Utility Commission Meeting
Minutes 2010

Members Present: Chairman Wegener, Gratton, Marose, Schamberger, Canniff, Selchert, Mayor Bosak and Randy Schaefer.
Members Absent:
Also Present: No one.

The meeting was called to order at 7:00 PM, and roll call was taken. Motion by: Canniff/Gratton: to approve the agenda. Motion carried 5-0.

Motion by Selchert/Canniff: approve the minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments: No one appears.

Monthly Business:
A. Motion by Gratton/Canniff: to approve WPPI purchased power invoice of $256,700.87, utility checks of $222,302.51, and vouchers of $4,484.53. Motion carried 5-0.

B. Review Prior Month Income Statement. No questions.

C. Review List of Delinquent Customers: Reviewed.

D. Customer Complaints. None listed.

E. Utility Overtime. Only Alice’s meeting.

F. Council Acts Affecting Utility. Resolution 78-2010; no questions.

G. Meter Rereads.

H. Consumption/Loss. The chairman would like to draft a letter to BDCH regarding a leak at their building on W. North St. Randy intends to discuss the problem with BDCH.

I. Job Closings: Acorn Alley – questioned whether this includes the rework to well #1.

Report of Officials:
A. Electric Superintendent:
1. Projects Update: Ed followed up on snowstorm outages. Kelvin helped with snow removal.

B. Water/Wastewater Superintendent:

1. Projects Update: Painting phase one at plant complete. DNR will require us to monitor effluent temperature. Will require purchase of a temperature data logger. Randy reported on generator motor when power goes out.

2. Approve Rural Water Training for Randy Schaefer and Tim Hayden. Motion by Marose/Gratton: to approve training for Schaefer and Hayden. Carried: 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton: Bubolz had questions on sewer line.

B. Public Works – Robert Selchert: S. Mill St. was televised, looks good.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Gratton noted that negotiations continue.

D. City Finance – Paul Marose: defers to Chairman Wegener.

E. CDA – Paul Marose: CDA director’s position not funded. CDA met on Dec. 15, with representatives of Cobblestone Inn regarding construction of a hotel in Juneau. The CDA has funded one-half of a feasibility study. Also, a pizza joint is planned for the former Citizen’s Bank.

F. Utility President – Dan Wegener:
1. Review Letter from Clearview and Response. Discussion of testing in future at Clearview, need to re-write the response. Chairman reports contact with Brian Field regarding County help getting to the wastewater treatment plant during a storm.

G. Mayoral Comments: Wishes Happy Holidays to everyone.

Old Business:

New Business:

Motion by Selchert/Canniff: to adjourn meeting at 8:00 PM. Motion carried 5-0.

Minutes recorded by: Paul Marose

Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Robert Selchert, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 5-0.

Public Appearances/Comments : None.

Utility Accountant: Nothing to report.

Electric Department:

1. Projects Update. Street lights on Ridge Road; moved transformer for Highway Department; working on inventory; Kelvin helped with snow plowing. Ed went to WPPI meeting on Friday, got an update on the budget; looking at metering and upgrading our Caselle program; Elm Road Generation Station still has a few bugs in first unit; Boswell in Minnesota has been upgraded; WPPI’s focus is on keeping rates as low as possible; there is concern about changes in the legislature. Lights blinked several times over the weekend due to the storm; Ed showed a bill comparison we received from WPPI.

Water/Sewer Department:

1. Projects Update. Lot of problems with power drops at treatment plant; Gassner was called out at 12:15 and then again at 1:15, had to go out and reset everything; Hayden called out at 2:30 and had Chad plow a path to treatment plant; stayed until morning; all of this was over-time. We need to pay Chad for plowing from sewer funds.
2. Discuss and Possibly Approve Change Order for WWTP Pavement Replacement. Corners staked out on the concrete were too tight, additional blacktop was needed. We will be holding back several thousand dollars as retainage; Randy is not sure that will cover the landscaping that still needs to be done, but Mike Laue says it will. Motion by Marose/Selchert to accept change order. Motion carried 5-0.

President’s Report: Told Ed about street light outages, discussed electric blinks with Ed.

Mayor’s Report: Nothing to report.

New Business:
Old Business:

Motion by Gratton/Canniff to adjourn meeting at 7:09 PM. Motion carried 5-0.

Minutes reported by Alice Gentz.

Members Present: Chairman Wegener, Gratton, Marose, Schamberger, Canniff, Mayor Bosak and Randy Schaefer.
Members Absent: Selchert.
Also Present: No one.

The meeting was called to order at 7:03 PM, and roll call was taken. Motion by: Canniff/Gratton: to approve the agenda. Motion carried 4-0.

Motion by Marose/ Gratton to amend the minutes of the Nov. 8, 2010, project and planning committee meeting to reflect the attendance of Dan Schamberger. Carried: 4-0

Motion by Gratton/Canniff: approve the minutes from previous meetings as amended: Motion carried 4-0.

Public Appearances/Comments: No one appears who wishes to be heard.

Monthly Business:
A. Motion by Canniff/Gratton: to approve WPPI purchased power invoice of $248,789.77, utility checks of $116,674.78, and vouchers of $1,965.01. Motion carried 4-0.

B. Review Prior Month Income Statement.

C. Review List of Delinquent Customers: Alice is asked to enquire of Jane whether the unpaid account of the Movie Gallery could revert to the landlord owner of the strip mall in which Movie Gallery was located.

D. Customer Complaints.

E. Utility Overtime.

F. Council Acts Affecting Utility.

G. Meter Rereads.

H. Consumption/Loss.

I. Job Closings: Dodge County fuel facility and South Depot St. loop.

Report of Officials:
A. Electric Superintendent:
1. Projects Update.

2. Discuss and Possibly Approve Donation of Street Light as 2011 Community Contribution. This would be at intersection of Ridge Road and Hilltop Circle, at a cost not to exceed $1,600. Motion by Marose/Gratton: to proceed as above. Carried 4-0.

B. Water/Wastewater Superintendent:
1. Projects Update: Sewer jetting has started. The fence at the treatment plant nearly is complete. The water tower has been cleaned.

2. Discuss and Possibly Approve Replacing 6 Platform Scales at the Wells Using Equipment Replacement Fund at an estimated cost of $17,000. Motion by Canniff/Gratton to approve replacement of said scales at a maximum cost not to exceed $17,000. Carried: 4-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton: Bubolz lot likely will be discussed at next plan commission meeting.

B. Public Works – Mayor Bosak: Les Benson has declared his intent to retire from the city street department. Wegener reports the loss of gravel on Mill Street has not accumulated in the city storm sewer.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: Discussed employee evaluations and the chair was instructed to discuss all evaluations with personnel.

D. City Finance – Paul Marose: City budget is set for final hearing Nov. 23, 2010.

E. CDA – Paul Marose: The joint personnel committee and the city finance committee has been invited to join the Community Development Authority Nov. 16, 2010 at 5:15 p.m. to discuss financing alternatives for the CDA director’s position.

F. Utility President – Dan Wegener:
1. Review and Make Possible Recommendations Regarding Wayne Bubolz’s Property to plan commission. Motion by Marose/Canniff: to affirm the plan commission’s position on the easement governing the Bubolz property. Carried: 4-0.

2. Reappointment of Commissioners to Committees: Motion by Marose/Gratton to keep Wegener on as the utility representative to the plan commission. Carried: 3-0, with Wegener abstaining.

Mayoral Comments: None.

Old Business: None.

New Business: Alice is directed to investigate why Wegener and Schamberger did not receive the proper agenda for this meeting and why Gratton didn’t get an agenda at all.

Motion by Gratton/Canniff: to adjourn meeting at 7:50 PM. Motion carried 4-0.

Minutes recorded by:
Paul Marose

Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, councilman Dan Schamberger, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent: Robert Selchert
Also Present: Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 4-0.

Public Appearances/Comments : None.

Utility Accountant:
1. Discuss and Take Possible Action on 2011 Community Contributions and 2010 Economic Development Fund. Motion by Marose/Canniff to donate $2,000 to the Chamber of Commerce for purpose of providing directional signs for private businesses and public entities. Motion carried 3-0; Gratton abstained. Motion by Gratton/Canniff to make 2011 donations of $100 to the CounterACT program and $200 to Digger’s Hotline Safety Program sponsorship. Motion carried 4-0.

2. Discuss and Approve 2011 Utility Capital Budget. Randy brought up that the DNR recommended getting new platform scales at the wells. Discussion about using the equipment replacement fund. Alice was directed to put on next week’s agenda. Randy stated that he didn’t feel there was enough money allotted for the telemetry system, and that the fence repair could be removed because the repair is taking place this year. Motion by Canniff/Gratton to remove $20,000 from fence repair and raise telemetry by $20,000, and to accept the 2011 budget as amended. Motion carried 4-0.

3. Informational Viewing of Land Division Proposal. Reviewed with no objections.

Electric Department:
1.Projects Update. Working on County projects – we’ve got the petro flex in for county shop’s service; will soon be putting in transformer. With the high winds a pole snapped on N. Fairfield; one street light pole on Home Road slowly fell over; no outages occurred. Last week’s short power outage was caused by a farmer hitting a guy wire on the transmission line.

2. Discuss and Take Possible Action on Street Lights on Ridge Road. Public works committee would like to have 1 light put up on Ridge Road. Ed will decide the best location for the light.

Water/Sewer Department:
1. Projects Update. The water tower will be cleaned tomorrow. Blacktop and concrete repairs are done; landscaping still needed; approved Heier to do the fence starting tomorrow. The leaking water lateral on E. Oak St. turned out to be a leak at the valve, which is our responsibility to fix. Corner of Well #2 will be fixed this week. When turning off water for lateral repair valve #42 broke in the open position; will fix it next year. Would like to replace 12U; Mike Mueller will provide a quote. Dan directed Randy to wait until June, when the new models come out.

2. Discuss and Possibly Approve Cathodic Protection Upgrade for Water tower. Will cost $4,800. Motion by Gratton/Marose to approve the cathodic protection upgrade. Motion carried 4-0.

President’s Report: Wayne Bubolz has a problem with easement area on his property. Alice is directed to get the mapping and the requirement of the easement for viewing at next week’s meeting.

Mayor’s Report: Nothing to report.

New Business: Marose mentioned that there has been a proposal of cutting City official’s meeting pay; thinks the Utility should follow suit. Dan is opposed to changing the meeting pay, since the Utility is not affected by the City budget. Mayor feels that no meeting pay should be cut.

Old Business:

Motion by Marose/Canniff to adjourn meeting at 7:36 PM. Motion carried 4-0.

