cell phone, but did not follow up or call anyone else. Tim Hayden discovered the break at around 3:00 a.m. He called Randy, and Randy told him to have it taken care of. Hayden handled the whole situation on his own, and did a very good job with it.

President’s Report:

Mayor’s Report: The Mayor stated that the rec. department is pressuring Kevin to move to Juneau, and questioned what Kelvin’s plans are.

New Business:

Old Business:

Motion by Marose/Gratton to adjourn the meeting at 7:48 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner, Randy Schaefer
Also Present: Dennis Sheldon, Steven Kornetzke of Baird

The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Steven Kornetzke of Baird & Co.
1. Discuss Resolution and Recommend Sending it to Council for Approval.
Kornetzke reported that the present value savings of $25 thousand projected in August has now deteriorated to a present value loss of $50 thousand due to market conditions. Other alternatives for clearing up the covenants without refinancing were discussed with the Dept. of Administration. One option was to pay off the 1997 Clean Water Fund Loan, if sufficient cash is available on hand, and leaving the new Clean Water Fund Loan junior to the 1998 Revenue Bonds. This leaves problems for future financing since the market does not like issues in a junior position. Kornetzke presented a second option – retiring the 1998 Revenue Bonds through a State Trust Fund Loan. That option shows a present value savings of $6 thousand. This option would incur costs of $1 thousand for Bond Counsel and $10 thousand for Baird. One drawback of this option is that it would count against the City’s debt limit.

Marose/Gratton to approve the option of refinancing through a State Trust Fund Loan. Motion carried 5-0.

Discuss and Possibly Approve Marketing of Bonds. No longer applicable.

Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $235,212.62, vouchers of $12,710.03, and checks of $237,351.40. Motion carried 5-0.

B. Review Prior Month Income Statement. We are holding our own.

C. Review List of Delinquent Customers. NSF checks were noted. Billing Clerk is reminded to make an all-out effort before the moratorium begins. Marose suggested contacting the attorney handling a foreclosure in cases of delinquent accounts remaining after a foreclosure. Billing Clerk is directed to clarify why one bankruptcy results in a write-off while another does not.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Agreed-upon health plans for employees and a Hold Harmless Agreement for the County’s fiber optic project.

G. Meter Rereads. Very low.

H. Consumption Loss. Extremely good results.

I. Job Closing. No comments.

Report of Officials:
A. Clerk/Treasurer. Activity continues on the ATC sale, but there is no indication yet whether the January 1 st deadline will be met.

B. Electric Superintendent
1. Projects Update. No report by Superintendent. Wegener reported activity at Clearview and on street lighting on Oak & Miller Streets as well as the alley.

C. Water/Wastewater Superintendent
1. Projects Update. No report.

2. Discuss and Possibly Approve Randy and Mike Attending Training. Canniff/Gratton to approve Wisconsin Water & Wastewater Operator Training Classes November 11 th in Madison for Randy Schaefer and Mike Hoefler. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported discussion of potential new landscaping standards. The proposed standards were complex, and Vandewalle was requested to deliver a scaled-down version. There was discussion about permitted uses in the Industrial Districts with a decision to change from 5 districts to 3. Vandewalle was requested to redraft ordinances accordingly. Enforcement actions were referred to the Building Inspector, a Letter of Intent for Richard Haase was approved, and the Vandewalle Planning Contract was approved. There was follow-up discussion on the Andy’s Roofing fire inspector complaint.

B. Public Works – Robert Selchert. Selchert reported approval of the Hold Harmless Agreement with the County. Paving issues on E. Center Street were discussed as was a street opening permit arrangement with Charter. Budgets and evaluations were completed.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Sick leave conversion was discussed at Joint Personnel, with a consensus to table the issue indefinitely. Two agreed-upon health plans for employees were approved. A Utility Personnel meeting will be held on Thursday, October 23 rd to complete evaluations for Superintendents and Utility Accountant.

D. City Finance – Paul Marose. Marose reported that Department Head requests were reviewed. Payment for the City’s share of the fiber optic project was approved. There are no large capital projects in the budget so no opportunity for joint City/Utility activity. A proposed City budget is complete.

E. CDA – Paul Marose. Marose reported a request to turn over $40 thousand of the City’s revolving loan funds to the County to fund a flooding loan program. No action has been taken.

F. Utility President – Dan Wegener. Wegener suggested that a letter be drafted to the Hill’s about results from the E. Center Street televising. The City’s IT consultant needs to be contacted about finishing the fiber optic connection. Multi-mode is no longer the standard, but technicians report it will serve our application well.

G. Mayoral Comments. Mayor thanked Ross Canniff for accepting another term. A CDA Business Dinner will be held on November 13 th, and the Commissioners are invited. Mayor feels that the Andy’s Roofing clean-up is not progressing.

Old Business: None.

New Business: None.

Motion by Gratton/Selchert to adjourn the meeting at 8:13 PM. Motion carried 5-0.
Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, John Schuster, Mayor Ron Bosak
Members Absent: None
Also Present: Dennis Sheldon

The meeting was called to order at 6:49 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Election of Officers:
1. Marose/Gratton to elect Wegener as President.
Selchert/Marose to close nominations and cast a unanimous ballot for Wegener. Motion carried 5-0.

2. Gratton/Selchert to elect Canniff as Vice-President.
Marose/Gratton to close nominations and cast a unanimous ballot for Canniff. Motion carried 5-0.

Set Date and Time for Meetings:
Selchert/Canniff to keep times and dates for the Monthly Meeting, Monthly Project and Planning, Finance and Annual Organizational Meeting the same as currently scheduled. Motion carried 5-0.

President Appointment of Commissioners to Committees:
1. Public Works – Selchert

2. Plan Commission – Wegener

3. Personnel Committee – Gratton (Chairman), Canniff, Marose

4. City Finance Committee – Marose

5. Project and Planning (Committee of the Whole)

6. Finance Committee (Committee of the Whole)

Wegener expressed goals for the upcoming year: hire a full-time journeyman lineman, hire a shared clerical position, and support the City where possible in a challenging financial time.

Selchert/Gratton to adjourn the meeting at 6:59 PM. Motion carried 5-0.
Minutes reported by:
Paul Marose/Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak

Members Absent: None

Also Present: Dennis Sheldon, Alice Gents, and Kevin Schubert

The meeting was called to order at 6:31 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances:
1. Kevin Schubert of MSA
A. Update of WWTP Upgrade Project. The project is about 60% complete; in late September the north compact plant was taken down; they are currently sandblasting the metal walkway. Masonry work has begun to put in new doors; the new raw wastewater pump is there but not the motor, once the new pump is up and running each of the three old pumps will be taken down and refurbished. This work may not be done by Dec. 1 st. The first disbursement request for the CWF loan was made on Sept. 22 nd.

B. Discuss and Approve Change Orders. Change order #2 adds safety railing around the excess flow tanks, sidewalk replacement, and the bypass flow meter will be moved from the west wall to MCC. The net amount of change order #2 is $1,556, which will be an additional amount to the loan and will be covered by the contingency. Change order #3 is to replace PLC at the raw wastewater pump MCC and add an emergency stop button for the new pump. These things were overlooked when the job was engineered. The total to be paid to Staab is $15,219; the direct purchase amount for spare starters for existing pumps is $1,446, bringing the total for change order #3 to $16,665. This money can come directly out of our DNR replacement fund. Randy discussed the need to have only one replacement spare starter on hand. We can approve change order as presented, but decide how many spare starters we need at a later time. Motion by Marose/Selchert to approve change orders as presented. Motion carried 5-0

Clerk/Treasurer:
1. Discuss and Possibly Approve Hold Harmless Agreement. Public works has already approved the agreement; it is being sent it to us as a courtesy. Motion by Gratton/Canniff to approve the Hold Harmless Agreement with the stipulation that we have the assurance that Dodge County is a member of digger’s hotline and will be responsible for locating this facility. Motion passed 5-0.

Utility Accountant:
1. Discuss and Possibly Approve Invoicing Method for Justice Facility. Consensus of the commission is not to blend the test results. Alice will figure a percentage to apply to their flow using Test America data already received. We need to find out what Clearview’s results were. Motion by Canniff/Selchert to require the Justice Facility to test their two discharge locations and Clearview North and Clearview South to test their discharges every 4 months, at the customer’s cost, and supply us with the results. If the results are consistent for a 2-year test period, the Utility Commission, at its discretion, may lengthen the testing intervals. Motion carried 5-0. Alice will compose a letter explaining the commission’s decision.

2. Discuss and Possibly Approve Alice Attending Utility Accounting & Financial Management Seminar. Motion by Marose/Gratton to approve Alice attending the seminar. Motion carried 5-0.

3. Discuss and Possibly Approve Reconnection Hours. Motion by Gratton/Marose to approve reconnection hours from 8:00 a.m. to 4:30 p.m., with no after-hour reconnections, and to pursue the raising of reconnection fee if necessary during our next rate case. Motion carried 5-0.

4. Discuss and Possibly Approve Identity Theft (Red Flag) Policy. Motion by Selchert/Marose to accept the policy as presented. Motion carried 5-0.

5. Discuss and Possibly Approve 2009 Utility Operating Budget. Motion by Canniff/Gratton to accept the operating budget as presented. Motion carried 5-0.

6. Discuss and Possible Approve 2009 Utility Capital Projects Budget. Motion by Marose/Gratton to table Capital Projects budget until Oct. 20 th meeting. Motion carried 5-0.

Electric Department:
1. Projects Update. Kelvin attended his 2nd week of apprenticeship school last week; we have the transformer and primary wire in at Clearview; met with ATC and Forster to go over ATC issues. The ATC now has issues with things that should have been addressed while the contractors were still here; not sure if sale will happen before year-end. Alice was directed to contact Roy Thilly of WPPI about the issue. Kelvin has been doing mapping. Last week we had grade school kids come for demonstrations for Public Power Week; Kelvin and Ed will start working on S. Hyland St. job and S. Main St. job this fall. The District MEUW meeting will be in Waupun on Nov. 5.

Water/Sewer Department:
1. Projects Update. Randy received an e-mail from a resident on E. Oak St. inquiring about hydrant painting; Jane e-mailed resident back to inform them painting will take place next year. When doing the Safe Water Act tests, we had 2 sights with high lead results. We had to do more testing; those results all came back good. Randy passed around and discussed reports he had to submit to DNR due to the June bypassing. Alice was directed to let Emergency Government Director know that if any other department pumps out of sanitary system, Randy should be notified. On televising report there is a sag and camera was completely submerged, 40’ from manhole on Depot St. We will monitor the sag. Lori Hill has asked to see the televising. Randy is instructed to invite her to the treatment plant to view it.

2. Discuss Costs of Patches Around Valve Repairs. The City has already paid the invoice for paving, and the utility will pay the invoice for excavating and repairing the valve boxes.

President’s Report: Discuss and Possibly Approve Financing of City’s Fiber Project. Dan appeared at the City Finance meeting to discuss the fiber. Utility will finance the City’s portion of the project until 2009. Alice was directed to call Chris at WPPI to see what still needs to be done. Dan thanked Alice and Ed for taking the time to work with the kids; he gets a lot of good feed back and appreciates their efforts.

Mayor’s Report: Discuss and Possibly Approve Abandonment Of Alley Way off of S. Hyland St. Ron would like to abandon the alley with an easement; this was the suggestion from public works. Need to find out from MSA what the easement is before we can take action. This is for our information; it is going to the plan commission. Will put on next month’s agenda.

New Business:

Old Business: Need to schedule utility personnel meeting next week, Thursday at 6:30.
Motion by Marose/Gratton to adjourn the meeting at 8:45 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, Randy Schaefer, John Schuster
Members Absent: Mayor Ron Bosak
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 7:00 PM, and roll call was taken.
The agenda was amended to add Mike Laue under public appearances. Motion by Canniff/Gratton to approve the amended agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances:
Mike Laue appeared to discuss the televising of E. Center St. The contract for the project only included televising the new main. The original reason for televising a new line is to find gasket problems and find the wye locations. There was discussion on the need to have old main televised as well. Future televising will be digital. Dan would like televising done from intersection to intersection in the future.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $271,421.64, vouchers of $58,067.72, and checks of $168,092.62 . There was discussion about VK invoice. Motion carried 5-0.

B. Review Prior Month Income Statement. A few comments on the loss in the sewer department.

C. Review List of Delinquent Customers. We will soon be in winter moratorium. Discussed White Pine Resources and whether they took out a street opening permit. Alice will do research as to what the White Pine account is for.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. None.

