Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 7:04 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances/Comments: None.
Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $220,648.43, vouchers of $5,282.29, and checks of $79,445.71. Utility Accountant is directed to provide more information on the purchase of Jacket/Hooded Sweatshirt from Resco at a cost of $257.12. Motion carried 5-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Mayor Bosak noted the foreclosures.
D. Customer Complaints. None.
E. Utility Overtime. No comments.
F. Council Acts Affecting Utility. City budget and tax levy were approved, and 2010 casualty insurance was approved.
G. Meter Rereads. Exceptionally good.
H. Consumption Loss. Good this month, but a leak over the past weekend could impact next month.
I. Job Closing. Service at 434 Ridge Road, Sensient poles and WWTP upgrade were noted. Utility Accountant is directed to report back as to why there was no machine use and no contribution for secondary service at 434 Ridge Road. Utility Accountant is also directed to place WWTP Upgrade costs on the agenda for the next Project and Planning meeting for further discussion.
Report of Officials:
A. Clerk/Treasurer. Sheldon reported that the Sensient 1997 CWF loan payment has now been received, following the signing of the new permit. Some issue remains with an overpayment on the loan.
B. Electric Superintendent
1. Projects Update. Wegener reported that a portable generator is in place at Well # 3 and that gas piping is underway for the new generator at the Electric Utility Office. Electric service has been restored for a tenant at the old school track building.
C. Water/Wastewater Superintendent
1.
Projects Update. Schaefer reported that there was a water main break discovered over the past weekend at the intersection of E. Cross Street and Industrial Avenue. Valves were closed on Sunday, and repairs completed on Monday. There was no service interruption to customers. Jetting was started last Friday and completed today. Lift stations were cleaned, and jetting was conducted in the downtown and southeast portions of the City. An inspection was held of the WWTP Upgrade today by the DNR to confirm final draw for the Clean Water Fund loan. No problems were noted. Hydrants have been cleaned of snow by Water Dept. personnel. The bar screen at the WWTP failed. The motor on the press has been removed for repair and should be back in service next week. Schaefer also noted that he is not getting reports on water use for the City street sweeper for consumption/loss calculations.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported discussion of proposed rezoning at an Industrial Park site and directed Megan MacGlashan of Vandewalle to write a letter of explanation to the respondent. Comprehensive Plan land use map and language was discussed.
B. Public Works – Robert Selchert. Selchert reported that a closed session was held regarding the Superintendent position. The E. Oak Grove project has been approved by the State. The Public Works Committee was not included in discussions about the S. Hyland Street project.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that no meeting was held.
D. City Finance – Paul Marose. Marose reported change in insurance carriers and discussion of the telephone system with PCS.
E. CDA – Paul Marose. Marose reported that a sale of a small lot in the Industrial Park is possible. Sheldon noted that discussion with the Covenants Committee and a Conditional Use Permit request to the Plan Commission is recommended by Vandewalle.
F. Utility President – Dan Wegener. Wegener announced that the hiring of Sandy Milfred was done without an internal posting. The City Attorney advises that the position must be vacated and posted for 5 days. Sandy is welcome to re-apply. Wegener asked the Mayor if a joint Council-Commission holiday event could be scheduled at the Community Center. Wegener wished happy holidays to all.
Mayoral Comments. No report.
Old Business: Wegener reported that Ed Brockner has been instructed to make staff available to lend a hand during snow emergencies.
New Business: Wegener announced that Utility Personnel meeting has been cancelled upon advice of counsel due to improper language on the Notice.
Motion by Selchert/Canniff to adjourn the meeting at 8:07 PM. Motion carried 5-0.
Minutes recorded by: Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz, Mike Laue
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Marose/Gratton to approve the agenda. Motion carried 5-0.
Public Appearances/Comments:
Mike Laue of MSA to Review Recommendations for Property Transfers and Easements . City owns the land the Wild Goose Trail is on, we share joint use with county for the trail. The substation land is owned by Dodge County and by Christie Steger. Mike showed a map with his suggestions for easements and property transfers. Mike Laue was directed to discuss easement issues with John Corey. Dan feels we should purchase land that includes the easement, and negotiate the rest. Dan will talk to Joe Sciascia regarding the Steger property.
Clerk/Treasurer:
All the paperwork for Clean Water Fund Loan final draw is in. The DNR is coming on Monday to do the final inspection, which means we probably won’t be able to the loan proceeds until the middle of January. Dennis also brought up that there was discussion at the council meeting that Public Works wasn’t kept updated about the South Hyland project.
Utility Accountant:
1. Discuss and Possibly Approve 2010 Utility Capital Budget. Several things have been added, including money for tuck pointing the WWTP, underground primary to the Haase farm, a locking file cabinet for service applications, and Cash Receipting Software for Utility Billing. Motion by Marose/Gratton to approve capital budget. Motion carried 5-0.
2. Discuss and Possibly Approve 2010 Community Contributions and Cooperative Advertising. Motion by Canniff/Selchert to contribute $200 to the Diggers Hotline meeting to be held at the Community Center. Alice contacted Hustisford Utility to see how they went about changing their billing dates. Jane and Alice discussed moving the reading dates back two days each month, until reading dates are the last 5 days of the month. The consensus of the commission is to go ahead with changing the read dates.
Electric Department:
1. Projects Update. New pole and transformer bank on S. Mill by Juneau Auto Body. Oil samples from the transformers were sent in; inventory was taken; tree trimming was done. Dan questioned how the underground mapping was coming. Ed reported that they needed a couple of weeks in the summer to finish. They are tagging the underground system.
2. Discuss and Possibly Approve Ed Attending Superintendent’s Conference. Motion by Selchert/Canniff to allow Ed to attend the Conference. Motion carried 5-0.
Water/Sewer Department:
1. Projects Update. New tractor and plow worked very well with the heavy snow we got. Bernie Roberts from DNR will be coming soon to do a walk through; he will then sign off on the project. Staab is coming tomorrow to finish some small items that got overlooked. Gassner will be using skid loader tomorrow, cleaning out fire hydrants. City Ordinance book says the owner is responsible for snow removal. It was recommended that Public Works reviews the ordinance.
Discuss Sludge Hauling Contracts. Randy passed out a proposal from United Liquid Waste Recycling, Inc, which is $0.0105 less than our current hauler. They will give us a 5 year contract, which is what the DNR wants. Randy can have the sales manager attend a future meeting. Will also talk to Bytec to give them a chance for a new contract.
President’s Report: Tuesday we put in generator for the well building, will finish hooking up the automatic switch when the weather breaks. Dan asked Randy how employees are handling breaks; Randy stated breaks can be taken at home or at the plant. There was a complaint about how long employee is spending at his home at break time. Questioned the status of phone system; PCS will be out here tomorrow to check fiber connections.
Mayor’s Report: Wishing everyone a safe and blessed holiday.
New Business: Bob went to WPPI meeting; WPPI now owns Menasha Utility in order to bail them out of financial trouble. Bob brought Alice new rates proposed by WPPI and would like her to see what kind of impact they will have.
Old Business:
Motion by Marose/Gratton to adjourn meeting at 8:13 PM. Motion carried 5-0.
Minutes reported by Alice Gentz.
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 7:02 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances/Comments: None.
Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $209,489.46, vouchers of $3,569.81, and checks of $145,118.62. Propane tank refill was noted. Motion carried 5-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Delinquent total decreased due to placement on the tax roll. Wegener noted that the winter moratorium is now in effect. Gratton asked whether landlords are notified of delinquencies. Wegener responded that landlords are notified at the same time as the customers. Wegener inquired about an adjourned foreclosure. Marose speculated that this was probably a request by the plaintiff attorney.
D. Customer Complaints. None.
E. Utility Overtime. Schaefer explained that on October 1 st water service was turned on at the curb earlier in the day. However, the meter had been disconnected but left in the premises. It was necessary to go back after hours to install the meter. Schaefer also explained that a breaker had kicked off after hours at Well # 3. This was probably related to the power outage the same day.
F. Council Acts Affecting Utility. A request for State Trust Fund loan was approved. This request would provide City funding for the S. Hyland Street project. Christmas gift certificates for employees were approved. Casualty insurance approval was tabled for further discussion. Network upgrades were tabled. City Attorney Sciascia will take action to resolve telephone issues with the vendor.
G. Meter Rereads. Exceptionally good.
H. Consumption Loss. Water looks high, but Sewer is good. Schaefer felt that water loss due to a contractor hitting a water lateral may not have been recorded.
I. Job Closing. The S. Main Street project, S. Hyland Street project and the Gun Range project were noted.
Report of Officials:
A. Clerk/Treasurer
1. Discuss and Possibly Approve Utility Capital Budget. Schaefer reported that he still needs estimates for tuck-pointing and caulking at the Wastewater Treatment Plant. Marose/Selchert to postpone action until the next meeting. Motion carried 5-0.
2. Discuss and Approve Purchase of Utility Office Computer. Gratton/Selchert to approve purchase of Utility Office Computer. Motion carried 5-0.
B. Electric Superintendent
1. Projects Update. No report.
C. Water/Wastewater Superintendent
1.
Projects Update. Schaefer reported that City Engineer Mike Laue requested a locate on the water lines at Clearview. The locates were completed, and surveyors will follow up for purposes of easements. Wegener commented that he would like to see a right of first refusal on the drive to the Tower. Marose suggested relaying that request to the City Attorney. Schaefer will also try out sewer jetting with a new vendor. Dye testing may be delayed until Spring due to scheduling problems.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that a Public Hearing was held on proposed rezoning. 5 respondents were heard from. A change to the proposal was approved to allow Elite Auto to keep its current B-1 zoning. A fence was approved at 130 E. Oak Street. Discussions were held with Megan MacGlashan of Vandewalle regarding the Land Use Map in the Comprehensive Plan. MacGlashan will bring recommendations to the next meeting. A fence/hedge Ordinance was discussed with no action taken. The Planning contract with Vandewalle for 2010 was approved.
B. Public Works – Robert Selchert. Selchert reported that street sign issues are being addressed, the S. Mill Street project has not been approved for 2010, the Community Center contract will be revised, a replat of the cemetery was approved, cemetery lawn care will be bid out next year, the warranty on Western Avenue was discussed, a broom attachment for the skid loader will be acquired from Dodgeland, an application for an LRIP grant has been submitted, an application for a lighting grant has been submitted following an energy audit.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that employee negotiations are underway, and another meeting is scheduled for November 17 th.
D. City Finance – Paul Marose. Marose reported that the 2010 budget has been completed. A Public Hearing is scheduled for November 23 rd, with a Special Council meeting to follow to approve the budget. The budget includes a loan for the S. Hyland Street project.
E. CDA – Paul Marose. Marose reported that no meeting is scheduled for this month. The repurchase of land in the industrial park from Mike Trimble has been completed.