Minutes reported by Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Paul Marose, David Gratton, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent: Robert Selchert
Also Present: Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Marose to accept the agenda. Motion carried 4-0.

Public Appearances/Comments : None.

Utility Accountant:
1. Discuss and Take Possible Action on Water Certificate of Deposit. Motion by Marose/Gratton to table until next week and direct president to discuss options with Clerk/Treasurer. Motion carried 4-0.

2. Discuss and Take possible Action on 2011 Utility Budget. Discussed different options, would like to see a comparison of last year’s budget to actual spending. Will look at next month.

Electric Department:
1. Projects Update. Last week we did Public Power Week demonstrations for St. John’s and Dodgeland students. MEUW Regional Meeting will be at the Community Center on Nov. 4 th. Finished loop on Depot and E Oak, got rid of overhead lines. Finishing underground inspections; locates; at Clearview we laid the pipe running to where new transformer will be set.

 Water/Sewer Department:
1. Projects Update. We have money set aside to clean the water tower, Randy got 2 quotes, will be done yet this year. Next year we have to do a 5 year inspection on the water tower. There is a water lateral leak on E. Oak Street; we told them verbally a month ago that they need to get it fixed. Alice is checking with PSC to see if we can shut the water off at the valve if they don’t fix it. Dan instructed Alice to get that incorporated in our service rules. Our large water meter tester told us most communities have a lock out device on the bypass valves, looking at lock costs. Concrete at WWTP driveway is cracked, company will fix it when blacktopping is finished. The 2 new pumps in Lift Station #1 are install. Jib Crane – Mike Laue doesn’t think floor is thick enough, will mount it to floor and wall.

President’s Report: Dan sat in on Public Works meeting, Sensient officials were there, investigating sink hole. There is a grant to repair the street, storm sewer, etc.

Mayor’s Report: Everyone should get ID tags made at the County.

New Business:

Old Business:

Motion by Gratton/Canniff to adjourn meeting at 7:46 PM. Motion carried 4-0.

Minutes reported by Alice Gentz.

Members Present: President Dan Wegener, Dave Gratton, Ross Canniff, Councilman Dan Schaumberger, WWTP Superintendent Randy Schaefer, Bob Selchert, Mayor Ron Bosak and Paul Marose.

Members Absent: None.

Also Present: Mike Laue of MSA, street superintendent Chad Stange and Sarah Luedke

The meeting was called to order at 7:03 PM, and roll call was taken. Motion by: Canniff to approve the agenda and amend same to move Sarah Luedke to top of public appearances. Second by Gratton. Motion carried unanimously.

Motion by Gratton:/Canniff to approve the minutes from previous meetings. Motion carried unanimously.

Public Appearances/Comments:
1. Participants in Recreation Department Soccer Program: no appearance.

2. Mike Laue to Discuss WWTP Driveway Blacktop Bids.

3. Northeast Asphalt, Fond du Lac, bid $136,650.00; Wolf Paving & Excavating, Sun Prairie, bid $139,818.00 and TCP, Inc., DeForest, bid $141,742.00.

4. Motion by Selchert, second by Gratton to accept the bid from Northeast Asphalt. Motion carried unanimously.

5. Sarah Luedke with Customer Complaint: regarding water meter inaccuracies and electric meter misreads.

6. Commission intends to resolve the matters; no formal action taken.

Monthly Business:
A. Motion by Canniff/Selchert to approve WPPI purchased power invoice of $310,771.24, utility checks of $236,136.17, and vouchers of $9,701.38. Motion carried unanimously.

B. Review Prior Month Income Statement.

C. Review List of Delinquent Customers.

D. Customer Complaints.

E. Utility Overtime.

F. Council Acts Affecting Utility.

G. Meter Rereads.

H. Consumption Loss.

I. Job Closing.

Report of Officials:
A. Electric Superintendent.
1. Projects Update presented by Wegener.

B.Water/Wastewater Superintendent.
1. Reports a leak on East Oak Street.
2. Consideration of crane purchase for wastewater treatment plant.

Reports by Commissioners:
A. Plan Commission – Dave Gratton: no action that pertained to the utilities.

B. Public Works – Robert Selchert:: no action pertaining to utilities.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose:: utility hired Melissa Brewer as utility assistant.

D. City Finance – Paul Marose: reports the city budget has been and will continue to be discussed by the finance committee.

E. CDA – Paul Marose: Next meeting is Sept. 21, at which time the CDA budget and the CDA director’s performance will be evaluated.

F. Utility President – Dan Wegener: reminds the committee that next month’s meeting will include an organizational meeting.

G. Mayoral Comments: Employee evaluations are due October 1.

Old Business:
Selchert reports onthe WPPI meeting in Green Bay.

New Business:
Motion by Gratton/Canniff to adjourn meeting at 8:06 PM. Motion carried unanimously.

Minutes recorded by:
Paul Marose

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, David Gratton, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz, Chad Stange, and Gladys McKay
The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to accept the agenda. Motion carried 5-0.

Public Appearances/Comments : Chad Stangwe regarding Utility Loanig City Money for Backhoe Purchase.

Clerk/Treasurer:
1. Take Possible Action on Loan for Backhoe Purchase. Due to wrong figures provided by the salesperson, and a rather high interest rate on the lease, the City is requesting an advance from the Utility to purchase the backhoe outright. The Utility’s money is earning around 1%. The City is proposing paying 2 – 2 ½ percent with an amortization over 3 or 4 years. Gladys talked to Aaron, the Utility’s auditor, and the money would be booked as an advance. Motion by Marose/Selchert to advance the money to the City for the backhoe at 2 ½ percent for 4 years with payments of $14,000 beginning Jan. 20 th, 2012, with the $13,700 payment made on Oct. 1 st. Roll call vote: Dan, aye; Bob, aye; Paul, aye; Dave, aye; Ross, aye. Motion carried 5-0. This will be brought to the City as a resolution with an amortization schedule.

2. Discuss Request from County for Reimbursement of Damages Due to Electrical Outage. Gladys discussed issue with insurance company. Dan wrote a letter in response, which was distributed. Gladys would like to check with our insurance company before the letter is sent out.

 Utility Accountant:
1. Discuss and Take Possible Action on Request for Community Contributions. WPPI received a letter from the Veterans Memorial Committee requesting contributions. Ed would like to donate his time and pay for the wire for the electric service, and would like to see the Utility make a monetary contribution. Motion by Gratton/Canniff to donate $1,000 from the Community Contribution Fund. Motion carried 5-0. The wording on the granite panel back will include WPPI & Juneau Utilities.

Electric Department:
1. Projects Update. The MEUW Regional Meeting will be held at the Juneau Community Center on Nov. 4 th. We are ready to hook up service to the County fuel station; have been receiving calls from electricians that are bidding the Clearview project. Inspecting underground system; replacing cable on Depot and by Haase Farm. Our lines were infrared scanned; didn’t find any hot connections this year; also had time to do some underground scanning. Dan inquired about labeling of underground system; there is still a little bit left to do.

Water/Sewer Department:
1. Projects Update. Randy had a company check out 2 lift stations; at Lift #1 we had 1 pump that needed a total rebuild, which would cost $3,200. Randy talked to Dan and decided to put in 2 new pumps for a little over $9,000. We should have them within a week or so; the rebuild would take 4 to 6 weeks. If one of the old pumps has good test results, we will keep it in case of an emergency. The bar screen was pulled out of the basement for repairs, but we did not have a safe method to get it out. The best way would be to anchor a jib crane to the floor, which would cost about $4,000.

2. Discuss and Possibly Approve Bids for Driveway Resurfacing at WWTP. The bid opening was a couple of weeks ago. Northeast Asphalt was the low bidder at $136,650. Motion to Marose/Selchert to table the approval until we can have Mike Laue here to answer any question. Motion carried 5-0. Randy found that Clearview is re-using their old hydrants; talked to Mike Laue and he said they will be lowering the road by 4’next year. They can wait until the road is lowed to install new hydrants. The new water main is in.

3. Discuss and Possibly Approve Bid for Repair of Damaged Corner of Well #2 Building. The company doing the tuck pointing at WWTP gave us a quote of $2,275. Motion by Selchert/Canniff to approve the quote for repair of the building. Motion carried 5-0.

President’s Report: Dan commented that Boldt Construction has been easy to work with; they are keeping the fire department informed about street conditions. Departments need to be putting budgets together. Alice should try to have Mike Laue attend next week’s meeting.

Mayor’s Report: City is budgeting for reconstruction of S. Mill Street, utility should budget for it also.

New Business: Ross thanked Utility Commission for the flowers for his wife’s funeral.

Old Business: Bob is going to WPPI annual meeting on Wednesday in Green Bay.

Motion by Gratton/Canniff to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-

• Review Accounting Assistant Applications.

Motion by Marose/Selchert to reconvene to open session as per §19.85 (2), and disclose findings if any. Motion carried 5-0.

Make Recommendation(s) as Needed: Motion by Gratton/Canniff to interview 4 candidates on Thursday, September 16 th, beginning at 6:30.

Motion by Canniff/Marose to adjourn meeting at 7:53 PM. Motion carried 5-0.

Minutes reported by Alice Gentz.

Members Present: Wegener, Schamberger, Selchert, Gratton, Canniff, Schaefer and Mayor Bosak.
Members Absent: Marose.
Also Present: Chad Stange

The meeting was called to order at 7:04 PM, and roll call was taken. The agenda was amended to move the Water/Wastewater Superintendent Report after Public Appearances.
Motion by: Canniff/Gratton to approve the amended agenda. Motion carried 4-0.

Dan had Alice strike a sentence under Electric Superintendent’s Report from prior meeting. Motion by: Selchert/Gratton to approve the amended minutes from previous meetings. Motion carried 4-0.

Public Appearances/Comments: Chad Stange to Update Backhoe Price. There was an error made by the salesperson when the invoice for the backhoe was figured. The error was found before the agreement was signed. In order to own it in 4 years, payments would be $3,000 more than originally proposed. Chad brought it to the Utility Commission first because it was originally brought up to us first. The consensus was that the Utility will pay the original amount agreed upon.

Take Action As Necessary. No action necessary.

Water/Wastewater Superintendent:
1. Projects Update: We have a water main break on South Mill Street that will be taken care of tomorrow; the water has been throttled back, but the 2 customers affected still have water. Sunday Tim got an alarm on the south compact plant. He called Randy, but they couldn’t get arms to move on the clarifier. The clarifier is being pumped down into the north plant; will be able to look for the problem tomorrow afternoon. The light at Well #1 is out. Looked at the Consumption Report and overtime so Randy could leave. Water is a little high; the Fire Department used water and did not report it. Rereads look good. No questions about overtime. Randy leaves at 7:25.