G. Meter Rereads. Looks good.

H. Consumption Loss. Back to where we want to be. Sewer will dye test building drains in 2009.

I. Job Closing. None.

 Report of Officials:
A. Clerk/Treasurer
1. Discuss and Possibly Approve 2009 Utility Operating Budget. Alice prepared spreadsheet showing fuel for heating buildings and for transportation. There was discussion as to whether enough has been budgeted for fuel. Motion Marose/Selchert to table until October Project & Planning Meeting. Motion carried 5-0.

Mayor arrives at 7:24.

2. Discuss and Possibly Approve 2009 Utility Capital Projects Budget. Motion by Marose/Gratton to table until a date sometime before Jan. 1, 2009. Motion carried 5-0.

B. Electric Superintendent

• Projects Update. Ed did not give Dan an update.

2. Discuss and Make Recommendations on South Main Street Upgrade Job. Bids came in very high for the job. Dan thought the project could have been handled in house, but Ed felt it couldn’t. The consensus of the commission is to have our electric department handle underground projects, as this would be good training for Kelvin. Ed’s expertise is very much appreciated. It is our intent to get another person hired in the near future. Motion by Marose/Canniff to solicit bids for trenching/boring and do the rest in house. Motion carried 5-0.

C. Water/Wastewater Superintendent

1. Projects Update. There was a project update meeting on Tuesday. Last week the water employees were exercising valves and a valve on Fair Street broke; the valve was repaired today. The road boxes on E Oak Grove Street were brought up to road level today. This was due to numerous noise complaints as trucks drove over the dips in the street. These repaired areas could be blacktopped when E. Center Street is done. The water and city departments will work together to dig out the gravel to make blacktopping quicker and less expensive. On the WWTP Upgrade project, the electricians have been there getting ready for drive hook up; grit classifier may be showing up soon.

Reports by Commissioners:

A. Plan Commission – Dave Gratton. Commission is looking at the property maintenance list from 2006; discussed Smart Growth; updating Official City Map, research needs to be done by MSA.

B. Public Works – Robert Selchert. Chad Stange’s probation ended; working on budget for next year; in process on doing evaluations; received FEMA money to improve storm sewer system. Dave Beal is still working on pump information at the WWTP.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. No joint meeting. Superintendents are to do evaluations; will have meeting before end of month.

D. City Finance – Paul Marose. Nothing to report.

E. CDA – Paul Marose. Meets tomorrow night; haven’t heard from Mr. Hepp of Gardner on the upgrade of electric service. Dan would like to hear from Eric Kostecki regarding the incentives available to Gardner.

F. Utility President – Dan Wegener.

1. Discuss and Make Recommendations Regarding Sensient Negotiation. We called Attorney Joe Wirth for his recommendations. Motion Canniff/Marose to move forward with negotiations with allocations approved by Gil Hantzsch. Motion carried 4-0. Gratton abstained. Fiber line has been installed, Kelvin has done the trenching to City Garage; Town & Country will do terminations at no charge to us. Utility will finance through the end of the year the shared costs to sampling station and public safety building. We need to place the electric service on the Public Safety agenda.

Mike Laue presented revisions to the Standard Specifications and Procedures of Sanitary Sewer and Water Construction manual. Mike highlighted the changes he is proposing. He would like to see the new document adopted by the city council; there was discussion as to were the laterals begin; Mike will come back at another time to make a final decision on the changes.

Mayoral Comments. None.

Old Business:

New Business:

Motion by Marose/Gratton to adjourn the meeting at 9:28 PM. Motion carried 5-0.

Minutes recorded by: Alice Gentz

Utility Project and Planning

Monday, Oct 13 th, 2008

6:30 PM at Utility Commission Office Building

100 Lincoln Drive

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak

Members Absent: None

Also Present: Dennis Sheldon, Alice Gents, and Kevin Schubert

The meeting was called to order at 6:31 PM, and roll call was taken.

Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances:

1. Kevin Schubert of MSA

• Update of WWTP Upgrade Project. The project is about 60% complete; in late September the north compact plant was taken down; they are currently sandblasting the metal walkway. Masonry work has begun to put in new doors; the new raw wastewater pump is there but not the motor, once the new pump is up and running each of the three old pumps will be taken down and refurbished. This work may not be done by Dec. 1 st. The first disbursement request for the CWF loan was made on Sept. 22 nd.

• Discuss and Approve Change Orders. Change order #2 adds safety railing around the excess flow tanks, sidewalk replacement, and the bypass flow meter will be moved from the west wall to MCC. The net amount of change order #2 is $1,556, which will be an additional amount to the loan and will be covered by the contingency. Change order #3 is to replace PLC at the raw wastewater pump MCC and add an emergency stop button for the new pump. These things were overlooked when the job was engineered. The total to be paid to Staab is $15,219; the direct purchase amount for spare starters for existing pumps is $1,446, bringing the total for change order #3 to $16,665. This money can come directly out of our DNR replacement fund. Randy discussed the need to have only one replacement spare starter on hand. We can approve change order as presented, but decide how many spare starters we need at a later time. Motion by Marose/Selchert to approve change orders as presented. Motion carried 5-0.

Clerk/Treasurer:

1. Discuss and Possibly Approve Hold Harmless Agreement. Public works has already approved the agreement; it is being sent it to us as a courtesy. Motion by Gratton/Canniff to approve the Hold Harmless Agreement with the stipulation that we have the assurance that Dodge County is a member of digger’s hotline and will be responsible for locating this facility. Motion passed 5-0.

Utility Accountant:

• Discuss and Possibly Approve Invoicing Method for Justice Facility. Consensus of the commission is not to blend the test results. Alice will figure a percentage to apply to their flow using Test America data already received. We need to find out what Clearview’s results were. Motion by Canniff/Selchert to require the Justice Facility to test their two discharge locations and Clearview North and Clearview South to test their discharges every 4 months, at the customer’s cost, and supply us with the results. If the results are consistent for a 2-year test period, the Utility Commission, at its discretion, may lengthen the testing intervals. Motion carried 5-0. Alice will compose a letter explaining the commission’s decision.

• Discuss and Possibly Approve Alice Attending Utility Accounting & Financial Management Seminar. Motion by Marose/Gratton to approve Alice attending the seminar. Motion carried 5-0.

• Discuss and Possibly Approve Reconnection Hours. Motion by Gratton/Marose to approve reconnection hours from 8:00 a.m. to 4:30 p.m., with no after-hour reconnections, and to pursue the raising of reconnection fee if necessary during our next rate case. Motion carried 5-0.

• Discuss and Possibly Approve Identity Theft (Red Flag) Policy. Motion by Selchert/Marose to accept the policy as presented. Motion carried 5-0.

• Discuss and Possibly Approve 2009 Utility Operating Budget. Motion by Canniff/Gratton to accept the operating budget as presented. Motion carried 5-0.

• Discuss and Possible Approve 2009 Utility Capital Projects Budget. Motion by Marose/Gratton to table Capital Projects budget until Oct. 20 th meeting. Motion carried 5-0.

Electric Department:

1. Projects Update. Kelvin attended his 2nd week of apprenticeship school last week; we have the transformer and primary wire in at Clearview; met with ATC and Forster to go over ATC issues. The ATC now has issues with things that should have been addressed while the contractors were still here; not sure if sale will happen before year-end. Alice was directed to contact Roy Thilly of WPPI about the issue. Kelvin has been doing mapping. Last week we had grade school kids come for demonstrations for Public Power Week; Kelvin and Ed will start working on S. Hyland St. job and S. Main St. job this fall. The District MEUW meeting will be in Waupun on Nov. 5.

Water/Sewer Department:

1. Projects Update. Randy received an e-mail from a resident on E. Oak St. inquiring about hydrant painting; Jane e-mailed resident back to inform them painting will take place next year. When doing the Safe Water Act tests, we had 2 sights with high lead results. We had to do more testing; those results all came back good. Randy passed around and discussed reports he had to submit to DNR due to the June bypassing. Alice was directed to let Emergency Government Director know that if any other department pumps out of sanitary system, Randy should be notified. On televising report there is a sag and camera was completely submerged, 40’ from manhole on Depot St. We will monitor the sag. Laurie Hill has asked to see the televising. Randy is instructed to invite her to the treatment plant to view it.

2. Discuss Costs of Patches Around Valve Repairs. The City has already paid the invoice for paving, and the utility will pay the invoice for excavating and repairing the valve boxes.

President’s Report: Discuss and Possibly Approve Financing of City’s Fiber Project. Dan appeared at the City Finance meeting to discuss the fiber. Utility will finance the City’s portion of the project until 2009. Alice was directed to call Chris at WPPI to see what still needs to be done. Dan thanked Alice and Ed for taking the time to work with the kids; he gets a lot of good feed back and appreciates their efforts.

Mayor’s Report: Discuss and Possibly Approve Abandonment Of Alley Way off of S. Hyland St. Ron would like to abandon the alley with an easement; this was the suggestion from public works. Need to find out from MSA what the easement is before we can take action. This is for our information; it is going to the plan commission. Will put on next month’s agenda.

New Business:

Old Business: Need to schedule utility personnel meeting next week, Thursday at 6:30.

Motion by Marose/Gratton to adjourn the meeting at 8:45 PM. Motion carried 5-0.

Minutes Reported By:

Alice Gentz

Utility Annual Organizational Meeting

October 20 th, 2008

6:45 PM at Utility Office, 100 Lincoln Drive

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, John Schuster, Mayor Ron Bosak

Members Absent: None

Also Present: Dennis Sheldon

The meeting was called to order at 6:49 PM, and roll call was taken.

Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Election of Officers:

1. Marose/Gratton to elect Wegener as President.

Selchert/Marose to close nominations and cast a unanimous ballot for Wegener. Motion carried 5-0.

2. Gratton/Selchert to elect Canniff as Vice-President.

Marose/Gratton to close nominations and cast a unanimous ballot for Canniff. Motion carried 5-0.

Set Date and Time for Meetings:

Selchert/Canniff to keep times and dates for the Monthly Meeting, Monthly Project and Planning, Finance and Annual Organizational Meeting the same as currently scheduled. Motion carried 5-0.

President Appointment of Commissioners to Committees:

1. Public Works – Selchert

2. Plan Commission – Wegener

3. Personnel Committee – Gratton (Chairman), Canniff, Marose

4. City Finance Committee – Marose

5. Project and Planning (Committee of the Whole)

6. Finance Committee (Committee of the Whole)

Wegener expressed goals for the upcoming year: hire a full-time journeyman lineman, hire a shared clerical position, and support the City where possible in a challenging financial time.

Selchert/Gratton to adjourn the meeting at 6:59 PM. Motion carried 5-0.

Minutes reported by: Paul Marose/Dennis Sheldon

Utility Commission

Monday, October 20 th, 2008

7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, John Schuster, Mayor Ron Bosak

Members Absent: Ed Brockner, Randy Schaefer

Also Present: Dennis Sheldon, Steven Kornetzke of Baird

The meeting was called to order at 7:03 PM, and roll call was taken.

Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Steven Kornetzke of Baird & Co.

• Discuss Resolution and Recommend Sending it to Council for Approval.

Kornetzke reported that the present value savings of $25 thousand projected in August has now deteriorated to a present value loss of $50 thousand due to market conditions. Other alternatives for clearing up the covenants without refinancing were discussed with the Dept. of Administration. One option was to pay off the 1997 Clean Water Fund Loan, if sufficient cash is available on hand, and leaving the new Clean Water Fund Loan junior to the 1998 Revenue Bonds. This leaves problems for future financing since the market does not like issues in a junior position. Kornetzke presented a second option – retiring the 1998 Revenue Bonds through a State Trust Fund Loan. That option shows a present value savings of $6 thousand. This option would incur costs of $1 thousand for Bond Counsel and $10 thousand for Baird. One drawback of this option is that it would count against the City’s debt limit.

Marose/Gratton to approve the option of refinancing through a State Trust Fund Loan. Motion carried 5-0.

• Discuss and Possibly Approve Marketing of Bonds. No longer applicable.

Monthly Business:

A. Motion by Selchert/Gratton to approve WPPI transmittal of $235,212.62, vouchers of $12,710.03, and checks of $237,351.40. Motion carried 5-0.