F. Utility President – Dan Wegener. Wegener reported that the wastewater contract with Sensient has been signed. An MEUW meeting was held on November 4 th, and he thanked Waupun and Hustisford Utilities for their assistance at that meeting. The Electric Office Building is now all on one electric meter. The new generator is still not in place. The fence at Well # 3 is complete except for the gate. Schaefer reported that work on Well # 1 is finished and will go back on line next week. A new pump and motor were installed. Wegener announced that Committee appointments will stay the same as the prior year.
1. Discuss and Possibly Approve 2010 Community Contributions. Canniff/Gratton to commit $100 to the Counter Act program after the first of the year. Motion carried 5-0.
Mayoral Comments. Mayor Bosak wished everyone a Happy Thanksgiving and safe hunting.
Old Business: None.
New Business: Gratton reported deterioration to the northwest corner of the water meter test room.
Motion by Canniff/Gratton to adjourn the meeting at 8:03 PM. Motion carried 5-0.
Minutes recorded by:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz, Mike Laue, and Tim Gassner
The meeting was called to order at 6:36 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion by Marose/Canniff to amend the agenda to move item #2 under Water/Sewer Department to follow public appearances. Motion carried 5-0.
Public Appearances/Comments:
1. Mike Laue of MSA to Review S. Hyland Street Project. Mike explained that the project is intended to redirect some of the wastewater flow from Mill Street to Hyland Street. This work is to be done prior to the city’s resurfacing of E. Oak Grove St. We will be replacing several manholes and changing elevations to allow for proper flows. We will replace 13 sewer laterals and may need to replace water laterals. The cost for the sewer portion will be about $92,000, and the water services will cost about $31,000. This project will be stretched over two calendar years; the utility work will be done in 2010, and will be covered with a binder coat. In 2011 the street will have the final coat of asphalt. The City’s cost of $53,000 will be spread out over the two years. We are waiting to hear if the City will receive the stimulus funding to resurface E. Oak Grove Street. Mike explained that it will take at least 2 months to get the project bid out, and hopes to have the work begin in spring. This project is needed due to the poor condition of sewer main on Mill Street. Randy stated that the best solution would be to reconstruct Mill Street. The City doesn’t have money to reconstruct the street, so that project won’t be done for a while. Mike then passed out a copy of the easement for the water tower.
Discuss and Possibly Approve Purchase of Utility Boxes. Tim Gassner reported that he had gotten quotes from Monroe Trucking Equipment and Madison Trucking Equipment. Madison Trucking is able to meet our needs. They can accommodate our tripod for confined space equipment, the other company couldn’t. Hustisford Utilities is willing to pay $500 for our old utility boxes. We may be able to sell them for $1,000-$1,200. Two people have shown an interest in our old pickup trucks. It will take about six weeks to get the utility boxes after we order them. The money will come out of the Equipment Replacement Fund. Motion by Canniff/Selchert to authorize the purchase of utility boxes for both pickup trucks from Madison Trucking Equipment. Motion carried 5-0.
Clerk/Treasurer:
1. Discuss Quote from Inter-Quest for Fiber Network Switching Upgrade. This should solve the internet and phone problems we have been experiencing. This is on the agenda for tomorrow’s council meeting. The Utility share is 22% of the total cost. Jeff Davidson will be at the council meeting, if anyone has any questions.
2. Discuss State Trust Fund Loan for S. Hyland Street Project. Finance committee is considering going out for $150,000 loan, and is going to request an application from State Trust Fund. Part of the borrowing would include $52,000 for the S. Hyland Street project.
3. Discuss Casualty Insurance Quotes. The City had gone out for quotes, and Mayville Insurance and EMC had been approved, but R & R Insurance pointed out that the quotes did not include identical criteria. This may be tabled at tomorrow night’s council meeting until further information is obtained.
Utility Accountant:
1. Discuss and Possibly Approve 2010 Utility Capital Budget. Motion by Marose/Selchert directing Alice to add discussed changes to the budget and present it for approval at next meeting. Motion carried 5-0.
2. Discuss and Possibly Approve PCAC Roll-in Adjustment. Motion by Selchert/Marose to keep our rates as they are, and have WPPI do a full rate study in 2010. Consensus is to pursue changing the billing date to keep PCAC more accurate. Alice received a quote for a new computer in the back office, and will put it on next week’s agenda.
Electric Department:
1. Projects Update. No big projects going on right now; Kelvin goes to school for his final year of apprenticeship next week.
Water/Sewer Department:
1. Projects Update. Emergency water service locate last night. Bytec Resource Management has been hauling our sludge to Waupun Utility. Waupun raised their rates, and Bytec is passing that increase to the rates they charge us. Randy ran into a glitch filling out the renewal of our discharge permit; we are to have enough storage for 6 months worth of sludge, or have a 5 year hauling contract. Waupun is only willing to contract for one to two years. We cannot use the excess storage tanks for sludge storing, unless they are designated for sludge storage. The DNR is not requiring resolution of the problem by the time the permit renewal is submitted.
2. Discuss and Possible Approve Purchase of Utility Boxes. Action taken earlier in meeting.
President’s Report: Dan received solicitation for donations from the City of Juneau Police Dept. for the CounterACT program, Bicycle Safety program, and the Shop with Cops program. Will put this on agenda for next week for 2010 contributions.
Mayor’s Report: Ron is upset that Waupun charging Bytec more get passed along to us, and the other costs that keep getting passed along to the City.
New Business:
Old Business:
Motion by Marose/Gratton to adjourn the meeting at 8:35 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dave Gratton, Paul Marose, Ross Canniff, and Dan Wegener
Absent:
Also Present: Sandy Milfred, Alice Gentz, and Robert Selchert
The meeting was called to order at 5:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 2-0.
Public Appearances/Comments: None.
Motion by Canniff/Marose to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 3-0.
Discuss Sandy Milfred Working as Back-up For Utility Accountant.
Motion by Canniff/Marose to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 3-0.
Make Recommendation(s) as Needed:
We will hire Sandy at $11.36 per hour not to exceed 16 hours per week.
Motion by Marose/Canniff to adjourn meeting at 6:04 PM. Motion carried 3-0.
Minutes reported by:
Dave Gratton
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 6:45 PM and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Election of Officers: Wegener turned over the Chair to Canniff.
1. Utility Commission President. Motion by Marose/Gratton to elect Wegener as President.
Selchert/Marose to close nominations and cast a unanimous ballot for Wegener. Motion carried.
Wegener reassumed the Chair.
2. Utility Commission Vice-President. Motion by Marose/Selchert to elect Canniff as Vice-President.
Gratton/Selchert to close nominations and cast a unanimous ballot for Canniff. Motion carried.
Set Date and Time for Meetings.
1. Monthly Commission Meetings. Motion by Canniff/Gratton to meet the 3rd Monday of the month at 7:00 PM. Motion carried 5-0.
2. Monthly Project, Planning Meetings, and Finance Meetings. Motion by Marose/Selchert to meet the 2nd Monday of the month at 6:30 PM. Motion carried 5-0.
3. Annual Organizational Meeting. Motion by Canniff/Gratton to meet the 3rd Monday of the month of October (Oct 18) at 6:45 PM. Motion carried 5-0.
President Appointment of Commissioners to Committees:
Wegener postponed appointments for 1 month. Status quo in the meantime.
Motion by Selchert/Gratton to adjourn the meeting at 6:51 PM.
Minutes reported by: Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon, Mike Laue
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Marose/Selchert to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances/Comments:
Mike Laue reviewed the potential sanitary sewer diversions discussed at the last meeting. Laue reported that there are issues with the slopes for the potential diversions. A variance from the DNR would be required to construct diversions with less than the minimum slopes required by DNR guidelines. The consensus was a desire to do at least the leg of S. Hyland south of DJ in coordination with the City. Laue will research potential federal stimulus funding through the Rural Water Association for this project.
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $243,125.96, vouchers of $7,976.20, and checks of $96,973.37. Motion carried 5-0.
Selchert inquired about the payment to Forster Engineering for stray voltage. Utility Accountant is directed to report on the services provided through this payment. The cost of the energy saving kits was noted.
B. Review Prior Month Income Statement. No discussion.
C. Review List of Delinquent Customers. Bosak noted that many of these balances will be applied to the tax roll.
D. Customer Complaints. The Schaalma complaint was reviewed. Wegener stated that the situation does not present a professional image for the Utility, but the services were provided and should be billed.
E. Utility Overtime. The telephone outage causing overtime was discussed.
F. Council Acts Affecting Utility. Reappointment of Robert Selchert to the Utility Commission was noted, along with action to approve 2 health care providers for employees.
G. Meter Rereads. Higher number than normal. Schaefer stated that high reads may not necessarily be inaccurate. Wegener noted that the Utility Billing Clerk does attempt to contact customers with suspect readings by telephone prior to billing.
H. Consumption Loss. Electric has an extreme line loss this month.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer
1. Discuss Utility Investments. Sheldon reported that high levels of cash were kept available over the past few years to support capital projects. If 3 months of operating costs were kept available, that would equal about $1.3 million. There is approximately $2.3 million available at present. Sheldon proposed building a ladder of CD’s, with maturities every 4 months. Gratton expressed some concern for potential cash needs if the S. Hyland Street project goes forward. Sheldon indicated that one of the CD’s would mature in the Spring should that become an issue. Consensus was to go forward with the CD ladder.
2. Discuss PCAC. Sheldon reported that the fluctuations in Utility bills, caused by the PCAC, are becoming an irritant to customers. Wegener indicated that there is reluctance by the Commission to build these factors outside of local control into the base rates. However, the issue should be researched further as part of attendance at trade meetings.
3. Discuss and Possibly Approve Alice Attending WPPI Building Community Connections Seminar.
Gratton/Marose to approve Alice attending WPPI Building Community Connections Seminar. Motion carried 5-0.
B. Electric Superintendent
1. Projects Update. Wegener reported that the overhead feeders to backyards on N. Main are not complete yet. The S. Main and S. Hyland projects are nearing completion. ATC is changing a pole near the north sub-station.
C. Water/Wastewater Superintendent Projects Update. Schaefer reported that valves are being exercised and hydrants flushed. About 1/3 of the City is done per year. Work is in progress on the boxes for the new trucks and on renewal of the DNR permit for the WWTP. DNR is also requiring a list of where water samples are taken on a spreadsheet. 2 items on the WWTP upgrade punch list are not really complete and must be reported to Kevin Schubert at MSA.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that a land division for Lepple Dairy Farms was approved; an amendment to the proposed changes of the zoning code was approved to clarify parking requirements for the Central Business District; artisan studio use was approved at 123 Fair Street; rezoning of parcels per the new zoning code was discussed, with a Public Hearing scheduled for the proposed zoning map; property maintenance issues were discussed with the Building Inspector.