Monthly Business:
A. Motion by Canniff/Gratton to approve WPPI transmittal of $303,403.90, checks of $48,847.85, and vouchers of $3,163.78. Motion carried 4-0.
B. Review Prior Month Income Statement. Noted.
C. Review List of Delinquent Customers. Discussion about foreclosed properties.
D. Customer Complaints.
E. Utility Overtime.
F. Council Acts Affecting Utility.
G. Meter Rereads. Looks good.
H. Consumption Loss.
I. Job Closing. Clearview South Relocation, Clearview Line Removal, Clearview Construction Site Temp Service, Boldt Construction Job Trailer Temp, Electric Service at 370-372 N. Depot, Webcam for Boldt Construction, Electric Service at Trail View House.

Report of Officials:
A. Utility Accountant
1. Discuss WPPI’s Proposed Changes to Commitment to Community – Energy Conservation Program. We received a memo from WPPI recommending that we elect to participate fully in the Focus on Energy Program. There are more benefits to us doing that than there would be if we did not elect to fully participate. We will still collect the dollars, and will be invoiced quarterly.

2. Approve Alice Attending the MEUW Accounting & Customer Service Seminar. Motion by Selchert/Canniff to allow Alice to attend the seminar. Motion carried 4-0.

3. Discuss and Possibly Approve Community Contribution for New Soccer Goals. The recreation department has started a new league for soccer, and the 2 sizes of goals we have are not the legal sizes. Motion by Gratton/Selchert to purchase one set of goals for $1,150.00. Motion carried 4-0.

B. Electric Superintendent: No report.

Reports by Commissioners:
A. Plan Commission – Dave Gratton: Approved job trailer at Clearview; will be there no longer than 2 years.

B. Public Works – Robert Selchert: Ditch at Dodgeland needs to be cleaned out; pipes on storm sewer are being looked at; looking at sidewalks.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: nothing to report.

D. City Finance – Paul Marose: absent.

E. CDA – Paul Marose: No report.

F. Utility President – Dan Wegener: Nothing to report.

Mayoral Comments. August Fest is less than two weeks away; thanked Utility for support and donation of water.

Old Business: None.

New Business: Asked about truck in parade; Kelvin will be able to drive it. Bob brought up the WPPI Annual Business meeting; will put on next meeting’s agenda for approval.

Motion by Gratton/Canniff to adjourn meeting at 7:55 PM. Motion carried 4-0.

Minutes recorded by:
Alice Gentz

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent: David Gratton
Also Present: Alice Gentz and Gail Amsler

The meeting was called to order at 6:30 PM, and roll call was taken. The agenda was amended to move topic under Mayor’s Report to Public Appearances. Motion by Canniff/ Selchert to accept the amended agenda. Motion carried 4-0.

Public Appearances/Comments : Gail Amsler from the recreation department explained that security cameras will be installed by a contractor. Gail is requesting the use of the bucket truck and one person’s time to help with the installation, about 1 hour per pole. Motion by Selchert/Marose to do a billing of hours and truck time to the City, and donate the money to pay the invoice through Community Contributions, with the monitoring equipment to be in a City building. Motion carried 4-0.

Clerk/Treasurer:

Utility Accountant:
Discuss and Possibly Approve Community Contributions. Ed has several ideas for the City Park: putting an electrical outlet in Park, clean up electrical boxes and other things; donating towards the Veteran’s Memorial. Dan has already been approached about the light; we can donate the electric service for the Memorial.

Discuss Utility Accountant Assistant Position. Alice will post the position as a lateral move. AMENDED 8-16-10 at the Utiltiy Commission Meeting Per Dan Wegener

Electric Department:
Projects Update. We had our first 2 outages this year. On Sunday, August 1 st we lost a 69 volt fuse in the substation, causing problems for Sensient and the County Buildings. Last week we lost a fuse by Piggly Wiggly. We had just finished the new loop feed and were able to switch it over. The invoice for the backhoe was figured incorrectly. We have used the backhoe 3 times.

 Water/Sewer Department:
1. Projects Update. Mike from MSA sent specs over for repairing the asphalt and for the concrete. Randy received a letter from the DNR approving our new Construction Standards, which are good for 4 years. The safety equipment for the water tower is here; this is a cable system. The tuck pointing work at the WWTP has begun. Getting quotes to clean the outside of water tower. We’ve had trouble at Lift #3; lost the pump there. The pressure transducer at Lift #1 isn’t working correctly. Someone from Crane checked it out, and shipped a new pressure transducer to us, but in the meantime we got called out a few more times. We got it today; will call Crane to install it. We are working with a company from Pewaukee who will pull the pumps at both lift stations and do necessary repairs. Next year we will have the other 2 lift pumps pulled. Randy has had correspondence from our attorney regarding the law suit from the apartment on East Center Street; he may have to give a deposition in September.

2. Discuss and Make Possible Changes to Water Leak policy. We have a customer on N. Main Street who used an extra 5000 gallons over normal, probably due to a toilet leak. Jane showed the customer our water leak policy. The policy states that you need to use an extra 10,000 in order to get a credit. The customer feels this is not fair to all customers. There was a suggestion of using a percentage of gallons used over average use to figure a credit.

President’s Report: Dan had Gladys call and complain to Sensient about the odor last week.

Mayor’s Report: Discuss and Possibly Approve Donation of Lift Truck Use and Labor for Installation of Security Cameras in Park. Discussed earlier. Nothing to report.

New Business: Paul won’t be here next week.

Old Business:

Motion by Canniff/Selchert to adjourn meeting at 7:38 PM. Motion carried 4-0.

Minutes reported by:
Alice Gentz.

The meeting was called to order at 7:01 PM, and roll call was taken.
Motion by: Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by: Selchert/Canniff to approve minutes from previous meetings.

Schamberger notes he was present at the July 12, 2010 meeting, but arrived at 6:37 p.m. Selchert/Gratton: to correct minutes of July 12, 2010 meeting to reflect Schamberger’s attendance. Motion carried 5-0.

Public Appearances/Comments:
A. Sarah Schlagel of the Dodge County Humane Society to Discuss Possible Community Contribution to golf outing July 26, 2010.
Take Action as Necessary: Marose/Gratton to join with the Juneau Chamber of Commerce to provide corporate sponsorship of one hole at the July 26, 2010 humane society golf outing. Carried 5-0.

B. David Courtney to Review and Approve Average Daily Water Usage and Wastewater Discharge for Possible Fish Farm.
Take Action as Necessary: Canniff /Selchert to approve Courtney’s average daily water usage and wastewater discharge estimate of 4,400 gallons of water and 4,400 gallons of wastewater per month. Carried: 5-0.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $290,228.75, checks of $129,899.71, and vouchers of $22,197.74. Motion carried – 5-0.
B. Review Prior Month Income Statement.
C. Review List of Delinquent Customers.
D. Customer Complaints.
E. Insurance Claims.
F. Council Acts Affecting Utility.
G. Meter Rereads.
H. Consumption Loss.
I. Job Closing.

Report of Officials:
A. Clerk/Treasurer: No report.

B. Electric Superintendent: No report.
1. Projects Update.

C. Water/Wastewater Superintendent
1. Projects Update: 3.33 inches of rain July 14, and the plant handled it.
2. Approve 2 Employees Attending the Rural Water Outdoor Expo. Marose/ Selchert to approve attendance at August expo by two water/sewer employees. Carried 5-0.
3. Wegener delivers test results for Clearview from Test America and sample is well-below allowable limits.

Reports by Commissioners:
A. Plan Commission – Dave Gratton: the commission discussed Courtney’s fish farm and referred the project to the Utility Commission and City Council. Conferred with Dodge County regarding the water tower and electric substations.

B. Public Works – Robert Selchert: the committee discussed the costs of energy efficiency programs.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose: last month’s meeting was cancelled.

D. City Finance – Paul Marose: Wegener was present to discuss the backhoe deal and the truck donations. Granite monument in the cemetery has been tabled by the city. A new cleaning contract was approved for city and utility buildings.

E. CDA – Paul Marose: No report.

F. Utility President – Dan Wegener: report of Change Order Number One, reconstruction South Hyland St. Item 35, imported granular backfill. $14,809.28, bringing our portion of the contract price up to $153,050.53, however, Wegener will investigate the accuracy of the last figure. No action item on tonight’s agenda regarding this change order.

Mayoral Comments. None.

Old Business: None.

New Business: None.

Motion by Selchert/Gratton to adjourn the meeting at 8:14 PM. Motion carried 5-0.
Minutes recorded by: Marose

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, Ed Brockner, Randy Schaefer, and Ron Bosak.
Members Absent:
Also Present: Alice Gentz, Gladys McKay, and Dave Justmann.

The meeting was called to order at 6:30 PM, and roll call was taken. Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances/Comments : Dave Justmann to Discuss Electric Back-billing . Dave questioned why the billing error wasn’t found before. The error was in the billing program, not the meter, and could not be detected. Dave will call the PSC, and if he is responsible for payment, he would like to be allowed to make payments during bowling season (no payments over the summer months). The Commission agreed to this.

Utility Accountant:
1. Take Formal Action on Donation of 2 Used Utility trucks to Public Works Department. Dan explained the process to the City Finance Committee. Motion by Selchert/Marose to donate the 2 used utility trucks to the Public Works Department. Motion carried 5-0.

2. Take Formal Action on Utility’s Payments towards City Backhoe. The payment needs to be made in January, 2011. Will take money out of the Electric and Water Equipment Replacement Funds. Motion by Marose/Canniff to make first payment towards City Backhoe. Motion carried 5-0.

3. Take Action on Electric Fund’s Certificate of Deposit. Gladys told the commission that the interest rate will be just over 1%. Motion by Selchert/Gratton to reinvest in a 6 month CD at Hartford Savings Bank. Motion carried 5-0.

4. Appoint or Elect Utility Secretary. Dan suggested Paul Marose be appointed to secretary position since he has computer experience and has the ability to take minutes. Motion by Canniff/Gratton to appoint Paul Marose as Utility Secretary. Motion carried 4-0. Marose abstained.

5. Approve Resolution to Approve Easements and Land Purchase. Dan has met with the Clearview Facility Committee several times, and had discussions with our auditor. Auditor recommended the land become part of Utility’s plant, not City’s. Motion by Gratton/Selchert to Approve and Recommend Council’s Approval of Resolution to Approve Easements and Land Purchase. Motion carried 5-0.

6. Discuss and Possibly Approve Community Contributions. Motion by Marose/Canniff to purchase a pallet of bottled water to be split between August Fest and Emergency Government. Motion carried 4-0. Selchert abstained. Bob will order the water and Randy will pick it up.