B. Review Prior Month Income Statement. We are holding our own.

C. Review List of Delinquent Customers. NSF checks were noted. Billing Clerk is reminded to make an all-out effort before the moratorium begins. Marose suggested contacting the attorney handling a foreclosure in cases of delinquent accounts remaining after a foreclosure. Billing Clerk is directed to clarify why one bankruptcy results in a write-off while another does not.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Agreed-upon health plans for employees and a Hold Harmless Agreement for the County’s fiber optic project.

G. Meter Rereads. Very low.

H. Consumption Loss. Extremely good results.

I. Job Closing. No comments.

Report of Officials:

A. Clerk/Treasurer. Activity continues on the ATC sale, but there is no indication yet whether the January 1 st deadline will be met.

B. Electric Superintendent

1. Projects Update. No report by Superintendent. Wegener reported activity at Clearview and on street lighting on Oak & Miller Streets as well as the alley.

C. Water/Wastewater Superintendent

• Projects Update. No report.

• Discuss and Possibly Approve Randy and Mike Attending Training. Canniff/Gratton to approve Wisconsin Water & Wastewater Operator Training Classes November 11 th in Madison for Randy Schaefer and Mike Hoefler. Motion carried 5-0.

Reports by Commissioners:

A. Plan Commission – Dave Gratton. Gratton reported discussion of potential new landscaping standards. The proposed standards were complex, and Vandewalle was requested to deliver a scaled-down version. There was discussion about permitted uses in the Industrial Districts with a decision to change from 5 districts to 3. Vandewalle was requested to redraft ordinances accordingly. Enforcement actions were referred to the Building Inspector, a Letter of Intent for Richard Haase was approved, and the Vandewalle Planning Contract was approved. There was follow-up discussion on the Andy’s Roofing fire inspector complaint.

B. Public Works – Robert Selchert. Selchert reported approval of the Hold Harmless Agreement with the County. Paving issues on E. Center Street were discussed as was a street opening permit arrangement with Charter. Budgets and evaluations were completed.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Sick leave conversion was discussed at Joint Personnel, with a consensus to table the issue indefinitely. Two agreed-upon health plans for employees were approved. A Utility Personnel meeting will be held on Thursday, October 23 rd to complete evaluations for Superintendents and Utility Accountant.

D. City Finance – Paul Marose. Marose reported that Department Head requests were reviewed. Payment for the City’s share of the fiber optic project was approved. There are no large capital projects in the budget so no opportunity for joint City/Utility activity. A proposed City budget is complete.

E. CDA – Paul Marose. Marose reported a request to turn over $40 thousand of the City’s revolving loan funds to the County to fund a flooding loan program. No action has been taken.

F. Utility President – Dan Wegener. Wegener suggested that a letter be drafted to the Hill’s about results from the E. Center Street televising. The City’s IT consultant needs to be contacted about finishing the fiber optic connection. Multi-mode is no longer the standard, but technicians report it will serve our application well.

G. Mayoral Comments. Mayor thanked Ross Canniff for accepting another term. A CDA Business Dinner will be held on November 13 th, and the Commissioners are invited. Mayor feels that the Andy’s Roofing clean-up is not progressing.

Old Business: None.

New Business: None.

Motion by Gratton/Selchert to adjourn the meeting at 8:13 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent: None
Also Present: Kevin Schubert, Russ Freber, Brian Field

The meeting was called to order at 6:31 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances:
1.Kevin Schubert of MSA
A. Overview of WWTP Upgrade Project. Kevin reported that the project is about 50% complete; both sludge drying beds have been converted to new excess flow storage tanks and could be used in an emergency situation; potable water line has been installed; underground utilities approved through change order #1 have been completed; demolition has begun on chlorine storage and feed rooms.

B. CWF Loan Update. Clean Water Fund Loan has been accepted; the first draw will be in September; closing on the loan is scheduled for Dec. 23; the DNR adjusted the amount of the loan.

C. Discuss and Approve Change Orders. Changes need to be made for safety regulations; walls or gate must be at least 48” tall. Kevin will propose options for completing this. Kevin explained change order #2: we were able to reuse existing asphalt base from drying beds and sludge drying bed stone, giving us a large reduction to the cost; we need to replace sidewalk between excess flow tanks, and update the Programmable Logic Controller at the raw wastewater pump MMC. The net effect of the change order will be a savings of $929. Motion by Selchert/Canniff to accept change order #2 as presented. Motion carried 5-0.

2. Russ Freber of Dodge County Justice Facility Regarding High Strength Sewer Charges. Russ explained that they received a letter from us stating we were using grab samples from the north pipe for testing, and found they were over the domestic level. They actually have 2 pipes; no one is sure how or why that happened. The county had Test America do sampling at a substantial cost. They would like us to average their 2 discharges, and then they would not be over the limit. We will try to come up with an accurate method of sampling. Randy suggests we do testing in a few months at our cost and compare results. We’ll look it over and try to come up with a fair method. Dan mentioned that we might want to test the school.

3. Brian Field of Dodge Co. Highway Dept. regarding the Abandonment of Water and Sewer Laterals at E. Center St. Residence Purchased by County. Brain showed pictures of what he thought would need to be torn up in the street. There was a misunderstanding as to whether the abandoned main needed to be removed. Our concern is only with the laterals, the abandoned main does not need to be removed.

Clerk/Treasurer: Alice & Dennis have been gathering information for Bairdfor the bond refinancing.

Utility Accountant:
1.Discuss and Approve Memorandum of Understanding Between Dodgeland School District and Juneau Utilities. We will be contributing $5,000 to the solar project and providing the monitoring equipment for approximately $2,500. Motion by Marose/Gratton to approve the Memorandum of Understanding. Motion carried 5-0.

2. Discuss and Approve Method For Testing and Billing Dodge Co. Justice Facility’s High Strength Sewer Discharges. Alice talked with Zac Bloom, General Manager of Waupun Utilities, who does not recommend combining the two test results. He felt that a high strength test is a high strength test and should not be diluted. Information was received from three other utilities in similar situations. Testing is done at the customer’s expense anywhere from once a year to quarterly. Our issue is how to divide the flow since there is only one water meter and two outlets. Motion by Selchert/Canniff to table the issue until next Project and Planning Meeting. Motion carried 5-0.

3. Discuss and Possibly Approve 2009 Utility Operating Budget. Alice is to look at fuel costs to make sure enough money is budgeted. Will look at again next week.

4. Discuss and Possibly Approve 2009 Utility Capital Projects Budget. Randy needs to add money for hydrant repainting. Will look at next week.

Electric Department:
1. Projects Update. We have been doing locates, mapping, rewired old transformer rated meter, worked on fiber project, trenched in the fiber optic line at the WWTP and sampling station; trimmed trees; disconnects. Kelvin is at school this week in his 3 rd year of his apprenticeship. On Thursday there will be the bid opening for the S. Main Street job; Ed will contact Dan with the bids.

Water/Sewer Department:
1. Projects Update. Randy called Tracy & Sons about televising the section of E. Center Street that was not replaced, from the Hill’s residence to Dollar General; Dan feels we shouldn’t pay for televising; Randy should talk to Mike Laue. If MSA won’t televise at no charge, Dan will contact Mike. Discussed storm sewer issue behind the Hill residence. Randy got a proposal from Town & Country to straighten the road boxes out on E. Oak Grove Street and Maple Ave. for $250 each. Discussed who is responsible for road repair. Will put it on Public Works agenda. The Mayor would like to see it completed when E. Center Street is blacktopped.

President’s Report: Discuss and Make Possible Changes to Disconnection Policy. Dave Beal found Dan Wegener to get a customer reconnected on a Friday evening, after City Hall was closed. Motion by Canniff/Marose to remove the language regarding after hours reconnection, pending approval by the PSC. There was discussion about printing the effective date of this change and listing payment hours on the disconnection notice. Motion carried 5-0

New Business:

Old Business:
Motion by Marose/Gratton to adjourn the meeting at 8:48 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, Randy Schaefer, John Schuster
Members Absent: Ed Brockner, Mayor Ron Bosak
Also Present: Dennis Sheldon

The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

 Public Appearances: None.

Monthly Business:
A. Motion by Marose/Canniff to approve WPPI transmittal of $281,920.64, vouchers of $24,556.88, and checks of $182,629.65. Motion carried 5-0.

Selchert noted the bill from Virchow Krause for the sewer rate study. Utility Accountant is directed to get a detail of the hourly charges from Virchow Krause. Utility Accountant is also directed to clarify the Armentrout refund for delinquent utilities.

B. Review Prior Month Income Statement. No comments.

C. Review List of Delinquent Customers. Wegener asked why businesses are allowed to become delinquent without being disconnected.

D. Customer Complaints. None.

E. Insurance Claims. The bar screen claim was noted.

F. Council Acts Affecting Utility. Pre-employment background and drivers’ license checks were approved by Council.

G. Meter Rereads. No questions.

H. Consumption Loss. No comments.

I. Job Closing. None.

 Report of Officials:
A. Clerk/Treasurer:
Discuss and Take Action on Response Prepared by Virchow, Krause.
A letter was received from Sensient on August 18 th, allowing no chance to review prior to the meeting. Utility Accountant is directed to confirm with John Andres of Virchow Krause that he received a copy of this letter. Any action will have to wait for further Virchow Krause review.

Discuss Update on Timeline for ATC Assets Sale.
Utility Accountant is directed to contact Steve Hall of Forster about follow-up action to ATC’s concerns and is also directed to supply Ed Brockner a copy of the ATC document.

B. Electric Superintendent:
1. Projects Update. No report.

C. Water/Wastewater Superintendent:
1. Projects Update. Schaefer reported that ferric chloride prices are increasing and that there is no storage available for buying in larger lots. There was a suggestion of building a future double-wall tank for storage instead of a new building. Contractors will be spraying the liner at the basins tomorrow. Utility Accountant has postcard requests for information about back-ups during the June flooding. Quotes have been received for lifts for the bar screen to improve maintenance.

Discuss and Make Recommendation on Abandonment of Water and Sewer Laterals by Dodge County Highway Dept.

Locations received from Mike Laue of MSA can’t be confirmed by physical measurement. The abandonment could be done on the asphalt if the as-built plans are correct. Schaefer is directed to locate the laterals by use of a locator. Canniff/Gratton to require the County to abandon at the main per the construction standards. Motion carried 5-0.

Schaefer noted that the main between Depot Street and the Hill residence was not televised during construction since that stretch was not replaced. Schaefer is directed to discuss that situation with Mike Laue. A quote has been received from SGS to do that televising.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported approval of a corrected zoning map, review of Smart Growth Utility recommendations, and support for the Building Inspector’s enforcement actions.

B. Public Works – Robert Selchert. Selchert reported an increase in cemetery rates, discussion of the County fiber optic ring and discussion of the County’s storm drain that may be impacting the Hill residence. Marose reported that the County intends to televise that storm drain. Schaefer reported that there are 2 sewer laterals at the Justice Facility. The County is sampling through Test America. This could complicate billing since there are 2 sewers and only 1 water meter.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported a presentation by Nationwide Retirement Services for sick leave conversion upon retirement. Background check policy was approved by the City.

D. City Finance – Paul Marose. Marose reported that there will be limited budget for capital improvements so joint projects with the Utility are unlikely.

E. CDA – Paul Marose. The Commission toured the Gardner Equipment facility and was shown the location of the projected paint line. An electric upgrade would be required.

F. Utility President – Dan Wegener. Wegener reported that he met with the Hustisford Utility Commission earlier in the evening and presented them with a plaque of appreciation.

Mayoral Comments. Not present.

 Old Business: None.

New Business: None.

Motion by Selchert/Gratton to adjourn the meeting at 8:36 PM. Motion carried 5-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent: None
Also Present: Brad Viegut, Brian Field

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearance:
1. Brad Viegut of R.W. Baird regarding Refinancing of Bonds. Refinancing the 98 Bonds at a lower interest rate will be available in late fall. This is a utility issue so it is being brought to the Utility Commission first, then it will go to the City Council, scheduled for November. Refinancing will save us money, and will resolve the issue of which loan has precedence.

2. Brian Field of Dodge Co. Highway Dept. regarding the Abandonment of Water and Sewer Laterals at Old Hummel Residence. Dodge County purchased the property with the intension to demolish the house. Randy had informed Brian that the water and sewer laterals are to be disconnected at the main. The Highway Dept. is asking the Utility Commission to deviate from the construction standards to avoid tearing up the concrete in the street. Randy will get some measurements to find out how long the laterals are, and how much concrete would need to be torn up. We will discuss further at next week’s meeting.