B. Public Works – Robert Selchert. Selchert reported that a detour was approved in 2014. Other matters were discussed but were not relevant to Utilities.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that negotiations have started and that employee evaluations were reviewed.
D. City Finance – Paul Marose. Marose reported that repaving of S. Hyland is still an option. Marose also reported a discussion with PCS and Inter-Quest regarding telephone and network issues. Resolution could cost $19 thousand.
E. CDA – Paul Marose. Marose reported that the Commission remedied the repurchase of industrial park land from Mike Trimble.
F. Utility President – Dan Wegener. Wegener presented quotes for a fence at Well # 3. The project has already been approved. The consensus was to choose Quote # 1 with an 8-foot fence.
Mayoral Comments. Mayor Bosak urged flu shots.
Old Business: None.
New Business: None.
Motion by Canniff/Gratton to adjourn the meeting at 8:18 PM. Motion carried 5-0.
Minutes recorded by: Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz
The meeting was called to order at 6:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to adjourn Meeting to tour WWTP Upgrade.
Randy left after the tours.
Motion by Canniff/Marose to reconvene meeting at 7:45 at the Utility Office Building.
Public Appearances/Comments: None.
Clerk/Treasurer: Absent
Utility Accountant:
Discuss and Possibly Approve 2010 Utility Capital Budget. Will look at when more information on this year’s spending is received. Kelvin’s father-in-law passed away. Alice has contacted Sensient several times about getting together with Sensient to sign their wastewater permit. Discussed complaints about odors coming from Sensient on weekends. Dodgeland called to say they lost their computer system when the power went out on Friday due to the pole being hit. Alice told them we will send their costs to the trucking company along with ours. Alice was advised to send the insurance company information to Dodgeland and let them handle it on their own.
Electric Department:
Projects Update. Last week we had kids in for Public Power Week demonstrations. The S. Main and Hyland St. projects are all done. Next week we will switch off Northside substation so the ATC can replace a pole. The MEUW district meeting will be on Nov. 4 th, at 6:30 in Waupun. Everyone is aware of Friday’s outage.
Water/Sewer Department:
Projects Update. Absent due to death in family.
President’s Report: Dan submitted a news release about the broken pole. The Organizational Meeting will be next week at 6:45, prior to the regular monthly meeting.
Mayor’s Report: Dan Wegener won the Morry Mountin Community Service Award. There will be a presentation dinner on Wednesday the 21 st, all are invited. The Joint Personnel meeting will be rescheduled.
New Business:
Old Business:
Motion by Marose/Selchert to adjourn the meeting at 8:15 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon, Mike Laue
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0-1, Marose abstaining.
Public Appearances/Comments:
Mike Laue of MSA to Discuss Sewer Reconstruction on E. Oak Grove St.
Mike Laue discussed feasibility of diverting sanitary sewer flows to S. Hyland. Sewer lines could be installed at some future date on E. Oak Street between Depot and Hyland to divert the flow, and sewer would have to be lowered on S. Hyland. The manhole at the intersection of E. Oak Grove and S. Hyland would also have to be reconstructed and lowered. The bottom would be filled until such time as the Hyland sanitary sewer lowering project began. This reconstruction would be coordinated with the anticipated 2010 E. Oak Grove street project in order to prepare for the future. The City is considering a street project in 2010 on S. Hyland, south of E. Oak Grove. If this happens, that section of the sanitary sewer could be lowered at the same time along with lateral replacements; and the filling of the reconstructed manhole could be avoided toward the south. Laue will prepare cost estimates for those possibilities.
Monthly Business:
A. Motion by Marose/Gratton to approve WPPI transmittal of $272,138.54, vouchers of $99,280.36, and checks of $228,359.35. Motion carried 5-0.
B. Review Prior Month Income Statement. Noted.
C. Review List of Delinquent Customers. Delinquent amount up from last month. Mayor questioned whether the Bauer Energy account was active.
D. Customer Complaints. Movie Gallery complaint was noted. It was felt that no Utility neglect caused the outage.
E. Utility Overtime. The garage door question from last month was answered.
F. Council Acts Affecting Utility. None.
G. Meter Rereads. Exceptionally good this month.
H. Consumption Loss. Good sewer result. It was relatively dry during the reporting period. The electric line loss was unusually high.
I. Job Closing. 169 S. Main and the pole replacement on N. Main due to an uninsured motorist were noted.
Report of Officials:
A. Clerk/Treasurer. Sheldon reported that the recent telephone outage at City Hall may have been unrelated to a power outage.
B. Electric Superintendent
1. Projects Update. Wegener reported on a meeting with Ed Brockner. The east side of S. Main Street has been switched, and the west side is being transferred to back yards. The underground transformers have been eliminated. It was noted that the pole line on N. Fairfield is in the prospective right-of-way for a potential, future street project. Some pole and equipment replacements are planned, as is some clean-up on Acorn Lane.
C. Water/Wastewater Superintendent
1.
Projects Update. Schaefer reported testing of 8 large water meters. He questioned the plans for tower cleaning, and Wegener indicated that it is planned for Spring. Wegener asked whether the quote could be locked in for that date. The worst case estimate for a project at Well # 1 was $25 thousand, but it may be a bit more than that since it may be necessary to replace the pump and motor. The south compact plant will be drained for some corrective welding.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported approval for a front-yard fence on E. Oak Grove/Fair Street; discussion of an artisan woodworking studio in the downtown business district which would be legal if proposed zoning text amendments are approved by Council. Zoning map changes, primarily for industrial properties, were discussed.
B. Public Works – Robert Selchert. Selchert reported that welcome signs are being addressed, the S. Mill Street reconstruction project was discussed, a new dip has been reported on Western Avenue, the new truck is complete, and engineering for the E. Oak Grove street project was approved.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that a Joint Personnel meeting is scheduled for September 22 nd with a full agenda.
D. City Finance – Paul Marose. Marose reported that street projects and telephone issues were discussed. Sheldon reported on recent incidents and that a $20 thousand project is proposed by IT consultants to address routing issues.
E. CDA – Paul Marose. Nothing effecting Utility to report.
F. Utility President – Dan Wegener.
1. Discuss and Possibly Approve Community Contributions. Wegener suggested two possibilities: baseball field lights and an overhead projector for the library. Marose expressed concern about safety issues with the park lighting system. Wegener estimated that the cost for an upgrade would be about $750 per light pole.
Marose/Canniff to apply the remaining $290.45 to the Addie Joss Field fund. Motion carried 4-0-1, Wegener abstaining.
2. Discuss and Possibly Approve Purchase of Manual Transfer Switch. Wegener reported receiving a quote from SGS Ltd of $22,399. Requests for quotes from other vendors were not returned. The proposed generator is larger than that installed at the Public Safety Building and would protect the telephone system and the Well. It would also support service to the entire Electric Office Building complex should that service be consolidated. Adequate funds are available in the Electric Utility budget.
Selchert/Marose to proceed with the generator system purchase as quoted. Motion carried 4-0-1, Wegener abstaining.
G. Mayoral Comments. Bosak inquired about an early start for the next Project/Planning meeting in order to do a tour of the Wastewater Treatment Plant. Utility Accountant is directed to schedule the next meeting at 6:00 PM at the Electric Office, to be adjourned for a tour of the Wastewater Treatment Plant.
Old Business: None.
New Business:None.
Motion by Canniff/Gratton to adjourn the meeting at 8:32 PM. Motion carried 5-0.
Minutes recorded by: Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent: None
Also Present: Alice Gentz and Dennis Sheldon
The meeting was called to order at 6:39 PM, and roll call was taken.
Motion by Marose/Canniff to approve the agenda. Motion carried 5-0.
Public Appearances/Comments: None.
Clerk/Treasurer: There will be a noon meeting on Thursday at the Community Center. Lunch provided by Aflac. Joint personnel might approve payroll deductions for this program at next week’s meeting. Thursday and Friday Jane will be at the Civic Symposium; Alice will work at City Hall for a short time on Friday while Sandy picks up her kids.
Utility Accountant:
1. Discuss and Possibly Approve Utility Equipment Rental Rates. There was discussion on the spreadsheet presented and a few changes were made. Motion by Gratton/Selchert to accept changes as noted. Motion carried 5-0.
2. Discuss and Possibly Approve 2010 Utility Budget. There will still be changes to the capitol budget. Canniff/Marose to accept operating budget as presented. Motion carried 5-0. Alice reported that Aaron Worthman made partner, and will now be the partner in charge of our audits. Virchow Krause has now officially changed their name to Baker Tilly. Alice has ordered Energy Savings Kits to be handed out to customers during October in honor of Public Power Week.
Electric Department:
Projects Update. Replaced 3 switches at northside substation. There is a new house going up on Ridge Road. There have recently been 2 power outages; one on Aug. 23 rd was a reclosure problem in the substation. AC Engineering is looking at the reclosure to find what caused the problem. On Sept. 5 th a cutout by Piggly Wiggly went out and Hustisford was called in to help. The S. Hyland and S. Main St. jobs will be done in the next couple of weeks.
Water/Sewer Department:
Projects Update. The work is pretty much done at the treatment plant; the pump bases are primed but still need to be painted; we are filling and testing the south compact plant that was painted. Randy is working on renewing our WPDES permit, which must be submitted by January 1 st, 2010. We may need help from MSA to submit the piping plan. The tractor, mower, and plow were delivered last week. The wrong blades were sent with it. We took possession of the 2 new trucks. Gassner is working on getting the utility boxes. Will bring in specifications for approval. There was a sewer lateral problem on Leonard Ave. The new drive shafts are in. Exterior work is complete, may be able to tour if it’s not too dark. Dan read letter from Mike Mueller, Cash for Clunkers was rejected. Government entities were not included in program. We will have to try to sell them. There was discussion on repaving the driveway at the WWTP. The whole driveway may not need to be repaved, but Randy would like to widen one area of the driveway.
President’s Report: Dan received a fax from Dave Kranz, who feels that auto starts won’t work for the generators. The manual transfer switch he recommended will cost more than $20,000. Will put item on next week’s agenda for action.
Mayor’s Report: Nothing to report
New Business:
Old Business: WPPI meeting on Thursday and Friday of this week.
Motion by Selchert/Gratton to adjourn the meeting at 7:50 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, JoAnne Link, Ed Brockner
Members Absent: Paul Marose, Dave Gratton, Randy Schaefer, Mayor Ron Bosak
Also Present: Dennis Sheldon
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the amended agenda. Motion carried 3-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 3-0.
Public Appearances/Comments:
1. Darrel Prescher Regarding Lead Water Lateral at 404 N. Main St.
Darrel Prescher expressed concern about having a lead water lateral. Wegener indicated that lead testing is done routinely and that there has been only one high test several years ago. Wegener explained that there is copper from the main to the property line and inside the property line is the responsibility of the property owner. A financing program for replacement of lead water laterals was in place during the reconstruction of N. Main earlier in the decade. Mr. Prescher indicated that he will test for lead.