Electric Department:
1. Projects Update. Meters are in a new duplex on N. Depot Street; Hustisford was able to help on Acorn Alley, that project is finished. Working a lot at Clearview; temporary services are hooked up. Dan had a disconnected customer call him to be hooked up after hours. Dan told him to use the drop box and service will be restored the next day.

Water/Sewer Department:
1. Projects Update. We had previously talked about Clearview having a sampling station; they plan to put in a sampling manhole. Had problems with the generator at the WWTP; the main circuit board needed to be replaced; will cost about $2,000. The money will come from the DNR Replacement Fund. Randy and Alice wrote a response to the DNR; a copy is in everyone’s mailbox. The 2 - 3” meters for County projects came in. Ed & Kelvin helped with landscaping at Well #3. Valve boxes don’t seem to be raised yet on E. Oak Grove Street.

2. Approve Variance to Construction Plans for New Clearview Facility from Ductile Iron to PVC. Randy stated that a variance isn’t necessary because PVC is approved by the State Plumbing Code. According to State Plumbing Code any approved material is allowed inside the property line, therefore a motion is not necessary.

President’s Report: Installed a monitor on the gas generator at Well #2; it now runs for ½ hour once a month; low battery was not detected.

Mayor’s Report: Nothing to report.

New Business:

Old Business:

Motion by Selchert/Marose to adjourn meeting at 7:42 PM. Motion carried 5-0.

Minutes reported by
Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Paul Marose, Dave Gratton, Robert Selchert, Randy Schaefer, Dan Schamberger, Mayor Ron Bosak
Members Absent:
Also Present: Alice Gentz, Chad Stange, Adam Hertel of Angus Young.

The Meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments:
A. Brian Field, Dodge Co. Hwy. Commissioner, to Request Variance to Water Lateral Construction Standards. Adam Hertel of Angus-Young Associates, Inc. represented the Highway Department. The Construction Manager of the Highway Dept. project asked for some changes in an effort to save money. They are requesting the use of PVC for their fire protection lateral instead of ductile iron. Per code, there would be a 4” water lateral, and a 6” lateral for private fire protection, and would have a loop to the 5 private hydrants. They are requesting a non-loop system, with a lateral at each end. Randy mentioned that the DNR does not like dead-end main, so loop is best.

1. Take Action As Necessary. Motion by Marose/Gratton to allow a variance from construction plan for the fire protection loop within Highway Dept. property from ductile iron to PVC. Motion 5-0.

B. Mike Laue of MSA to Discuss Backflow Preventer and “Regulations, Specifications and Procedures for Sanitary Sewer and Water Facilities in the City of Juneau, Wisconsin”. Backflow preventers aren’t discussed in the plumbing code for private services; they need to have a control valve instead. Connection fees need to be discussed. In the past we have covered the costs of connection fees to promote development.

1. Take Action As Necessary. Motion by Selchert/Marose accept the revised “Regulations, Specifications and Procedures for Sanitary Sewer and Water Facilities in the City of Juneau, Wisconsin” as presented by MSA with the fees listed at zero at this time, to send the standards to the DNR, and then send to council. Motion carried 5-0.

Monthly Business:
A. Motion by Marose/Gratton to approve WPPI transmittal of $279,909.70, checks of $96,147.91, and vouchers of $2,513.98. Motion carried 5-0.

B. Review Prior Month Income Statement.

C. Review List of Delinquent Customers. Discussion about Movie Gallery. Dornbrook utilities should go on closing statement when house sells.

D. Customer Complaints. None.

E. Utility Overtime. Randy reported a malfunction on circuit board at Well #2; he is looking into new telemetry costs. Pump failure from an interruption.

F. Council Acts Affecting Utility. Compliance Maintenance Annual Report was approved by Council with no questions.

G. Meter Rereads. Looks good. Justmann’s Lanes was discussed last week.

H. Consumption Loss. Inflow took a hit again. Rain again causing infiltration. Electric up a little, probably due to timing of the read dates.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. Absent.

B. Electric Superintendent
1. Projects Update. Absent.

C. Water/Wastewater Superintendent
1. Projects Update. Sensient will buy 1 truck box for $1500, will bill them. There was confusion about the blacktopping on E. Oak Grove St.; no one loosened the road boxes or set them to proper height. Valves should have been set ¼” below road height, as discussed in the preconstruction meeting. Randy gave Mike Laue a list of the road boxes that need to be looked at. Mike stated that the correct way to fix this will be to cut out a spare around each road box, turn up to proper height and fill in.

2. Review and Approve Seal Coat Quote at Well #1. Dan received a quote from The Beaver Company. St. John’s was very happy with the way their sealcoat has held up. Motion Canniff/Selchert to accept the sealcoat for $415.00 from The Beaver Company. Motion carried 4-0. Wegener abstained.

3. Review and Approve Blacktopping at WWTP. Randy got a quote from Northeast Asphalt, Inc. The cost is high enough that we will need to bid out the project. Motion by Marose/Selchert to authorize MSA to construct and advertise bid proposals for concrete and blacktop work at WWTP. Motion carried 5-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Paul Marose also attended; storage facility will be moved from Clearview to County; thought it was good for Comprehensive Plan. Discussed and approved permit for demolition of Clearview. Discussed recovering costs of projects, turned over to Sciascia.

B. Public Works – Robert Selchert. Chad requested utility trucks and down payment for backhoe.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Joint personnel was cancelled.

D. City Finance – Paul Marose.

E. CDA – Paul Marose. Discussion on the state of properties in Industrial Park.

F. Utility President – Dan Wegener. Dan had a conversation with Aaron from Baker, Tilley. He suggested having a contract between City and Utility stating there would be no rent charged for use and City equipment in the future. Otherwise, he didn’t see a problem with the transaction. This got missed on the agenda, so action cannot be taken tonight. Chad needs something definite to take to Finance. Wegener will attend Finance, and inform them that each commissioner is in agreement to the first payment for the backhoe, which needs to be made in January. Trucks will be a donation and backhoe will be a prepayment expense. Dan attended the meeting with Clearview; everything is going well with real estate transfer and easement. Mielke still has a problem with the letter they received; correspondence must be addressed to Jane Hooper in the future. They will comply with testing for a year, and then we may scale back on testing requirements.

Mayoral Comments: Take Action on Cleaning at Utility Building. The Mayor has looked into the cost of cleaning and there will be a savings with Sharkey Cleaning. Marose/Gratton to hire Sharkey Cleaning at the Utility Building. Motion carried 5-0.

Old Business: None.
New Business: None.

Motion by Selchert/Canniff to adjourn the meeting at 8:38 PM. Motion carried 5-0.

Minutes recorded by:
Alice Gentz

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, Dan Schamberger, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz., Chad Stange, Mike Laue, Chris Ginn

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances/Comments: None.
1. Chad Stange to Request Donation of 2 Used Utility Trucks to Public Works Dept. and to Seek Utility Commission Approval of Purchase of Case 2009 Backhoe.

2. Discuss and Take Possible Action on Donation of Utility Trucks. Chad stated that he has a shortage of trucks and would appreciate the donation of our trucks.

3. Discuss and Possibly Approve Purchase of Backhoe. Chad is requesting that the Utility pay the down payment for the backhoe in exchange for free usage over the life of the backhoe. Dan talked to Aaron Worthman of Baker, Tilly, and Aaron suggested we advance the money to the City and have them pay us back. The Mayor stated that the City is not in a position to pay it back in a timely manner. Dan was hoping we could get a reduction in PILOT taxes, but Aaron said that wouldn’t be possible. Dan asked Chad what the timeframe for the purchase was, and Chad said he needs it by the time his backhoe breaks down. Dan would like to see free rent for all City equipment for the next 20 years. Motion by Marose/Selchert to table decision on donation of trucks and purchase of backhoe until next week’s meeting. Motion carried 5-0.

4. Mike Laue of MSA.
Discuss and Possibly Approve Revisions to “Regulations, Specifications and Procedures for Sanitary Sewer and Water Facilities in the City of Juneau, Wisconsin.” Randy and Mike have met several times and have come up with the document presented. Mike pointed out that the sewer laterals would be considered private from the main to the home. The water laterals would be public from the curb stop to the main, and private from the curb stop to the home

Unless authorized by the commission, there would be allowed only one service per lot. There is verbiage regarding connection fees for water and lateral services, which would cover consultant fees for applications for new services and extensions. Randy mentioned that there are now meters that can be put on private fire laterals. There might be testing going on that adds to our water loss. The Hwy Dept. wants to use PVC for their private service around their building. There was discussion regarding a backflow preventer. Mike will research the backflow preventer. Motion by Canniff/Gratton to table action until next week. Motion carried 5-0.

1. Project Updates: S. Hyland Street Project and Water Main Lowering Beneath Drainage Ditch Project. Mike distributed final closeout information on S. Hyland St. project. Photographs were taken showing lateral connections. Mike informed Commission that we would be running over on costs on trucked in backfill, due to poor conditions of backfill dug out. Hauled in 4 times what we originally planned to. Mike estimated it would cost an additional $15,000. The Mayor asked why the sidewalk wasn’t replaced. This was not a street reconstruction; curb and gutter were not replaced. Mike also distributed information on the water main lowering near Industrial Ave. and S. Mill Street. The 10” water main was lowered several feet and covered with Styrofoam insulation. Mike hasn’t seen an invoice yet.

Clerk/Treasurer: Absent.

Utility Accountant:
1. Report on Collection of Samples from the Jail and Clearview. Discussed the letter sent to Clearview and the e-mail the Mayor received regarding it. Clearview changed laundry detergents and test results show no high strength sludge characteristics.

2. Take Action on Easement in Industrial Park as Proposed by MSA. Motion by Selchert/Marose to accept the easement as proposed. Motion carried 5-0.

3. Discuss Sensient’s Required Saturday Service. Sensient needed to change an electrical panel in the warehouse; Saturday was the best day to do it. Sensient was billed for Ed and Kelvin’s overtime.

4. Update on Electric Rates. There will be a public hearing at the Utility Office on Thursday at 1:00. Ed brought up a problem at Justmann’s Lanes. The meter had been changed out because for it so old. Dave Justmann questioned his billed later and it was discovered that his old meter had not been set up in billing with a multiplier of 10. Dave will appear at next month’s meeting to discuss the back billing.

Electric Department:
1.Projects Update. Busy working at Clearview and on locates. Acorn Alley is finished except for the help needed from Hustisford Utility; they have not been able to fit it into their schedule. Ed would like to replace a 30 year old chop saw. There is still $3,000 left in the tool budget. Motion by Gratton/Canniff to purchase a saw from Jakes. Motion carried 5-0.