Clerk/Treasurer:
Discuss Refinancing of Bonds and Take Action As Necessary. Dennis feels that refinancing the bonds would clean up troubles with the new Clean Water Fund Loan. Motion by Selchert/Marose to move forward with the refinancing of 98 Revenue Bonds. Motion carried 5-0.

Utility Accountant:
1. Discuss Question Raised at Prior Meeting. Alice had copied detailed summaries of Alliant’s invoices, and put together a memo regarding pump rental costs.

2. Discuss Progress on Sewer Rate Study. VK prepared a response to Sensient’s requests to change the rate study. We will discuss and take action at next week’s meeting.

Approve Alice Attending PSC Utility Roundtable and MEUW Accounting & Customer Service Seminar . Motion Marose/Gratton to approve Alice’s attendance at the PSC Utility Roundtable and MEUW Accounting & Customer Service. Motion carried 5-0.

Discuss Receiving On-Line and Telephone Payments Through Payment Service Network, Inc. Motion by Marose/Gratton to receive payments through Payment Service Network. Motion carried 5-0.

Electric Department:
1. Projects Update. We have been tree trimming; we will trim along trail for fiber project; working with Forster to bid out S. Main St. project; infrared scan done recently.

Water/Sewer Department:
1. Projects Update. Clearview recently abandoned the service laterals. The project turned out to be a mess; found the map to by off by twenty-seven feet. We had to take lead and copper samples this year, found 2 out of 10 for lead were high.

Approve Tim Gassner Attending Rural Water Technical Conference on Aug 21 st. Tim will bring back bottled water for Juneau August Fest. Motion by Canniff/Selchert to approve Tim Gassner attending technical conference. Motion carried 5-0.

President’s Report: Nothing.

New Business:

Old Business: Ed and Bob went to Slinger today for a WPPI area meeting.

Motion by Gratton/Marose to adjourn the meeting at 7:29 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:06 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances:
1. Julie Hogan Regarding Sewer Deduct Meter Charges.
Hogan did not appear. Schaefer explained that the sewer deduct meter requires an initial #35 charge, $8/month thereafter, plus the water cost. 7,200 gallons usage is necessary to break even. Schaefer understood that Hogan was satisfied once she learned that the monthly charge was $8, not $35. Schaefer indicated that he will bring up the issue of providing price breaks for increased usage at some time in the future.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $249,215.88, vouchers of $10,420.78, and checks of $375,155.46. Motion carried 4-0-1, Marose abstaining.

Gratton questioned the charges from Alliant. Wegener indicated that this is an annual checkup. Utility Accountant is directed to supply a breakdown of the $8,194.29 charges at the next meeting. Utility Accountant is also directed to check why the Utility was charged for pump rentals during the recent flooding. Marose thanked the Commission for the incentive program for air conditioner tune-ups and encouraged the public to take advantage of this.

B. Review Prior Month Income Statement. Selchert noted the insurance installment in June and Sheldon pointed out an interest payment on the Electric line of credit.

C. Review List of Delinquent Customers. Wegener noted that the delinquent balance is down a bit. Sheldon pointed out that a majority of the delinquent accounts have been terminated, tenants who have moved from the city. Small Claims court action relating to those accounts will be coming in the near future. Marose pointed out that the times for Small Claims actions has changed due to the addition of another judge.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. The Note extension and approval of Addie Joss field light repairs were noted.

G. Meter Rereads. Exceptionally good.

H. Consumption Loss. Sewer shows the effects of the recent rain. The impact of the water main break on N. Fairfield was estimated for the Water calculation. Wegener noted that the new capacitors must be paying off in the Electric line loss. Marose asked how the capacitors helped reduce line loss. Wegener explained that the capacitor acts as a storage facility to smooth out the flow.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Sheldon asked who was to pay for the water charges on the special meters installed on E. Center Street. The expectation is that the city will pay for the charges.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
Projects Update. Schaefer indicated that he committed $100 to Town & Country to have a generator, pumps and hose available in anticipation of heavy rains this past weekend. The rain did not come. Wegener noted the Emergency Government mitigation issue of acquiring additional pumps. Schaefer indicated that a 4” trailer-mounted pump costs about $6 thousand. He recommended a pump similar to Sensient’s, with a 30-40 gallon gas tank and further recommended purchase of generators for the lift stations. Schaefer reported that he needs to gather information on back-ups from the flooding for next year’s Compliance Maintenance Report to the DNR. A variety of communication methods were discussed: a mailing with return postage for customers to report back-up’s, a note on the Utility bills to call City Hall and report, an ad in the paper, asking walk-in customers as they pay Utility bills. Schaefer reported that the County paved for the water main breaks on N. Fairfield and at the Depot/E. North intersection. He also reported that a gearbox must have been damaged by the flooding and will include this in the reporting to FEMA. Staab Construction is back and starting some landscaping.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported a Public Hearing for an Ordinance change that would reduce the required threshold for Council overruling a Plan Commission recommendation from ¾ to 2/3. The proposition subsequently died for lack of a second so went to Council with a negative recommendation. The Commission also discussed zoning map corrections, the Smart Growth Transportation recommendations and property maintenance referrals to the Building Inspector. The Building Inspector inquired about enforcement procedures and this will be discussed again after researching the Ordinances.

B. Public Works – Robert Selchert. Selchert reported discussion of traffic noise on E. Oak Grove, lights in the park have been repaired, a new freezer was authorized for the Community Center, the final paving for E. Center Street went out for bids, and a response was received from the County regarding the fiber optic ring. Sheldon reported that the bids for E. Center Street came in higher than anticipated. Wegener asked whether the County can be contracted for street paving.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that a copy of the North Shore agreement for sick leave conversion was received and discussed. Sheldon reported that another provider will present its product at the next meeting.

D. City Finance – Paul Marose. Marose reported that discussions were held in closed session about contracted services. Some of the services involve the Utility as well as the City.

E. CDA – Paul Marose. Marose reported a discussion with Gardner regarding a paint line. CDA members will tour the facility. Gardner wants incentives from the City, especially improvement to its electric service. Powder coating shouldn’t cause sewer issues.

F. Utility President – Dan Wegener. A quote for televising a portion of E. Center along with laterals at City Hall and the Hill residence was distributed. Alternatives for the Hill property were discussed. Marose indicated that he will inform the County Building Committee about the storm drain issues impacting the Hills. Schaefer recommend that the County clean the storm drain prior to any televising. Wegener will discuss the quote further with Mike Laue before going forward with the project. Schaefer will try to get the Rural Water Association camera to televise the Hill lateral in-house.

Mayoral Comments. None.

Old Business: None.

New Business: Gratton suggested that the meter reader have a form for reporting failing meters. The form should include the property address, the meter number and description of the problem. It should also have check boxes to indicate whether it is an electric or a water meter. Gratton also reported that there are trees over the wires at 129 N. Hyland.

Motion by Canniff/Selchert to adjourn the meeting at 8:28 PM. Motion carried 5-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, John Schuster, Randy Schaefer, Mayor Ron Bosak
Members Absent: Paul Marose
Also Present: Dennis Sheldon, Alice Gentz, and Aaron Worthman

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.

A. Presentation of Sewer Rate Study by Representatives of Virchow, Krause. Aaron Worthman presented the rate study, which was prepared according to MSA’s recommendations in their January 2006 memo. VK will file the rate study electronically on Monday. Discussed the fact that to the best of our knowledge the Dodge County Justice Facility is the only other high strength contributor. Aaron suggested we contact other utilities to establish a best practice of sampling customers with no sampling station.

B. Motion by Selchert/Canniff to adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 4-0.

Discuss Pending Litigation.

C. Motion by Gratton/Canniff to reconvene to open session as per §19.85 (2), and take any necessary taken. Motion carried 4-0. Motion by Canniff/Selchert to file the study with the PSC as is, and present it to Sensient. Motion carried 2-1, with Wegener opposing and Gratton abstaining.

D. Presentation of Financial Statements by Representatives of Virchow, Krause. Aaron went through the management letter, which states any issues they found during the audit and any internal control issues. All utilities have an appropriate amount of cash on hand and are realizing a health rate of return.

E. Public Appearances: Dave Beal Regarding FEMA Reimbursement (amended 7/17/08 at 8:05 a.m.) Dennis, Pam & Dave met with FEMA on Wednesday; it was agreed that with the timing of the water main break it may have been flood related; utility labor and use of pumps will be covered for problems experienced at WWTP. This Wednesday Dave will be meeting with FEMA again to tour effected areas. Dave requested that any commissioners available meet at City Hall at 9:00 to go along to the WWTP. FEMA would like to see the room that was under water. There may be help available for other flood related aspects, such the work we are doing to prevent future problems.

F. Motion by Gratton/Canniff to adjourn the meeting at 9:05. Motion carried 4-0.

Minutes reported by:
Alice Gentz

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent:
Also Present: Lorie Hill and Mike Laue

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearance: Kevin and Lorie Hill Regarding Sewer Lateral. Lorie appeared and explained the problems they experienced in their basement during the June 8 th flooding. Sewage was shooting up from their floor drain. They used a trash pump for 9 hours and couldn’t make headway, until the fire department pumped out a manhole near their home. Later televising was attempted, but the attempt failed. Lorie feels there may be some kind of problem, since neighbors did not experience a backup problem as bad as the Hill’s. Mike Laue was asked to appear to discuss this issue. Mike said the Hill’s lateral was 15 inches lower than City Hall’s. There was nothing out of the ordinary noted during the E. Center St. reconstruction pertaining to the Hill property. Televising was done of City Hall & Hill’s property; gravel and debris were found inside the pipe leading to City Hall; they went to Lorie’s house, but the camera head was too big to get into the pipes. Mike said there are cameras that can go down the mainline and televise the lateral that way. Dan suggested getting a cleanout in front of house. Mike will televise E. Center St. into Hill lateral and City Hall. Discussed water sitting behind Farm Bureau building. We need to refer it to Public Works.

Clerk/Treasurer:
1. Discuss Conflict Waiver Request From Boardman Law Firm. Dennis signed off on a waiver stating that Boardman does represent the ATC is some aspects, and shouldn’t conflict with their representation of Juneau in the ATC asset transfer. Richard from Boardman is saying the ATC and PSC must approve abandonment of the old line, which may take 4 – 8 weeks.

2. Discuss and Possibly Approve Follow-Up Action on City Hall Sewer Lateral. Found gravel and problems. Would like MSA to televise and document any problems that are found to present to the contractor.

Utility Accountant:
1. Approve Excel Training for Alice.

Motion by Gratton/Canniff to allow Alice to attend Excel training. Motion carried 5-0.

2. Discuss Progress on Sewer Rate Study. VK will have the rate study in the PSC’s hands on Monday. The PSC will probably not have time to look at it for 4 or 5 months. In the meantime, we will meet with Sensient. If it is agreeable to both parties, the PSC will not even have to look at it.

Electric Department:
1. Projects Update. Locates; installed fault indicators; changed out switch on W. Oak Grove Street with Hustisford’s help; Kelvin & Ed replaced 3 phase switches on Fairfield Ave; the Sunday outage was due to a tree branch on the line on N. Fairfield; working with Eric from WPPI on upgrading Gardner’s service due to an impending paint line. Bob Selchert questioned the progress on the S. Main Street project; Forster is working on putting the job out for bids.

Water/Sewer Department:
1. Projects Update. Project at treatment plant is really moving along. They did the tie-in of new piping to flow basins; asked Sensient to shut down for a few hours. The contractor is working somewhere else right now while they are waiting for parts.

2. Approve Option 2 – Utilities to Future Chemical Building. Motion by Canniff/Selchert to approve Option 2. Motion carried 5-0.

3. Discuss Televising Sewer Lateral and Possibly Televising Other Laterals Along E. Center Street. Mike Laue will contact a company to televise City Hall and the Hill residence. Randy brought up that Brian Field of the Hwy Dept asked that the services be removed at the former John Hummel residence. Randy informed him that abandonment must be at the main, which means that there will be concrete work.

Mayor’s Report:
1. Discuss Utility Accountant Assistant Position. The Mayor expressed concern about what if something happened to Alice, and suggested hiring someone to work for two half days a week. Dan feels the job is too complicated to learn in such a manner, and asked Ross Canniff to look into a solution.