2. Phil Hansen of WPPI Energy Presenting Updates on WPPI Energy.
Phil Hansen reported that WPPI Energy is concentrating on environmental issues. Reduction of the carbon footprint puts pressure on rates. Older coal plants need upgrades, and he expects legislation to cap carbon emissions. The cap could be in the form of taxes, trades or an allocation method based on a base year. WPPI Energy prefers the allocation method, but any cap will increase costs over the long term. WPPI Energy is 5 years ahead of the mandate for renewable energy through purchase of wind generation facilities. The strategy for 2021 is to increase the use of gas and renewables. A new coal facility in Oak Creek will go on line early in 2010. This is the cleanest, most efficient coal facility. WPPI Energy is trying to stabilize PCA and stresses conservation to avoid building new plants. They have spent $7.9 million on energy efficiency programs. The annual meeting will be held on September 17 th and 18 th in Green Lake, and he encouraged attendance. Wegener asked about the membership goal for WPPI Energy. Mr. Hansen responded that the policy is not to seek out new members but will accept applications. He expects a stable membership over the near term.
Monthly Business:
A. Motion by Canniff/Selchert to approve WPPI transmittal of $225,751.09, vouchers of $39,502.68, and checks of $65,585.77. Selchert inquired about repairs to the bucket truck, and Brockner explained. Selchert also noted the plumbing repairs at the Wastewater Treatment Plant. Original equipment was replaced. Motion carried 3-0.
B. Review Prior Month Income Statement. Noted.
C. Review List of Delinquent Customers. Wegener noted that the amount is increasing again.
D. Customer Complaints. A complaint involving late mail delivery was discussed. Wegener commented that staff’s suggestion to use the lockbox if paying near the deadline was a good suggestion.
E. Utility Overtime. Brockner pointed out that reconnections must be done up to City Hall closing time at 4:30 per PSC direction so this generates overtime. Utility Accountant is directed to report on overtime in last month’s report involving the Wastewater Treatment Plant garage door.
F. Council Acts Affecting Utility. The new sewer rate Ordinance was passed.
G. Meter Rereads. Extremely good.
H. Consumption Loss. Sewer is closer to what they would like to see. It was a dry month.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer
1. Approve Jane and Alice attending MEUW Accounting & Customer Service Seminar. Selchert/Canniff to approve Jane and Alice attending MEUW Accounting & Customer Service Seminar. Motion carried 3-0.
2. Discuss Licensing Agreement for Pole Contacts. Sheldon reported that the County would like the Addendum involving City participation to extend fiber to the Library deleted since the City opted not to follow through on this and would like all other references to that Addendum deleted from the Agreement. The request has been forwarded to Boardman Law Firm. No Commission action is necessary.
B. Electric Superintendent
1. Projects Update. Brockner reported that the Electric Dept. is working on S. Main Street and that Koch’s portion of that project is done. A report was received of a dog shocked by a pole on E. Oak Grove Street. Corrective action was taken. Brockner displayed a new cut-out to squelch arcs and showed the old cut-out that melted on N. Hyland resulting in a Fire Dept. call.
C. Water/Wastewater Superintendent
1. Projects Update. Schaefer left a report that the south compact plant has been drained and cleaned. Painting will begin soon.
2. Approve Quote from Water Tower Clean and Coat Cleaning of Water
Tower. Wegener inquired whether this was intended for Fall or next Spring. Selchert/Canniff to table this discussion until next month for further discussion and review. Motion carried 3-0.
3. Approve Purchase of Trucks with V-8 Engines (Amended 8-15-09 at
8:15 PM). Wegener reported that the body supplier recommended the V-8 trucks instead of the V-6 trucks approved last week. Canniff/Selchert to approve Purchase of Trucks with V-8 Engines from Mueller Auto per the proposal. Wegener reported that the Commission may get to take advantage of the “Cash for Clunker” program by trading in one of the old trucks. Motion carried 3-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton.
Wegener reported discussion of Industrial/Commercial plantings with no action taken. Some cost estimates were requested from Vandewalle. The Commission doesn’t want to be in the position of relying on Vandewalle for each development. The Commission also accelerated the timeframe for issuing tickets on property maintenance code violations.
B. Public Works – Robert Selchert.
Selchert reported that the City Hall roof was complete, the Welcome sign on W. North has been moved, estimates were received for S. Mill Street reconstruction and that repairs for Western Avenue/W. North Street were approved.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose.
Link reported that no Joint Personnel meeting was held last month.
D. City Finance – Paul Marose.
Sheldon reported that City budget issues were the prime topic of discussion.
E. CDA – Paul Marose.
Sheldon reported that a loan was issued to Bullseye Industries from the revolving loan program.
F. Utility President – Dan Wegener.
1. Approve Rental Rate for Generator.
Selchert/Canniff to bill Farm Tech at the rate suggested by Dave Kranz but to show a discount arriving at a net bill of $750 and to defer setting a formal rate until further information is gathered. Motion carried 3-0.
2. Discuss and Possibly Accept Community Contributions. Canniff/Selchert to approve $400 for the Fire Department dryer and open house. Motion carried 2-0, Wegener abstaining.
Mayoral Comments. None.
Old Business: None.
New Business:None.
Motion by Selchert/Canniff to adjourn the meeting at 8:40 PM. Motion carried 3-0.
Minutes recorded by:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz and Dennis Sheldon
The meeting was called to order at 6:33 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the amended agenda. Motion carried 5-0.
Public Appearances/Comments: None.
Clerk/Treasurer:
Utility Accountant: Nothing to report.
Electric Department:
Water/Sewer Department:
President’s Report: Fire department is looking for a donation for a dryer, will put on next week’s agenda. Fire call last night reported a power pole on fire; a shield had melted.
Mayor’s Report: MSA presented an estimate for the 2010 Mill St. reconstruction at the Public Works meeting. MSA will have an estimate for the utility reconstruction on that street at a future meeting.
New Business: Paul won’t be here for next week’s meeting, which means he won’t be able to report on the Finance Committee issues with the new system. Public Safety is still having problems; Dennis stated that our IT people are working on it. Randy asked to be excused from next week’s meeting, due to a personal conflict.
Old Business: Gratton read that Clearview South may rebuild and sell Clearview North. Gratton asked how that would affect the water tower, since the county owns the land. Further consideration needs to be taken on this situation.
Motion by Selchert/Gratton to adjourn the meeting at 7:47 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Paul Marose, Robert Selchert, Dave Gratton, JoAnne Link
Members Absent: Randy Schaefer, Mayor Ron Bosak
Also Present: Dennis Sheldon
The meeting was called to order at 7:05 PM, and roll call was taken.
Motion by Marose/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 5-0.
Public Appearances/Comments: None.
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $282,839.28, vouchers of $7,703.05, and checks of $48,226.94. A question was raised about a Water sales tax refund to Joel Pitzlin since the Commissioners thought that he was not a Water service customer. Motion carried 5-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Marose inquired about the location of Bauer Energy Design. Customer is located in the Industrial Park.
D. Customer Complaints. Commissioners were not familiar with the situation, but felt a deadline established by the customer was invalid. Utility Accountant is directed to provide a report next month.
E. Utility Overtime. Commissioners had no information on the broken garage door at WWTP.
F. Council Acts Affecting Utility. Resolutions establishing Extraterritorial Jurisdiction and an additional depository were noted.
G. Meter Rereads. Exceptionally good.
H. Consumption Loss. Water and Electric look good, but Sewer is still high, although improved from last month.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer. Sheldon pointed out that the Extraterritorial Jurisdiction approved by Council allows the Utility to designate future sites on the City’s Official Map. Wegener indicated that siting future electric lines in a territory currently served by Alliant may be an issue and suggested that Mike Slavney of Vandewalle be consulted.
B. Electric Superintendent
1. Projects Update. No Superintendent report. Wegener noted that the damaged pole and switches on N. Main Street were changed with the assistance of Hustisford Utilities.
C. Water/Wastewater Superintendent
1. Projects Update. No report.
2. Approve Randy and Mike Attending WRWA Outdoor Expo. Canniff/Gratton to approve Randy and Mike Attending WRWA Outdoor Expo. Motion carried 5-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that the Extraterritorial Jurisdiction was approved for Council action, along with changes to the Subdivision Ordinance. Amendments to the Zoning Code were approved for Public Hearing.
B. Public Works – Robert Selchert. Selchert reported discussion on N. Mill Street drainage; Welcome signs were referred to CDA; purchase of a used truck was approved for the Street department; a 5-year plan was presented; Mike Laue will provide estimates for construction on S. Mill Street.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that the Joint Personnel decided to leave the residency requirement as is; North Shore Bank has not yet scheduled a session with employees to present additional opportunities for deferred compensation; Joint Personnel decided to continue with the current Health Insurance plans.
D. City Finance – Paul Marose. Marose reported initial discussion of the 2010 budget. Budget issues such as reduced State Aids and increased garbage collection costs coming out of the State Budget were noted.
E. CDA – Paul Marose. Marose reported that the Welcome sign is on the agenda for the next meeting. Marose noted need for street repair within the TIF District and that the City takes ownership of assets funded through TIF. Wegener stated that there is no Utility issue at the site, but the City is looking for funding help. This type of help has not been the practice. Mike Laue will address the situation.
F. Utility President – Dan Wegener. Wegener reported that he received a call from Farm Technology Days looking for at least a 30 KVA generator. Wegener agreed to loan one of the 60 KVA generators acquired through federal surplus with a verbal agreement that the Commission accepts no liability and will be able to bill at a reasonable rate. No reports of any problems were received. Wegener also gave the County mechanic approval to research the smoking on one of the generators.
Mayoral Comments. Absent.
Old Business: None.
New Business: None.
Motion by Gratton/Selchert to adjourn the meeting at 7:46 PM. Motion carried 5-0.
Minutes recorded by: Dennis Sheldon
Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present:
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
A.Discuss and Possibly Approve Sewer Rate Study Revised by Utility Accountant.
Motion by Selchert/Canniff to approve option #1. Motion carried 5-0.
B. Review Truck Specifications and Possibly Take Action to Advertise for Bids.
Motion by Gratton/Canniff to advertise for ½ ton 2-wheel drive pickup with specifications to resemble what was reviewed. Motion carried 5-0.
Motion by Marose/Gratton to adjourn meeting at 7:40 p.m. Motion carried 5-0.
Minutes recorded by:
DJ Wegener
Members Present: Dan Wegener, Ross Canniff, Paul Marose, Robert Selchert, Dave Gratton, JoAnne Link, Randy Schaefer, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon
The meeting was called to order at 7:02 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Gratton/Selchert to approve minutes from previous meetings. Motion carried 4-0-1, Marose abstaining.