Water/Sewer Department:
1. Projects Update. The bar screen has been down. It needs to be removed from the basement and rebuilt. Funding can come from the DNR replacement fund.

2. Discuss and Possibly Approve Quote on Installation of Water Tower Safety Equipment. Motion by Selchert/Gratton to approve proposal from Utility Service for $7,300. Motion carried 5-0.

3. Discuss and Possibly Approve Quote on WWTP Building Maintenance. Tuck pointing and sealing wall where water leaked needs to be done. Motion by Marose/Canniff to accept the quote from Masonry Restoration Incorporated for $30,700. Motion carried 5-0.

4. Approve Compliance Maintenance Annual Report. The CMAR was approved last week by City Council. The report was good; an issue in the future will be with our contracted sludge hauler; they need have 180 days of storage. Motion by Canniff/Selchert to approve CMAR as approved by the City Council. Motion carried 5-0.

5. Discuss and Possibly Approve Sale of Truck Boxes. The truck boxes were listed on Craig’s List for $1,500 each. We were offered $2,500 for both boxes. Motion by Gratton/Selchert to accept $2,500 for both boxes. Motion carried 5-0.

6. Review DNR Water System Inspection. Our water system has no deficiencies, but the DNR made 7 recommendations that we need to comply with. A letter of response needs to be sent to the DNR by July 12 th explaining our plan for correcting the recommendations. Out next inspection will be in 3 years.

President’s Report: Joe Sciascia and Dan will meet with Clearview Facilities Committee on Wednesday.

Mayor’s Report: Discuss Cleaning at Utility and City Buildings. Mayor got a quote from Sharkey’s cleaning. We will put on next week’s agenda. Union meeting next Monday at City Hall with supervisors. On Tuesday the City Attorney, Mayor and Dan will meet with the Union Representative at the Public Safety building.

New Business: Chris Ginn of Sensient attended the meeting to express their concern about a sink hole on Mill Street, by Lincoln Drive. Chad explained that they have continually filled and blacktopped that spot, but it continues to sink. Chris confirmed that the bathrooms at Sensient have no meters to meter sewage use.

Old Business: None

Motion by Gratton/Marose to adjourn meeting at 8:30 PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Paul Marose, Dave Gratton, Robert Selchert, Randy Schaefer, Dan Schamberger, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon, Mike Laue, Tom Gilgenbach of JSD Professional Services, Jim Mielke of Dodge County

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Marose/Selchert to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments: Tom Gilgenbach of JSD Professional Services.
Discuss Water Main Reconstruction on Home Road.

1. Tom Gilgenbach reported that the 6” service will be replaced with a 10” service. Both mains will be in service at the same time during the construction. Mike Laue requested that a non-standard hydrant be replaced and moved within the Right-of-Way. Gilgenbach reported that the new service will be located in the south terrace and that the new valves will be located close to the old valves. The old valves will be turned off after construction. The road project will begin in 2012. The valve at Clearview North will be moved from the grass to the pavement area. JSD will submit the plans to DNR. Schaefer commented that he needs the specifications for ordering new meters.

2. Take Action As Necessary. Laue will email Gilgenbach about the need for copper wires on the new Main to help with locates. Utility Accountant is directed to report on collection of samples from the Jail and Clearview. The need for sampling at Clearview must be made clear.

Marose/Canniff to accept plans provided by JSD Professional Services and to allow construction to proceed. Motion carried 5-0.

Laue distributed a map showing a proposed easement in the Industrial Park. Laue will prepare a legal description for City Attorney Sciascia’s review prior to the next Project and Planning meeting. The proposed easement is to be sent to CDA and the Public Works Committee for their approvals and recommendations to Council. Utility Accountant is directed to place action on the easement as proposed by MSA on the next Project and Planning meeting agenda. Utility Accountant is also directed to place action on proposed construction standards changes on the next Project and Planning meeting agenda.

Monthly Business:
A. Motion by Selchert/Gratton to approve WPPI transmittal of $261,569.12, checks of $56,272.07, and vouchers of $3,565.00. Motion carried 5-0.

B. Review Prior Month Income Statement. Comment regarding sewer interest costs was noted.

C. Review List of Delinquent Customers. It was noted that balances are down since the winter moratorium was lifted. There are still individuals with significant balances.

D. Customer Complaints. None.

E. Utility Overtime. Utility Accountant is directed to report on why Sensient required service on a Saturday.

F. Council Acts Affecting Utility. The appointment of Gladys McKay as Clerk/Treasurer was noted along with Committee appointments of aldermen.

G. Meter Rereads. Looks exceptionally well.

H. Consumption Loss. Sewer loss is up. Schaefer commented that it is spring wet weather. Electric and Water look exceptionally good.

I. Job Closing. None.

Report of Officials:

A. Clerk/Treasurer. Sheldon reported complaints from residents concerning the S. Hyland Street project. Wegener reported that he already discussed the situation with MSA and that he should be notified of future complaints.

B. Electric Superintendent

1. Projects Update. Waiting for help from Hustisford Utilities on Acorn Lane.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the stand-by generator at the Treatment Plant failed a test and that a part has been ordered. Also, it was noticed that no sand was moving into the grit washer. Examination of the grit chamber indicated that it was in bad shape, and MSA has been called to inspect. DNR Replacement Fund can be applied. In the meantime, it will be placed back on line, letting the sand settle in the grit chamber.

2. Recommendation and Possible Approval of Community Contribution. Schaefer suggested that the 2 old pick-up trucks be donated to the City Public Works department. They have little resale value. Wegener responded that the request should be initiated by Public Works and suggested that this be placed on the Public Works agenda for a recommendation.

 Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that an amended Comprehensive Plan was approved and recommended to Council. Butch Chase appeared on behalf of the American Legion concerning a memorial at the Library. The plan was approved with some modification and future review of landscaping issues. Discussion was held about a tenant at the former Andy’s Roofing site. Sheldon reported that this was forwarded to legal counsel.

B. Public Works – Robert Selchert. Selchert reported that catch basins were fixed and that sidewalk inspections are underway. They are waiting for County plans on drainage issues at the Highway Commission site.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that Gladys McKay was hired as Clerk/Treasurer and that a recommendation to hire Sandy Milfred as Deputy Treasurer is being forwarded to Council.

D. City Finance – Paul Marose. Marose reported a new contract for uniforms/rugs.

E. CDA – Paul Marose. Annual organization meeting is scheduled for May 18 th.

F. Utility President – Dan Wegener. Wegener inquired about plans for the Treatment Plant driveway. Schaefer responded the Northeast Asphalt has been contacted for a quote. Utility Accountant is directed to arrange for publicity regarding the Ordinance prohibiting sump pumps draining into sanitary sewer.

G. Mayoral Comments. None.

Old Business: Selchert asked about the status of the rate proposal. Wegener responded that no changes have been made to the proposal

New Business: None.

Motion by Gratton/Marose to adjourn the meeting at 8:09 PM. Motion carried 5-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, Dan Schamberger, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz.

The meeting was called to order at 6:33 PM, and roll call was taken. The agenda was amended to remove items 1 and 2 under Utility Accountant. Motion by Canniff/Gratton approve the amended agenda. Motion carried 5-0.

Public Appearances/Comments: None.

Clerk/Treasurer: Absent.

Utility Accountant: Nothing to discuss.

 Electric Department:
1. Projects Update. Ed reported on the regional WPPI meeting that he, Dan, Bob and Alice attended. Smart metering will be coming soon, and WPPI has committees looking into hardware and software. They would like all 51 members to use the same system. Discussed “leading by example” and showed our solar project at Dodgeland. There is significant work to do at Clearview South; all utilities have to be move at Clearview’s cost; they will need a couple of temporary services. Finishing up on Acorn Lane, will need help from Hustisford. Ed would like to get a new compression tool for $1900. Motion by Marose/Selchert to purchase the tool with the balance of tool budget and the rest from the Equipment Replacement Fund. Motion carried 5-0.

2. Discuss and Possibly Approve Ed Attending MEUW Annual Conference. Motion by Selchert/Gratton to allow Ed to attend the MEUW Annual Conference. Motion carried 5-0.

Water/Sewer Department:
1. Projects Update. Found out the safety system we use when we go up the tower has been condemned; looking for a new one. Project on S. Hyland has begun. Residents were not informed and are getting blocked from their driveways.

2. Discuss and Possibly Approve Repair of Water Main that Crossed Dead Creek. Proposed contract was passed around. Motion by Canniff/Gratton to approve Town and Country’s proposal. Motion carried 5-0.

3. Discuss and Possibly Approve Running Boards for New Trucks. We can get running boards from Napa for $350 per truck. Running boards will save the bottom of the trucks; it is also a safety feature. Randy brought 3U in for the commission to see. Marose/Selchert to spend up to $350 per truck. Ed questioned getting running boards for the electric truck. The motion was amended by Marose/Selchert to include a third set of running boards for Ed’s truck. Motion carried 5-0.

4. Approve Training for Tim Gassner. Motion by Marose/Gratton to allow Gassner to attend training. Motion carried 5-0.

5. Discuss and Possibly Approve Quote from J. Wild Painting. MSI stopped at the WWTP and looked at tuck pointing needs. They will also fix the area that is leaking. Tuck pointing needs to be done before painting is done. Motion by Canniff/Selchert to approve proposal as written except vehicle storage & workshop, totaling $7,995.75. Motion carried 5-0.

President’s Report: Dan and Sciascia met with the County at Clearview about proposed purchase of the land. The amount of $27,500 was reached for the substation land and water tower land. We will own the driveway to the trail and extension to the tower, with easements on the land over the main. Will give them the right of first refusal if we ever take the tower down.

Mayor’s Report: Nothing.

New Business:

Old Business:

Motion by Canniff/Gratton to adjourn meeting at 7:16 PM. Motion carried 5-0.
Minutes reported by Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Paul Marose, Dave Gratton, Randy Schaefer, Dan Schamberger
Members Absent: Robert Selchert, Mayor Ron Bosak
Also Present: Dennis Sheldon

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 4-0.
Motion by Marose/Gratton to approve minutes from previous meetings. Motion carried 4-0.

Public Appearances/Comments: None.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $237,508.04, checks of $61,640.46, and vouchers of $12,533.67. Utility Accountant is directed to provide additional information on the $96.27 cost for a chain for chainsaw from Horicon Hardware Hank and the $245.85 cost for Class 2 rubber gloves from Hi-Line. Motion carried 4-0.