President’s Report:

New Business:

Old Business:
1. Review and Possibly Approve Proposal For Fiber Optic Line Installation To The Water Wastewater Treatment Plant. We are not able to get internet at the WWTP unless we had a separate phone line from the rest of our phone system. Since we already have the material, Dan met with Chris from WPPI to find out the specifics of hanging the line. We will need Kelvin & Ed’s help. Town & Country will do the connection. Need to get an estimate for Public Safety for enough fiber so splices are not needed. Motion by Selchert/Canniff to approve the proposal submitted by Wegener Electric to install the fiber optic line. Motion carried 4-0, Wegener abstained.

Motion by Gratton/Marose to adjourn the meeting at 7:58 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:07 PM, and roll call was taken.
Motion by Marose/Gratton to approve the agenda. Motion carried 5-0.
Motion by Marose/Selchert to amend the date of the meeting with Sensient to June 11 th. Motion carried 5-0.
Motion by Canniff/Selchert to approve amended minutes from previous meetings. Motion carried 5-0.

Public Appearances: None.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $229,564.89, vouchers of $16,338.33, and checks of $159,122.69. Motion carried 5-0.

Selchert noted a discount on the Virchow Krause invoice, and Schaefer pointed out that labor was done internally on the lawn mower repair related to the Mid-State invoice.

B. Review Prior Month Income Statement. Marose questioned the timing of the interest income noted on the report, and Sheldon responded that it is recorded as collected.

C. Review List of Delinquent Customers. Marose asked whether this was better, and Wegener responded that the delinquent accounts have been as high as $35 thousand so it is better in that regard.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Noted the approval of the CMAR, bids being let for E. Center Street paving, the Emergency Declaration for the recent flooding and an Ordinance change reflecting current practice as to appointments to Commissions.

G. Meter Rereads. Looks very good.

H. Consumption Loss. Schaefer commented that the Water loss may be due to a leak on Fairfield prior to the break.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Motion by Selchert/Gratton to Approve and Recommend Council’s Approval of Resolution To Extend Utility Revenue Note. Motion carried 5-0.

Sheldon also distributed cash draw projection from Staab Construction.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the Treatment Plant handled the rain on Thursday, June 12 th, without incident. Pumps/motor damaged by the flooding were dried and able to be put back into service, saving approximately $5 thousand in replacement costs. DNR performed its annual Lab Audit and noted two minor items that have already been corrected. The ferric chloride supplier has given notice of a price increase to $25/dry ton, and Schaefer suggested that this be reported to Virchow Krause for their current rate study.

2. Motion by Canniff/Gratton to Approve Randy Schaefer and Tim Hayden Attending Lab Training. Schaefer explained that there are new NR 149 rules. Motion carried 5-0.

3. Motion by Marose/Selchert to Approve up to $30/month, until the fiber optic link is installed, for Internet Connection at WWTP. Schaefer explained that it would be useful for weather updates and equipment/parts searches. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported approval of an Ordinance change relating to Zoning Map Changes, discussion of the Smart Growth Housing recommendations and discussion of a proposed Ordinance change relating to the majority needed for the Council to override a Plan Commission recommendation.

B. Public Works – Robert Selchert. Selchert noted approval of meters for watering on E. Center Street.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported discussion on the healthcare conversion plan through North Shore Bank. The Committee wants the ability to read the agreement and referred the matter to City Attorney Sciascia for follow-up.

D. City Finance – Paul Marose. Funding for E. Center Street final paving was discussed.

E. CDA – Paul Marose. No meeting was held.

F. Utility President – Dan Wegener. Wegener reported that some issues need to be discussed with Public Works – ditch maintenance and the drainage system installed by White Pines.

Mayoral Comments. None.

Old Business: None.

New Business: None.

Motion by Selchert/Gratton to adjourn the meeting at 8:12 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz, and Dennis Sheldon

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.

Public Appearance: Aaron Worthman of Virchow, Krause to Present 2007 Financial Statements. Aaron was not able to make it tonight.

Jackie Schuett & Todd Odebrecht appeared regarding payment arrangements. Todd explained circumstances that caused their utility bill to get so high.

Clerk/Treasurer:
Discuss and Possibly Approve Temporarily Using Sewer Operating and Non-Restricted Funds to Handle Payments For WWTP Upgrade Project. Last week we had our first payment request of a little more that $100,000. We had funds available but Dennis would like to have the ability to tap into equipment replacement fund. Motion by Selchert/Gratton to allow Dennis to tap into the equipment replacement fund until the Clean Water Fund loan becomes available to us. Motion carried 5-0. Dennis would like an agenda item for next week’s meeting to discuss ATC proceeds and line of credit. We have a $500,000 CD maturing and suggested using that and operating cash as an alternative to extending the line of credit. Dan would prefer to extend the line of credit to keep things clean. We may have to call a special council meeting to approve a resolution relating to the extension.

 Utility Accountant:
1. Discuss Dodgeland’s Renewable Energy Project. The Dodgeland School Board did approve the renewable energy project, but would like to wait until fall so students can help with it. Community Contribution Funds can not be used for the project. Consensus is to use our Public Benefits Energy Conservation funds for our share of the project.

2. Discuss Community Contributions. Motion by Canniff/Marose to contribute bottled water to Juneau August Fest and place an ad in the August Fest Ad Booklet. Motion carried 4-0. Dave Gratton abstained

3. Discuss Communications With Emergency Government Director Concerning Power Outages. Dave Beal brought up at the Public Safety meeting that no one had contacted him about the power outage, and requested that we put the item on our agenda. Alice was directed to contact Dave Beal when there is a major problem.

 Electric Department:

1. Projects Update. Reclosures repaired at Northside Substation; Forster is looking at other substations; we have been busy with locates, tree trimming, mapping, repaired arresters. Ed displayed fault indicators that he ordered. Plans on replacing substation gates.

2. Approve Adoption of MEUW Safety Manual for Use by Juneau Electric Utility Employees. Motion by Marose/Canniff to approve the adoption of the MEUW Safety Manual. Motion carried 5-0.

Water/Sewer Department:

1. Projects Update. Staab Construction started working at the WWTP, both sand filter beds have been dug out and they are almost ready to pour concrete. Saturday night we received the first alarm due to the heavy rains about 8:00 p.m., Randy went out to treatment plant. Chad Stange helped out, along with Dan Wegener. On Sunday we were called to Lift 1; when we got back there was 9 ft. of water in the basement of the treatment plant. It took out 2 ferric chloride pumps, and the motor on the bar screen. We will open up the pumps and motor and dry them out to see if they can still be used. On Saturday we requested that Sensient stop sending us their flow; they will need to come back on line tomorrow because their ponds are full. We were able to borrow a pump from Sensient; the fire department pumped out lift 1, relieving many problems for the treatment plant. This morning we had a water main break on N. Fairfield Ave. The fire department should be commended for intercepting water that would have ended up at the treatment plant. Letters will be sent to Sensient, the Fire Department and Hustisford Fire Department.

President’s Report: Dan presentedthe Public Power Scholarship to Kyle Brady, who plans on attending UW-Oshkosh for environmental sciences; Dan expressed great appreciation to Hustisford Utilities for supplying us with help when we need it; Dan will present them a plaque for all their help.

New Business : Discussed the couple who appeared regarding their utility payments. Appropriate efforts to pay their bill were not made during the moratorium. We feel their payment plan should be enforced.

Old Business:  

Motion by Gratton/Marose to adjourn the meeting at 7:34 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, John Schuster, Mayor Ron Bosak
Members Absent: Paul Marose
Also Present: Dennis Sheldon
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.

Selchert/Canniff to Adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 4-0 at 6:32 PM.

A. Discuss PSC Compliance Strategy With Considerations As Follows:

1. Rate Recalculation Using Old Data and New Parameters

2. Full, Forward-Looking Rate Study Which Will Be Necessary in Late 2008 Due to New Construction

B. Discuss Presentation of New Rate Structure to Sensient.
Selchert/Gratton to Reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 4-0 at 7:26 PM.

Make Recommendation(s) as needed.

Canniff/Gratton to direct Virchow Krause to complete a full, forward-looking rate study using parameters specified in the PSC Interim Decision, including costs of the current construction project. Motion carried 4-0.

Canniff/Selchert to invite Wendy Franke and Chris Ginn of Sensient by registered mail to a special meeting of the Utility Commission on Wednesday, June 11 th, at 6:30 PM. Motion carried 3-0-1, Gratton abstaining.

Motion by Selchert/Gratton to adjourn the meeting at 7:32 PM. Motion carried 4-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Robert Selchert, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Gratton/Marose to approve minutes from previous meetings. Motion carried 5-0.

 Public Appearances:
1. John Corey, Dodge County Corporation Council, Regarding Water Service at Clearview.

2. Discuss and Make Possible Recommendation Regarding A.A. Roedl Excavating Invoice No. 7277 in the Amount of $1,251.25.

3. Schaefer indicated that Schoppe called about a water break on January 25 th. A contractor was called in to repair what was thought at the time to be a water main break. At a subsequent meeting, it was determined that this was an old water service to the County Farm. The Commission then forwarded the bill to the County. Wegener explained that there was cooperation between City and County department heads in the distant past without much documentation. John Corey asked about the legal authority to bill the County. Schaefer indicated that the city’s construction standards require abandonment to the main, and Wegener indicated that the construction standards were adopted as an Ordinance. However, Schaefer pointed out that the responsibility for costs was not clearly spelled out in the Ordinance. Wegener stated that common sense should prevail for action on private property. Corey asked whether the County should abandon this water service. Schaefer encouraged the County to do so to prevent potential contamination and County liability since some pinholes were observed in this water line during the repair. Corey asked whether this was east or west of the Wild Goose Trail. Schaefer responded that it was east of the Trail blacktop.

4. Discuss and Make Possible Recommendation Regarding Utility Commission Rules for the Abandonment of Existing Water Service Pipe.

5. Wegener recommended that the Standards be reviewed as well as the State plumbing code.

6.Scott Lawrence Regarding Reconnection Fee.
Discuss and Make Possible Recommendation Regarding Reconnection Fee.

Wegener reminded that he reported previously about a possible misunderstanding between Scott Lawrence and the Billing Clerk. Lawrence indicated that he was not informed that disconnection was to happen immediately. Billing Clerk has advised that Lawrence is not a chronic delinquent. Wegener recommended that the $75 reconnection fee be forgiven.

Selchert/Gratton to approve refunding the reconnection fee. Motion carried 5-0. Billing Clerk is directed to put a $75 credit on the next bill, instead of writing a refund check.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $217,660.43, vouchers of $120,736.64, and checks of $3,896.16. Motion carried 5-0.

B. Review Prior Month Income Statement. No comments.

C. Review List of Delinquent Customers. Gratton inquired why a business can be routinely on the delinquent list without being disconnected, specifically the car wash. Wegener noted that amounts less than required under the collection policy are apparently being accepted without disconnection. The Billing Clerk is reminded to enforce the minimum payment policy that the PSC allows. Wegener also asked what authority a customer or Billing Clerk has to indicate DO NOT DISCONNECT on the account if the collection policy is being violated. Marose recommended that a claim be filed against a customer’s estate in case of a death.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Wegener noted approval of job descriptions and the City Hall server replacement.

G. Meter Rereads. Exceptionally good this month.

H. Consumption Loss. Schaefer felt that the large wastewater loss was due to wet weather and that the water loss was probably a result of leaks detected on N. Depot.

I. Job Closing. Two jobs were noted: move meter for Ross Tillema and change meter type for Kwik Trip. Both jobs had total contribution from the customers.

Report of Officials:
A. Clerk/Treasurer

1. Discuss and Possibly Approve Rate Recalculation by Virchow, Krause.
Sheldon reported that Virchow, Krause would charge up to $5,000 for a recalculation of old data using new parameters as ordered by the PSC. Virchow, Krause would have to wait for the final order from PSC to know the precise definition of the new parameters. Virchow, Krause learned that the order has been delayed and may not be issued until as late as mid-June.

2. Discuss Sensient Objection to WWTP Construction Plans (see attached).
Sheldon reported that there was an email late in the afternoon from DNR, indicating that DNR approval for the project plan would be granted, possibly as early as today.

B. Electric Superintendent
1. Projects Update. Wegener reported on the power outage on Thursday, May 15 th. Thursdays are Ed Brockner’s day off so Wegener assisted Kelvin Schlagel in addressing the problem. First attempts were made at the North sub-station. The problem was traced to a burned-out elbow in a cabinet on N. Fairfield and Victory. Hustisford Utilities were called for assistance. The repairs still did not allow the N. sub-station to reset. The problem was further traced to a short on underground lines at the Fairfield apartments running to Juneau Terrace. Juneau Terrace required a generator due to a transformer issue. Wegener has directed the Electric Utility to bring its maps up to date to better deal with such emergencies. Schlagel is CAD proficient so should be able to help with this effort. Alliant is coming to further research the switch issues at the sub-station.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the pre-construction meeting was held earlier in the morning and work would probably start next week.