Public Appearances/Comments: Kevin Schubert of MSA.
A. Discuss and Possibly Approve Change Order #7.
Schubert reported that railing around the excess flow tanks has been completed and that new bypass flow meter, piping and valves have been field tested. Staab is waiting until July to take down the south compact plant. Schubert requested approval of Change Order # 7 to replace three existing raw wastewater pump shafts. The new installation reduced the pump shafts from 6” to 4”. The Change Order would make the three existing pump shafts consistent with the new installation, at a cost of $13,516 for equipment and labor. The funding would come from the DNR Replacement Funds, not the Clean Water Fund loan. Wegener inquired why this replacement wasn’t included in the design. Schubert explained that the original design was intended to be minimal, but observations during construction identified additional benefits from the replacement. Schaefer indicated that this request came from his suggestion because of observed deterioration, not from MSA. Schubert also reported that the float system allows only 2’ in the wet well. Raising the floats requires a confined space entry to the wet well. It was suggested that Crane Engineering could do this when they return to set up the new computer. This would be just a general operating expense, not a Change Order to the project. Again, this could be funded from the DNR Replacement Fund. Schaefer indicated that the floats are fixed now but could be set using anchors.
Marose/Canniff to approve Change Order # 7. Motion carried 5-0.
Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $236,862.81, vouchers of $23,803.64, and checks of $75,069.92. Bosak inquired about the payment for the WPPI signs. Utility Accountant is asked to report back whether there will be any return funding from WPPI. Motion carried 5-0.
B. Review Prior Month Income Statement. Noted.
C. Review List of Delinquent Customers. A large balance from a terminated customer was noted.
D. Customer Complaints. A complaint from Dan Jahnke was noted.
E. Utility Overtime. Schaefer noted that repairs at Lift #2 involved a confined space requiring 2 people.
F. Council Acts Affecting Utility. CMAR was approved and the 1 st reading of the sewer rate ordinance was done.
G. Meter Rereads. Exceptionally good. Wegener noted one customer with frequent rereads. Schaefer indicated that he is aware of the issue.
H. Consumption Loss. Sewer loss was very high. Schaefer indicated that this was during a heavy rain period. Dye testing is planned. Wegener suggested that a compilation of sewer consumption loss data over a period of 10 years or more be provided. Schaefer reported that he may have a file of such data.
I. Job Closing. None.
Report of Officials:
Clerk/Treasurer. Sheldon reported some violations of the operating account restrictions at Hartford Savings Bank over the past 6 months. This is a money market account which restricts the number of withdrawals done away from the counter. The violations were due to some specific circumstances and not a routine pattern. The worst case scenario is that Hartford Savings forces the account into a low-interest checking type of account. Further information will be provided as the situation is clarified.
B. Electric Superintendent
1. Projects Update. Wegener reported that the 1 st publication of the bids for S. Main Street is complete.
C. Water/Wastewater Superintendent
1. Projects Update. Schaefer mentioned that the new route for electrical service at the Police Range has been completed. Staab is doing some landscaping. Patch on N. Hyland was done last Thursday. A Land Pride mower was found on the internet at a cost of $4,700, and a Kubota tractor may be available as a package. Schaefer was directed to get a quote for the package before doing an inspection visit.
Utility Accountant is directed to put two items on the agenda for the next Project/Planning meeting: 1) purchase of a tractor & mower 2) replacement of floats at the Wastewater Treatment Plant.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. No meeting.
B. Public Works – Robert Selchert. Welcome signs were referred to CDA. Purchase of a used truck was approved. 5-year capital plan was presented.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Sheldon reported that North Shore Bank has been contacted about providing another option to employees for deferred compensation. Waiting for a response about the logistics.
D. City Finance – Paul Marose. Inter-Quest representatives gave an update on the IT network. State tipping fee increases will increase the city’s garbage collection costs.
E. CDA – Paul Marose. Meeting will be held on June 16 th. Welcome signs and revolving loans will be discussed.
F. Utility President – Dan Wegener. Discuss and Possibly Approve Bob Selchert Serving on WPPI Energy Executive Committee.
Selchert reported that he is no longer on the WRWA Board and is willing to serve on the WPPI Energy Executive Committee if needed.
Gratton/Marose to approve Bob Selchert serving on WPPI Energy Executive Committee if needed. Motion carried 4-0-1, Selchert abstaining.
Wegener reported on the 2 new generators acquired through Federal Surplus. One passes current while one does not. Schaefer reported that he took the Electric truck to measure for a hitch and that he noticed one manual is available for the generators.
Mayoral Comments. Bosak reminded of the Open Meetings Law training scheduled for June17 th.
Old Business: None
New Business: None.
Motion by Selchert/Canniff to adjourn the meeting at 8:25 PM. Motion carried 5-0.
Minutes recorded by:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz and Dennis Sheldon.
The meeting was called to order at 6:33 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Public Appearances/Comments: Chris Ginn is attending tonight’s meeting in case we have any questions of him.
Clerk/Treasurer: It is time to recertify for the Army Surplus Property Program. Dennis collected signatures needed.
Utility Accountant:
1.Accept and Recommend Council’s Approval of Sewer Rate Ordinance. Alice went through this with Joe Sciascia. Discussed whether we should have the 2 nd reading at a special meeting on June 29 th. Dennis felt we should not rush the process. Motion by Marose/Canniff to approve and recommend council’s approval of Sewer Rate Ordinance. Motion carried 5-0. Discuss Equipment Replacement Fund. Alice handed out a spreadsheet listing items the fund should be used for, and suggested other uses. The spreadsheet will be updated and presented at next month’s meeting.
Electric Department:
1. Projects Update. The new WPPI signs are up; looked at the signs with city employees, there will not be enough room for the Chamber Sign. Transformer changed out on N. Fairfield; couldn’t remove the old pad, set pad new on top. The Sunday before Memorial Day a car hit one of our poles on N. Main Street and Ed and Kelvin were called out. The pole has switches and other devices that will make replacement difficult. Hustisford is scheduled to help on June 23 rd. The pole inspections are done; the underground is 1/3 inspected. Jane had a list of about 20 people to disconnect, but people paid and only 6 meters were pulled. A couple of meters are still pulled.
2. Discuss S. Hyland and S. Main St. Job. We talked about this job last year; would like to do S. Hyland job first. We will have someone do boring, and we will do the hookups.
3. Review and Take Possible Action on S. Main St. Job. Motion by Selchert/Gratton to place an ad and proceed with S. Main St. job. Motion carried 4-0. Marose abstained.
Water/Sewer Department:
1. Projects Update. The county did the patch on N. Hyland. We had a plumber working at the sewer plant; the water softener needs to be replaced; new one will have iron removal. Staab was out today, will do landscaping when it dries. The 5-year term for our wastewater permit is up for renewal. Randy looked for the storm sewer at lift #2, but doesn’t know where it is. The work was done by Westra, Randy will look for the as-built.
2. Accept Compliance Maintenance Report. Motion by Canniff/Gratton to approve the Compliance Maintenance Report. Discussed infiltration issues. Feel there are direct connections causing immediate increase in flows when it rains. Will do dye testing. Motion carried 5-0.
President’s Report: Spent an hour working on the generators; one is passing current, one is not. The hitch needs to be changed so our trucks can pull it. Discussed where to store the generator. Dan had contact with Strand and Associates regarding the Dodge Co. fiber project. Boardman had language in the permit stating that we could do the pre-permit survey; our utility is not equipped to do the surveying. Forster will do the survey and bill the county.
Mayor’s Report: The Welcome to Juneau signs are made of 3 separate pieces; thinking of getting rid of Wild Goose part and put utility sign in the middle. Checking with CDA who originally purchased the signs. We may be losing our rec. director due to residency requirements. Mayor thinks residency requirements should go away. Mayor is asking the utility personnel to consider dropping the requirement. It will be discussed at joint personnel.
New Business: Public works has a 5 year street plan; next year Mill Street is to be redone.
Old Business: Marose discussed LED lighting at the Justice Facility parking lot. Focus on Energy may be of help for that project. Sensient is looking at the lighting incentive. Selchert expressed his interest in serving on the WPPI Energy executive committee. We will put this on next week’s agenda.
Motion by Selchert/Gratton to adjourn the meeting at 8:06 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Dave Gratton, Robert Selchert, JoAnne Link, Randy Schaefer, and Mayor Bosak
Members Absent: Paul Marose
Also Present: Alice Gentz
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances/Comment: None.
Monthly Business:
A. Motion by Gratton/Selchert to approve WPPI transmittal of $215,799.20, vouchers of $1,814.10, and checks of $40,124.70. Motion carried 4-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. There was discussion about businesses that are in arrears as well as repeat delinquent residential customers.
D. Customer Complaints.
E. Insurance Claims.
F. Council Acts Affecting Utility. Appointments to Committees, Official Depositories, and Appointments to the Utility Commission. The Mayor explained the reason for the appointment to the commission was to straighten out Paul Marose’s prior appointment, which had been done incorrectly.
G. Meter Rereads. Randy wasn’t aware of any problems with the re-reads, they were normal high reads that flagged as a re-read.
H. Consumption Loss. Water is high and sewer is extremely high. Randy stated we need to dye test to find buildings that have illegal hook-ups. An ordinance was read stating utility personnel have the right to request entry at any reasonable time to look for cross connections, and discussion followed.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer. Absent.
B. Electric Superintendent.
1. Projects Update. Dan reported that he met with Ed at the shooting range to discuss the new electric service. Ed used the boring tool to put in an underground service on Main Street. Kelvin has been working on the mapping on rainy days, and it was suggested the maps be viewed at the next meeting.
C. Water/Wastewater Superintendent
1.
Projects Update. Randy will have the county put a blacktop patch on N. Hyland St. where the valve was replaced.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. There was a beekeeping concern; reviewed 2009 budget; looked at extra-territorial jurisdiction; looking at drainage districts with the county’s help; had a follow up with the fire inspector over Andy’s Roofing, the DNR is working on it for everyone’s best interest.
B. Public Works – Robert Selchert. Had a drainage update on Cox and Schaalma properties; skateboard ordinance; discussed replacing the roof on City Hall; leaky roof was fixed on Public Safety building; discussed Welcome sign on W. North St.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. There were no difficulties brought to anyone’s attention, so there was no meeting.
D. City Finance – Paul Marose. Mayor reported that there was nothing pertinent to the Utility Commission.
E. CDA – Paul Marose. There was no meeting.
F. Utility President – Dan Wegener. The utility scholarships will be awarded at the Dodgeland Senior Honors night on May 27 th. Ed was able to fix the streetlight behind the scorer’s booth at the softball field.