B. Review Prior Month Income Statement. Electric loss was noted.
C. Review List of Delinquent Customers. Sheldon reported that disconnects have begun.

D. Customer Complaints. None.

E. Utility overtime. Overtime for repairs to a Depot Street hydrant was noted.

F. Council Acts Affecting Utility. Purchase of land from Christie Steger was approved. Wegener and City Attorney Sciascia will meet with the County Health Services Committee to negotiate further land purchase for the north substation. A revised job description for the Clerk/Treasurer was approved by Council. The bid for the S. Hyland Street project was approved along with local wage rates.

G. Meter Rereads. No comments.

H. Consumption Loss. Water looks good. Schaefer indicated that infiltration from melting snow may have contributed to the high sewer loss.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. Sheldon reported that the City Finance Committee is recommending changing vendors for uniform/towel/rug service. Cintas is being recommended to Council. Cintas has a contract with WPPI.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that locates are taking increased amounts of time.

2. Approve Randy and Tim G. attending Rural Water Training. Marose/Gratton to approve Randy Schaefer and Tim Gassner attendance at the WRWA System Operations O&M 101 training in Waupun on May 4 th. Motion carried 4-0.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported Public Hearings and approvals for: Conditional Use Permit requested by Wayne Bubolz for mini warehousing in the Industrial Park; Conditional Use Permit requested by Dodge Highway Department for a 2 nd principal structure, fueling facility, sand/salt storage facility, and addition to existing building; Conditional Use Permit requested by Dodge County Clearview for demolition of existing building and construction of new facility; re-adoption of zoning ordinances to satisfy airport notification requirements; Conditional Use Permit requested by Gratton’s Garages for additional mini-warehousing. The land purchase from Christie Steger was recommended to Council.

B. Public Works – Robert Selchert. Absent.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Sheldon reported that a contact has been received from the Union regarding negotiation and that the monthly Joint Personnel Committee will be rescheduled to Wednesday, April 28 th, to accommodate Attorney Zach’s attendance.

D. City Finance – Paul Marose. No report.

E. CDA – Paul Marose. Marose reported that there will be no meeting this month. A tattoo parlor has opened. Wegener commented that a variance request for the tattoo parlor signs will be brought before the Board of Appeals.

F. Utility President – Dan Wegener. Wegener asked about having one of the new Water Dept. trucks at the meeting for inspection, and Schaefer responded that he would bring one for the next meeting. Wegener inquired about meters for the Sensient bathrooms. Schaefer will check meter records to determine when and why meters were removed. Well # 1 is now connected to a transformer at Silk. The portable generator set-up at Well # 3 needs to be addressed. Monitoring equipment for the Well # 2 generator is here.

G. Mayoral Comments. Absent.

Old Business: None.

New Business: Marose reported that that the Home Road jurisdiction Resolution is on the County Board agenda for April 20 th. Discussion followed regarding limitations on the number of water services per parcel.

Motion by Canniff/Gratton to adjourn the meeting at 7:43 PM. Motion carried 4-0.

Minutes recorded by:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, Dan Schamberger, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz, Dennis Sheldon, Aaron Worthman, Jim Mielke, John Corey, and Mike Laue.

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert approve the agenda. Motion carried 5-0.

Public Appearances/Comments:
1. Aaron Worthman of Baker Tilly to Present 2009 Financial Statements. Very healthy Electric and Water utilities. Sewer is in good shape as well. Debt position is very good. We need to examine the sewer rates every 2 years in accordance with our Clean Water Fund loan. We may want to do a 5-yr capital project forecast. New for this year is GASBY 51 - accounting for intangible assets, such as water rights, and easements.

2. Jim Mielke of Dodge County.
a. Discuss Easements and Deed Requests by City of Juneau and Juneau Utilities. Dodge County has agreed to a deed transfer for the lot that the water tower is on, and an easement for the sanitary line. The North parking lot is actually on City Property. County is asking $40,000 for the parcel of land that the electric substation is on, but is open for discussion. The Health Facilities Committee is very interested in working with the City. Next meeting of the Health Facilities Committee will be held on Wednesday, May 5 th.

b. Discuss Home Road Water Main Project. Moving forward with the design of the water main. The design is to be given to Mike Laue a week before next month’s meeting. Would like to do water main replacement this year.

3. Mike Laue of MSA.
a. Review Bids and Award Construction Contract for S. Hyland Street Sanitary & Water Service Reconstruction Project. Public Works has already accepted the contractor; the Utility needs to do so also. Motion by Marose/Selchert to accept the low bid by Town & Country of Mayville for the reconstruction of S. Hyland St. between Realty Court and E. Oak Grove St. Motion carried 5-0. Discussed getting permission from home-owners or having a public informational meeting.

Clerk/Treasurer: Nothing to discuss.

Utility Accountant:
1. Discuss WPPI’s Proposed Changes to Rate Study. Motion by Selchert/Canniff to stick with the first rate study that was proposed. Motion carried 5-0.

2. Discuss and Possibly Choose Scholarship Recipients. Will put off discussion until the end of meeting.

Electric Department:
1. Projects Update. Kelvin is at his last week of school; he got a 96% on his test. They have been working on Acorn lane. A reclosure in the substation went out last summer and has been bypassed since then. We got a reclosure free from Evansville; AC Engineering check it out and helped replace it. Winter moratorium is almost over; Jane is getting disconnection list ready. Ed may hang door hangers on Friday. Ed has a meeting with Bolt Contractors about Clearview’s project.

Water/Sewer Department:
1. Projects Update. Last week a hydrant got hit on S. Main St.; it got replaced today. Flows came up a lot with last week’s rain. New trucks will be on the road by next week. Discussing putting running boards on the trucks. Sand filters at treatment plant don’t handle high flows; Randy has been backwashing them daily. We may have to replace the media; it is the original from 1982.

2. Discuss and Possibly Approve Replacing Telemetry Equipment. We had a failure at Well #2. Parts for the equipment are no longer available. We were planning on replacing when the radio bandwidth system changes take place; may have to replace it now. Randy will start looking into costs.

President’s Report: Dan brought up that when the WWTP is painted, Well #1 should also be painted.

Mayor’s Report: Nothing to report.

New Business:

Old Business: Discussed street problems that ended up being a storm sewer problem.
Everyone but Commission was excused for discussion of scholarship applicants. The winners of the scholarships are Mark Wolfram and Jacob Sachse. Alice was advised to send a letter to Tim Will telling him that after completing schooling we will be interested in interviewing for an apprenticeship.

Motion by Gratton/Marose to adjourn meeting at 8:49PM. Motion carried 5-0.

Minutes reported by:
Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, Ed Brockner, Dan Schamberger, Mayor Ron Bosak

Members Absent:

Also Present: Dennis Sheldon, Alice Gentz, Mallory Stanford of WPPI

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0. Wegener welcomed Dan Schamberger.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments:
A. Mallory Stanford of WPPI to Present Proposed Electric Rate Application.
Discuss and possibly approve Proposed Electric Rate Application.

Mallory Stanford described the rate application process. The first step is to develop the rate application, to include revenue requirement, cost of service study and rate design. This is followed by submission to the Public Service Commission (PSC), notification to customers, PSC review and public hearing. Stanford then addressed the need for an electric rate increase, focusing on rolling current PCAC charges into base rates. Projected test year 2010 operating income at current rates exceeded allowable rate of return so a 0.73% decrease is proposed. Discussion followed regarding PSC requirement to offer options for off peak usage and recovery of increased meter costs which would be incurred. This requirement could be avoided by requesting a streamlined PCAC roll through with constant fixed charges, instead of filing a full rate application. Stanford displayed a monthly bill comparison with Alliant showing the new rates to be approximately 16% lower than Alliant for residential customers and approximately 8% lower for general service customers. In summary, residential customers would see no change to bills up to 1,500 KWh use. The anticipated PCAC would average zero over the course of the year.

Selchert/Marose to approve the proposed rate application prepared by WPPI Energy. Motion carried 5-0.

Monthly Business:
A. Motion by Gratton/Canniff to approve WPPI transmittal of $242,838.32, vouchers of $15,811.34, and checks of $115,589.01. Motion carried 5-0.

B. Review Prior Month Income Statement. No comments.

C. Review List of Delinquent Customers. Bosak inquired when the winter moratorium would end. Wegener responded April 15th.

D. Customer Complaints. None.

E. Utility Overtime. Schaefer explained that Tim Gassner was in Madison to discuss modifications to the new trucks and that the meeting ran overtime.

F. Council Acts Affecting Utility. Dan Schamberger’s appointment to replace JoAnne Link was noted, along with Robert Affeld’s appointment as Personnel Chairman. The proposed land purchases were referred to the Plan Commission. A new FMLA policy was approved. Transfer of Home Road to County jurisdiction was approved.

G. Meter Rereads. No comments.

H. Consumption Loss. Good overall.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer. Sheldon’s retirement effective June 11 th was noted.

B. Electric Superintendent
1. Projects Update. Kelvin Schlagel is in school this week and is taking the Journeyman’s test.

C. Water/Wastewater Superintendent
1. Projects Update. The new trucks are back here but won’t be in service until radios are installed. Flows were up 200,000 gallons/day during last week’s wet weather. Mike Hoefler is attending the Rural Water training session next week.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that a Public Hearing for a conditional use permit requested by Wayne Bubolz was extended until the next meeting. Megan MacGlashan of Vandewalle & Associates discovered that the airport must be notified of any zoning changes so action is underway to re-adopt recent zoning changes. A County airport overlay zoning district was discussed, and Mayor Bosak volunteered to serve on that Committee. Amendment to the comprehensive plan was discussed. A proposed expansion by Dave Gratton at 211 E. Kindt was discussed and postponed to next meeting for further discussion.

B. Public Works – Robert Selchert. Selchert reported that the S. Hyland Street project was discussed.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that they are waiting for union negotiations to begin.

D. City Finance – Paul Marose. Sheldon reported that the specifications for the uniform/rug contract were determined, same as current service.

E. CDA – Paul Marose. Marose reported that CDA will meet March 16 th to discuss contract with the realtor, Devin Piehl.

F. Utility President – Dan Wegener. No report.
Mayoral Comments. Bosak reported that his Census material arrived in the mail and encouraged everyone to return their Census form.

Old Business: None.

New Business: None.

Motion by Canniff/Selchert to adjourn the meeting at 7:59 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Alice Gentz, Phyllis Wegener, Jeff Pitzlin, Jay Jongebloed, and Dean Born.

President Wegener stepped down as chairman for the 1 st part of the meeting.
Vice President Canniff called meeting to order at 6:30 PM, and roll call was taken.