2. Accept Compliance Maintenance Annual Report (see attached). A perfect score was noted.

Canniff/Selchert to approve the Compliance Maintenance Annual Report and forward to Council. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported: Mike Laue and Dennis Sheldon were directed to write a letter to the County expressing conditions for the proposed fiber optic route; the new zoning map was reviewed and found to have some flaws; the Commission decided to discuss Smart Growth recommendations at future meetings; a Fire Inspector order regarding the Andy’s Roofing site was referred to the city attorney.

B. Public Works – Robert Selchert. Selchert reported: the fiber optic route letter was discussed and approved; a new Community Center contract was discussed; the snow plowing route was discussed; an increase to cemetery prices was approved; parking lines will be painted on the concrete portion of E. Center; contact telephone numbers will be printed on the Street Opening Permit document.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that the proposed sick leave conversion plan with North Shore Bank was laid over for another month and that job descriptions were approved and recommended to Council.

D. City Finance – Paul Marose. Marose reported that the City Hall server will be replaced and that Finance recommended that the final paving of E. Center not be done this year. Marose questioned whether this might damage the underground utilities but was informed that it would not.

E. CDA – Paul Marose. Marose reminded of the business dinner scheduled for May 22 nd.

F. Utility President – Dan Wegener. Wegener expressed his thanks to the Hustisford Utilities for their assistance with the electric outage and will write a letter.

G. Mayoral Comments. Bosak commented that he would like to see relevant correspondence included with the agenda so there would be time to review in advance of the meeting. Bosak also reminded of the City Hall open house on May 30 th.

Old Business: Selchert urged the Electric Utility to pursue the crossings on W. North Street that were discovered to be incomplete during the electric outage.

New Business: Gratton inquired whether the electric mapping could be part of Schlagel’s apprentice schooling. Wegener did not think this was part of the apprenticeship program.

Motion by Selchert/Gratton to adjourn the meeting at 8:30 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Paul Marose, John Schuster, Ed Brockner, and Mayor Bosak
Members Absent: Robert Selchert, Randy Schaefer
Also Present: Alice Gentz, and Dennis Sheldon, and Chris Ginn of Sensient

The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.

Public Appearance: None.

Clerk/Treasurer:

1. Discuss and Possibly Approve Changes to WWTP Upgrade Project. We had previously approved the original contract, but the award document was altered to remove phosphorus building. Motion by Gratton/Canniff to eliminate alternate 4 from WWTP upgrade contract. Motion carried 4-0. Chris Ginn arrived.

2. Discuss and Possibly Approve Changes Due to PSC Findings. Ross, Dan, Dennis, Alice, and Randy had a teleconference with Attorney Joe Wirth, who explained the PSC’s findings on the Sensient complaint. We need to alter our rates. Dennis and Alice were directed to send a letter to Virchow, Krause to secure a proposal for this work. Motion by Marose/Canniff to comply with PSC’s rulings. Motion carried 4-0. Dennis reported that the ATC project is still grinding along.

Utility Accountant:

1. Discuss and Possibly Approve City Hall as Additional Drop-Off Site for Light Bulb Recycling. Motion by Gratton/Canniff to approve City Hall as an additional drop-off site for light bulb recycling. Motion carried 4-0.

Electric Department:

1. Projects Update. Ed and Kelvin have been pulling small poles, doing tree trimming, and locating. Alliant checked oil in downtown substation. Will begin fiber project next month.

2. Approve Ed Attending MEUW Conference. Motion by Canniff/Gratton to allow Ed to attend the MEUW Conference. Motion carried 4-0.

3. Approve Job Estimates for Clearview South Project and Wild Goose Project. Wild Goose project will be paid by Hechimovich; Clearview project is replacing the oldest primary in the city. Motion by Marose/Canniff to approve proposed job estimates. Motion carried 4-0.

Water/Sewer Department:
1.Projects Update. Valve broke on N. Depot. Well pump at WWTP burned out; it was replaced by Municipal Well & Pump. Influent flow meter is malfunctioning; getting a new one for $7,000. Randy notified DNR of the situation so we would not be in violation of our permit.

President’s Report:
We had a meeting last Wednesday with Staab Construction, reviewed options for the phosphorus removal building. The building does not qualify for Clean Water loan. We will put piping in for future, building will put on hold until a future time. Staab will start around May 19 th.

New Business:
Mayor Bosak reminded everyone to call in reservations for the CDA meeting. The will be an open house on May 30 from 3:00-6:00. Food and beverages will be prepared by Chef Chance. Mayor reminded John Schuster not to hesitate to ask any questions he has about the meeting.

Old Business:
Motion by Canniff/Gratton to adjourn the meeting at 7:26 PM. Motion carried 4-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, John Schuster, Randy Schaefer, Mayor Ron Bosak
Members Absent: Ed Brockner, Robert Selchert
Also Present: Dennis Sheldon

The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 4-0.
Motion by Gratton/Canniff to approve minutes from previous meetings. Motion carried 4-0.

 Public Appearances: None.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $218,916.86 vouchers of $17,974.26, and checks of $96,911.07. Motion carried 4-0.

B. Review Prior Month Income Statement. A loss in the Electric Utility for the month was noted.

C. Review List of Delinquent Customers. Bosak noted no businesses on the list. Wegener commented that the list is whittled down after the winter moratorium is lifted. The collection process was reviewed.

D. Customer Complaints. The Scott Lawrence complaint was discussed. Wegener indicated that the Billing Clerk would like to waive the reconnection fee. Billing Clerk is directed to contact Wegener for follow-up discussion on this situation.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. City appointments, official newspaper and bid approval for the WWTP were noted.

G. Meter Rereads. Excellent.

H. Consumption Loss. Above average for both water and sewer. Even Electric was slightly high.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. No report.

B. Electric Superintendent
1. Projects Update. Wegener reported that street light repairs were completed on E. Oak Grove, Hilltop Circle and Western Avenue. Brockner is ordering materials for the projects approved at the last Project & Planning meeting.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported an issue with the electronic controls at Lift Station #1 on Fairfield. The light was triggered but not the alarm. The Police noticed the light and called out the Water Department. The installer will come out to inspect the control system. A valve was shut off at the baseball field to stop a leak. It is outside the Utility right-of-way on City property. Schaefer recommends that the City contract a plumber to correct the situation.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported a positive recommendation to a Letter of Intent to allow Delmer Schoppe to split the home from the land at his farm. Property maintenance issues were referred to the Building Inspector.

B. Public Works – Robert Selchert. In Selchert’s absence, Bosak reported that inspection of E. Center Street is being planned.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that Joint Personnel met with a representative of North Shore Bank about sick leave conversion for employees. The City Attorney is taking follow-up action. A pre-employment physical process was approved by Joint Personnel.

1. Discuss and Make Changes to Job Descriptions. Canniff recommended the following changes: On the Utility Commission, add Paul Marose as a Commissioner and add the Project & Planning meeting to the list of duties; On the Electric Superintendent, remove the reference to a pager and create a duplicate for the Acting Electric Superintendent, listing Ed Brockner with part-time hours; On Electric Apprentice Technician, list Kelvin Schlagel and add tasks from the “Electric Lineman Technician” job description, specifying supervision by a Journeyman Lineman or Electric Superintendent; On Utility Clerk/Accountant, remove the term “Clerk” and show the “reports to” as the Utility Commission. Remove the 3 rd item under “Distinguishing features” relating to payroll. Add tasks of filing DNR water reports, Sensient billings & WPPI payments.; On Utility Accountant Assistant, leave the position as vacant; On Water/Wastewater Superintendent, a question was raised about pay for overtime hours in excess of 80. Remove the reference to a pager and replace with a cell phone being provided. References to “water distribution” should be changed to “water distribution system”. Add reference to training required by the Dept. of Commerce; On Water/Wastewater Operator and Water/Wastewater Utility Maintenance Person, add reference to training required by Dept. of Commerce and spell out the various DNR license classifications.

Gratton/Marose to approve changes as reported. Motion carried 4-0.

D. City Finance – Paul Marose. Marose reported that trash pick-up issues at WWTP are apparently resolved. Wegener suggested that Veolia do the downtown first before parked cars block the containers.

E. CDA – Paul Marose. Marose reported that Industrial Park marketing was discussed.

F. Utility President – Dan Wegener. Wegener reported that information was received about the Sensient case. A teleconference of Wegener, Schaefer, Attorney Joe Wirth and John Andres of Virchow Krause was held.

Mayoral Comments. None.

Old Business: None.

New Business: None.

Marose/Gratton To Adjourn into closed session as per §19.85 (1)(i) considering any and all matters related to acts by businesses under s. 560.15 which, if discussed in public, could adversely affect the business, its employees or former employees. Motion carried 4-0 at 7:55 PM.

Discuss PSC Briefing Memorandum

Review Utility Scholarship Applicants

Canniff/Marose To Reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 4-0 at 9:03 PM.

Make Recommendation(s) as needed.
Marose/Gratton to take action at a later date on the PSC briefing. Motion carried 4-0.

Canniff/Gratton to select Kyle Brady for the Utility Scholarship. Motion carried 4-0.

Motion by Marose/Gratton to adjourn the meeting at 9:04 PM. Motion carried 4-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent: Dennis Druecke
Also Present: Alice Gentz, Dennis Sheldon, and Mike Laue of MSA

The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearance:
1. Eric Kostecki of WPPI Regarding Renewable Energy Project.

A. Review and Possibly Approve Proposed Project. Eric feels the best area for a renewable solar project would be at Dodgeland, especially for the educational value. The project would cost approximately $50,000. WPPI would provide a $25,000 grant with Juneau Utilities obligated to provide $5,000. There would also be an application for a Focus on Energy grant for $13,400, leaving the balance of approximately $6,350 for Dodgeland to pick up. Motion by Marose/Selchert to pursue the Dodgeland Renewable Energy Project subject to Dodgeland’s approval and the acceptance of a Focus On Energy Grant. Motion carried 5-0.

2. Kevin Schubert and Gil Hantzsch of MSA Regarding WWTP Upgrade Bids.

A. Review Bids. Only one bid was received, from Staab Construction of Marshfield. MSA has worked with this company many times and feel they are the best company for this type of project. Gil thinks the costs could go up if project is re-bid, and would add 4 to 6 months to the project.

B. Award Bid and Recommend Council’s Approval of Bid. Gil recommends awarding the bid to Staab Construction of Marshfield. There was considerable discussion about the necessity of the chemical building, and the impact that cost will have on our rate structure. Gil will run the numbers on Tuesday and call Dennis. Motion by Marose/Selchert to accept bid and recommend city council’s approval. Roll call vote: Marose: aye, Selchert: aye, Gratton: aye, Canniff: aye, Wegener: aye. Motion carried 5-0.

Clerk/Treasurer:
Discuss Letter Received from Bruce Sund Regarding Easement. Dodge County has come up with an alternative to the Wild Goose Trail easement. They will re-route the fiber across Dodge County Highway and Clearview property. They are still looking for an easement on N. Fairfield Ave, thinking the utility is not seeking compensation for the easement. There was considerable discussion about compensation, and the need to have the fiber laid under the future sidewalk. Mike Laue believes MSA has mapped out the future improvements on N. Fairfield. It was the consensus of the commission that compensation for the easement should be received.

Recommend to refer to Plan Commission the Acceptance of N. Fairfield Fiber Optic Easement. Motion by Canniff/Gratton to refer the issue to the Plan Commission. Motion carried 4-0; Marose abstained.

Utility Accountant:
1. Approve Jane and Alice Attending Building Community Connections Workshop and Commitment to Community Seminar. Motion by Gratton/Marose to approve Jane and Alice attending the workshop and seminar. Motion carried 5-0.

2. Discuss WPPI Regional Meeting. Alice will RSVP for the April 30 th meeting in Oconomowoc. Dan, Bob, Ed and Alice plan on attending. Dave will check his calendar.

3. Discuss Utility Scholarship. Everyone received a copy of the applications. They will be discussed in closed session at next week’s meeting.