G. Mayoral Comments. No comments.
Old Business:
New Business: Bob discussed the WPPI Energy Stimulus Project Concepts, which was handed out to commissioners. WPPI will be applying for a grant under the President’s Stimulus Act. If Juneau is interested in doing any suggested projects, we should let WPPI know as soon as possible. Dan had a discussion with Kennan Buhr form Lodi, who is putting in new meter reading system. Kennan will send us information on the system, and a video that Lodi put together promoting the lineman field. Bob discussed the need to keep our Public Benefits funds spent, to keep the PSC from using the funds elsewhere.
Motion by Gratton/Canniff to adjourn the meeting at 8:03 PM. Motion carried 4-0.
Minutes recorded by:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer
Members Absent: Mayor Bosak
Also Present: Alice Gentz and Kevin Schubert of MSA.
The meeting was called to order at 6:33 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0. Dan welcomed JoAnne Link to the meeting. JoAnne is the new council representative.
Public Appearances/Comments:
Clerk/Treasurer: Absent.
Utility Accountant:
1. Discuss New WPPI Signs and Welcome Sign. Bob explained that the Juneau Welcome sign on W. North St. is by Juneau Terrace, and the WPPI sign is by Western Avenue. Public Works is discussing moving the welcome sign next to the WPPI sign. Bob mentioned that WPPI wants us to replace the signs to incorporate their new logo. Alice showed a picture of new WPPI signs that have already been ordered. Ed will get together with Wayne to arrange the sign placement. Marose arrives. The sewer ordinance will have to wait until next month. Alice hasn’t gotten a response to issues from Joe Wirth.
Electric Department:
1. Projects Update. Ed and Kelvin have been inspecting underground system; replacing transformers; found transformers that are leaking oil; took three abandoned poles down; changed an overhead service to underground; Ed wants to meet Wegener at police range to discuss that project. Bob and Ed are attending WPPI meeting on Thursday. Discussed putting a taller pad for transformer in back yard behind E. Center St.
Water/Sewer Department:
1. Projects Update. Sidewalk by Benchmark was taken care of today by Bailey. Wayne was told to take invoice regarding broken valve box to Public Works. There was a meeting with Staab, Crane and people who did the electrical work to discuss remaining issues; everyone is working out the tweaks. Tested excess flow basins, everything worked. Bought a 3” trash pump and hose, which can pump clear water out of basins; will pump the basins tomorrow. Lincoln Contractors will look at rebuilding our Midland pump. Bought 2 - 2” electric submersible pumps, which are small trash pumps, for use in the basins. Discussed pumping of surface water into lift station on Main St.
President’s Report:
We took delivery of 2-60 kW generators from the military, originally costing $53,000 each. We only had to pay $1,000 to get them here. Each generator is trailer mounted. The consensus of the commission is to have the County check them out mechanically. Bruce Sund called Dan about their fiber project. Dan suggested they go overhead on West Street or E. Center to the Justice Facility. The County is willing to let City put fiber in their conduit. City will have to run fiber from where County’s conduit ends to the library. Wayne told Ed that he thinks the control wire for the scoreboard is shot. Discussed going with a wireless score board.
Mayor’s Report: Absent.
New Business: Paul inquired whether the commission wanted him to attend the finance meeting; on the agenda are buying a steamer for the Community Center and re-roofing City Hall. Dan thought Paul should attend. Discussed LED lights; Waupun has them on the street near the sewer plant.
Old Business:
Motion by Marose/Gratton to adjourn the meeting at 7:42 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Paul Marose, Dave Gratton, John Schuster, Randy Schaefer, Mayor Ron Bosak
Members Absent: Bob Selchert
Also Present: Dennis Sheldon and Alice Gentz
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Motion by Marose/Canniff to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances/Comments:
Aaron Worthman of Virchow, Krause
1. Presentation of 2008 Financial Statements. We are in good financial standing with all 3 utilities. We are not in need of new rate, with the exception of the sewer rates. The new sewer rate ordinance is still being worked on. Unrestricted cash has 7 months worth of cash revenues. Need to look at vehicles replacement funds, decide what that money is to used for and the cap at which we stop funding them. Plant is not heavily debt-funded.
Motion by Gratton/Marose to amend the agenda to move discussion of sewer ordinance to item #2. Motion carried 4-0.
2. Discuss and Make Possible Recommendations Regarding Sewer Ordinance. Aaron discussed changes that still need to be made. We need Joe Sciascia to add verbiage regarding significant industrial users and the permitting process.
Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $236104.37, vouchers of $8,914.62, and checks of $174,802.63. Motion carried 4-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Took in about $40,000 from where we were last month.
D. Customer Complaints. Dennis said that Jane took much abuse from customers during the past week.
E. Utility Overtime. Self-explanatory.
F. Council Acts Affecting Utility. Inter-Quest was hired for IT Support.
G. Meter Rereads. Exceptionally well.
H. Consumption Loss. Jumped back up, water main breaks are hard to estimate.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer
1. Discuss and Make Possible Recommendations Regarding Equipment Replacement Fund. We have over $800,000 total between all three funds. Discussed paying off some debt, but we are limited as to what can be paid back early. STF Loan can be prepaid. There was discussion about using the funds for a new metering system, fencing at the WWTP, and blacktop and/or concrete for the driveway at the plant. Dennis and Alice will come up with a definition for the purpose of the fund, to be approved by the commission.
B. Utility Accountant.
1. Review and Make Possible Recommendation Regarding Sewer Ordinance. Discussed earlier.
2. Discuss and Make Possible Recommendations Regarding Community Contributions. Marose/Gratton to donate pallet of water to the Juneau Fire Dept./EMS and a pallet of water to Augustfest. Motion carried 4-0.
C. Electric Superintendent
1. Projects Update. No report.
D. Water/Wastewater Superintendent
1.
Projects Update. Nothing to discuss.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Discussed new landscaping requirements; rezoning of industrial districts; discussion on drainage districts; building inspector sending out letter to those with safety issues.
B. Public Works – Robert Selchert. Bob was absent. Nothing pertaining to utility.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. No issues, no meeting.
D. City Finance – Paul Marose. Hiring IT professionals. Discussion about library.
E. CDA – Paul Marose. Will not meet this month.
F. Utility President – Dan Wegener. Discuss and Possibly Approve Scholarship Recipients. Alice talked to Bob Greg of Boardman to find out if there was a conflict with Ross’s grandson being a candidate. He did not feel it was a conflict as long as Ross did not participate in the choosing process. We are looking for candidates with a 3.0 GPA or higher, are involved in school and community, and have a financial need. Candidate winners are numbers 5 & 6, which will be announced at the Dodgeland Awards Banquet. Wegener thanked John Schuster for his time on the Utility Commission.
Mayoral Comments. The Mayor stressed the importance of having an alderman sit on the commission and sharing the knowledge between council and commission. Pending council approval, Joanne Link will be the next council representative.
Old Business: None.
New Business: Paul may miss May’s Utility Commission meeting.
Motion by Canniff/Gratton to adjourn the meeting at 8:58 PM. Motion carried 4-0.
Minutes recorded by: Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Ed Brockner, Randy Schaefer, Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz and Kevin Schubert of MSA.
The meeting was called to order at 6:33 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Public Appearances/Comments: Kevin Schubert of MSA.
1. Discuss and Approve Change Order #6 for the WWTP Project. Project is 90% complete. There is still some finish work - compact plant needs to be sand blasted and painted; railing has been install around excess flow basin; all equipment has been tested; water needs to be sent through the piping to the excess flow basin. We have 18 months after the substantial completion date of February, 2009, to submit payment requests from the Clean Water Fund. We still owe the contractor over $40,000; will hold that payment until all work is totally complete. The change order is to extend the completion date until 9/1/09. Randy wants to wait until summer to take down compact plant in case there are a lot of spring rains. There is about 2 weeks of work left. Motion by Selchert/Canniff to approve change order #6. Motion carried 5-0.
Clerk/Treasurer: The Council will be voting on a resolution to hire Inter-Quest for IT support.
Utility Accountant:
1. Discuss and Possibly Approve Ordinance to Amend and Set New Rates for Sanitary
Sewer in the City of Juneau. Motion by Marose/Selchert to table until Joe Wirth has a chance to review it. Motion carried 5-0.
Review Applicants for 2 Public Power Scholarships. Motion by Marose/Gratton to promote offering 2 scholarships this year and review yearly. Motion carried 5-0. Bob suggested setting criteria to rate the applicants. Will review and put on next week’s agenda.
Electric Department:
1. Projects Update. Changed out old meters; locates; inspecting underground system;
opening transformers. Disconnect day is Thursday. Dan had a question about which county building received the refund for primary metering; it was the annex building. Selchert had information about LED street lighting, which was discussed at the Public Works meeting. Dan would like to see other communities using them for a year or two before jumping into it.
Water/Sewer Department:
1. Projects Update. Within the next month or two we will be having Mike Laue attend a meeting to update the Construction Standards Book. Everyone should read over and comment on suggestions. Lift #2 had problems with the alternator over the weekend; alarm and light weren’t working. Paul helped open a lock. In the next couple of weeks we will be getting the urethane calking redone. There was a water lateral leak at the Benchmark on our side of the curbside. We put cold patch in the sidewalk; Bailey will fix it when it warms up. Last time it snowed the valve box on the new valve on N. Hyland St. was plowed off.
President’s Report: Dan sent flowers to Paul Peters’ funeral. Paul had been an alderman and was a long-time commissioner and president of the utility and on the fire department for many years.
Mayor’s Report: Carl Owens had emergency eye surgery and will be out for a couple of weeks. This will affect the cleaning of the Community Center and City Hall. Ron questioned the expiration dates of commissioners. The council organizational meeting is on April 21 st. Next week will be John Schuster’s last meeting with the utility commission.
New Business: Bob Selchert questioned whether our new pump could be listed with Wisconsin Rural Water Assn. for mutual aid. Randy said it is not up and running yet. Selchert will miss next week’s meeting; he will be in Washington D.C.
Old Business: Dave Beal and Dan are still looking for a generator. Dave is working with the Horicon Chief.
Motion by Selchert/Marose to adjourn the meeting at 8:03 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Ross Canniff, Paul Marose, Robert Selchert, John Schuster, Randy Schaefer, Mayor Ron Bosak
Members Absent: Dave Gratton
Also Present: Dennis Sheldon
The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 4-0.
Motion by Selchert/Canniff to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances:
A. Bruce Sund, Russell Kottke, James Mielke of Dodge County and Michael Bridwell of Strand Associates Regarding the Use of Power Poles to Hang Aerial Fiber Optic Cable.