Motion by Marose/Selchert approve the agenda. Motion carried 5-0.

Public Appearances/Comments:
A. Dan & Phyllis Wegener and Jeff Pitzlin Regarding Sewer Lateral Issues at 239 Maple Ave.
Discuss and Possibly Take Action Regarding Sewer Lateral at 239 Maple Ave. Dan passed out a map of his lateral and explained the issues. There was much discussion, including Born and Jongebloed describing prior issues on their properties. Motion by Selchert/Gratton to table motion until further time. Motion carried 4-0. Meeting was turned over to President Wegener.

B. Mike Laue of MSA:
1. Review and Take Action Regarding Hyland Street Utility Reconstruction. Mike showed a map of construction plans. Results of bid letting will be discussed at April Public Works and Utility Project & Planning meetings. There was discussion concerning televising laterals, which is not part of usual procedures. Mike decided to have two bid items, one for televising the main only, one for televising main and laterals.

2. Review and Make Changes to Construction Standards. The last discussion at a meeting was in September 2008. Randy has written up pages of suggested changes, which are not included. The E. Oak Grove Street project has been bid already; NE Asphalt is the contractor. Mike is not sure of the timing of the E. Oak Grove project; there may be a lag between that project and our S. Hyland St. project.

3. Update on Land Acquisition from Dodge County and Private Property Owners for Watertower and Utility Substations. Sciascia has been working with County and private land owner. Mike has been updating legal descriptions of land; going through Plan Commission.

Clerk/Treasurer:
Discuss and Make Possible Recommendation Regarding Property Insurance. Dennis was absent. Finance committee decided not to take action at this time. As long as we are covered, Dennis didn’t think it was necessary. Motion by Canniff/Marose to follow finance’s recommendation to do nothing at this time. Motion carried 5-0.

Utility Accountant:
Approve Alice Attending MEUW Mgmt Certification Program Session F. Motion by Marose/Gratton to send Alice to Session F. Motion carried 5-0.

Discuss and Possibly Approve Submitting Rate Application to PSC. Will have Mallory Stanford from WPPI present it to the Commission. Motion by Marose/Selchert to table action on rates until after we meet with Mallory. Motion carried 5-0.

Electric Department:
Projects Update. Tree trimming, maintenance, working on Acorn Lane. Street light out on Hwy. 26. Discussed Clearview service.

Water/Sewer Department:
1. Projects Update. Nothing new.

2. Approve or Disapprove Water/Wasterwater Summer Intern. This person would get hands-on training in the lab and all operations, as well as the wells and water system. She needs 216 hours for internship. Motion by Marose/Selchert to hire a summer intern at minimum wage. Motion carried 5-0.

President’s Report: Nothing to report.

Mayor’s Report: Mayor left meeting at 7:55.

New Business:

Old Business: Ross brought up the discussion of a meter for Sensient to meter bathrooms. Dave will inquire at work.

Motion by Canniff/Selchert to adjourn meeting at 8:13 PM. Motion carried 5-0.

Minutes reported by
Alice Gentz.

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.
Motion by Selchert/Marose to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments:
Jim Mielke -- Dodge County Discuss and possibly approve changes to water main on Home Road. Tom Gilgenbach displayed plans for the Clearview project, proposing that the 6” water main on Home Road be replaced with a 10” main and looped back into the system at Highway 26. The new main would have to cross to the north side of Home Road to attach to the Highway 26 main. An existing 10” main runs west from the Trail to the top of the hill on Home Road. The existing 6” main would be capped and abandoned. Clearview North remains for the time being and receives hydrant service only from the Home Road side. Other services come from the north side of that facility. Hydrants at Clearview South will be private. Placement of a new drive to the Highway shop south from Home Road was discussed. Peter Thompson explained that the plan is to use Highway Commission property to avoid any issues concerning the Wild Goose Trail. Access would be left to the manholes on that property. Wegener indicated that the electrical service plan was to extend east from the Trail along the southern boundary of the Clearview property to Highway 26. Gilgenbach indicated that 2 water services were proposed to Clearview South: one to serve the building with a combination of potable and sprinkler water and one further to the east to serve the hydrants. Wegener and Laue referred to the construction standards which require separate services for potable and sprinkler. Laue inquired about food service in the facility which could impact sanitary sewer requirements. Mielke explained that food service will be done in the various pods instead of one central facility. Thompson asked about the age of the existing 10” water main. Laue indicated that it was installed about the time the Water Tower was constructed in the early 1980’s. Wegener inquired about bids and management of the water main replacement. Decision was to include that project in the County’s construction bid. Plans would be reviewed by the City Engineer and Utility Commission. The main would be dedicated to the Utility Commission after construction. Wegener noted that lead time will be needed to plan for the transformer. County should forward plans to Mike Laue for review as they develop.

Monthly Business:
A. Motion by Canniff/Marose to approve WPPI transmittal of $0, vouchers of $119,464.58, and checks of $44,455.27. Gratton inquired about the refund of utilities placed on the tax roll for vendor 1877. Motion carried 5-0.

B. Review Prior Month Income Statement. No comments.

C. Review List of Delinquent Customers. Gratton learned at a seminar that other utilities having collection success by pulling water meters during the moratorium if they are not required for heat.

D. Customer Complaints. None.

E. Utility Overtime. No comments.

F. Council Acts Affecting Utility. A resolution regarding a potential conflict of interest for City Attorney Sciascia was approved. Hiring of a Deputy Treasurer was approved.

G. Meter Rereads. Looks good.

H. Consumption Loss. Water loss is high again, possibly due to a main break. Electric line loss looks good. Sanitary sewer is high for this time of year.

I. Job Closing. The pole replacement at Main and Center due to a traffic accident was noted. Costs were recovered from the driver’s insurance company. An old pole was also replaced on S. Mill Street.

Report of Officials:
A. Clerk/Treasurer. No report.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Canniff reported that a potential intern would need 216 hours. Wegener indicated that a work plan would be needed, to include how current staff would be used during the internship.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that the Commission reviewed proposed amendments to the Comprehensive Plan and Land Use Map. Recommendations already completed or obsolete are to be deleted from the Plan. A public participation plan was approved and sent to Council. An update on a Conditional Use Permit request was presented.

B. Public Works – Robert Selchert. A tour of the city garage was conducted. No topics on the agenda impacted Utility.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton reported that he attended a seminar and would follow up with a review of the handbook.

D. City Finance – Paul Marose. Marose reported discussion of the telephone system. Sheldon reported that the decision was to purchase spare “black boxes” and to remove the budgeted network upgrade from the upcoming borrowing from the State Trust Fund. Wegener explained that a fiber system should either be a loop or a spoke-and-wheel concept. An incomplete loop exists. Marose reported that he will miss the next Finance meeting. Wegener should be invited if topics impact the Utility.

E. CDA – Paul Marose. Marose reported that no meeting was held last month but will meet on February 16 th to follow up on a potential lot sale in the Industrial Park.

F. Utility President – Dan Wegener. Dave Beal arrives at 8:15. Beal asked about back-up power for the telephone system and indicated that portable generators acquired through FEMA are available for the City Garage and sampling station. Beal reported that the Electric Utility has 2 outdated radios that must be replaced by 2013 (bucket truck and heavy pick-up) and 2 low-end compatible radios (pick-up and digger derrick). The 2 new Water Department trucks need radios. 2 portable radios must also be replaced by 2013. He has 2 quotes for replacement radios: a 45-watt Motorola 4-channel for $468 and a 45-watt Motorola 64-channel for $563.76. 2 radios from a grant will soon be available. Discussion followed about placement of those grant radios. Decision was to place the grant radios in the 2 new trucks. Beal left at 8:42.

Mayoral Comments. Bosak reminded of the social dinner on February 25 th for Utility Commission/Council and employees. RSVP by February 22 nd.

Old Business: Selchert provided Wegener with a report from WPPI Energy.

New Business: None.

Motion by Gratton/Selchert to adjourn the meeting at 8:44 PM. Motion carried 5-0.

Minutes recorded by:
Dennis Sheldon

Common Council Members: Daniel Jahnke, Jason Buske, Robert Affeld, John Schuster, Butch Chase, JoAnne Link, and Mayor Bosak

Utility Commission Members: Dan Wegener, Ross Canniff, Robert Selchert, and Paul Marose

Members Absent: Dave Gratton
Also Present: Joe Sciascia, Dennis Sheldon
The meeting was called to order at 7:47 PM and roll call was taken.

Jahnke/Affeld to approve the agenda. Motion carried.

Public Comments. None.

Link/Affeld to adjourn into closed session as per § 19.85 (1) (e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and per § 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. Motion carried.

Purchase of Property

Chase/Link to reconvene into open session per § 19.85 (2) and disclose findings if any. Motion carried.

Marose/Affeld to authorize the City Attorney to negotiate purchase of private lands for Utility purposes. Motion carried.

Old Business: None.

New Business: None.

Jahnke/Canniff to adjourn meeting at 8:15 PM. Motion carried.

Minutes Reported By:
Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz, Eric Kostecki

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Gratton to approve the agenda. Motion carried 5-0.

Public Appearances/Comments: Eric Kostecki of WPPI Energy.
1. Discuss and Possibly Approve Shared Savings Program Tariff. Eric discussed a program where small businesses can get a loan for energy efficiency improvements from WPPI Energy. The payments would be paid back through the customer’s utility bill. Investor-owned companies are already offering this program. Motion by Selchert/Marose to approve a Shared Savings Program Tariff. Motion carried 5-0.

2. Discuss and Possibly Approve Solar Buy-Back Energy Tariff. WPPI has an approved wholesale tariff to purchase a total of 341 kW worth of solar PV generation. Juneau’s share to offer to customers would be 2kW. This would allow a customer to sell their energy to WPPI for $0.30/kWh. 22 members have implemented the tariff with 12 projects having been done. The consensus is to do nothing at this time. Eric also discussed WPPI taking over our and updating our website. He will bring it up at a later date.

3. Discuss Customer Activities. Eric has been working with several businesses, and is working to get the schools’ energy consumption benchmarked with schools throughout the state.

Jim Mielke, Dodge County Administrator, appeared to discuss Home Road’s water main. If the County takes over jurisdiction of Home Road, they would like to have the main put in deeper, keep it all on one side of the road, and have it all 10”. We are willing to work together with the County. The commission advised the County’s engineer to talk to MSA to discuss the issue. It will be put on next week’s agenda.

Clerk/Treasurer:
1. Approve and Recommend Council’s Approval of Resolution Regarding Potential Conflict of Interest. There will be a special meeting after the council meeting. Joe Sciascia would like to have this resolution passed, since he is a part time employee of Dodge County. Motion by Marose/Canniff to approve and recommend council’s approval of resolution. Motion carried 4-0, Wegener abstained.