4. Discuss Community Contributions. The check for the Addie Joss Lighting Improvements will be presented at the council meeting Tuesday night. Alice called A.A. Roedl to see if the county had paid the invoice for the lateral break in January. It has not been paid. Alice will contact John Corey, Corporation Council, regarding the matter. The Utility sent money towards a memorial for Kennan Buhr’s wife. Kennan is a former utility employee.

Electric Department:

1. Projects Update. Ed mentioned that the winter moratorium is over this week. The commission wants as many delinquent accounts shut off as possible. Kelvin passed final exam.

2. Approve Forster Recommended Electric Upgrade Projects. Dan, Steve Hall and Ed walked through the projects. Motion by Selchert/Canniff to move forward with the proposed high priority items. Motion carried 5-0.

Water/Sewer Department:
1. Projects Update.

2. Approve Water Training for Tim Gassner. Tim signed up for training for Iron, Zeolite and VOC certification. Motion by Canniff/Marose to approve training for Tim Gassner. Motion carried 5-0.

President’s Report: Dan stressed that with the winter moratorium ending, the commission wants any one who should be disconnected to be disconnected, no exceptions.

New Business : Dave Gratton noticed that when he drives by Kwik Trip he is getting radio interference; he is concerned that there is a problem with our power. At the next utility meeting job descriptions will be looked at and updated.

Old Business: Bob Selchert inquired about the ATC sale. Virchow Krause is waiting for information from Forster.

Motion by Gratton/Selchert to adjourn the meeting at 8:51 PM. Motion carried 5-0.

Minutes Reported By:

Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Rachel Sharp, Randy Schaefer, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances:
A. Beau Bradford Regarding Alltell Cellular Financial Proposal via Telephone Conference. Alltell is proposing a 30 year lease, with guaranteed payment up front. The contract would be split into two terms, with a 20 year contract and a 10 year renewal contract. They are offering $25,000 for the first 20 years up front, but could possibly be open to our suggestions. Beau explained that the cell phone industry is changing; many companies that have been paying high rental prices are now in financial crisis and are being purchased by other companies. The consensus of the Commission is that we would only be interested in entering into a contract that is comparable or greater than the contract we have with Verizon. Beau will take this information to Alltell and get back to us. After the teleconference there was considerable discussion as to whether there is a proper easement in place with access to the water tower. This is something that needs to be verified.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $213,966.42, vouchers of $18,068.35, and checks of $96,911.07. Motion carried 5-0.

B. Review Prior Month Income Statement. Discussed loss in sewer, due to bond interest paid every 6 months.

C. Review List of Delinquent Customers. Questioned weather anyone was living at 314 N. Depot. The notes say no one is living there. If that’s the case, the meter should be pulled.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Opposition to the Passage of 2007 Assembly Bill 649. Dennis mentioned that this bill died and will have to be reintroduced as a 2008 bill.

G. Meter Rereads. Rachel questioned why rereads were needed. It was explained that sometimes the read is the same or less than the previous read, and correct read needs to be verified.

H. Consumption Loss. Alice forgot to include the water main break behind Clearview; that would still be unbilled consumption, but it would lower the unaccounted for water. Randy believes there are a lot of sump pumps discharging into the sewer system.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Update on ATC Sale. Alice and Dennis participated in a conference call with Virchow Krause and Forster Engineering. VK will work on getting the depreciated value of line and the improvement costs together in the next two weeks so the regulatory process can begin. The target sale date is June 15 th, 2008. If it takes longer than that there will be additional refinancing costs. Alice has calculated anticipated interest costs and forwarded them to Virchow Krause; Dennis has forwarded the substation lease arrangement between CDA and Utility to Boardman Law Firm. It is believed that the necessary resolutions pertaining to the sale were already taken care in 2003. There was conversation about what ATC will pay for; ATC might not pay for the cost of sale, including Virchow Krause and Forster invoices; we had been assured they would pay for all financing costs. The Commission believed all costs were to be covered. Cost of easements were much less than anticipated.

B. Utility Accountant
1. Approve New Collection Policy. Alice mentioned that Dodge Central is not interested in receiving utility payments. Motion by Selchert/Gratton to approve the new collection policy as presented. Motion carried 5-0.

C. Electric Superintendent
1. Projects Update. Ed was not present, no report. Bob brought up the list of recommended system improvements proposed by Forster. Dan wants to walk through the projects with Ed and have them placed on the next Project and Planning agenda for approval.

D. Water/Wastewater Superintendent
1. Projects Update. There was a malfunction at Lift #2; there was water coming into resident’s basement. The alarm didn’t go off; the resident called and informed them of the problem. The float and alarm were tested, and worked when tested. Randy has a spare float, and will change it in the immediate future. There was discussion about manhole covers being possible areas for infiltration. Randy will look into the cost of covers that are gasketed.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Public comments were received about garbage pickup; industrial sites aren’t getting picked up. A conditional use permit issued for Cornerstone for apartments for people in emergency situations such as abuse, tornados, etc. The easement for the Dodge County fiber project will be placed on a future agenda.

B. Public Works – Robert Selchert, Rachel Sharp. Did not attend, nothing relating to utility on agenda.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Questions on health care reimbursement program have been sent to City Attorney; only job descriptions pertaining to employee’s department will be included in handbook; handbooks should be brought to City Hall for updates now.

D. City Finance – Paul Marose. Didn’t attend, nothing on agenda pertaining to utility. Paul checked with Randy about their garbage pick-up; it is being picked up weekly.

E. CDA – Paul Marose. There is a meeting tomorrow night; a firm has been hired to market the industrial park; the price of land in the industrial park has been raised to spark interest of those serious with bringing business into park.

F. Utility President – Dan Wegener. Will be getting together with Ed to go through recommended projects; will encourage Ed to begin working on fiber optic line to treatment plant. Dan wished everyone a happy holiday, and looks forward to meeting with everyone at next month’s meeting.

Mayoral Comments. Remodeling at City Hall is coming along; the carpet and finish work is left, then a good dusting is needed. There is a Covenant Committee meeting tomorrow. Ron explained that the price of industrial park land is incentive based priced; a discount will be given for each employee the purchaser will be hiring, etc. CDA’s real concern is getting enough to pay the realtor. There are problems with having too low of a price, such as people buying the land but not doing anything with it.

Old Business: Gratton inquired about automated meter reading. It fell by the wayside when Longboat Systems changed their original prices. Randy has a backup plan for battery issues, otherwise metering isn’t major concern.

New Business: None.

Motion by Selchert/Canniff to adjourn the meeting at 8:17 PM. Motion carried 5-0.

Minutes recorded by: Alice Gentz

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Dave Gratton, Paul Marose, Rachel Sharp, Randy Schaefer, Ed Brockner, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz, Dennis Sheldon, and Chris Ginn of Sensient.

The meeting was called to order at 6:31 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.

Public Appearance:
1. Representatives from Alltell Cellular Regarding Cell Site Installation. Not present, will attend next week’s meeting.

2. Gill Hantzsch – MSA
A. General Update Regarding WWTP Upgrade. The planning stage is approximately 99% complete. Discussed alternates to plans. MSA will mail the Clean Water Fund Loan application to Dennis. Bid opening will be around April 3 rd. This will give contractors three weeks to view the plans and submit a bid. We hope to award the bid at the first April meeting. We hope to have a May construction start date, and finish up the project in December. Work will be inspected by MSA; inspector spends 20 hours per week at job site. Several months later a meeting will be scheduled to clarify warranty work needed to be done.

B. Review and possibly approve contract amendment for design phase. Motion by Selchert/Gratton to approve contract amendment as presented by Gil Hantzsch. Motion carried 5-0.

Review and possibly approve contract for construction phase. Motion by Canniff/Selchert to approve the MSA contract for construction phase. Motion carried 5-0.

Clerk/Treasurer:
1. Update on ATC Sale. Dennis has been in touch with Jamie from Forrester Engineering, they are assuring us the sale will be complete by the end of June. Information has been passed between Forster, Boardman Law Firm and Alice. More delays will increase financing costs.

Utility Accountant:
1. Approve and Recommend Council’s Approval of Resolution Opposing Passage of 2007 Assembly Bill 649. Motion by Canniff/Gratton to approve and recommend Council’s approval of Resolution Opposing Passage of 2007 Assembly Bill 649. Motion carried 5-0.

2. Approve New Collection Policy. Motion by Selchert/Marose to table until next week’s meeting. Motion carried 5-0.

3. Discuss Invoice From A.A. Roedl Excavating. In January there was a water main break to a private lateral behind Clearview. We received an invoice from Roedl for the repair. This lateral is no longer in use and should have been abandoned at the main by the county. The consensus of the commission is to have Randy and Alice compose a letter to the county regarding said repair and direct the abandonment of lateral as supported by the City of Juneau’s construction standards. The commission also directed a letter be sent to A.A. Roedl explaining the situation, advising them that we are in negotiations with the county and will keep them apprised of the situation.

4. Discuss Unemployment Benefits Claim. We have received a claim from Jeff Sueflohn, who has been laid off from current employer. We are responsible for paying the claim, and any claims through February 2009. We do not have the right to contest the claim.

Electric Department:
1. Projects Update. Kelvin attended school for his apprenticeship for a week in February. He will attend for another week in March, and that will be it for this year. Have been working on the E. Oak Street streetlight project. We are switching over a dozen lights to a meter that were previously unmetered. We have been tree trimming. Ed will be on vacation for 2 weeks in April and will miss next month’s meeting. Ed passed out a letter from Forster on the system study they did. There was discussion on Forster’s recommendations. Dennis distributed a utility investments spreadsheet so the commission could decide if projects are affordable. Ed recommended that all the high priority items be completed in 2008. Dan would like to walk through jobs with Ed and make a recommendation at a later date.

Water/Sewer Department:
1. Projects Update. Alltell communications would like to attach an antenna on water tower for cell phone communications. If anything is welded onto the tower the tower would have to be drained and recoated on the inside, at Alltell’s expense. Randy was directed to call and have financial representatives of Alltell address the commission before technical representative appears.

President’s Report: Nothing to report.

New Business: Council meeting will be held at the Public Safety meeting tomorrow night. Discussed the holding tank at Wild Goose. No one is aware of any approval being given for the tank. Ed is concerned because an electric service will be needed to run the sump pump. The mayor will find out more details.

Old Business:

Motion by Marose/Selchert to adjourn the meeting at 7:54 PM. Motion carried 5-0.

Minutes Reported By:
Alice Gentz

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Rachel Sharp, Mayor Ron Bosak
Members Absent: Ed Brockner, Randy Schaefer
Also Present: Dennis Sheldon, Eric Kostecki, Mike Laue, Mike Bridwell, Bruce Sund

The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances:
Mike Bridwell and Bruce Sund Regarding Approval of Utility Easement.

Mike Laue distributed a series of maps showing current usage of the Wild Goose Trail and N. Fairfield, an easement purchased by AT&T in 1987, and a cross-section display of several areas on the maps. AT&T’s easement runs 16.5’ from the centerline of the Trail. The east side of the Trail is basically open except for the ditch. West of the AT&T easement is open until slightly north of E. Center Street where the city’s ownership narrows. Marose questioned whether AT&T’s rights within its easement were exclusive. Bridwell indicated that the County would like an easement east of the Trail centerline so that they could install their fiber optic ring about 3’ off the gravel surface. Wegener suggested that the Utility would like to reserve the east side for City/Utility purposes and that the County easement be west of the AT&T easement. Bridwell felt that this would raise County costs due to the vegetation removal that would be required. Gratton suggested that the County jog west near the Depot Street cul-de-sac and utilize County property to avoid the narrowing near E. Center Street and the need to acquire private easements. Moving the discussion to N. Fairfield, Laue indicated that the map doesn’t show gas, telephone or cable TV placements. Wegener suggested that the easement follow the west side of the right-of-way. The County’s plans were to use the east side. Sund questioned why this phase of the fiber optic ring seems so much more complicated to place than the recent activity on E. Center Street. Wegener responded that the space used on E. Center Street had no future city use, being placed basically under the sidewalks. Bridwell indicated that a west-side placement would not be a big deal. Laue suggested that the fiber be placed 7 ½ ‘ inside the property lines. Bridwell proposed 3’ off the property line, under a future sidewalk. Laue was agreeable to that proposal since it would then leave the entire future boulevard for the city. Marose asked why the County couldn’t use the middle of the Wild Goose Trail, east of the AT&T easement, and place the fiber 3’ east of the centerline under the gravel. Wegener indicated that a 10’ easement to accomplish that would then prevent the city from using the most usable ground on the shoulder of the Trail for any future needs. The consensus of the Commission is to recommend: 1) the easement on N. Fairfield be on the west side of the street, under future sidewalk. 2) The County should look at existing County properties to the west of the Wild Goose Trail as much as possible for placing the fiber optic ring. Where this is not feasible, the easement should be as far west of the Trail as possible. The Clerk/Treasurer is directed to draft a letter to the County representatives communicating this consensus.