Bruce Sund explained that the County is eliminating the Airport from its fiber optic ring. Instead, the County would like to proceed from Clearview south on Highway 26 and then west on North Street. The preference would be to continue until N. Fairfield and then move south to the Justice Facility. Alternatively, the ring could move south on West Street to the Justice Facility. Wegener indicated that W. North Street is relatively clean, but there would be some obstacles at the intersection with N. Fairfield. West Street is relatively clean. ATC operates the power poles on Home Road so the County would need to negotiate with them for permission to proceed to Highway 26, but Juneau Utilities operate the poles on Highway 26. Wegener also explained that there is a charge for all entities attaching to the poles. Telephone and Cable TV lines are already attached to the poles. There is an application process for attaching to the poles, and the County should contact Alice Gentz. Michael Bridwell inquired who would do the installation, and Wegener indicated that they would need a private contractor subject to inspection by the Electric Utility. Sheldon inquired whether any City Council approvals would be necessary, and the consensus was that a Street Opening Permit would be the only requirement from the City perspective. Sheldon was directed to refer the possibility of extending City fiber to the Library as part of this effort to the Finance Committee.
Monthly Business:
A. Motion by Marose/Canniff to approve WPPI transmittal of $221,443.98, vouchers of $22,113.40, and checks of $121,029.07. Motion carried 4-0.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Wegener noted that there are many with no effort to pay all winter. Jane Fude’s report on recent collections training was noted. The Commission supports its policy of not establishing a new customer account if that customer has an unpaid account outstanding. The new landlord’s desire to have the property placed in the tenant’s name does not override the policy.
D. Customer Complaints. None.
E. Utility Overtime. No comments.
F. Council Acts Affecting Utility. A new telephone system was approved. The City pays all future lease payments and the final buy-out.
G. Meter Rereads. No comments.
H. Consumption Loss. Wegener commented that this would be the model results if they could be maintained.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer
1. Discuss April Disconnections. The preference is to start immediately on April 15 th, if Ed Brockner feels comfortable with that approach. Wegener will contact Brockner to confirm his availability during that week.
2. Review Back Billings and Credits (see attached). Alice Gentz left a message that the customer subject to back billing chose to pay in 24 monthly installments.
B. Electric Superintendent
1. Projects Update. No report.
C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported a Water Main Valve break at N. Hyland and Nehls Street. The cause was again rusted bolts. New valves only come in stainless steel which should help in the future. Schaefer asked whether the Commission was interested in a presentation about lining on Acorn. Something will be set up for a future meeting. An update was provided on flows at the Treatment Plant. They are dropping since the recent heavy rains but are still not back to normal. Higher consumption/loss should be anticipated for next month.
2. Approve Tim Gassner Attending WRWA Training (see attached). Canniff/Marose to approve Tim Gassner attending WRWA Training. Motion carried 4-0.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Bosak reported review of zoning maps, and Sheldon reported discussion of Drainage Districts.
B. Public Works – Robert Selchert. Selchert reported discussion of ditch clean-up, the alley at 511 E. Oak Grove, a decision to ban skateboarding in Park Shelters, establishment of local wage rates, and discussion of alternative work schedules to possibly avoid overtime for manning the City dumpster.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. No meeting. It was noted that no Cancellation Notice was sent to the members.
D. City Finance – Paul Marose. Marose reported that the telephone system was the major topic. Sheldon reported that an RFP has been sent out for computer support services.
E. CDA – Paul Marose. CDA meets again on March 17 th.
F. Utility President – Dan Wegener. Wegener indicated that he will talk to Ed Brockner about doing disconnects solo, that Electric Dept. recruiting must be addressed, and that electrical upgrades at the shooting range will be addressed soon.
Mayoral Comments. Mayor Bosak encouraged addressing appearances at the Treatment Plant.
Old Business: None.
New Business: Selchert inquired whether Water Maps have been updated, and Schaefer indicated that they have.
Motion by Selchert/Marose to adjourn the meeting at 8:34 PM. Motion carried 4-0.
Minutes recorded by:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Ed Brockner, Randy Schaefer, Mayor Bosak
Members Absent: None
Also Present: Dennis Sheldon and Alice Gentz
The meeting was called to order at 6:33 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Public Appearances/Comments: None.
Clerk/Treasurer: All the financing activity is wrapped up. The 1998 Bonds were called on March 1.
Utility Accountant:
1. Discuss and Possibly Approve Alice Attending Session C of MEUW Management Certification Program. Motion by Marose/Gratton to approve Alice attending session C with a stay at the Marshfield Holiday Inn. Motion carried 5-0.
Electric Department:
1. Projects Update. Meter testing; replacing meters purchased in the 1950’s; streetlight outages due to handholds being full of water. Last week while Ed was on vacation a cutout broke in half causing an outage; Waupun employees helped Kelvin take care of it.
Water/Sewer Department:
1. Projects Update. New sludge hauler started and hauling is going well; hauling to Waupun. Bytec may drop their price if they take over at the SGS location. Randy passed out a copy of his data sheet showing the increase in flow at the treatment plant with the rains over the weekend. He believes we have leaks that need to be found. Randy wants to dye test buildings throughout the city to find the sources. Bob Buhr called Randy, there is someone from Canada interested in bottling water at the old Wisco building, and would like to defer sewer charges.
President’s Report: Fire department and EMS are almost out of bottled water. Bob should bring some back the next time he goes to a Rural Water meeting.
Mayor’s Report: The Finance Committee approved the phone system; it’s going to Common Council tomorrow. Utility will pay our cost up front, and the rest will be on a lease arrangement. Ed gave the Mayor an estimate of approximately $2,300. for fiber to be run to the Community Center; will have to wait to do the project until next year.
New Business: There is talk of a stimulus package for the city; should start thinking of projects to be done with the money. The Mayor stated that no plans can be made until we know how much it will be.
Old Business: Dave Gratton inquired about Kelvin moving to Juneau. Kelvin moved to N. Hyland Street on March 1 st.
Motion by Gratton/Selchert to adjourn the meeting at 7:04 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Paul Marose, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Robert Selchert
Also Present: Dennis Sheldon, Joe Sciascia
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 4-0.
Discuss Contract with Tracy & Sons – SGS, LLC.
Sciascia reported that a notice of default has been sent. 30 days to cure the default is allowed under the contract. Neither Tracy & Sons nor Tracy & Sons – SGS, LLC is on file as a corporation with the State. Sustainable Groundwater Services LLC is on file. A Receiver was appointed on February 13 th. The Receiver indicated that Tracy & Sons – SGS will not be able to perform under the contract and is sending a claim form. Sciascia sent a letter to the Receiver to start the 30-day clock running. Sciascia suggests that only temporary measures be taken until the 30 days run for the Notice and the contract can be terminated. No new contract should be signed before that time. It was noted that a check is being held, and Sciascia recommends continuing to hold this check as a possible offset.
Discuss and Approve New Contractor for Sludge Hauling and Sewer Maintenance.
Schaefer summarized 3 proposals. United Liquid Waste wants a 3-year contract and would charge 10 cents/gallon to haul sludge to a storage facility under their permit. They could provide emergency jetting but provides no maintenance cleaning. Bytec Resources from Monroe would charge 6 cents/gallon to haul 300,000 gallons and would haul approximately 100,000 gallons/month for up to 6 months. Bytec is also trying to take over the former Tracy & Sons facility and would be available for a long-term contract if successful. Lakeland Cartage from Pt. Washington would charge 8 cents/gallon to haul to other facilities and provides no maintenance services. The current Tracy & Sons – SGS contract has a cost of 5 cents/gallon, and Schaefer presented the cost damage figures that would result from the various proposals - $3-15 thousand for the current 300,000 gallon backlog and $16-80 thousand on a normal yearly basis. Schaefer also indicated that Horicon will cover any emergency jetting needs.
Motion by Canniff/Marose to use the services of Bytec Resources for up to 6 months. Motion carried 4-0.
Motion by Gratton/Marose to adjourn meeting at 7:21 p.m. Motion carried 4-0.
Minutes recorded by: Dennis Sheldon
Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Paul Marose, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon
The meeting was called to order at 7:03 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0-1, Marose abstaining.
Public Appearances/Comments: None.
Monthly Business:
A. Motion by Marose/Gratton to approve WPPI transmittal of $213,415.97, vouchers of $2,686.00, and checks of $75,681.69. Motion carried 5-0.
Mayor Bosak questioned the expenditure for “tools” to Cardmember Services, similar amounts appearing twice. Sheldon explained that it was probably a 50-50 split between the Water/Sewer Utilities. Bosak also questioned the expenditure to Times Publishing. Wegener explained it was probably publishing of Utility Minutes. Gratton questioned the payment to PSC for the ATC costs and wondered if those costs are now finished.
B. Review Prior Month Income Statement. No comments.
C. Review List of Delinquent Customers. Wegener noted that the amount was growing. Discussion followed about possible action if the ability to pay is present but payments are avoided due to the winter disconnection moratorium.
D. Customer Complaints. None.
E. Utility Overtime. Sheldon explained that Alice Gentz is hourly and would receive overtime for attending meetings if the meeting pushed her over 40 hours in a week. Schaefer explained the reason behind various Water Dept. call-outs.
F. Council Acts Affecting Utility. Street Light dedication and payment approval for the fiber optic installation were noted.
G. Meter Rereads. No comments.
H. Consumption Loss. Water looks good. Schaefer reported that there have been no freeze-ups in the street.
I. Job Closing. None.
Report of Officials:
A. Clerk/Treasurer
1. Discuss and Take Possible Action on Phone System. Sheldon distributed an approach for allocating costs between the Utility and City, showing a $9,443 cost to the Utility. Sheldon explained that this is probably the worst-case scenario from the Utility perspective. Wegener expressed disappointment in the amount of savings on monthly telephone bills and would still like to find a way to gain a quicker payback. Wegener and Marose will attend the March 4 th City Finance meeting to represent the Commission in further discussions with PCS.
B. Electric Superintendent
1. Projects Update. No report.
C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that he hopes to have the damaged final effluent pumps back on-line by the end of the week. There have been no water main breaks to report.
2. Discuss Sludge Hauling and Collection System Maintenance. Schaefer reported that the vendor under contract has gone out of business. The situation is OK until next week Friday, but must then start moving about 300,000 gallons of sludge. Discussion followed about possible claims for damages and mitigation efforts. Schaefer reported that the current contract provides a price of 5 cents/gallon for sludge hauling. He has received 3 proposals of 6, 8 & 10 cents/gallon. All three proposals place disposal responsibility on the contractor and would not impact the Sewer Utility’s permit.
A special meeting will be scheduled for Thursday, February 19 th, at 6:30 to discuss further and possibly take action.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. No meeting to report.
B. Public Works – Robert Selchert. Selchert reported discussion about a private drainage issue, insulation for the City Garage, skateboard damage in City Park, and snow removal procedures.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that some questions raised at an earlier meeting were answered via letter.