2. Discuss Uniform/Rug Contract. Dennis inquired if the utility wants to go out on our own to find a contractor. Uniforms are a benefit and is dependent on the formation of a union and the resulting contract. Motion by Selchert/Gratton to stay status quo with the City in determining uniform contract. Motion carried 5-0.

3. Discuss Shutting Down City Hall for Cash Receipting Training. Finance Committee approved closing City Hall on Tuesday, February 23 rd, for training at Civic Systems on new software. Motion by Marose/Gratton to agree with closing City Hall for a day. Motion carried 5-0.

4. Approve Alice Attending Cash Receipting Training. Motion by Canniff/Selchert to approve Alice attending the software training. Motion carried 5-0.

Utility Accountant:
1. Review Impact of WPPI Energy Rate Increase. Alice handed out a spreadsheet showing the effect on our PCAC. WPPI’s rate increase would make our PCAC higher.

2. Approve Alice Attending Rural Water Regional Utility Clerk Training. Motion by Gratton/Canniff to approve Alice attending the training. Motion carried 5-0. The Utility audit is over. Everything went well.

Electric Department:
1.Projects Update. Meter testing done for this year. Rewired old sockets that weren’t working properly. Put correct meters in the Firari building. Talking to electric engineers for Clearview, not sure what size service they will need.

Water/Sewer Department:
1. Projects Update. Randy has been talking to Clearview’s engineers.
2. Approve Mike Attending Rural Water Annual Technical Conference. One of the water employees attends this conference each year. This year it is Mike’s turn. Total bill will be $358 for the conference and hotel. Motion by Canniff/Gratton to approve Mike attending the conference. Motion carried 5-0.
3. Discuss and Possibly Approve Equipment Changes to Truck Bodies. Tim Gassner appeared to discuss the need for reinforcement of the boxes to protect the windows. This is also a safety feature. The reinforcements have to be constructed by Madison Truck Equipment, so they are costly. Motion by Marose/Selchert to authorize the equipment changes as discussed. Motion 5-0. There was discussion on license plates. Municipal plates only cost $5 and do not have to be renewed. Alice was directed to order new plates for the new pickup trucks.

President’s Report: Talked to Dave Beal regarding new radios. He will try to get us a couple through grants.

Mayor’s Report: Tomorrow’s council meeting will take 45 minutes. Please don’t come in for the special meeting until it is over or you will run into camera person.

New Business:

Old Business: Dave inquired about customer late fees. The penalty is 1% monthly, amount escalates over time. We want businesses notified that they will be shut off during the winter.

Motion by Selchert/Marose to adjourn meeting at 8:28 PM. Motion carried 5-0.

Minutes reported by Alice Gentz.

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, Paul Marose, Dave Gratton, Randy Schaefer, JoAnne Link, Mayor Ron Bosak
Members Absent:
Also Present: Dennis Sheldon, Brian Field of Dodge County Highway Commission

The meeting was called to order at 7:00 PM, and roll call was taken.
Motion by Canniff/Marose to approve the agenda. Motion carried 5-0.
Motion by Selchert/Gratton to approve minutes from previous meetings. Motion carried 5-0.

Public Appearances/Comments:
Brian Field of the Dodge Co. Hwy. Dept. Regarding Taking Over Home Road.

Brian Field explained that the County has requested a jurisdiction transfer for Home Road, from Highway 26 to County DF, a distance of .19 miles, due to upcoming improvements at Clearview. The County is considering improvements to the road also as part of the project. The County would bring in a proposal for any improvement that changes grade in order to protect the underground utilities. The County is also considering a private entry off Home Road parallel to the Wild Goose Trail to the Highway Commission property. Schaefer indicated that manholes are already in place in that area and suggested it may be useful to site the entryway over the existing utilities. Field indicated that he would look into that possibility. Consensus was to go forward and for the County to come back when detailed plans are in place.

Monthly Business:
A. Motion by Marose/Gratton to approve WPPI transmittal of $236,893.51, vouchers of $5,765.90, and checks of $135,506.16. Gratton noted payment for a leak on Industrial Drive and indicated that it is actually Industrial Avenue. Motion carried 5-0.

B. Review Prior Month Income Statement. A negative result was noted for the Electric Utility. No cause for the result could be determined.

C. Review List of Delinquent Customers. Gratton pointed out a business that requires telephone follow-up before paying its bill and noted that it is not right for a business to waste our clerical time in that fashion. Discussion followed about vacated properties and options for collection, including small claims action.

D. Customer Complaints. None.

E. Utility Overtime. The mandatory meeting was considered a call-in.

F. Council Acts Affecting Utility. The resignation of Pam Bunkoske was approved by the Council. Wegener remarked that the Utility will sorely miss her and thanked her for her service of 17 years.

G. Meter Rereads. Looks good again this month.

H. Consumption Loss. Water loss is up. Schaefer speculated that some hydrant and sewer flushing may not have been recorded.

I. Job Closing. None.

Report of Officials:
A. Clerk/Treasurer
1. Approve Alice Attending MEUW Certification Program Session E.
Marose/Canniff to approve attendance by Alice Gentz and possibly Dave Gratton at the MEUW Certification Program Session E. Motion carried 4-0-1, Gratton abstaining.

B. Electric Superintendent
1. Projects Update. No report.

C. Water/Wastewater Superintendent
1. Projects Update. Schaefer reported that the ferric chloride supplier has reduced its price by 1 cent per pound, a $427 savings on a truck load. The new trucks are in Madison for installation of the boxes. The raw water sampler at WWTP failed and has been sent in for repairs. Replacement cost would be about $5,500. The drying oven burned out. A new oven will cost about $2,200. The DNR has been notified of both situations since back-up equipment is being used. An MPTC student from Theresa is interested in an internship over the summer to complete a program of study. Commission advised that the student should make contact again in the Spring when work plans for the summer are better known.

Reports by Commissioners:
A. Plan Commission – Dave Gratton. Gratton reported that there was no meeting last month.

B. Public Works – Robert Selchert. Selchert reported review of snowplowing requirements at the property on the southwest intersection of Hwy 26 and S. Fairfield. The City will maintain this corner. DOT will review construction bids for the E. Oak Grove Street project in February, with construction expected in the June-August timeframe. Brian Field appeared to discuss the jurisdiction transfer of Home Road. The Community Center contract was reviewed. No bids were received for mowing.

C. Personnel Committee – Dave Gratton, Ross Canniff, Paul Marose. Gratton indicated that the Committee is waiting for a response from the employees.

D. City Finance – Paul Marose. Marose reported that telephone malfunction was discussed.

E. CDA – Paul Marose. Marose reported that no meeting is planned this month.

F. Utility President – Dan Wegener. Wegener reported that he discussed the telephone situation at the last Council meeting. There was another outage due to a melted wire at the City Garage. Wegener reported that he remounted the service at the City Garage to prevent further heat damage. Pictures of the previous setup were taken and are requested from the Street Department. Inter-Quest indicated that the best fiber situation is a loop, but this is not feasible. Inter-Quest will look into some alternatives. A power outage or black box failure at any location south of the Electric Office will cause further failures at all locations downstream.

Mayoral Comments. The retirement party for Wayne Bubolz was enjoyable.

 Old Business: None.

 New Business: Selchert reported that proposed rates from WPPI are here and that Utility Accountant should do a comparison.

Motion by Gratton/Marose to adjourn the meeting at 8:06 PM. Motion carried 5-0.

Minutes recorded by: Dennis Sheldon

Members Present: Dan Wegener, Ross Canniff, Robert Selchert, David Gratton, Paul Marose, JoAnne Link, Ed Brockner, Randy Schaefer, and Mayor Bosak
Members Absent:
Also Present: Dennis Sheldon, Alice Gentz

The meeting was called to order at 6:30 PM, and roll call was taken.
Motion by Canniff/Selchert to approve the agenda. Motion carried 5-0.

Public Appearances/Comments: None

Clerk/Treasurer: Brian Fields of the Hwy Dept will attend next week’s meeting to discuss taking over ownership of Home Road and make it a county road. Plan commission is looking at a land use memo and map prepared by MSA, a copy is in everyone’s mailboxes. Pam’s last day with the City is January 29 th, but this is her final week of work before using leave time.

Utility Accountant: Went over answers to questions from last month’s meeting.

Electric Department:
Projects Update. Kelvin is at school this week, we have been meter testing. Would like to have Forster look at substation on Home and make recommendation of what needs to be updated..

Water/Sewer Department:
1. Projects Update. Cloudy water was reported in Well #2 area. It was found that the injector system wasn’t working properly. Municipal Well & Pump came and replaced the whole system. We need to get iron reduction where we want it without causing cloudy system. Sensient hired someone to jet a line and televise it. There was discussion about whether all of Sensient’s water is being metered.

2. Discuss WWTP Upgrade Costs. Job is completely done. Crane may be coming at some time in the future to clean up old electric wiring mess.

President’s Report:
Review and Possibly Approve MSA Contract for S. Hyland St. Utilities Reconstruction. Public works gave it the okay to go ahead with the project. The contract calls for 80 hours of onsite construction inspection, which should be sufficient. Our costs will be $15,650.00. Motion by Gratton/Canniff to approve the MSA contract for S. Hyland St. Utility Reconstruction. The phone system went down last Tuesday; the problem was at the city garage where a wire was too close to the heater. Router was put on an old wooden chair. We will lose power behind wherever a problem with the system is. The Mayor wants Wegener’s bill to go to PCS. Wegener reported that both wells are sustained by generators; engine heater is a must on Well 3. The City has access to our employees during snow emergencies. Gassner has been plowing for the City this last week.

Mayor’s Report: Wayne ’s surprise party is Friday around 6:00. Social is February 25 th. Department heads may be getting together for meeting to discuss projects.

New Business: Paul state that there is a press release stating that the loan has been granted for $150,000 for S. Hyland Project.

Old Business:
Motion by Gratton/Selchert to adjourn into closed session as per §19.85 (1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion carried 5-0.

Review Application for Utility Accountant Assistant Position. Reviewed Sandy Milfred’s application.

Motion by Marose/Gratton to reconvene to open session as per §19.85 (2), and disclose findings if any.

Make Recommendation(s) as Needed: Motion by Selchert/Canniff to hire Sandy Milfred as Alice’s assistant and have her return to work tomorrow. Motion carried 5-0.

Motion by Gratton/Marose to adjourn meeting at 7:34 p.m. Motion carried 5-0.
Minutes reported by:
Alice Gentz.