Eric Kostecki of WPPI to Discuss Renewable Project.

Kostecki indicated that WPPI supports programs for small, visible renewable energy projects, especially which have educational value. Some grants are available, for which a Utility must match $5 thousand. Up-front payment for multi-year anticipated energy generation is also available. Waupun has a dual-access tracker system using both sources of financial support. Stoughton has solar panels installed on an awning. Lake Mills has installed a 10 KW solar system on the roof of the High School garage with the aid of a corporate champion. River Falls has a tracker system at the High School. WPPI likes to see some data capture for display on a website. WPPI has become involved with the Focus on Energy (FOE) program and must balance FOE with its own programs. FOE typically doesn’t support programs for a Utility’s own structures. Kostecki indicated that a tracker system will provide 30% more energy than fixed solar panels and that trees in the City Park might be an obstacle for solar panels at the Electric Utility office. Wegener inquired about the possibility of methane generation outside the city, but Kostecki cautioned about territorial concerns with other utilities. Bosak inquired about getting the School involved, such as with a wind generation project. Marose indicated that the original intent for a renewable energy project was education, not generation for internal use. However, the consensus of the Commission was that they may support a project that has a payback in the form of providing electricity to operate a City/Utility facility. Kostecki will research costs and paybacks and report back at a later meeting.

Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $229,695.50 vouchers of $11,244.89, and checks of $69,970.90. Motion carried 5-0.

B. Review Prior Month Income Statement. Sheldon reported that most of the insurance is paid on a semi-annual basis.

C. Review List of Delinquent Customers. An all-time high. The updated list was noted. Bosak pointed out that the ability to place delinquent utilities on the tax roll protects the Utility. Changes recommended by PSC to the collection policy were noted.

D. Customer Complaints. None.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. None.

G. Meter Rereads. Exceptionally good.

H. Consumption Loss. Sewer is very high. Water is higher than would like to see.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Take Action on Auditor’s Findings.
Sheldon reported that the auditors detected a calculation error involving the penalties for exceeding 5-day average limits at Sensient. The Utility Accountant recalculated and discovered an under billing. Canniff/Selchert to direct the Utility Accountant to prepare a bill for the under billing of the 5-day average penalties. Motion carried 4-0-1, Gratton abstaining.

Sheldon reported that one rate was inadvertently not updated with the most recent update to the rate Ordinance after the rate study. Bills have been prepared in accordance with the Ordinance, but the rate should have been updated. No action was taken, pending a recommendation from John Andres of Virchow Krause.

B. Electric Superintendent
1. Projects Update. None.

C. Water/Wastewater Superintendent
1. Projects Update. None.

2. Approve Randy Schaefer Attending WRWA Annual Technical Conference. Marose/Gratton to approve Randy Schaefer attending WRWA Annual Technical Conference. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported a discussion with the Youth Center at the old Dodgeland School and that a Public Hearing will be held at the next meeting regarding changes in the use of the facility.

B. Public Works – Robert Selchert, Rachel Sharp. Selchert reported that special assessment objections were discussed, purchases of an end loader and utility vehicle were approved, and a cell phone authorized for Wayne Bubolz.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. Canniff reported that no Joint Personnel meeting was held.

D. City Finance – Paul Marose. Marose reported that the only Utility-related business was a discussion of garbage/utility pick-up at the Wastewater Treatment Plant with a representative of Veolia.

E. CDA – Paul Marose. Marose reported that no Utility-related business was discussed.

F. Utility President – Dan Wegener. Wegener reported that Emergency Government Director Dave Beal called on the Fire Department to clear storm sewer basins over the weekend and that the Utility skid loader was used in this effort. Wegener has again offered the help of Utility personnel to DPW. Wegener complimented Dave Beal, the Firefighters and DPW for their efforts.

Mayoral Comments. None.

Old Business: None.

New Business: None.

Motion by Canniff/Selchert to adjourn the meeting at 9:24 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Paul Marose, Dave Gratton, Randy Schaefer, Rachel Sharp, and Mayor Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon, Alice Gentz, Mike Bridwell, Bruce Sund, Chris Ginn

The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.

Clerk/Treasurer:
1. Discuss and Make Recommendation on Easement Request for Dodge County’s Fiber Optic Project. Mike Bridwell and Bruce Sund appeared to explain the fiber optic project that Dodge County is planning. They will get in touch with Mike Laue and appear at next week’s meeting.

Chris Ginn of Sensient is attending the meeting because he saw the sale of the pickup truck on the agenda, and would also like to get a feel for what goes on at the meetings.

Utility Accountant:
1. Discuss Interest in Creating a Resolution Opposing Passage of 2007 Assembly Bill 649. The consensus is to create our own resolution. Will take formal action at next week’s meeting.

2. Discuss Collection Policies. Discussed comments from responding utilities. There was considerable discussion about customer deposits.

Electric Department:
Projects Update. In Ed’s absence Wegener explained that Ed is working daily till noon since the weather is not cooperative. Dan gave him a list of projects to complete.

Approve Sensient Purchasing Old Pickup Truck. Motion by Selchert/Canniff to sell pickup truck to Sensient for $2,000. Motion carried 5-0.

Water/Sewer Department:
1. Projects Update. January 25 th there was a water main break by Clearview. Approximately 246,000 gallons were lost. This may be a private main. We need to look into who covers the cost of repair. Water/sewer department got an award for completing all safety sessions through Alpha Terra. Veolia has not been picking up garbage at the WWTP.

President’s Report: Nothing to report.

New Business:

Old Business: Gratton asked about the drying beds. Randy reported that it is still in the planning stages. The project should be ready to go out for bids in April.

Motion by Gratton/Canniff to adjourn the meeting at 8:00 PM. Motion passed 5-0

Minutes reported by:
Alice Gentz

7:00 PM at Utility Commission Office Building

Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, Rachel Sharp, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances: Gil Hantzsch of MSA Regarding WWTP Upgrade. Not present.

Monthly Business:
A. Motion by Marose/Gratton to approve WPPI transmittal of $182,881.46 vouchers of $89,299.18, and checks of $110,835.69. Motion carried 5-0.

Gratton questioned a $93 purchase of a “pocket knife” from Vendor 2249, and Utility Accountant is directed to research and report back to the Commission.

B. Review Prior Month Income Statement. Marose noted that Sewer was virtually break-even.

C. Review List of Delinquent Customers.
Materials between Billing Clerk and PSC, indicating that PSC was not supportive of the current collection policy, were reviewed. Billing Clerk is directed to clarify what exactly changed between the current policy and the proposed, revised policy. Utility Accountant is directed to gather collection policies from WPPI neighbors and to have WPPI contact Wegener. Marose/Canniff to follow revised PSC collection guidelines as presented. Motion carried 5-0. Wegener noted that the Commission’s hands were tied before, and now it is worse.

A bankruptcy and a foreclosure were noted. Billing Clerk is directed to report back on the foreclosure (Case No. 07-CV-378) since there is no listing for the customer on the delinquent list. Billing Clerk is further directed to pursue disconnect on commercial customers.

D. Customer Complaints. No discussion.

E. Insurance Claims. None.

F. Council Acts Affecting Utility. Resolution appointing Rachel Sharp as Council representative was noted.

G. Meter Rereads. No comments.

H. Consumption Loss. Looks good this month, but Wegener warned that results will probably deteriorate again next month due to the recent rains.

I. Job Closing. Wegener noted that estimates were close for the Glasfloss and Watertown Hospital projects. The north sub-station regulator replacements are entirely Utility costs. The E. Center Street streetlights came in well under estimates. Estimate assumed placement on both sides of the street, and costs were contained by using an alternate contractor instead of the general contractor on the street project. Utility Accountant is directed to report back on the status of the old regulators that were replaced at the north sub-station.

 Report of Officials:
A. Clerk/Treasurer. No report.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the filter piping project at Well # 2 is complete. Schaefer discussed the WWTP upgrade plans with Gil Hantzsch of MSA, and the plan is ready for submission to DNR. Schaefer also discussed a ferric chloride storage location change with Hantzsch. Hantzsch indicated that a concrete-block building would be necessary with electricity, heat and potable water for eyewash and shower facilities. Estimated cost is $200 thousand.

Selchert/Canniff to approve ferric chloride facility bid as an alternate. Motion carried 5-0.

Approve Tim Hayden Attending Water Seminar. Marose/Gratton to approve seminar for Tim Hayden. Motion carried 5-0.

Wegener inquired about the status of water meter batteries. Schaefer indicated that they continue to order heads for mounting to outside meters, at an approximate cost of $48 each. Schaefer recommended that wiring requirements for water meters be added to the city construction standards. The Utility could keep an inventory of appropriate wire for contractor use.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that a Public Hearing was held concerning rezoning of Nehls Bros. property from R-3 to R-2. A Public Hearing was also held on text changes to a zoning Ordinance, clarifying the definition of “365 days discontinuous use”. No opposition was heard on either measure, and the Commission approved both changes.

B. Public Works – Robert Selchert. Selchert reported discussion on subsurface drainage at Wild Goose Estates, damages on E. Center Street construction and snowplowing.

C. Personnel Committee – Ross Canniff, Dave Gratton, Paul Marose. No report.

D. City Finance – Paul Marose. No report.

E. CDA – Paul Marose. No Utility-related business was discussed.

F. Utility President – Dan Wegener. Wegener reported that the bidder for the Electric Dept. truck has not yet paid for the truck, and inquired whether the bidder had a legal obligation to follow through on the bid. Marose suggested that a written notice be sent to the bidder with a deadline for payment. Discussion followed whether the notice be sent by the Utility Attorney or by the Utility Accountant. Wegener will consult the Attorney to determine that direction.

Mayoral Comments. None.

Old Business: Marose will continue efforts to contact Eric Kostecki of WPPI about potential renewable energy projects.

New Business: None.

Motion by Selchert/Canniff to adjourn the meeting at 8:19 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Robert Selchert, Ross Canniff, Paul Marose, Dave Gratton, Randy Schaefer, Ed Brockner, Rachel Sharp, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Marose to approve the amended agenda. Motion carried 5-0.

Dan welcomed Rachel Sharp to the meeting. Rachel is filling in for Dennis Druecke, who is out on a medical leave of absence.

Clerk/Treasurer: Dennis reported on an article in the League of Municipalities about a bill in front of the legislature prohibiting putting delinquent utilities on landlord’s tax bills.

Utility Accountant:
1. Discuss Utility Scholarship. Motion by Selchert/Canniff to have Commission select the scholarship recipient. Motion carried 5-0.

Electric Department:
1. Projects Update. Alliant checked substations. North side substation has problems with the oil in the transformer. Costs to correct the problem will be between $3,500 and $5,000. Motion by Marose/Gratton to authorize Ed to move forward with the substation maintenance. Motion carried 5-0. Fiber optic project to the WWTP will be looked at soon.

Water/Sewer Department:
1. Projects Update. Gil Hantzsch from MSA came to the treatment plant and went over plans for the upgrade. Everything is moving ahead as planned. Gil wants to have a pre-construction meeting so bidders know what the job entails. Randy showed the commission data showing the flows during the melting and rains. Infiltration was very high, causing discussion about cross-connections and sump pump discharging.

2. Approve Waterworks Math Class for Randy Schaefer and Mike Hoefler. The class is in Madison at MATC and costs $22.81 per student. Motion by Gratton/Canniff to allow the training. Motion carried 5-0.

President’s Report: People have questioned why utility personnel haven’t been helping with emergency snow removal. Our policy has been to help in any way needed. Randy mentioned that he offered Tim Gassner’s help while they were helping the DPW patch a sink hole on West Street.

New Business: Marose discussed energy savings at the Dodge County buildings. Eric Kostecki from WPPI will be helping out with this project. Paul would like to contact Eric to discuss constructing solar panels at the utility office or a wind turbine at the high school.

Old Business:

Motion by Selchert/Gratton to adjourn the meeting at 7:30 PM. Motion passed 5-0

Minutes reported by:
Alice Gentz