D. City Finance – Paul Marose. Marose reported discussions involving the telephone system and a new City Hall copier.
E. CDA – Paul Marose. Marose reported that some incentives are being discussed involving the former Juneau Clinic property.
F. Utility President – Dan Wegener. Wegener reported that some streetlight outages were reported to the Electric Utility, and the streetlights have been fixed.
G. Mayoral Comments. None.
Old Business: None.
New Business: None.
Motion by Selchert/Canniff to adjourn the meeting at 7:57 PM. Motion carried 5-0.
Minutes recorded by:
Dennis Sheldon
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Mayor Bosak
Members Absent: Ed Brockner
Also Present: Dennis Sheldon and Alice Gentz
The meeting was called to order at 6:32 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Public Appearances/Comments: Representatives from PCS Regarding Phone System. There was discussion at City Finance meeting, and the Utility Commission needs to be in favor of the new system before moving ahead. The centralized head for the phone system will be at the utility building. The consensus of the commission is that we are in favor of the phone system. PCS will get updated pricing to Dennis so action can be taken at next week’s meeting.
Presentation of Check for Streetlights to CDA.
Clerk/Treasurer: Nothing to report.
Utility Accountant:
1. Discuss and Possibly Approve Jane Attending MEUW Collections Seminar. Motion by Gratton/Marose to approve Jane attending the seminar, including hotel room. Motion carried 5-0.
2. Discuss and Possibly Approve Alice Attending WRWA Utility Management Training. Motion by Canniff/Selchert to approve Alice attending the training. Motion carried 5-0.
Electric Department:
1. Projects Update. No report.
Water/Sewer Department:
1. Projects Update. Copies of Standard Procedures and Specifications were placed in mailboxes, please read over and comment.
2.
Discuss and Possibly Approve Interim Sludge Hauling Proposal. SGS, formerlyTracy & Sons, lost their sludge storage facilities, and will be hauling to Waukesha. This will cost an extra $60 per 6,000 gallons. We have a contract with them, may have to send to Joe to enforce contract. United is an option, but sludge will be spread under our permit. Alice will keep track of extra costs. Motion by Marose/Selchert to pay the additional cost for 45 days. Motion carried 5-0.
There was a problem at the treatment plant, both FE pumps failed within a week of each other. The pumps were pulled, all bolt heads rusted away.
Randy talked with Trenchless Solutions, who do pipe lining. They will televise, clean, blow a sock into the line and inflate it up, it hardens like PVC. There is sewer main in Acorn Alley that runs under the buildings. Randy got a quote for $23,000 to do the main in Acorn Alley. This may cost a lot less than moving the sewer main.
President’s Report: Digger’s Hotline meal is tomorrow night at 5:00 at the Community Center.
Dan asked for an update on a complaint by Rick Schaalma. Alice explained that he has two electric meters, and one never had any use. That meter was tested and replaced, and now there is use, so we will have to back-bill him.
Mayor’s Report:
New Business:
Old Business:
Motion by Gratton/Marose to adjourn the meeting at 8:09 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz
Members Present: Dan Wegener, Dave Gratton, Ross Canniff, Robert Selchert, Randy Schaefer, John Schuster, Mayor Ron Bosak
Members Absent: Ed Brockner, Paul Marose
Also Present: Dennis Sheldon
The meeting was called to order at 7:00 PM, and roll call was taken.
Schaefer requested that his report be moved to the top of the agenda. Motion by Canniff/Gratton to approve the amended agenda. Motion carried 4-0.
Water/Wastewater Superintendent
1.
Projects Update. Schaefer reported that programming continues for the PLC and motor drives. Also, a draft of construction standard revisions from MSA will be distributed for review.
2.
Approve Randy and Tim Hayden Attending Wastewater Training. Schaefer explained that a new lab procedures manual is required and that this training would be valuable in drafting that manual. Motion by Selchert/Canniff to approve Wastewater Training on February 5 th in Jackson for Randy Schaefer and Tim Hayden. Motion carried 4-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 4-0.
Public Appearances: Steve Crowe of Professional Communications System.
A. Take Possible Action On Networking of Phone System.
Steve Crowe and Gary Aveni of PCS discussed networking of the telephone system through fiber optics. The Community Center and Library are the only locations currently part of the Centrex system that are not connected by fiber optics. Those locations could be connected through an internet solution for telephone, but the Library may also want to maintain a direct line with AT&T. The proposal will be to replace the City Hall Nortel system and create a centralized IP system. Schaefer inquired about the lift station/wells alarm system. PCS suggested keeping the current radio-based system. A location for the hub of the new system was discussed with the Electric Utility office being a likely candidate with back-up capability at the Public Safety Building. The current telephone hardware at the Electric Utility office and Public Safety Building would be retained, with new IP telephones at the remote locations. PCS needs to perform its due diligence by inspecting the various locations. This was scheduled for Thursday, January 22 nd, at 10:00 AM.
Schaefer departs.
Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $210,632.87, vouchers of $24,672.73, and checks of $152,760.81. Motion carried 4-0.
B. Review Prior Month Income Statement. Noted.
C. Review List of Delinquent Customers. Wegener noted that the amount is growing and that businesses are still a problem. Gratton pointed out a residential bill of over $900 for a month. Wegener explained that this was a water leak that flooded a vacant home.
D. Customer Complaints. None.
E. Insurance Claims. None.
F. Council Acts Affecting Utility. Dedication of street lights for 2008.
G. Meter Rereads. Look good.
H. Consumption Loss. Exceptionally good.
I. Job Closing. Reviewed the job closings for the fiber optic installation and the Clearview South Service and Transformer. It was noted that the estimate for the Clearview project was very close and that the project was at Utility cost.
Report of Officials:
A. Clerk/Treasurer
1. Discuss and Possibly Take Action on Link Complaint. Motion by Selchert/Gratton to reimburse the Links for fees. Motion carried 4-0.
B. Electric Superintendent
1. Projects Update. No report.
Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that Megan MacGlashan of Vandewalle attended the meeting for discussion of rewrites for the zoning code. No further action will be taken until Megan returns from maternity leave in the Summer. The Building Inspector is addressing property maintenance issues that have safety risks. The Smart Growth Economic Development recommendations were reviewed with a suggestion for signage to identify Industrial Park locations.
B. Public Works – Robert Selchert. Selchert reported discussion about clearing hydrants of snow and other snow removal procedures.
C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. No meeting.
D. City Finance – Paul Marose. Sheldon reported that most of the discussion involved the telephone system.
E. CDA – Paul Marose. Bosak reported that there was a prospective buyer of the old Watertown Clinic.
F. Utility President – Dan Wegener.
1. Approve 2009 Street Light Contribution to the City. Motion by Canniff/Selchert to approve contributing $3,434.55 for street lights to the CDA. Motion carried 4-0.
2. Discuss and Possibly Approve Contribution to Digger’s Hotline Safety Meeting. Motion by Selchert/Gratton to approve contribution of $200 to Digger’s Hotline Safety Meeting. Motion carried 4-0.
3. Discuss Police Request: Streetlight on Fair St. Between E. Oak Grove & Lincoln. Motion by Selchert/Canniff to table until the next meeting for clarification. Motion carried 4-0.
Mayoral Comments. Bosak reported problems with the Community Center street light.
Old Business: None.
New Business: None.
Motion by Gratton/Canniff to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 4-0 at 8:28 PM.
Discuss Employee Issues.
Motion by Selchert/Canniff to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 4-0 at 9:29 PM.
Make Recommendation(s) as needed. No action taken.
Motion by Gratton/Canniff to adjourn the meeting at 9:30 PM. Motion carried 4-0.
Minutes recorded by: Dennis Sheldon/Dan Wegener
Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, John Schuster, Randy Schaefer, Ed Brockner, Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon and Alice Gentz
The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Public Appearances: None.
Clerk/Treasurer:
1. Discuss Financing Done in December. A reported prepared by Dennis was reviewed. CD rates are very low, may invest in State Pool. Payments for the WWTP project must now be approve by DNR and a draw from the CWF loan must be received before payment can be made.
Utility Accountant:
1. Discuss Summary of Sales of ATC Assets. Sales tax was included in the proceeds, and must be sent to the State. Book value of the transmission line sold was $82,168.27.
2. Discuss Sewer Ordinance. Joe Wirth is working on the ordinance with Sensient’s attorney. If revised much, the 1 st reading should be at the February meeting and 2 nd reading at the March meeting.
3. View 2008 WWTP Operators’ Overtime. Dan wanted to make sure 2 people weren’t being called out on alarms. Randy reported that if going into a confined space, then 2 people are required, otherwise only one person is called out.
Electric Department:
1. Projects Update. Working on meter testing, transformer records, new meter at St. Johns. Ed suggested that we contribute a partial sponsorship for the Diggers Hotline safety meeting on Feb. 10 th, and maybe publish an article in the paper. Will put on next week’s agenda.
Water/Sewer Department:
1. Projects Update. The water department was sent out for a re-read on E. Oak Grove St. and discovered that a vacant house must have had a broken water pipe. 100,000 gallons had gone through the meter since the last read. A forwarding address was left at the post office, so Jane sent a letter to the owner. Our new 4” pump that FEMA is reimbursing us for has arrived. We also got 500’ of discharge hose with it. The building at 107 E. Center was experiencing a sewer backup and it was discovered that during construction the sewer lateral was never connected to the main. The lateral was on the construction plan. There was nothing mentioned about the lateral on the construction report. Well pump went out again, a wire shorted out in the well casing. On Sunday a customer called complaining of a sewer backup. Tim & Tim checked it out, but didn’t find a problem. SGS came and jetted 2 lengths of main between manholes in front of the property; the customer will need to get a plumber if there are further problems. There is a problem with the wiring on drives on Well Pumps, will call MSA tomorrow.
2. Discuss and Possibly approve Tim Hayden Attending Excel Training. Will be able to make up our own bench sheets, lab sheets, etc. Motion by Canniff/Gratton to allow Tim Hayden to attend Excel training as presented. Motion carried 5-0.
3. Discuss and Possibly Approve Tim Hayden Attending Rural Water Technical Conference. This is Tim Hayden’s turn to go attend the conference. Motion by Marose/Gratton to allow Tim Hayden to attend the conference with full registration and hotel stay. Motion carried 4-0. Selchert abstained.
President’s Report:
Everyone has been doing a good job covering all the activities around town.
Mayor’s Report:
Would like to see fire hydrants cleaned out timelier. If the Utility has anything they want to notify the public about, they can get the message out through the Mayor’s article in the Independent.
New Business:
Marose mentioned that he will not be at next week’s meeting, but we will have an appearance from Professional Communications Service regarding networking the phone system through the fiber line.
Old Business:
Motion by Selchert/Canniff to adjourn the meeting at 7:51 PM. Motion carried 5-0.
Minutes Reported By:
Alice Gentz